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HomeMy WebLinkAboutBOARD MINUTES 03-20-80 1684 0 C:'" i) MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD MARCH 20, 1980 The District Board of the Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on March 20, 1980. President Carlson called the meeting to order and requested the Secretary to call roll. 1. ROLL CALL PRESENT: ABSENT: Members: Member: Stanley, Boneysteele, Campbell and Carlson Dalton Member Dalton arrived at 7:35 p.m. I1. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF FEBRUARY 7, 1980 After discussion, it was moved by Member Campbell, seconded by Member Stanley, that the minutes of February 7,1980 be approved as presented. Motion was unanimously approved. III. APPROVAL OF EXPENDITURES The Budget and Finance Committee indicated that the expenditures for March 20,1980 have been reviewed and found to be satisfactory. After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that the expenditures paid by Sewer Construction Voucher Nos. 956 through 981 inclusively and 3613 through 3623 inclusively; Running Expense Voucher Nos. 10447 through 10598 inclusively, and 3613 through 3623 inclusively, be approved. Motion was unanimously approved. IV. HEARINGS None V. BIDS None President Carlson called for any items to be taken out of order. Mr. Dolan, General Manager-Chief Engineer (GM-CE), suggested that the Board consider Item 2 under VI. OLD BUSINESS at this time. Board members voiced no objection to the suggestion. VI. OLD BUSINESS 2. GARBAGE FRANCHISEES' APPLICATIONS FOR RATE INCREASES Mr. Dolan, GM-CE, advised that the garbage franchisees have submitted applications for rate increases to be considered by the Board and referred to the analysis of the rate increase requests as prepared by District staff. He then called upon Mr.Sanford Skaggs, attorney for Valley, Diablo and Lafayette Disposal Service companies, to make a presentation to the Board. 2 f~ v ,c; '. )' """,',~"", {\, t:5ì ~JJ 1685 Mr. Skaggs stated that based upon increased payroll, truck and fuel costs, Valley and Diablo Disposal companies are requesting a 13% garbage collection rate increase. Lafayette Disposal is requesting a 19% garbage collection rate increase based on cost increases and operating losses. In the case of Lafayette Disposal, the increase would result in a residential rate that would equate to the rate charged by Valley and Diablo Disposal companies. Lafayette Disposal intends to store their trucks at the Valley Disposal corporation yard in Walnut Creek, which will result in an estimated yearly cost saving of $40,000-$50,000 once the plan is implemented. Mr. Skaggs stated that should the Board require any further information, it will be readily provided. Mr. Dolan, requested Mr. Walter Funasaki, Finance Officer, to summarize the analyses prepared by District staff. Mr. Funasaki reported that the financial statements from Valley, Diablo and Lafayette Disposal Service companies were received on March 6, as requested. The financial data of the companies for the year ending 12/31/79 is in the process of being audited. The figures provided for the analysis are from the audits and upon completion of the audits of the disposal companies, copies will be provided to the District. For its analysis, staff compared the fiscal 3/31179 figures for operating expenses with the actual figures for 12/31/79. Adjustments were made for excludable expenses. Adjusted operating expenses were used to determine the 95% operating ratio factor which indicated the rate increase required to reach that revenue level. Mr. Funasaki outlined each of the schedules for the three companies. Significant increases have been experienced due to the impact of wages, truck expenses (primarily fuel costs) and related expenses. It was noted that Acme Fill has increased its dumping charges by 16%. Under recommendations indicated, the District has computed the rate increase percentage using the 5% rate increase as a bench mark. Mr. Funasaki pointed out that the staff analysis predicts the requested increase would result in the highest garbage rate schedule in the bay area. This is due in part to the fact that the District franchisees provide additional services (trimmings and clean-up) that are not provided by other companies. In 1979, Valley Disposal received a $590,000 survivors life insurance benefit. According to the buy and sell agreement, the proceeds from the policy are used to buyout the shares of the deceased partners. Mr. Funasaki explained that the policies were in the nature of key-man life insurance agreements written in order to mitigate any additional expenses. In this case, they were tied to the buy and sell agreement. Discussion followed regarding the buy and sell survivors equity. Member Boneysteele asked what the effect would be on the rates if the expended portion of the insurance premium was regarded as an exclusionary item on