HomeMy WebLinkAboutBOARD MINUTES 01-17-80
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MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD
OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
HELD JANUARY 17, 1980
The District Board of the Central Contra Costa Sanitary District
convened in a Regular Session at its regular place of meeting, 1250
Springbrook Road, Walnut Creek, County of Contra Costa, State of California,
on January 17,1980 at 7:30 P.M.
President Carlson called the meeting to order and requested the
Secretary to call roll.
1.
ROLL CALL
PRESENT: Members:
ABSENT: Members:
Stanley, Boneysteele, Dalton, Campbell and Carlson
None
II.
APPROVAL OF MINUTES
None
III.
APPROVAL OF EXPENDITURES
Member Dalton, Member of the Budget and Finance Committee, stated
that the expenditures have been reviewed by the Budget and Finance
Committee and were found to be in good order. However, he did question
whether the Code specifies a Board Member can be paid for attending
meetings other than of the District Board. President Carlson referred
the matter to District Counsel for review and opinion.
After discussion, it was moved by Member Dalton, seconded by Member
Boneysteele, that Running Expense Voucher Nos. 9343 through 9346,9512
through 9537,9656 through 9713,9747 through 9909; Sewer Construction
Voucher Nos. 3590 through 3598 and 873 through 897, be approved. Motion
was unanimously approved.
IV.
HEARINGS
None
V.
BIDS
None
At this point, President Carlson called for any items to be taken
out of order. Mr. Dolan, General Manager-Chief Engineer (GM-CE), suggested
that Item 2 under IIVII New Businessll be considered at this time because
there were interested individuals in the audience. The Board voiced no
objection to the request.
VII.
NEW BUSINESS
REQUEST ANNEXATION OF THREE PARCELS OF LAND (240 ACRES f) LOCATED NORTH OF
OF ALHAMBRA VALLEY ROAD NEAR VACA CREEK
2.
Mr. Carniato, District Counsel, stated that it was his understanding
that a letter had been received from LAFCO, requesting that the Board
defer any official action or expression of intent on this project until
an EIR is prepared, and LAFCO's action on the change of the sphere of
influence is completed.
Mr. Dolan, GM-CE, introduced Mr. John A. Wollman, engineer for the
owners of the subject property, who in turn, introduced Mr. Richard
Campbell to give a brief presentation. Mr. Campbell displayed a map
showing the proposed subdivision, stating that they propose to develop
the 240 acres into 115 lots and 161 acres of open space. He also stated
that developer proposes to pay the entire cost for extending the sewer
main to the project.
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At the conclusion of the presentation, it was moved by Member
Campbell, seconded by Member Boneysteele, that, on advice of Counsel,
any Board action on this matter be deferred until the EIR on the proposed
Stonehurst project has been completed and the District's sphere of
influence. in that area has been changed by LAFCO. Motion was unanimously
approved.
There being no other tems to be taken out of order, President
Carlson reverted to the order of the agenda.
VI.
OLD BUSINESS
1.
REVIEW OF DISTRICT CODE, CHAPTER 4
Mr. Dolan, GM-CE, advised that a great deal of effort has been
exercised by Gail Koff, Department Managers, particularly Bob Hinkson,
and other staff members in revising Chapter 4 of the District Code.
In answer to Board query, Mrs. Koff advised that any changes made
by the Board to Chapter 4 have been discussed with the Employees Association
and they were in agreement. As soon as all the Board members submit
their comments, a new draft will be made. Mr. Dolan suggested that it
might be appropriate to set a deadline of January 23 for requested
revisions to the proposed Chapter 4, schedule completion of a revised
draft for January 30th and place the matter on the February 7th agenda
for Board approval.
VII.
NEW BUSINESS
1.
ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF
RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING
After discussion, it was moved by Member Dalton, seconded by Member
Stanley, that the easements as listed be accepted at no cost to the
District, respective resolutions adopted and their recordings authorized.
Grantors
Area
Job No.
Parcel Res. No.
1 80-11
4 80-12
4 80-13
a. Moraga Country Club
b. Pleasant Hill Redevelopment
Agency
Moraga 3127
Pleasant 3305
Hi 11
Alamo 3206
c. Dean W. Criddle
Member Dalton stated that he will have to abstain from voting on
easement lIa.1I due to a possible conflict of interest. Motion carried by
the following vote:
AYES:
Stanley, Boneysteele, Dalton (Items b. & c.),
Campbell and Carl son..
