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HomeMy WebLinkAboutBOARD MINUTES 01-10-80 1649 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD JANUARY 10, 1980 The District Board of the Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on January 10, 1980 at 7:30 p.m. President Carlson called the meeting to order and requested the Secretary to call roll. 1. ROLL CALL PRESENT: ABSENT: Members: Boneysteele, Dalton, Campbell and Carlson Member: Stanley Member Stanley arrived at 7:33 P.M. Before proceeding with the meeting, Mr. Carniato, District Counsel, requested that the Secretary administer the Oath of Office to Member Stanley, who had been absent from the meeting of December 6, 1979, when the other newly elected members of the Board of Directors took their Oath of Office. At the conclusion of the ceremony, President Carlson continued with the meeting agenda. 1. II. APPROVAL OF MINUTES MINUTES OF THE MEETING OF NOVEMBER 15, 1979 2. MINUTES OF THE MEETING OF NOVEMBER 27,1979 MINUTES OF THE MEETING OF DECEMBER 6, 1979 3. After discussion, it was moved by Member Dalton, seconded by Member Boneysteele, that the minutes for the meeting of November 15 be approved as presented and the minutes for the meetings of November 27 and December 6, 1979, be approved with the following corrections. Change the minutes for the meeting of November 27, 1979, to read as fo 11 ows : IIActing on the advice of the General Manager-Chief Engineer that, because of changed circumstances, the scheduled adjourned meeting was not appropriate, Directors did not attend. The Regular Adjourned Meeting scheduled for 7:30 P.M., November 27, 1979, was therefore cancelled at 7:45 P.M., that date, because a quorum was not established.1I I n the mi nutes of December 6, 1979, under II 1. ROLL CALL, 1. ELECTION OF NEW OFFICERSII, in the second sentence of the first paragraph delete the word IIproceduresll and insert the word IIconsiderationll in its stead. Delete the balance of the first paragraph following the second sentence. In the fourth paragraph under the same item, change the third sentence to read as follows: lilt was also suggested that the Expenditure Committe's responsibilities be expanded and the Committee renamed Budget and Finance Committee.1I Under IIV1. OLD BUSINESS, 2. CONSIDERATION OF DESIGN ENGINEERING SERVICES FOR PROJECT 5B-III, delete the word IIreleasell and insert the phrase IIreview some ofll in its stead. 01 -l"i l.4 i~'; ....:. .c"J 1650 Under IIVIII. REPORTS, 1. GENERAL MANAGER-CHIEF ENGINEER, d. II, insert the word IIPeoplesll preceding IIRepublic of Chinall. Motion was unanimously approved. III. APPROVAL OF EXPENDITURES After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that RIE Voucher Nos. 9538 through 9655 inclusive; and SIC Voucher Nos. 850 through 872 inclusive; be approved. Motion was unanimously approved. IV. HEARINGS None. V. BIDS None. VI. OLD BUSINESS None. VII. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING After discussion, it was moved by Member Dalton, seconded by Member Campbell, that the easements, as listed be accepted at no cost to the District, respective resolutions adopted and their recordation authorized. Grantor Area Job No. Parcel Res No. a. Eshleman & Quontamatteo San Ramon 3233 80-01 Partnership b. Canyon Place Office Venture San Ramon 3233 2 80-02 Partnership c. Security Owners Corp. Martinez 3251 2 80-03 d. Paul Wilmoth & Penelope Lafayette 2999 1 80-04 MacNeil Collins e. Crow Canyon Group San Ramon 3257 2 80-05 f. Hemme Partnership Alamo 3183 5 80-06 Motion was unanimously approved. 2. AUTHORIZE EXECUTION OF QUITCLAIM EASEMENTS TO SHELL OIL COMPANY IN THE MARTINEZ AREA, JOB NO. 1380 Mr. Dolan, General Manager-Chief Engineer (GM-CE), explained that these easements lie within the Fairview Tract in the vicinity of the Central San Fairview Pump Station. Shell Oil Co. has purchased all properties within the Tract except those owned by Central San, and has removed all structures and proposes to construct a large parking lot. Therefore, the existing sewers in the area and the subject easements are no longer in use or required for development. After discussion, wherein staff confirmed that the City of Martinez was aware of the abandonment and that the District would no longer have any responsibility for existing sewer pipeline in the proposed area of development, it was moved by Member Dalton, seconded by Member Campbell, the abandonment of all sewer pipelines in the area of proposed development in accordance with District Standards, and that the Secretary and President be authorized to execute a Quitclaim Deed to Shell Oil Co., a resolution adopted to that effect, and their recording be authorized. Resolution No. 80-07. Motion was unanimously approved. 