the operating expense, since it is not actually a part of the operation. Mr. Skaggs advised that he would supply Mr. Funasaki with the requested information. Board discussion followed. Member Dalton cited disparity between rates being charged by Valley Disposal within the City of Walnut Creek and in the unincorporated areas. Mr. Skaggs explained that the basis for this difference lies in the fact that 58% of the revenues from unincorporated areas are from residential customers in the City of Walnut Creek while 32% of revenues are from residential. The major portion of the balance is from commercial customers. The commercial rate subsidizes the residential rates, thereby making it possible for residents within the city limits to pay a lower rate. There being no further discussion, Mr. Dolan referred to Mr. Brethauer, accountant for Orinda/Moraga to make a presentation. 0'11",,°, i) 2' ,,~ ,;¡, ~I ", '",j !Q t) Li ''-:OJ,' 1686 Mr. Brethauer stated that Orinda/Moraga Disposal submitted their application based on increased cost of operations and requested a 20% garbage collection rate increase from the Board. He explained that their presentation falls just under 19% gross revenue, however, they are asking for 20% since any rate adjustment would not go into effect until after April 1. Mr. Brethauer estimated that OrindalMoraga Disposal would lose between $40,000/$50,000 by the end of March. Mr. Funasaki reported that the Financial Statement from Orinda/Moraga was received on March 6, as requested, and staff proceeded with the analysis. Orinda/Moraga had its last increase effective January 1, 1979 for the fiscal year 1979. The expenses were common with those of the other garbage franchisees. With the exception of two routes, Orinda/Moraga does not provide regular trimming or clean-up services. Mr. Funasaki mentioned that staff has provided the Town of Moraga with duplicate data pertaining to Orinda/Moraga Disposal Service, inasmuch as the Town has expressed interest in becoming involved in the rate setting procedures for the garbage franchise. The Town Manager has indicated that representatives will be at the hearing and a review committee is now studying the material supplied to them. Mr. Funasaki concluded his comments on the analysis and a discussion between Board and staff followed. Member Dalton requested staff to supply the Board with residential, apartment and commercial rates from the Dublin/San Ramon area for use as comparisons. Mr. Dolan commented that the last two rate analyses have consolidated rate structures for Valley and Diablo Disposal. Should their rates once again be increased by the same percentage, and Lafayette's rates are adjusted in accordance with specific costs, all three companies will come out with approximately the same rates. This would then crease the possibility for the District to consolidate the consideration of garbage collection rates for these three companies. Member Boneysteele requested that the Orinda Association be notified of the hearing scheduled for April 3 and that a display ad be placed in the Contra Costa Times indicating the time, date and place of the garbage collection rate hearing. Board Members complimented staff and the franchisees on their informative analyses and presentations. President Carlson thanked the franchisees and their representatives for attending the Board meeting and reverted to the order of the agenda. VI. OLD BUSINESS CENTRAL SAN POLICIES WITH RESPECT TO NEWLY ANNEXED PROPERTIES 1. Mr. Dolan, GMCE, explained that in accordance with Board instructions, staff has drafted a resolution for Board adoption citing the possible effect on annexations to the District resulting from the position taken by Contra Costa County regarding the distribution of tax revenues from properties newly annexed to special districts. It is intended to forward a copy of the adopted resolution to the Contra Costa County Board of Supervi sors. Staff also submitted a form letter for the Board President's signature, advising property owners requesting annexation to the District of the County's position regarding the allocation of tax revenues received from properties newly annexed to the District. The letter points out the possibility that the District may not be able to provide sewer service even though the property is annexed to the District. 0, ;/,','~) ~'., U ...-~ , :,"", "'þ ~']," íwU (;--;., tf{)". ,,"""i,' ,,' " v'." 1687 Mr. Dolan, called the Board's attention to a copy of a statement made by Rod Herman of the Building Industry Association to the Alameda County Board of Supervisors wherein the matter of the division of property tax proceeds for special districts was discussed. After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that a resolution citing the possible effect on annexations to the District resulting from the position taken by Contra Costa County regarding the distribution of tax revenues from properties newly annexed to special districts be adopted and that the President be authorized to sign the form letter regarding proposed annexations to the District. Resolution No. 80-39. Motion was unanimously approved. 