None
Dalton (Easement 'a' Moraga Country Club)
Members:
NOES: Members:
ABSTAINING: Member:
2.
REQUEST ANNEXATION OF THREE PARCELS OF LAND (240 ACRES t) LOCATED NORTH
OF ALHAMBRA VALLEY ROAD NEAR VACA CREEK
This matter was taken out of order as first item of business following
II V. Bids II .
3.
AUTHORIZE $850 FOR PURCHASE OF CHEMICAL INJECTION PUMP FOR THE CLYDE
PUMP STATION
Mr. Dolan, GM-CE, explained that this item is part of the program
the District has undertaken to control sulphide odors at the Clyde
Pumping Station. We are presently operating the system at that Pumping
Station with a borrowed chemical injection pump.
After discussion, it was moved by Member Dalton, seconded by
Member Stanley, that authorization of $850 for the purchase of a chemical
injection pump for the approved. Motion was unanimously approved.
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4.
AUTHORIZE $2,000 FOR DISTRICT PARTICIPATION IN THE UPGRADING OF THE
ROADWAY CROSSING OF THE AT&SF RAILWAY NEAR THE NORTHWEST CORNER OF
TREATMENT PLANT SITE
Mr. Dolan, GM-CE, explained that the District has an agreement with
IT Corporation and the Contra Costa County Water District for maintaining
the road which runs along the District's west property line to the
northern terminus of the 4211 final effluent pipeline, including the RR
Crossing. The AT&SF is requiring that certain improvements be made to
the crossing and the District's share of costs under the agreement is
20%. IT Corporation has advised staff that the estimated cost to repair
the railway crossing is $10,000, which would make the District's share
$2,000.
After discussion, it was moved by Member Dalton, seconded by Member
Stanley, to authorize payment of 20% of actual cost of required improvement
work (estimated $2,000) on the AT&SF on the AT&SF Railway crossing at
the Northwest corner of the Treatment Plant. Motion was unanimously
approved.
5.
AUTHORIZE $3,500 FOR THE PURCHASE OF THREE SCBA UNITS - MSA MODEL 401
WITH CYLINDERS
Mr. Dolan, GM-CE, explained that the Treatment Plant currently has
SCBA units which are being used jointly as working units and emergency
units. During the recent chlorine incident, it became apparent to the
District staff that the joint use of such emergency equipment could
result in a severe safety hazard. A study of emergency situations
revealed that three additional SCBA units are needed as permanent standby
in the event of future chlorine or sulfur dioxide emergency.
After discussion, it was moved by Member Dalton, seconded by Member
Campbell, that authorization of $3,500 to purchase three SCBA units MSA
Model 401 with cylinders be approved. Motion was unanimously approved.
6.
AUTHORIZATION OF $7,000 FOR INSTALLATION OF CL-6 SECURITY FENCE AT THREE
LOCATIONS ON THE TREATMENT PLANT SITE
Mr. Dolan, GM-CE, explained that recent events of pilferage at the
Treatment Plant indicate the need to secure certain existing storage
areas and to create one additional secure dry storage area. Board
members reviewed a map showing three storage locations proposed to be
secured with chain link fencing.
After discussion, it was moved by Member Stanley, seconded by
Member Dalton, that åuthorization of $7,000 for the installation of CL-6
security fencing at three storage location on the Treatment Plant site
be approved. Motion was unanimously approved.
AUTHORIZATION TO CONTACT SERVICES FOR COMPUTER TRAINING AND TROUBLESHOOTING,
NOT TO EXCEED $7,500
7.
Mr. Dolan, GM-CE, explained that Paul Papke, former District Process
Computer Engineer, has resigned to join a private firm. His replacement
will be at the Associate Engineer level. Until his replacement can
familiarize himself with the techniques involved, it will be necessary
to have Mr. Papke act as a resource person. Therefore, staff is requesting
that Paul Papke be engaged by the District for 192 hours of computer
consulting and training services at $39 per hour.
Board members reviewed the contract between Mr. Papke and the
District and requested that the language of certain paragraphs of the
agreement be clarified. After discussion, it was moved by Member Dalton,
seconded by Member Boneysteele, that Paul Papke be engaged for 192 hours
of consulting and training services at $39 per hour, total a cost not to
exceed $7,500, with services to be completed by the end of the fiscal
year. Motion was unanimously approved.