01 10 ,- F) \"f ;'.. l...j '.,} 1651 3. AUTHORIZE $2,000 FROM SEWER CONSTRUCTION FUND FOR SAFETY CONSULTANT SERVICES AND AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO ENGAGE BARNES AND ASSOCIATES Mr. Dolan, GM-CE, advised that as a result of the Board's suggestion to engage a safety consultant firm to oversee the development of the District's safety programs and undertake a total comprehensive review of all aspects of safety throughout the District, staff has interviewed the principals of three firms. As a result of the interviews and presented material, staff selected the firm of Barnes and Associates to do the required consulting work. The requested authorization is for initial funds to get the program started. Board discussion followed regarding future costs and whether the consultant would become involved with the chlorine problem. Staff replied that the consultant would only be involved in the chlorine situation as it relates to maintanence and operations safety, but not in any of its technical aspects. After further discussion, it was moved by Member Dalton, seconded by Member Boneysteele, to authorize $2,000 from the Sewer Construction Fund for Safety Consultant Services and authorize the GMICE to engage the firm of Barnes and Associates to provide or these services. Motion was unanimously approved. 4. AUTHORIZE $5,000 FOR PLANNING AND PRELIMINARY ENGINEERING FOR FUTURE REQUIRED SEWERAGE FACILITIES IN WATERSHED 44 Mr. Dolan, GM/CE, explained that a supplementary authorization for WS 44 is necessary to fund staff planning and engineering studies required to provide sewer service for future development of the area. After discussion, it was moved by Member Dalton, seconded by Member Stanley, to authorize $5,000 for Watershed 44 planning and engineering studies. Motion was unanimously approved. 5. AUTHORIZE GMICE TO ENTER INTO CONTRACT WITH RICKARD ASSOCIATES TO PREPARE CONTRACT DOCUMENTS FOR THE INSTALLATION OF A BACKUP CAKE PUMP IN THE SOLIDS CONDITIONING SYSTEM AT A MAXIMUM COST OF $5,500 FROM THE SEWER CONSTRUCTION FUND Mr. Dolan, GMICE, explained that the Board had previously authorized the purchase of an additional sludge cake pump for the Treatment Plant solids handling system. However, a formal design is required for the installation of the pump. In answer to Board query, Mr. Dolan responded that the work could be performed by in-house personnel, but due to the fact that Operations is presently dependent on one cake pump to remove all sludge, time is an important factor. Therefore, in order to expedite the installation of the second cake pump and avoid emergency situations, it is appropriate that the District contract with an outside engineering firm to do the work. Proposals were received from three engineering firms. Rickard Associates presented the best thought out proposal. Also, their proposal was the lowest in price. After discussion, it was moved by Member Dalton, seconded by Member Stanley, to authorize $5,500 from the Sewer Construction Fund for preparation of plans and contract documents for the installation of a backup cake pump in the solids conditioning system and that the GM-CE be authorized to enter into a contract with Rickard Associates. Motion was unanimously approved. 01 1, ¡t'~."\ V {'"';' tu~ '.,", t" ' Ii,"",'"', ," ,~I.,',i ,-.,Vi ' i 1652 6. PERSONNEL ADMINISTRATION a. CANCEL CLASS DESCRIPTION FOR RECORDS CLERK ADOPT CLASS DESCRIPTION FOR CLERK TYPIST I, RANGE 45, ($1,011-$1,219) ADOPT CLASS DESCRIPTION FOR CLERK TYPIST II, RANGE 49, ($1,110-$1,339) b. c. Mr. Dolan, GM-CE, explained that a salary survey has indicated that a need exists to establish a lower entry level clerical position entitled Clerk Typist I, Range 45 ($1,011-$1,219). Persons employed in this classification would become eligible to advance to the higher classification of Clerk Typist II through the promotional advancement program of the District after an 18-month period of employment. The Records Clerk class description would be abolished and those personnel employed under that classification would be reclassified to Clerk Typist II. d. CANCEL CLASS DESCRIPTION FOR PERSONNEL OFFICER, RANGE 71, $1860-$2260 e. ADOPT NEW CLASS DESCRIPTION FOR PERSONNEL OFFICER, RANGE 79, EFFECTIVE JANUARY 1, 1980 f. AUTHORIZE APPOINTMENT OF GAIL B. KOFF TO THE RECLASSIFIED POSITION OF PERSONNEL OFFICER, RANGE 79A, $2,260, EFFECTIVE 1/1/80 Mr. Dolan, GM-CE, explained that at the time the class description for Personnel Officer was established, the main responsibilities of that position were to support the departments in areas of recruitment, employee orientation and employee discipline. Due to the increased managerial and supervisory responsibilities of this position, the current class description is no longer applicable. Staff is requesting that a new class description be adopted. Mr. Dolan continued stating that Mrs. Koff has satisfactorily demonstrated her abilities in being able to handle the additional responsibilities that have become an integral part of the position of Personnel Officer, and therefore, he is recommending her promotional advancement. After discussion it was moved by.Member Campbell, seconded by Member Stanley, to cancel the existing class description for Personnel Officer, Range 71, and adopt a new class description of Personnel Officer, Range 79, and that a resolution be adopted to that effect, Resolution No. 80-10; and to appoint Gail B. Koff to the reclassified position of Personnel Officer, Range 79. A successful completion of a six-month probationary period will be required. Motion was unanimously approved. 7. APPROVAL OF ACCRUED PAYABLES IN REGARD TO CURRENT LITIGATION After explanation by Mr. Carniato, District Counsel and Board discussion, it was moved by Member Stanley, seconded by Member Dalton, that the statements from John J. Carniato for accrued payables in regard to Peterson/Simpson litigation totalling $4,957.29, be approved. Motion was unanimously approved. 8. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA None. 01 1 (~ . \J """\'0"" li..~ ::1 't, 0 \j,' 1653 VII 1. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan noted that a package of six months agendas had been given to the Board for review and indicated that he has not as yet received responses from all the Board Members regarding proposed format changes to the Board Meeting Agenda. He requested that suggested format changes to the agenda be forwarded to Clyde Hopkins, Secretary of the District, as soon as practicable. b. Mr. Dolan stated that pursuant to Board discussion at the meeting of December 20, 1979, staff has investigated the use of hypochlorite as an alternative to the use of chlorine in wastewater treatment. Findings were that EBMUD has conducted a study on this subject and due to public concern, they presently intend to switch to the use of hypochlorite. San Francisco Wastewater Facility is also planning to use hypochlorite. Staff is proposing to the Board that requests be sent to various engineers for proposals to conduct an engineering study into the feasibility of constructing and using an alternative disinfectant system to that of chlorine. After Board discussion regarding the economics, safety and the feasibility of producing hypochlorite at the Plant, it was the consensus that staff proceed with sending out requests for the proposals and report the results back to the Board at a future meeting. c. Mr. Dolan reported that the Board will be receiving proposals for the completion of 5A-I and 5B-I engineering work on the Projects, at the January 17 meeting. At that time, a decision should be made as to which firm will be selected for the work. d. Mr. Dolan stated that the article appearing in the Contra Costa Times on January 6 regarding the chlorine gas incident of December 7, 1979 was inaccurate in several areas. Mr. Dolan clarified the issue and provided the Board with a written description of the facts surrounding the incident. e. Mr. Dolan reported that Mr. Skaggs, Counsel for Valley Disposal, has informed him that labor negotiations in regard to their garbage franchises are virtually complete. Mr. Skaggs will be writing a letter to the District requesting procedures for review of garbage collection rates. Board discussion followed wherein Member Dalton requested that staff furnish to the Board updated comparison charts showing current garbage collection rates for all garbage companies within and in the vicinity of the District. Mr. Dolan indicated that the Board would be provided with the updated charts at the next meeting. f. Mr. Dolan advised that the Planning Commission has requested that the Board defer annexing a sizable parcel of land in the Alhambra Valley until an EIR has been undertaken. Board action on this item was scheduled for the next Board meeting. g. Mr. Dolan advised that he had been contacted by Dick Coddington of the EPA expressing interest in the garbage/energy project. A meeting has been scheduled for next week. Member Boneysteele queried if the District could receive a grant on this project. Mr. Dolan replied that probably yes, but questioned whether the District should spend $500,000 on pilot testing of the presently proposed system. Dr. Weddle commented that there has been discussion in regard to using the funds for a study of a more proven solid waste energy program that might be more applicable. The State Solid Waste Management Board has accepted this and asked for proposals. Staff will come to the Board in the future requesting to hire a consultant to determine which study would be most appropriate. 0- ,~J fì ", ,C/ ~-'.. 1 ~ tf) Ie:) v'". 1654 h. Mr. Dolan reported that the State Board has scheduled a workshop for February 6, to consider whether or not the State will fund the completion of the 5A-I Project. Mr. Dolan will give a presentation at that meeting supporting the District's grant application. He also reported that Dr. Weddle has put together a plan of action on this matter. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato advised that he will be distributing Conflict of Interest Forms to the Board Members for their completion. 3. SECRETARY None 4. COMMITTEES Member Boneysteele advised that the ABAG Regional Planning Committee met this month and will be meeting again next month. The format for the meetings has been changed, i. e., meetings will be held at two month intervals with the alternate months being devoted to workshops. b. Member Campbell, Chairman of the Personnel Committee, stated that he had met with Mr. Dolan to discuss several personnel issues including development of a management compensation program and negotiations with the Employees Assn. c. Member Campbell advised that he had given Mrs. Koff, Personnel Officer, his input for Chapter 4 of the Code and requested that other Board Members do same. The chapter should then be redrafted incorporating the indicated changes and redistributed to the Board for further review. IX. MATTERS FROM THE FLOOR a. President Carlson read a letter from Past Board Member Allan wherein he and his wife expressed their appreciation for the lovely dinner given in his honor. X. ADJ OU RNMENT At 9:08 P.M., President Carlson adjourn~d the meeting. ,. \, /~z?~f {~::L'---- President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: OJ~ l^ ¡¿ í!'I"", \, ,/ ';,..l ~J,~¿" if\,' ','" OU