2. GARBAGE FRANCHISEES' APPLICATIONS FOR RATE INCREASES This item was taken out of order and discussed by the Board as the first item of business following IIV. BIDS" VII. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING After discussion, it was moved by Member Stanley, seconded by Member Dalton, that the easements, as listed, be accepted at no cost to the District, respective resolutions adopted and recordation authorized. Grantor Area Job No. Parcel Res. No. a. Ida Estelle Elder, Martinez 2994 2 80-40 Individually, Ida Estelle Elder & Crocker Citizens Nat'l Bank co-trustees b. Safeway Stores, Inc Martinez 2994 4 80-41 c. Timothy A. Cosetti & Alamo 2901 2 80-42 Carolyn Cosetti d. Byron T. Horn & Dolores Concord 3300 3 80-43 A. Horn e. Mores Steel Co. Concord 3300 4 80-44 f. Ivor E. Samson & Donna Lafayette 2865 2 80-45 M. Samson Motion was unanimously approved with the exception that President Carlson abstained from voting on parcel "e" due to a possible conflict of interest. 2. AUTHORIZE EXECUTION OF INDENTURE AGREEMENT WITH SOUTHERN PACIFIC TRANSPORTATION COMPANY FOR CONSTRUCTION OF A TRUNK MANHOLE WITHIN SP PROPERTY - WALNUT CREEK AREA, JOB 3179 Mr. Dolan, GM-CE, explained that Southern Pacific requires that the District execute the Indenture Agreement prior to the construction and maintenance of a trunk manhole over an existing sewer within the S.P. property. After discussion, it was moved by Member Dalton, seconded by Member Stanley, that the President be authorized to execute the Indenture Agreer.lent, a reso 1 uti on be adopted to that effect and its recordi ng authorized. Resolution No. 80-46. Motion was unanimously approved. AUTHORIZE EXECUTION OF A QUITCLAIM OF AN EASEMENT-PLEASANT HILL AREA, JOB 2587, PORTION OF PARCEL 8 3. After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Stanley, that the President and Secretary be authorized to execute a quitclaim of an easement, Pleasant Hill area, Job No. 2587, Portion of Parcel 8, a resolution adopted to that effect and its recording authorized. Resolution No. 80-47. Motion was unanimously approved. OQ iÞ 2' ,,() , "<". '.,J ~~j (') 'Of' ',' '~'" I,,' ' ':J' "if 1688 AUTHORIZE PA 80-7 DANVILLE AREA) AND PAs 80-8 AND 80-9 CITY OF WALNUT CREEK TO BE INCLUDED IN THE NEXT FORMAL ANNEXATION TO THE DISTRICT 4. After discussion, it was moved by Member Dalton, seconded by Member Stanley, that authorization for PA 80-7 (Danville Area) and PAs 80-8 and 80-9 (City of Walnut Creek) to be included in forthcoming District Annexation proceedings be approved. Motion was unanimously approved. 5. AUTHORIZE $700 FOR NICK BANE, MAINTENANCE SUPERINTENDENT TO ATTEND A TWO-DAY SEMINAR ON PREVENTIVE MAINTENANCE GIVEN BY PACIFIC LUTHERAN UNIVERSITY, JUNE 9-10, 1980 Mr. Dolan, GM-CE, explained that the above entitled seminar would be extremely beneficial towards reevaluating the District's preventive maintenance program and in reviewing the proposed computerized preventive maintenance system for the Treatment Plant. Staff would also request Mr. Bane to inspect the Seattle-Metro treatment facilities at that time. After discussion, it was moved by Member Stanley, seconded by Member Dalton, that Nick Bane, Maintenance Superintendent, be authorized to attend a two-day seminar on Preventive Maintenance at Pacific Lutheran University in Seattle Washington, June 9-10, and to inspect the Seattle- Metro treatment facilities at a total estimated cost of $700. Motion was unanimously approved. AUTHORIZE $10,000 FOR PRECONSTRUCTION ENGINEERING AND INCIDENTAL EXPENSES FOR HOLDING BASIN RENOVATION PROJECT, PHASE II, JOB 3338 6. Mr. Dolan, GM-CE, explained that it is necessary to construct a sewer line in order to provide service for the proposed Construction Service Building. He also advised that a portion of newly acquired property (1.1 Ac.) lies within the Mt. View Sanitary District. A boundary change will be accomplished to place all the property to Central San. After discussion, it was moved by Member Dalton, seconded by Member Stanley, that $10,000 be authorized for preconstruction engineering and incidental expenses for a sewer line extension to serve the Construction Services Building (DSP 3360). Motion was unanimously approved. 7. AUTHORIZE $60,000 FOR PRECONSTRUCTION ENGINEERING AND INCIDENTAL EXPENSES FOR HOLDING BASIN RENOVATION PROJECT, PHASE II, JOB 3338 Mr. Dolan, GM-CE, explained that this project is a renovation of Holding Basins Band C. The intent at the completion of the project is to have more pond area. A preliminary assessment has been completed, finding the project categorically exempt. The design work will be performed by in-house personnel. After discussion, it was moved by Member Dalton, seconded by Member Stanley, that authorization of $60,000 for preconstruction engineering and incidental expenses for Holding Basin Renovation Project, Phase II, Job 3338, be approved. Motion was unanimously approved. 