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8.
AUTHORIZATION TO ADVERTISE AND RE UEST BIDS FOR THE INSTALLATION OF TWO
WASTEWATER SAMPLERS AT THE TREATMENT PLANT AT AN ESTIM TED C
Mr. Dolan, GM-CE, advised that the samplers were purchased under
Board authorization with the intention that they would be installed by
the Treatment Plant Maintenance Division. The Special Projects Division
has completed design work for the installation but as a result of several
unfilled maintenance positions, the Maintenance Division is running
behind in their work schedule. Rather than delay the installation, it
would seem appropriate to engage an outside contractor to install the
two wastewater samplers. The use of these samplers will result in the
savings of a considerable amount of labor currently expended in sampling
by hand.
After discussion, it was moved by Member Boneysteele, seconded by
Member Campbell, to authorize advertising for bids for the installation
of two wastewater samplers at the Treatment Plant at an estimated cost
of $17,700. Motion was unanimously approved.
9.
CLARIFICATION OF DISTRICT VACATION POLICY BASED UPON LONGEVITY OF EMPLOYEE
Mr. Dolan, GM-CE, advised that computerization of the District's
payroll system has necessitated clarification and interpretation of
previously adopted resolutions regarding the District's longevity vacation
policy. There are two basic factors that should be considered: (1)
granting of longevity vacation days, either at the beginning of the
calendar year or on the employees' anniversary date; and (2) clarification
of language in the written record, as to whether the additional days are
earned upon completion of a particular number of years of service or
earned proportionately throughout the year following completion of a
specific term of longevity service.
Mr. Dolan illustrated by examples on the blackboard, three possible
alternatives for crediting longevity vacation time.
1. Method currently practiced is that an employee completing five
years of service with the District receives one extra vacation day on
his/her anniversary date, thereafter, that extra vacation day is credited
to that employee's account at the beginning of each calendar year,
regardless of the anniversary date. There is no adjustment of the
vacation record at the time of retirement. Initially, this system was
devised as a bookkeeping convenience.
2. Fractionally, pro-rate the yearly longevity vacation time and
credit that time to the employees vacation account on a monthly basis by
changing the rate of accrual of vacation days to the sum of the base
rate of 15 days, plus the number of longevity vacation days corresponding
to the employees term of service as set forth in the earlier resolutions.
3. Credit earned longevity vacation days in a lump sum to the
employees account on his/her anniversary date. No adjustment of the
total vacation days would be made upon the separation of an employee
from the District.
Board discussion followed, wherein Member Dalton remarked that it was
his belief that the District based its service policy to coincide with
that of the County. Any changes were preceded by changes in the County
pol icy.
Present in the audience were members of the Employees Association
wishing to address the Board on the subject.
Mr. Peter Wiebens, President of the Employees Association, stated
that it was the understanding of the employees that the third alternative
expresses the intent of the Board based upon the language contained in
Resolution Nos. 1339 and 2070 and that they strongly endorse that interpretation.
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Mr. Leon Lubker, Construction Inspector, was of the opinion that
the system for crediting extra vacation days based upon longevity of
employment with the District should continue in the same manner as is
currently practiced.
After further Board discussion and comments, it was the consensus
of the Board that staff prepare a resolution based on the third alternative
illustrated by Mr. Dolan, that being, that the total extra vacation days
earned yearly by an employee for longevity of service shall be credited to
the employee's vacation account on hislher anniversary date following the
prescribed ,number of years of service, and a resolution to that effect be
placed on the agenda for Board action at the next meeting.
10.
APPROVAL OF BILLS FOR LITIGATION SERVICES
After explanation by Mr. Carniato, District Counsel, and Board
discussion, it was moved by Member Stanley, seconded by Member Boneysteele,
that the statements dated January 9,1980, for services rendered relative
to Acme Fill Corporation; Fred J. Early Jr., Company, EBMUD; Ising
(Culligan Soft Water); Kaiser Industries; Peterson/Simpson; Ramos;
Bradley Scalise; and Roy Johnson matters; totalling $68,619.25, be
approved. Motion was unanimously approved.
11.
ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA
None
VII 1.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
a. Mr. Dolan summarized the Managers Report for the month of
December.
