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HomeMy WebLinkAboutBOARD MINUTES 11-01-79 1 ~! 1616 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD NOVEMBER 1, 1979 The District Board of the Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek" County of Contra Costa, State of California, on November 1, 1979 at 7:30 P.M. President Carlson requested the Secretary to call roll. I. ROLL CALL PRESENT: Members: ABSENT: Member: Stanley, Boneysteele, Campbell and Carlson Allan Member Allan arrived at 7:35 P.M. 11. APPROVAL OF MINUTES l. 2. MINUTES OF THE MEETING OF SEPTEMBER 20, 1979 MINUTES OF THE MEETING OF SEPTEMBER 27, 1979 President Carslon requested that the minutes reflect that he had indicated at an earlier meeting that he would be attending an ICBO Conference in Alaska on September 20 and would therefore be unable to attend the District Board meeting on that date. After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the minutes of September 20 and 27 be approved with the following corrections I n the mi nutes of September 20, under II 1. ROLL CALL ", fo 11 owi ng roll call tabulation, insert "President Carlson was excused as he had previously mentioned that he would be out of town and unable to attend this meeting." In the minutes of September 27, under "VII NEW BUSINESS, 1. FIELD INSPECTION OF ACCIDENT SITE", in the first sentence change the word "three" to ItwO". Motion was unanimously approved. I I 1. APPROVAL OF EXPENDITURES Member Campbell stated that the Expenditure Committee had reviewed the expenditures for October 17 and found them to be satisfactory. After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the expenditures paid by SIC Voucher Nos. 745 through 777, and RIE Voucher Nos. 8891 through 9024, be approved. Motion was unanimously approved. IV. HEARINGS None. V. BIDS None. Board Members commented favorably on the revised format of the position papers. Mr. Dolan, General Manager-Chief Engineer, (GM-CE), stated that as a followup to Member Boneysteele's suggestion, Clyde Hopkins, Secretary of the District, had drawn up a new form which staff feels should serve to improve efficiency in typing and readability of position papers. 0"1 " 1.'1.. ' ~~... 79 1617 V1. OLD BUSINESS AUTHORIZATION TO FILE NOTICE OF COMPLETION ON DSP 3058-1 (HOLDING BASIN MODIFICATIONS 1979) 1. After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by Member Allan, seconded by Member Campbell, that authorization for the GM-CE to file a Notice of Completion for DSP 3058, Holding Basin Modifications at the District Treatment Plant, be approved. Motion was unanimously approved. VIr. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING After discussion, it was moved by Member Campbell, seconded by Member Stanley, that the easements, as listed, be accepted at no cost to the District, respective resolutions adopted and recordation authorized. Grantor Area Job No. Parcel Res No. a. Robert E. Stevens & Barbara Lafayette 3187 1 79-236 J. Stevens b. Jon S. Legallet and Jok P. Moraga 3260 2R-l 79-237 Legallet c. Contra Costa County Walnut Crk 3253 1 79-238 d. Lydon & Lydon Walnut Crk 3265 1 79-239 e. Walnut Crk Dev. Co. Walnut Crk 3216 1 79-240 f. David C. Boone & Jane Orinda 3254 1 79-241 B. Boone g. Begor & Son Const., Inc. & Alamo 3266 2 79-242 Alamo Lodge No. 122, Free & Accepted Masons h. William W. Goldsworth & Orinda 3254 2 79-243 Helen H. Goldsworthy i. Richard F. Kellner & Shirley Walnut Crk 3291 1 79-244 j. Metcalf Properties, Inc. Orinda 3291 5 79-245 k. R. K. Hoagland & Elizabeth Alamo 3258 7 79-246 Hoagland 1. Gregory S. Sherbondy & Alamo 3258 8 79-247 Lucille C. Sherbondy m. R. K. Hoagland & Elizabeth Alamo 3258 9 79-248 Hoagland Motion was unanimously approved. 