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HomeMy WebLinkAboutBOARD MINUTES 02-21-80 1671 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD FEBRUARY 21, 1980 The District Board of the Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on February 21,1980 at 7:30 p.m. President Carlson called the meeting to order and requested the Secretary to call roll. I. ROLL CALL PRESENT: ABSENT: Members: Stanley, Boneysteele, Dalton, Campbell and Carlson Members: None 11. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF JANUARY 17, 1980 After discussion, it was moved by Member Campbell, seconded by Member Dalton, that the minutes of January 17,1980 be approved as presented. III. APPROVAL OF EXPENDITURES Member Boneysteele, member of the Budget and Finance Committee, stated that the Committee had reviewed the expenditures and found them to be proper. After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that Running Expense Voucher Nos. 9714-9745,9910-9945, 10074-10133 and 10140-10274; and Sewer Construction Voucher Nos. 3599- 3612 and 913-939, be approved. Motion was unanimously approved. IV. HEARINGS None V. BIDS None President Carlson asked if there were any items to be taken out of order. Mr. Dolan, General Manager-Chief Engineer (GM-CE), suggested that Item 3 under IIVI1. NEW BUSINESSII, be taken out of order to accommodate an interested party in the audience. Board Members voiced no objection to the suggestion. VI I. NEW BUSINESS AUTHORIZATION FOR PA 80-3, ALAMO AREA, AND PA 80-4, DANVILLE AREA, TO BE INCLUDED IN FORTHCOMING DISTRICT ANNEXATION PROCEEDINGS 3. After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Stanley, that the authorization for PA 80-3, Alamo area, and PA 80-4, Danville area, to be included in forthcoming District Annexation proceedings be approved. Motion was unanimously approved. President Carlson reverted to the order of the agenda. 02 c) ¡;J.< 0.. ';,.F .,,' l' :' 1672 VI. OLD BUSINESS 1. PROPERTY INSURANCE PREMIUM 1979-1980 Mr. Dolan, GM-CE, explained that based on the decision of the Board at its February 7th meeting, payment of the quoted premium of $76,866 for the 1979-1980 property insurance was made to Schroder Insurance Agency. Also, staff has requested a meeting with Mr. Schroder in order to clarify the $24,134 premium disparity. Staff will subsequently formulate a recommendation to the Board for specific action. 2. SELECTION OF SPECIFIC SITE FOR NEW OFFICE BUILDING Mr. Dolan, GM-CE, introduced Mr. Bob Wood, architect for Mackinlay, Winnacker, McNeil, (MWM), and his assistant, Ms. Judy Rowe, to give a presentation on possible locations and schematic layouts for the new office building at the Treatment Plant. Also present was MWM,s consultant on costs, Mr. Peter Adamson. Mr. Wood presented five location schemes for the new office building. Each scheme included a traffic circulation plan for the new building and a structural interface with the existing structures, a building section and positive and negative impacts that the particular scheme may produce. In answer to Member Stanley's query, Mr. Wood responded that the studies have been projected to accommodate growth for a ten year period. Member Stanley stated that the building should be adequately sized to accommodate ample growth. President Carlson stated that MWM had done an excellent job on the studies and it was obvious that a lot of thought had gone into their planning. After a lengthy discussion, it was the consensus of the Board that the most suitable plan for the new office building would be a combination of IIScheme All location and IIScheme B" building configuration. In addition, the Board expressed concern in regard to several points, those being: (1) that the computer room and laboratory be secured from the new office building; (2) routing of vehicular traffic through the Plant site be thoroughly thought out; and (3) provision be made for adequate parking space for present and future needs. The Board requested that MWM review their studies and incorporate the proposed changes into one plan to be presented to the Board upon completion. 3. DRAFT MEMORANDUM OF UNDERSTANDING REGARDING CCCSD/CCCWD RECLAIMED WATER SUPPLY CONTRACT Mr. Dolan, GM-CE, explained that he had attended a meeting with John DeVito and John Gregg of the Water District on Tuesday, February 19. The draft Memorandum of Understanding prepared by District staff was to have been submitted to the Board at this meeting. However, Mr. DeVito has requested that his staff review the memorandum prior to presentation. As a result, the consideration of the draft has been held over to a future meeting. VI1. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING After discussion, it was moved by Member Campbell, seconded by Member Dalton, that the easements as listed be accepted at no cost to the District, respective resolutions adopted and their recordings authorized. 02 Cj) I~c'; ("'\\ ) 1673 Grantor Area Job No. Parcel Res. No. a. 1911 San Miguel Properties Walnut Creek 3283 1 80-27 b. Dale R. Landis Martinez 3339 1 80-28 c. William J. Rutherford & Martinez 3339 2 80-29 Joanne M. Rutherford d. Security Owners Corp. Martinez 3232 2 80-30 Motion was unanimously approved. 2. AUTHORIZE EXECUTION OF IICONSENT TO EXECUTION OF DEED FOR PUBLIC ROADII TO CONTRA COSTA COUNTY, JOB 1419, PARCEL 1 After explanation by Mr. Dolan, GM-CE, it was moved by Member Campbell, seconded by Member Dalton, that the President and Secretary be authorized to execute a IIConsent to Execution of Deed for Public Roadll to Contra Costa County, Job No. 1419, Parcell, a resolution adopted and its recording authorized. Resolution No. 80-31. Motion was unanimously approved. 3. AUTHORIZATION FOR PA 80-3 (ALAMO AREA) AND PA 80-4 (DANVILLE AREA) TO BE INCLUDED IN FORTHCOMING DISTRICT ANNEXATION PROCEEDINGS This item was taken out of order as first item of business following II V. B IDS II . 4. AUTHORIZE $345 FOR R. SMITH TO ATTEND A CONSTRUCTION CLAIMS SEMINAR IN LAS VEGAS, NEVADA After explanation by Mr. Carniato, District Counsel, regarding the advantages of the course, it was moved by Member Campbell, seconded by Member Dalton, that Mr. R. Smith be authorized to attend a two-day Construction Claims Seminar on March 20-21, 1980 in Las Vegas at a cost of $345 for registration fees be approved. Mr. Smith to be responsible for his travel and all other incurred expenses. Motion was unanimously approved. 5. APPROVAL OF BILLS FOR LITIGATION SERVICES Mr. Carniato, District Counsel, requested an executive session to explain an item regarding litigation on his statement. President Carlson agreed to hold the executive session at the end of the meeting. 6. INFORMATION a. LETTER FROM CONTRA COSTA COUNTY WATER DISTRICT REGARDING RECLAIMED WATER PROJECT Mr. Dolan reported that a letter had been received from the Contra Costa County Water District dated February 12,1980 in response to the letter written to the Water District by President Carlson on January 16, 1980. VII I. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that at Central San's request, the State Water Resources Control Board reviewed the J. B. Gilbert and Associates agreement and found that it met all the requirements except for an IIAccess to Recordsll clause. This is also a requirement of the EPA. Mr. Dolan stated that if there was no objection from the Board, he intended to handle the addition of the clause to the existing agreement administratively. The Board Members voiced no objection. Ph ~)) \¿; t"'::rJ CJ t';'Ji 1674 b. Mr. Dolan reported that the capacity of the holding ponds at the Treatment Plant has been exceeded and effluent has been overflowing into Grayson Creek since 10:30 a.m. today. The overflow may stop when the extreme high tides subside. He distributed printouts showing the flows at the plant and indicated that the Regional Board has been notified of the overflow situation. c. Mr. Dolan referred the Board's attention to the Personnel Summary report dated February 21, 1980 as follows: Positions Being Advertised Clerk Typist I Shift Supervisor Superintendent of Operations Maintenance Technician III, Instrumentation Construction Specialist (Resident EngineerlContract Administrator) Positions Being Tested Senior Mechanical Inspector (Written Exam, Saturday, 2/23/80) Associate Engineer (Civil) (Oral Exam, Tuesday, 3/11/80) Eligibility Lists Established Operator II Personnel Changes Permanent Appointments Maximo Castro, Plant Attendant, Range 49C, $1219, effective 2-01-80, status change Willie Senn, Plant Attendant, Range 49C, $1219, effective 2-01-80, status change Steve Colberg, Shift Supervisor, Range 71A, $1868, effective 2-01-80, promotion Resignations Judith Stadler, Engineering Aid I, effective 2-15-80 Roy Johnson, Operator III, effective 2-15-80 d. Mr. Dolan called the Board's attention to the Education, Travel and Conference Summary Sheet. e. Mr. Dolan referred to Dr. Weddle, Deputy Chief Engineer, to give the Board an update on the negotiations with Metcalf and Eddy regarding the 5A-I and 5B-I Engineering Contract. Dr. Weddle explained that Metcalf and Eddy (M&E) had furnished Central San a draft of the contract for review by