ENGINEERING DEPARTMENT
Collection System Engineering and Services Division
(1) Final design commenced on access modifications at the Orinda
Crossroads Pumping Station. (2) Design and coordination work continued
on sewer relocations necessary to accommodate State Highway modifications
at Geary Road and Oak Park Boulevard. (3) Moraga Road paràl1el trunk
sewer (DSP 3162) was accepted as complete and Notice of Completion
fi.led. (4) Minor work necessary to complete the outfall was halted due
to a wet working area. (5) The Camino Tassajara-Blackhawk Road trunk
sewer project was accepted as complete.
COLLECTION SYSTEMS OPERATIONS DEPARTMENT
(1) There were 29 sewer stoppages in December, being the second
highest monthly total for the year. One incident of property damage
occurred at 2745 Kinney Drive, Walnut Creek. (2) A total of 132,6321 of
sewer line was cleaned with root lines continuing to be the major item
of cleaning work. There was 15,0001 of sewer line treated with vapo- '
root for root control. As a result of Hydro Truck No. 46 being out of
service, less than 50,000 feet of sewer were cleaned by washing. (3)
Repairs were made to 38 structures, 6 sewer lines and 3 incidents of
damage to our facilities by utilities. (4) Television inspection of
pipeline slowed to slightly over 18,000 feet. (5) Core samples were
taken at locations in our Clyde area system where sulfide corrosion
problems were suspected. Inspection of the samples showed pipe destruction
ranging from 20% to 80%. Plastic lining of some sections of pipe will
be necessary. Although chemical injection at pumping stations has
lowered total sulfides to safe levels, Collection Systems Operations is
initiating an annual core samplings program to determine integrity of
damaged trunk sewers. (6) There were 18 vehicles serviced 59 vehicle
repairs and 15 equipment repairs. '
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PLANT OPERATIONS DEPARTMENT
(1) The average daily flow was 35.65 mg. The maximum daily flow
was 70.5 mg and the minimum was 28.65 mg. (2) There was ~ total of 4.2
inches of rain, 2.5 inches fell on December 24 and 25 causlng a peak
flow of 105 mgd. The peak flow carried excessive trash and grease,.
which overloaded the barscreen and due to prompt response byoperatlons
resulted in only a minor bypass. Violation limited to ten-minute
duration. (3) On December 7, there was a minor release of chlorine gas due to
operator error which had been previously discussed with the Board.
(4) Treatment processes continued in compliance with all applicable NPDES
requirements, with exception of the minor bypass on December 24 and
non-zero chlorine residual violations. (5) Solids handling operations
continued without major interruption, disposing of a total of 7,491 tons
of dewatered sludge at 24.6% average total solids. (6) Plant Maintenance
Division, in addition to preventative maintenance mostly on instrumentation,
installed a rebuilt cross connector in the primary sedimentation tank
and refurbished the barscreen area.
b. Mr. Dolan advised that a plan of action has been submitted to
the State Water Resources Control Board for placement on the agenda at
their February 6, 1980 workshop to discuss the issue of grant funding
the completion of Wastewater Reclamation Plant Program.
c. Mr. Dolan reported that he had met with Dick Coddington of the
EPA to discuss 5B-II. Apparently, there is some national interest in
Central San1s long term full scale test which at one point was a $2,000,000
project. At the time, Central San's share would have been $500,000, which
staff determined as being too costly. Mr. Coddington indicated that a
long-term full scale test needs to be done and will encourage EPA national
to run that test.
d. Mr. Dolan reported that he had attended a luncheon meeting with
Mr. Sullivan of the East Bay Dischargers Authority, at which the Clean
Water Grants Program was discussed.
e. Mr. Dolan advised that on January 16, final interviews were
conducted for the selection of an engineering firm to perform the
completion work for 5A-I and 5B-I. Staff is recommending the firm of
Metcalf and Eddy be engaged to do the work. Dr. Clark Weddle, Manager
Engineering Department, stated that based upon proposal evaluations and
interviews with 4 engineering firms, Metcalf and Eddy indicated a stronger
grasp of the problems surrounding the project. Upon reaching a mutual
agreement with Metcalf and Eddy, staff will make a formal recommendation
to the Board.
f. As requested by the Board at the meeting of January 10, Mr.
Dolan distributed for Board review spread sheets showing a breakdown of
the garbage collection rates for all garbage companies within and in the
vicinity of the District.
g. Mr. Dolan advised that the January payroll will be produced by
the new computer system and asked Walter Funasaki, Finance Officer, to give
a brief summary to the Board.
