HomeMy WebLinkAboutBOARD MINUTES 10-18-79
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MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD
OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
HELD OCTOBER 18, 1979
The District Board of the Central Contra Costa Sanitary District
convened in a Regular Session at its regular place of meeting, 1250
Springbrook Road, Walnut Creek, County of Contra Costa, State of California,
on October 18, 1979 at 7:30 p.m.
President Carlson requested the Secretary to call roll.
I.
ROLL CALL
PRESENT: Members:
ABSENT: Members:
Stanley, Boneysteele, Allan, Campbell and Carlson
None
II.
APPROVAL OF MINUTES
None.
III.
APPROVAL OF EXPENDITURES
Member Campbell advised that the Expenditure Committee had reviewed
the expenditures and found them to be satisfactory, but he did question
the appropriateness of subscribing to a certain magazine. Mr. Dolan,
General Manager-Chief Engineer, (GM-CE) indicated to the Board that
staff would look into the matter.
After discussion, it was moved by Member Campbell, seconded by
Member Boneysteele, that RIE Voucher Nos. 8692 through 8858 inclusive,
and SIC Voucher Nos. 718 through 744 inclusive be approved. Motion was
unanimously approved.
IV.
HEARINGS
None.
V.
BIDS
None.
Prior to taking up Old Business, President Carlson asked if there
were any requests to take up items of business out of order. There
being no response, President Carlson continued with the order of the
agenda.
VI.
OLD BUSINESS
1.
DISTRICT ANNEXATION NO. 64
Mr. Dolan, GM-CE, advised that the completion of DA No. 64, consisting
of 46 parcels, is an administerial matter at this point in the proceedings.
The owners of these parcels have applied for annexation to the District
throughout the 1978-79 fiscal year, the Board authorized their inclusion
in pending annexation and the District has now received all necessary
approvals to finalize this annexation.
After discussion, it was moved by Member Allan, seconded by Member
Campbell, that a resolution be adopted ordering the annexation of properties
contained in District Annexation No. 64. Resolution No. 79-224. Motion
was unanimously approved.
'2.
DEFERRED COMPENSATION PLAN CONTRACT CHANGE
Mr. Dolan, GM-CE, requested Ms. Julie Terry, member of the Deferred
Compensation Advisory Committee, to give a presentation regarding the
proposed Deferred Compensation Plan contract change.
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Utilizing a spread sheet, Ms. Terry explained to the Board the
proposed contract changes which would benefit both the plan participants
and the District. She then introduced Mr. John Bee, Hartford Company
representative, to answer any questions posed by the Board.
After query and discussion, it was moved by Member Stanley, seconded
by Member Allan, to authorize the District Employees Deferred Compensation
Plan contract change as presented. Motion was unanimously approved.
3.
APPROVAL OF EMPLOYEES HANDBOOK
Mr. Dolan, GM-CE, advised that draft copies of the Employees Handbook
had been previously distributed to the Board Members for their review.
Member Campbell commended all those involved in the rewriting of
the employees handbook for their excellent work. He did, however,
request clarification on the section pertaining to IIVoluntary Demotion".
In answer to Board query regarding the impact on seniority, it was
explained that an employee at a higher level, possibly with less total
years of service, would have job rights over an employee at a lower
level, regardless of the years of service the lower level employee may
have with the District. The higher level employee would have to be
approved by the Board to assume the lower level position. Mr. Dalton,
Deputy General Manager-Deputy Chief Engineer, stated that staff had used
an early District Ordinance as its basis for writing the reduction in
force section, and should the wording be amended, it would require a
change to the District Code.
Member Campbell commented that the Board would like to have input
from the Employees Association as to its thoughts on the seniority
question in this matter. Peter Wiebens, President of the Employees
Association, stated that he would discuss this matter with representatives
of the association and report back to the Board.
Member Campbell and Allan discussed the advisability of including
a section in the handbook that would emphasize the District's standards
on safety. Mr. Dolan agreed with that suggestion.