2. AUTHORIZE EXECUTION OF AGREEMENT RELATING TO REAL PROPERTY WITH BLACKHAWK CORP., JOB NO. 3168, - SUBDIVISION 5435 Mr. Dolan, GM-CE, reported that the Blackhawk Corporation has requested permission to have a guardhouse constructed, at a location in the center of Silver Maple Drive over a portion of an existing 8-inch public sewer main. Staff has determined that the guardhouse will not interfere with the operation of this sewer. However, the owners are willing to install an extra manhole at their expense, next to the guardhouse, as a condition of the agreement. Board Members queried the necessity of installing an extra manhole. Mr. McCoy, EngineeringlCollection System Services Division Manager, responded that there are existing manholes on the sewer line at approximately 100-feet upstream and 300-feet downstream of the proposed guardhouse. After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the President and Secretary be authorized to execute the agreement relating to real property with Blackhawk Corporation, excluding the extra manhole condition, a resolution adopted and their recording authorized; and if staff should determine that the installation of an extra manhole is necessary, the matter shall be brought back to the Board for further consideration. Resolution No. 7-249. Motion was unanimously approved. 11 ~). .1\ "jJ V.1 fJ';f 9' . , '. 1618 3. AUTHORIZE EXECUTION OF TWO COMMON USE AGREEMENTS WITH CONTRA COSTA COUNTY, WALNUT CREEK AREA, (JOB 1552-PARCEL 2) NEW JOB 3291 Mr. Dolan, GM-CE, explained that as a result of property development, the District is relocating a portion of its easement and sewer main to a location which will overlap a County storm drain easement. and the County has an easement and storm drain overlapping a District easement. Staff has agreed to enter into a Common Use Agreement with the County for the new sewer overlap if the County enters into a like agreement for the existing storm drain overlap. After discussion, it was moved by Member Stanley, seconded by Member Allan, that the President and Secretary be authorized to execute two Common Use Agreements with Contra Costa County, Walnut Creek area, (Job 1552 Parcel 2) New Job 3291, respective resolutions adopted, and recording authorized. Resolution Nos. 79-250 and 79-251. Motion was unanimously approved. 4. AUTHORIZE EXECUTION OF COMMON USE AGREEMENT WITH CONTRA COSTA COUNTY FOR ^ SEWER EASEMENT PARCEL 4, JOB 3192 LOCATED WITHIN AN EXISTING ÃTORM' AINAGE EASEMENT IN THE ALAMO AREA NO COST TO THE DISTRICT After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that the President and Secretary be authorized to execute a Common Use Agreement with Contra Costa County at no cost to the District, for a Sewer Easement (Parcel 4, Job 3192), located within an existing storm drainage easement in the Alamo Area, a resolution adopted and its recording authorized. Resolution No. 79-252. Motion was unanimously approved. 5. AUTHORIZE STAFF TO ATTEND ORINDA/MORAGA DISPOSAL SERVICE LABOR NEGOTIATIONS Mr. Dolan, GM-CE, reported that correspondence has been received from OrindalMoraga Disposal Service advising of impending labor contract negotiations. On previous occasions, District staff has attended these negotiation proceedings in the capacity of a silent observer, and then reported to the Board of Directors. Discussion followed, wherein Member Stanley questioned the necessity of a staff member's presence at the labor negotiations. Member Allan responded that it is desirable to have a staff member present at the negotiations from the standpoint of being fully informed on processes under the District's garbage franchises. After further discussion, it was moved by Member Stanley, seconded by Member Allan, that a staff member attend the impending labor contract negotiations session, strictly as an observer, for the purpose of reporting to the Board any pertinent action relating to the garbage franchises. Motion was unanimously approved. 