8. PERSONNEL ENGINEERING a. ADOPT A CLASS DESCRIPTION FOR PERMANENT RECORDS SUPERVISOR, RANGE 66, $1658-$2007 b. ELIMINATE ONE POSITION OF ENGINEERING AID III, RANGE 64, AND AUTHORIZE ONE POSITION OF PERMANENT RECORDS SUPERVISOR, RANGE 66, BOTH IN THE ENGINEERING DEPARTMENT After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by Member Campbell, seconded by Member Stanley, that (a.) a resolution adopting a class description for Permanent-Records Supervisor, 0,.\\ .r, V (",') ,,'~ /p',' ')', "I ~ \./ (;~:'j1) U Ii..." 1689 Range 66, be approveè., Resolut~on No. 80-18; and {b.) to authorlze the elimination of one po~ition of Engi~eering Aid III, Range 64, and establish the position of Permanent Records-Supervisor, Range 66. Motion was unanimously approved. 9. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA None. VII I. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan reported that McKinley, Winnacker, McNeil have submitted layouts incorporating the changes requested by the Board at the meeting of February 21,1980. Discussion followed. b. Mr. Dolan called the Board's attention to the 1980-81 Budget indicating the dates of the Board meetings and submittals of requests. c. Mr. Dolan advised that he had been contacted by John DeVito of the Contra Costa County Water District who indicated that his Board was reluctant to enter into any agreement having financial precommitments. It has been determined, however, that the Water District is willing to share in the costs of one element of the Metcalf and Eddy study. That element is an engineering analysis covering the search for economical alternative processes for water reclamation. They apparently want the agreement to participate in this cost not to be part of a written Memorandum of Agreement. In conjunction with Mr. Dolan's report, President Carlson commented on the meeting with the Water District that he had attended with Member Stanley, Mr. Dolan and Dr. Weddle. Points were discussed at that meeting were the development of a more economical reclamation process; the feasibility of the project, including costs and benefits to all parties, equitable distribution of costs and the determination of the cost of alternative water supplies. The Water District was made aware of the problems Central San is encountering in an effort to put the plant in full operation. The problems result from design error and omissions, improper construction, inadequate equipment, and failure of the construction contractor to complete the work. The Alum Sludge problem was discussed, with the outcome being that within a week the Water District will provide us with a copy of the Montgomery Study on Alternative Alum Sludge Disposal Options. Meanwhile, Central San will continue to develop a study involving the costs of alum sludge disposal. d. Mr. Dolan advised that in response to a request from the Board, Mr. Sanford Skaggs, attorney for Valley, Diablo and Lafayette Disposal companies, has received a proposal from Brown and Caldwell to conduct an engineering study on the feasibility of a garbage transfer station. - He will continue to keep the Board advised of this matter. e. Mr. Dolan summarized the Manager's Report for the month of February 1980. Engineering Department Collection System Engineering and Services Division 1. Design work continued on the sewer relocation project necessary to accomodate the proposed Interstate 680 improvements at the Geary Road and Oak Park Boulevard intersections. 2. is Design of the new access road for the Orinda Crossroads Pump Station being finalized. O~' ", ,r,J Il) (":) ~ "')" [f " '.,: 1690 3. Preliminary work was accomplished for the designs of the Holding Basins Band Cimprovement project. 4. Dalton Construction started the backfill replacement work on the Diablo Road sewer project. 5. Work continued on cathodic protection survey and as soon as ground conditions permit, the two 20-inch force mains under Pond C will be exposed for visual inspection at locations indicated by the survey as having active corrosion problems. Collection System Operations Department 1. Sewer service calls decreased slightly in February to a total of 68 and of that number only 21 were a result of stoppages in our system. Three property damage overflows occurred, two in Lafayette and one in Walnut Creek. 2. There were 221,033 feet of sewer main cleaned and several new root lines were discovered and scheduled for regular maintenance. 3. Two temporary lines totalling 3501 were installed across slide areas. There was 179' of pipe line repairs and 48 structures repaired or adjusted to grade. Sewer taps and utility repairs accounted for 14 work orders. 