After discussion, it was moved by Member Allan, seconded by Member
Stanley, that the handbook be approved with the exception of the section
pertaining to "Voluntary Demotion" until its rewording is finalized and
that a section pertaining to the District's Safety Standards be added to
the handbook. Motion was unanimously approved.
4.
APPOINTMENT OF ROBERT N. HINKSON TO THE POSITION OF MAINTENANCE CREW
MEMBER I, RANGE 53-A ($1,219) EFFECTIVE OCTOBER 1,1979
Member Allan, Chairman of the Personnel Committee, stated that he
had written a letter to President Carlson indicating that the appointment
of Robert N. Hinkson to the position of Crew Member I in the Collection
System Department, should not be approved based on the inappropriateness
of having one family member supervise another and being responsible for
their performance and rating. Recommendations are that the Personnel
Officer review existing vacancies within other departments of the District,
wherein Mr. Robert N. Hinkson's qualifications could be utilized. Mr.
Dolan, GM-CE, stated that no clearly defined policy covering this
situation existed.
Discussion followed regarding whether the policy adopted should
curtail family members from taking an examination or should it apply to
the appointment itself. Member Campbell commented that the Eligibility
List could stand with a family member on it, recognizing that an appointment
cannot occur until such time that there are no immediate family members
filling a supervisory position in that particular department.
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Member Boneysteele commented that while he appreciates the family's
closeness to the District, the fact remains that even with 3 layers of
supervision between the family positions, the intermediate supervisors
would ultimately have to report to Robert H. Hinkson, Manager-Collection
System Operations. In light of the difficulties that might ensue, it
would be wiser that Robert N. Hinkson work in another department of the
District.
After further discussion, it was moved by Member Allan, seconded by
Member Stanley, that the recommendation to appoint Robert N. Hinkson to
the position of Crew Member I, Collection System Operation Department,
be denied, and that staff review existing vacancies at this level in
other departments for possible appointment. Motion was unanimously
approved.
5.
ACCEPTANCE OF 1978-79 AUDIT REPORT - REVIEW OF MANAGEMENT LETTER
Mr. Dolan, GM-CE, explained that copies of the audit report as
prepared by Laventhol and Horwath were submitted to the Board of Directors
at a previous meeting for review. Questions posed by the Board regarding
the report and management letter would be answered by Mr. Walter Funasaki,
Finance Officer.
Board Members queried as to the type of service bureau the District
was considering to process its payroll. Mr. Funasaki responded that the
Wells Fargo Bank Service Bureau was being considered since its fee
structure was most accommodating to the District's needs. Retaining the
use of the service bureau would in the long run provide more efficient
service in the payroll process.
Member Boneysteele stated that there should be comparisons, including
the consideration of local public agencies, submitted to the Board prior
to any decision being made. Mr. Dolan, GM-CE, explained that staff is
introducing this matter to the Boad for discussion only. When the
matter is presented for Board action, comparative information will be
made available to the Board.
Discussion followed regarding the language and terminology used by
the accounting firm. It was the consensus of the Board that in the
audit for next year, references to funds from Grant Funded Programs be
expressed in different terms.
After further discussion, it was moved by Member Stanley, seconded
by Member Campbell, that the 1978-79 audit report be accepted as submitted.
Motion was unanimously approved.
VI I.
NEW BUSINESS
1.
ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF
RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING
After discussion, it was moved by Member Allan, seconded by Member
Campbell, that the easements, as listed, be accepted at no cost to the
District, respective resolutions adopted, and their recording authorized.
Grantor Area Job No. Parcel Res No.
a. Mayhew Properties Walnut Creek 3268 1 79-225
b. R. R. Smiley, et ux Diablo 3210 3 79-226
c. J. A. Cronin, et ux Orinda 3254 7 79-227
d. J. J. Cassady, et ux Orinda 3254 8 79-228
e. D. E. Haynes, et ux Orinda 3254 12 79-229
f. Ecko West, Inc. Lafayette 3279 1 &2 79-230
Motion was unanimously approved.