staff and District Counsel. After review, another draft was prepared incorporating additional provisions to the contract. This was then given to M&E for their review and found to be satisfactory. Dr. Weddle highlighted for the Board some of the points contained in the proposal. The District is responsible for furnishing M&E all related documents available from Brown and Caldwell. However, the District cannot guarantee the accuracy of those documents. The District will retain 10% of M&E fees that are to be paid under the cost reimbursement method and 5% of all lump sum work. M&E will be allowed 5% for making change orders. Any amount of change orders in excess of 5% becomes their responsibility. 02 2"', ""i1!," '< ~" --- ~o Ij)"j"""" "U";' l'¡~ '1 ,." 1675 The contract provides for certain insurance coverages including $5,000,000 for errors and omissions. Dr. Weddle concluded by saying that the contract is ready for submittal to the State Water Resources Control Board for concurrence. If necessary, we will negotiate whatever changes are necessary prior to final Board approval. After discussion, it was moved by Member Campbell, seconded by Member Stanley, that the Board accept Dr. Weddle1s report and submit the M&E contract to the State Water Resources Control Board for review. Motion was unanimously approved. f. Mr. Dolan reported that he had met with John DeVito, Manager of the Contra Costa County Water District. As a result of that meeting, the Water District is meeting between the two Districts, comprised of two Board Members and management staff from each district to discuss the Memorandum of Understanding pertaining to the Reclaimed Water Supply Contract. The Alum Sludge Contract would also be discussed at that meeting. g. Mr. Dolan pointed out to the Board that this date was Robert H. Hinkson's, (Manager of the Collection System Operations Department) 30th anniversary with the District. He congratulated Mr. Hinkson on his 30 years of service and complimented him on the efficiency of his department. Board Members also expressed their congratulations. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato stated that he would give his report an the item pertaining to litigation during executive session. 3. SECRETARY a. Mr. Hopkins reminded the Board to hand in their Conflict of Interest statements. 4. COMMITTEES a. President Carlson advised that ABAG is conducting a survey on office space. Researchers are out trying to compare trends in the Bay Area. IX. MATTERS FROM THE FLOOR a. Member Boneysteele stated that the PUC has established time use rates for energy consumption, which could prove to be beneficial to the District. He asked if staff could be interested in participating in a study to see if such a rate structure would have the effect of lowering peak hour power usage. Mr. Dolan stated that staff would be very interested in cooperating and that staff is planning to do an in-house power conservation study. b. Member Campbell advised that he would be on vacation from May 14 through June 14. He requested that the process of salary negotiation and establishment of the Environmental Quality Charge be moved up to an earlier date to permit his participation. Member Dalton also advised that he would be on vacation from May 17 through June 7 c. Member Dalton commented on the procedure for setting garbage rates. He felt that the rates set for an area should correspond to the rates of any city within the garbage franchise's sphere of service, and if there was no city within the service area, rates should correspond with those of the nearest city. Cost adjustments for hauling would be given consideration. Board and staff discussion followed. At 10:40 p.m. President Carlson called for an executive session to discuss matters relating to litigation. At 10:50 p.m.. President Carlson closed the executive session and reconvened the meeting. 02 G) (;~, n, :f\ \"', '.' '~ è~ \d £"\'", " :,P," \Ji ¡~ 1676 It was moved by Member Dalton, seconded by Member Stanley, that the statement from John J. Carniato, dated February 15, 1980 for litigation services rendered relative to Acme Fill Corporation, Fred J. Early, Jr., Roy Johnson, Bradley Scalise, Peterson-Simpson and Kaiser Industries matters, totalling $37,076.51 be approved. Motion was unanimously approved. x. ADJOURN~1ENT At 10:51 p.m., President Carlson adjourned the meeting. ~tL President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: I Sec~ ary 0 th istrict Board of the Ce ral Contra osta Sanitary District, County of Contra Costa, State of California '-'. l ) /, ,....., J~)