6. AUTHORIZE STAFF ATTENDANCE OF 23 DISTRICT PERSONNEL AT THE CALIFORNIA WATER POLLUTION CONTROL ASSN. SAFETY CONFERENCE IN DALY CITY ON NOVEMBER 14, 1979, AT A COST OF $276 PLUS TRANSPORTATION IN DISTRICT VEHICLES After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that authorization for 23 District employees to attend the CWPCA Safety Conference in Daly City on November 14, 1979 from the Maintenance, Engineering and Plant Operations Departments, at a cost of $276 plus transportation using District vehicles, be approved. Motion was unanimously approved. 7. AUTHORIZE ONE STAFF MEMBER TO ATTEND THE CALIFORNIA COUNCIL CONSTRUCTION INSPECTORS ASSN. CONVENTION IN FRESNO ON 11/9&10/79 AT AN ESTIMATED COST OF $175 After explanation and discussion, it was moved by Member Stanley, seconded by Member Allan, that authorization for William Ramsay to attend the California Council Construction Inspector Association Annual Convention in Fresno, on November 9-10,1979 at an estimated cost of $175, be approved. Motion was unanimously approved. 1&" "'r: ..:...., (¡ \../ 9' , ':/ 1619 8. DECLARE CERTAIN DISTRICT PROPERTY SURPLUS AND AUTHORIZE DISPOSAL Mr. Dolan, GM-CE, advised that due to obsolescense and mechanical failures, it would be advantageous to dispose of the following equipment: Item Description Est. Current Mkt Value 1 Microfilm duplicator IBM - Model 9954 2 Microfilm Reader Bruning - Multifocus 3 Book stitcher - Interlake S 3A 3/4" 4 Calculator (mechanical) Marchant - DV 12 5 Ledger File - Remington Rand 6 Embosser - Pitney Bowes 7 Addresser Printer - Pitney Bowes 8 24 Drawer File - Pitney Bowes 9 Electric Typewriter - Royal 10 Tabulation Machine - Burroughs 11 Tabulation Machine - Burroughs 12 Calculator - Marchant 13 2 - Adding Machines - Olivetti 14 2 - Adding Machines - Victor 15 Calculator - Unitrex 16 Line-a-Time - Remington 17 Unrepairable Drafting Stool 18 6 2-drawer Permit Files 19 Target Punch Reinforcer $ 100 100 1 , 000 0 50 100 300 300 0 0 0 0 0 0 0 0 0 30 0 It was moved by Member Allan, seconded by Member Stanley, that listed items of equipment from the EngineeringlCollection System be declared surplus and authorization for its sale or disposal be approved. Motion was unanimously approved. AUTHORIZE $5,500 FOR THE PURCHASE OF ONE SUBCOMPACT CAR FOR THE WATER POLLUTION CONTROLIRECLAMATION PLANT 9. After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by Member Allan, seconded by Member Stanley, that authorization to purchase one sub-compact car at a cost of $5,500 for the water pollution controllreclamation plant be approved. Motion was unanimously approved. 10. AUTHORIZE AN ADDITIONAL $50,000 FOR ACCOUNT NO. 52000.3152 OUTFALL EMERGENCY Mr. Dolan, GM-CE, explained that additional funding is required due to the unanticipated extent of the work required to keep the dislocated portion of the existing outfall pipeline in operation until the completion of DSP 3170. In answer to Board query, Clark Weddle, Deputy Chief Engineer, stated that the completion date of the outfall location project (DSP 3170) is scheduled for November 15. The contractor has brought in two extra crews. Dr. Weddle, continued by stating that the Regional Board has been notified of the delay and has granted the District an extension of time. After discussion, it was moved by Member Allan, seconded by Member Stanley, that an additional $50,000 be authorized for Account No. 52000.3152, Outfall Emergency. Motion was unanimously approved. 11. AUTHORIZE APPROVAL OF PRIVATE SEWER CONSTRUCTION PROJECT (PROPOSED DSP 3258) a. APPROVE MODIFIED PROJECT TO BE IN ACCORDANCE WITH THE RECOMMENDATIONS OBTAINED FOR IMPLEMENTATION OF MITIGATION MEASURES B,C AND 0 MITIGATION MEASURES 11 ~,-,<~ B:'.> 01 ,--"~ ~J (\ é ;:.