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President Carlson indicated that Items 2 and 3 would be considered
under one action.
2.
AUTHORIZE EXECUTION OF CONSENT TO DEDICATION TO CONTRA COSTA COUNTY
AT NO COST TO THE DISTRICT
AUTHORIZE EXECUTION OF CONSENT TO DEDICATION OF PLEASANT HILL,
AT NO COST TO THE DISTRICT
3.
After discussion, it was moved by Member Stanley, seconded by
Member Allan, that the President and Secretary be authorized to execute
a consent to dedication to Contra Costa County, at no cost to the District,
Danville area, Job No. 1369; and also to execute consent to dedication
to the City of Pleasant Hill at no cost to the District, Job No. 2189;
and that respective resolutions be adopted. Resolution Nos. 79-231 and
79-232. Motion was unanimously approved.
4.
AUTHORIZATION FOR PA 79-27 ONE PARCEL ALAMO AREA AND PA 79-28
ONE PARCEL WALNUT CREEK AREA, TO BE INCLUDED IN FORTHC MING
DISTRICT ANNEXATION PROCEEDINGS
After explanation by Mr. Dolan, GMCE, it was moved by Member
Boneysteele, seconded by Member Allan, that authorization for PA 79-27
(one parcel), Alamo area and PA 79-28 (one parcel), Walnut Creek area,
to be included in the forthcoming annexation proceedings to the District
be approved. Motion was unanimously approved.
CONFIRM IIAMENDED ASSESSMENT DIAGRAMS" AND AUTHORIZE RECORDING OF
SAID DIAGRAMS
5.
Mr. Dolan, GM-CE, explained to the Board the procedure involved in
amending the assessments.
After discussion, it was moved by Member Boneysteele, seconded by
Member Allan, that the following assessments be confirmed and authorization
to record said diagrams be approved.
Original Amended Assess- Apportioned
Assessment Number Amount ment No. Amount Area
54- 1-2- 11 $6300.00 54-1-2-16 $6300.00 Pleasant Hill
54-1-2-17 0.00
54-1-2-12 9450.00 54-1-2-13 $3150.00 Pl easant Hi 11
-14 5512.50
-15 787.50
Motion was unanimously approved.
6.
AUTHORIZE ADDITIONAL FUNDS FROM SEWER CONSTRUCTION FUND FOR FIVE
PLANT OPERATIONS PROJECTS 52000.74, .716, .719, .729 & .730 ,
TOTALLING 1,304
After explanation by Mr. Dolan, GMCE, it was moved by Member Boneysteele,
seconded by Member Campbell, that authorization of for additional funds
from Sewer Construction Fund for five Plant Operations projects
(52000.704, .716, .719, .729 & .730), totalling $1,304, be approved.
Motion was unanimously approved.
7.
APPROVAL OF BILLS FOR LITIGATION SERVICES
After explanation by Mr. Carniato, District Counsel, it was moved
by Member ,Campbell, seconded by Member Allan, that the statements for
litigation services regarding the PetersonlSimpson and Acme Fill cases,
totalling $8,842.60 be approved. Motion was unanimously approved.
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8.
ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA
a.
REQUEST AUTHORIZATION OF $60.00 FOR ATTENDANCE OF 2 MEMBERS
OF THE SPECIAL PROJECTS DIVISION STAFF AT THE CWPCA NORTHERN
REGIONAL CONFERENCE IN SAN MATEO, OCTOBER 18, 1979
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Allan, seconded by Member Stanley, that authorization of $60 for the
attendance of 2 members of the Special Projects Division at the CWPCA
Northern Regional Conference in San Mateo, on October 18, 1979 be
approved. Motion was unanimously approved.