4. Over 22,000 feet of sewer line was inspected by closed circuit TV, approximately two-thirds being existing system. Hydro-flush crews cleaned 60,8431 of sewer despite some equipment down time. 5. The infiltration and inflow survey continued and one major source of infiltration was discovered and repaired. 6. The Maintenance Shop crew made 83 repairs, 3 of which were major, and they serviced 32 vehicles and 3 pieces of equipment. Plant Operations Department 1. There were ,1,492.33 millions of gallons of wastewater treated at an average daily flow of 51.46 million gallons, with the peak average daily flow of 95.57 million gallons. 2. Rainfall totalled 7.39 inches, 6.49 inches of which fell between the 13th and 22nd of February, creating a peak hourly flow of 130 million gallons on February 22. As a result of this high flow period, the 90 million gallon capacity of the Holding Basins was exceeded on February 21, 1980 and on the afternoon of that date, approximately 36 million gallons of effluent was diverted into Grayson Creek. 3. With the exception of the period of diversion to Grayson Creek and one effluent non-zero chlorine residual at 0.3, NPDES requirements were met at all times. 4. Solids handling and disposal continued to meet requirements. A total of 243 tons of dewatered sludge was produced per day with an average total solids content of 26.3 percent. 5. On February 11,1980, a process change was initiated wherein all waste activated sludge was diverted on Preareation Tank No.2 by piping installed by the Special Projects Division. The pH for this tank was raised 10.2 and lime addition to Preaeration Tank No.1 was stopped. It is too soon to evaluate the effect of this process change, but it appears satisfactory and has the potential of reducing operations costs by $100,000 per year. The first month1s saving was $39,000. 6. The Maintenance Division received 436 work orders and was able to process 378 of the orders. 7. The coupling between the aeration blower and the turbine failed on February 5, 1980. During repairs, major alignment and blower bearing problems were detected, which are still being corrected. 00 Co» 2. fB ~"j 3«1 1691 8. On February 27, 1980, one of two sulfur dioxide pressure vessels in our evaporator system failed. The second vessel was taken out of service for testing and repair. A pressure vessel borrowed from EBMUD was put into service until our vessels can be repaired or replaced. g. Mr. Dolan called the Board's attention to a letter from Mr. Kurt Darner, District employee, commending Mr. Carlton Webb on his excellent CPR training program. As a result of the instructions, Mr. Darner was able to save his friend's life. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato advised that on December 20, the District was named in a suit involving the accidental death of a contractor's employee (Higby) working on a private sewer pipe project in Rossmoor. At that time, we denied the claim and referred it to our insurance adjustors. The District has now received a claim from the Workmens Compensation carrier for approximately $60,000. After discussion, it was moved by Member Dalton, seconded by Member Campbell, that the claim from Workmen's Compensation carrier for approximately $60,000 be denied and referred to George Hills Company, insurance adjustors for the District. Motion was unanimously approved. b. Mr. Carniato advised that in October of 1979, the Treatment Plant received a $150 citation for an air pollution violation No. 4455, as a result of a lime dust plume out of the lime storage facility. There have been no other citations received since that time and he recommended payment of the fine. After discussion, it was moved by Member Cambell, seconded by Member Dalton, that authorization to pay the $150 fine for the air pollution violation No. 4455 be approved. Motion was unanimously approved. c. Mr. Carniato reported that he had received a decision from the California State Hearing Officer regarding the Roy Johnson matter stating that they upheld the District Board's decision on the issue and dismissed the appeal. 3. SECRETARY None. 4. COMMITTEES None. IX. MATTERS FROM THE FLOOR a. Mr. Dolan, GM-CE, distributed financial statements to the Boa~d for their review. b. Mr. Dolan, GM-CE, advised that there has been a certain amount of activity going on with the State Solid Waste Management Board in regard to grant funding for the 5B-II project. Dr. Weddle is handling the ma tter. c. In answer to Board query, Dr. Weddle advised that the District has heard from the State Board regarding the Metcalf and Eddy Agreements and their approval should be forthcoming within two weeks. x. ADJOURNMENT At 10:00 p.m., President Carlson adjourned the meeting. President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California .. Sec etary of t District Board of the C ntral Contra Costa Sanitary District, County of Contra Costa, State of California 0', '^,""',-,', ~~ G) .- ¡;;" " '; ..c'., (J J