¡ 1620 b. ADOPT NEGATIVE DECLARATION FOR THE PROJECT WITH ASSOCIATED MITIGATION MEASURES APPROVE PROJECT ALLOWING FOR THE CONSTRUCTION PLAN APPROVAL PROCESS TO CONTINUE c. After explanation by Mr. Dolan, GM-CE, and discussion by the Board, it was moved by Member Stanley, seconded by Member Campbell, to approve the modified project (proposed DSP 3258) to be in accordance with the recommendations obtained for implementation of mitigation measures (b), (c) and (d); to adopt the project Negative Declaration for the proposed sewer in Alamo area with associated mitigation measures; and to approve the construction plan approval process to continue on the proposed project. Motion was unanimously approved. 12. PERSONNEL Plant Operations a. ADOPT REVISED CLASS DESCRIPTION FOR CONTROL SYSTEMS ENGINEER After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley, seconded by Member Allan, to cancel the existing Class Description for Control Systems Engineer and adopt a newly revised Class Description for Control Systems Engineer. Resolution No. 79-253. Motion was unanimously approved. b. AUTHORIZATION TO CHANGE THE JOB CLASSIFICATION OF MAINTENANCE TECHNICIAN lITO MAINTENANCE TECHNICIAN I, EFFECTIVE 11/1/79 (NO CHANGE IN JOB DESCRIPTION) (1) CANCEL THE CLASS DESCRIPTION FOR MAINTENANCE TECHNICIAN II (2) ADOPT NEW CLASS DESCRIPTION FOR MAINTENACE TECHNICIAN I After explanation by Mr. Dolan, GMCE, it was moved by Member Allan, seconded by Member Stanley, that the Class Description for Maintenance Technician II be cancelled and a new Class Description for Maintenance Technician I be adopted. Motion was unanimously approved. c. AUTHORIZE TEMPORARY PROMOTION OF STEVEN COLBERG TO SHIFT SUPERVISOR R-71A, $1,868, EFFECTIVE 11/1/79 After discussion, it was moved by Member Stanley, seconded by Member Allan, to authorize the temporary promotion under the provisions of District Code Section 4-416, of Steven Colberg to Shift Supervisor, R-71A, $1,868, effective November 1, 1979, for a period of up to ninety days. Motion was unanimously approved. d. AUTHORIZE TEMPORARY PROMOTION OF THEODORE SMITH TO SUPERINTENDENT OF OPERATIONS, R-77C, $2,373, EFFECTIVE 11/1/79 After discussion, it was moved by Member Allan, seconded by Member Stanley, to authorize the temporary promotion under the provisions of District Code Section 4-416, of Theodore Smith to Superintendent of Operations, R-77C, $2,373, effective November 1, 1979, for a period of up to ninety days. Motion was unanimously approved. Administration a. PERSONNEL POLICY AND PROCEDURE ON EMPLOYMENT OF RELATIVES As a result of Board direction at the meeting of October 18, 1979, Mr. Dolan, GM-CE, presented a draft personnel policy procedure concerning the employment of people related to other District employees. After review and discussion, it was moved by Member Boneysteele to strike Item "(b) - Members of the immediate family of employees shall not be appointed to the same Division" from the proposed policy. Motion failed for lack of a second. 11 0, '1 ',i) J. 79 1621 After further discussion, it was moved by Member Boneysteele, that Item II(C)II of the proposed policy procedure be amended. to read "Employees who are immediate family members shall not be placed in such position as to evaluate a relative or be in the same line of supervision". Motion failed for lack of a second. After further discussion, it was moved by Member Stanley, seconded by Member Allan, that the policy for the employment of the immediate family members of any official or employee of the Central Contra Costa Sanitary District be adopted as follows: (a) Members of the immediate family of elected or appointed officials shall not be appointed to District employment. (b) Member of the immediate family of employees shall not be appointed to the same Division. . (c) Employees who are immediate family members shall not be appointed, transferred, promoted or demoted into the same Division, nor be placed in such position as to evaluate a relative or be in the same line of supervision. (d) The provisions of this section shall apply to permanent, permanent-intermittent and temporary appointment. Members of the immediate family are defined as Husband and Wife, Mother, Father, Sister, Brother, Son, Daughter, In-Laws or Grandparents. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Member: Members: Stanley, Allan, Campbell and Carlson Boneysteele None Member Boneysteele indicated that he opposed the measure because he felt the policy was too strict. 13. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA None. VIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that the State Water Resources Control Board has approved $1.5 million in back change orders on the District water reclamation project. There were some back change orders that were rejected for payment by the State and staff is planning to appeal. b. Mr. Dolan reported that he had conversed with Dewey Mansfield, Executive Officer for LAFCO, regarding the interpretation of AB 8, which is a bill clarifying the language of Proposition 13. It was Mr. Mansfield's opinion that the District will not be able to collect property tax on newly annexed property - specifically DA 64. This could create a problem for the District due to inequitable distribution of the property tax. Mr. Dolan has requested Mr. Mansfield to write a letter to the District detailing his interpretation of the tax issue. Mr. Dolan requested an expression from the Board as to whether they would consider the County proposal acceptable. The concept of adopting increased annexation fees was discussed. It was the consensus of the Board that the District should vigorously oppose any attempt to impose a differential tax rate structure on the District. 11 - 0'1, -~ ,;; ,,',"1,' " 5! ..ili. 79 1622 c. Mr. Dolan reported that the section in the Employees Handbook concerning employee seniority is being revised by Gail Koff, Personnel Officer. Chapter 4 of the Code should be completed soon and presented for Board approval. d. Mr. Dolan stated that he had met in Berkeley with the Claims Advisory Committee, appointed by the State Water Resources Control Board. The Committee has analyzed some thirty clear-cut claims and concluded three major areas of contractors claims were: (1) changed conditions (especially with respect to soils and ground water), (2) schedule and time delays and (3) the issue of performance, i.e., plans and specifications, failure of parties. equipment or process to perform.' e. Mr. Dolan reported that the CWPCA-Bay Section consisting of approximately 125 people, toured the Treatment Plant this afternoon. Mr. Niles, Manager-Plant Operations, stated that the tour was well received. f. Mr. Dolan indicated that the Contra Costa County Water District has authorized a study to further consider the use of final effluent in cooling towers. 2. COUNSEL FOR THE DISTRICT a. Mr Carniato requested an Executive Session at the end of the meeting to discuss litigation matters. 3. SECRETARY None. 4. COMMITTEES a. Member Boneysteele advised that the ABAG Regional Planning Committee meeting has been cancelled for the coming month. IX. MATTERS FROM THE FLOOR a. Member Campbell exppressed his pleasure with the Resolution No. 79-1053, dated October 16, 1979 in which the Contra Costa County Board of Supervisors commends the Board and staff on their swift action in dealing with the Boiler Room explosion at the plant and maintaining the standard of effluent required by the NPDES Permit. Mr. Dolan responded that a letter has been sent to the County Board of Supervisors thanking them for the Resolution. At 9:37 p.m., President Carlson declared an Executive Session to discuss litigation matters. At 10:00 p.m., President Carlson closed the Executive Session and reconvened the meeting. X. ADJOURNMENT At 10:01 p.m., President Carlson adjourned the meeting. , ¡ , i . I / /! ~t J. t é.. ¡~..J.f__-,_.,----- President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 11 11. \" ".,1'.' \.F 11 ,-, t/, C ('i~,~ ,1