Mr. Funasaki explained that the existing payroll system does not
have the capability of producing the additional reports that are an
integral part of the payroll system. In order to update our system,
payroll systems from data processing services were reviewed and bank
services investigated. It was determined as a result of the study
that Wells Fargo Bank offered the quality of service and fee structure that
was compatib1e to the District's needs. The payroll process fee will be
$350 per month. The comparable current labor expenses incurred for
producing the monthly payroll are approximately $680. In addition to
the normal payroll reports, it will also include the total accruals,
retirement, vacation, sick leave, EOT, taxes and semi-annual personnel
repo rt .
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h. Mr. Dolan advised that the appeal filed by Bradley Scalise
regarding his demotion to Operator III has been dismissed by the Office
of Administrative Hearings.
i. Mr. Dolan advised that a private appraiser has placed a value
of $99,320 on the 1.1 acres of County land adjacent to the Treatment
Plant on which the District proposes to build the Construction Division
offices.
j. Mr. Dolan requested Mr. Niles, Manager-Plant Operations; to give
a brief report on the effect of recent storms on the Plant flow, which
he did.
k. Mr. Dolan referred the Board's attention to the Personnel
Report dated January 16, 1980 as follows:
Positions Being Advertised
Associate Engineer (Civil)
Instrumentation Technician III, Temporary
Senior Mechanical Inspector
Positions Being Tested
Operator II
Eligibility Lists Established
Control Systems Engineer
Personnel Changes
Permanent Appointments
Deleon, Cynthia, Civil Engineering Assistant I, Range 69-B, $1,868
effective 2-1-80, promotion
Johnston, Michael, Control Systems Engineer, Range 77-C, $2,373, effective
1-28-80
Koff, Gail, Personnel Officer, Range 79-A, $2,260 effective 1-1-80,
promotion
Permanent-Intermittent Appointments
Espinosa, Felix, Plant Attendant, Permanent Intermittent, Range 49-A,
$1,110, effective 1-15-80, new hire
Finch, Jack, Plant Attendant, Permanent-Intermittent, Range 49-A, $1,110,
effective 1-2-80, new hire
Higgs, Rick, Plant Attendant, Permanent-Intermittent, Range 49-A, $1,110,
effective 1-2-80, new hire
Resignations
Imhoff, Howard, Senior Mechanical Inspector, effective 12-21-79
Melgoza, Lori, Records Clerk, Permanent-Intermittent, effective 12-14-79
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2.
COUNSEL FOR THE DISTRICT
a. In the matter of the Bradley Scalise Hearing, Mr. Carniato
requested that the Board authorize the President of the Board to execute
the Decision document thereby accepting it as being final.
After discussion, it was moved by Member Dalton, seconded by Member
Campbell, that the Decision from the Administrative Hearing Board in
regard to the Bradley Scalise demotion matter be accepted as final and
the President of the Board be authorized to execute the decision documents.
Motion was unanimously approved.
b. Mr. Carniato advised that he has not been informed as to the
hearing date for the Roy Johnson matter.
c. Mr. Carniato advised that a cross complaint will be filed by
Brown and Caldwell in regard to 5A-I and 5B-I within 10 days.
d. Mr. Carniato requested a brief executive session at the end of
the meeting.
3.
SECRETARY
None.
4.
COMMITTEES
None
IX.
MATTERS FROM THE FLOOR
a. Mr. Dolan, GM-CE, reported that as a result of an article
appearing in CC Times dealing with EBMUD not receiving tax revenue on
newly annexed land, it becomes apparent that Contra Costa County has
solidified its position in the interpretation of AB-8 with regard to
special districts tax revenues. Mr. Dolan discussed the impact such an
action will have on Central San and the available alternatives. He
stated that he will call EBMUD regarding this matter and come back to
the Board for further discussion.
At 10:30 p.m., President Carlson recessed the meeting.
At 10:33 p.m., President Carlson reconvened the meeting and declared
an executive session to discuss litigation matters.
At 10:47 p.m., President Carlson closed the executive session and
reconvened the meeting.
x.
ADJOURNMENT
At 10:48 p.m., President Carlson adjourneq the meeting.
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President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of Californi
COUNTERSIGNED:
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Secr ary of the, strict Board of the
Cen ral Contra Costa Sanitary District,
County of Contra Costa, State of'California
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