b. AUTHORIZATION OF $152, FOR THE ATTENDANCE OF 4 MEMBERS OF THE
PLANT OPERATIONS DEPARTMENT AT THE CWPCA NORTHERN REGIONAL
CONFERENCE IN SAN MATEO, OCTOBER 18-19, 1979
After explanation by Mr. Dolan, GM-CE, it was moved by Member Allan,
seconded by Member Campbell, that authorization of $152 for the attendance
of 4 members of the Plant Operations Department at the CWPCA Northern
Regional Conference in San Mateo, on October 18-19, be approved. Motion
was unanimously approved.
c. RECLASSIFICATION OF THE PLANT OPERATIONS DIVISION MANAGER POSITION
AND THE AUTHORIZATION OF A PLANT MAINTENANCE DIVISION MANAGER
POSITION, RANGE 82, ($2220-2685)
d. AUTHORIZATION TO APPOINT ROBERT A. BAKER, SUPERINTENDENT OF
úPERATIONS, TO THE POSITION OF PLANT OPERATIONS DIVISION MANAGER,
RANGE 82-A, $2220, EFFECTIVE OCTOBER 18, 1979
e. AUTHORIZATION TO REASSIGN J. L. JOHNSON FROM THE POSITION OF
PLANT OPERATIONS DIVISION MANAGER TO THE POSITION OF PLANT
MAINTENANCE DIVISION MANAGER, EFFECTIVE OCTOBER 18, 1979
Mr. Dolan, GM-CE, explained that because of the rapid growth of the
District's Treatment Plant Personnel, it becomes apparent that the
responsibilities involved in managing both the Operation and Maintenance
Divisions of the Plant exceeded the limits of a single position. Therefore,
it is proposed to divide that position into two classifications: one
being Plant Operations Division Manager and the other Plant Maintenance
Division Manager. Mr. Jim Johnson would be re-assigned to the position
of Plant Maintenance Division Manager and Robert Baker would be appointed
to the position of Plant Operations Division Manager.
After discussion, it was moved by Member Stanley, seconded by
Member Allan, that the following actions be authorized and approved and
respective resolutions adopted.
(1) Cancel the existing classification for Plant Operations
Division Manager, establish a new classification for Plant Operations
Division Manager and a new classification for Plant Maintenance
Division Manager. Resolution No. 79-233.
(2) Appoint Robert A. Baker, Superintendent of Operations to the
position of Plant Operations Division Manager, 82-A ($2220),
effective 10/18/79. Resolution No. 79-234.
(3) Reassign Jim Johnson from the position of Plant Operations,
Division Manager to the position of Plant Maintenance Division
Manager on a lateral transfer basis effective 10/18/79.
Resolution No. 79-235.
Successful completion of a six months probationary period will be
required for each position. Motion was unanimously approved.
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VII 1.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
Mr. Dolan presented the Managers Report to the Board as follows:
a.
Treatment Plant
(1) The explosion at the plant occurred at approximately 4:00
p.m., Monday, September 24, 1979 and was reported to the RWQCB at 7:00
p.m. that day. Discharge of effluent to Suisun Bay was suspended at
8:00 p.m., Tuesday, September 25, 1979 and was diverted to the Holding
Basins for 44 hours. Effluent discharge to the bay resumed at about
5:00 p.m. on Thursday, September 27,1979 when plant effluent again met
NPDES permit standards. An accelerated monitoring program of the discharge
was implemented immediately and reported to the RWQCB.(2) A separate
report regarding the Boiler Room accident was completed by Clyde M.
Hopkins, Secretary of the District, and submitted for Board review prior
to summarization for public distribution. (3) The average flow through
the plant on in September was 30.3 MGD and met all discharge standards
except for 7 periods when chlorine residual readings exceeded zero due
to analyzer problems. (4) The average dry weather April through September
flow for the plant for 1979 was 33.65 MGD.
b.
Collection Systems Operation
(1) In September, stoppages and call-outs for service increased
and root line inhibition work was again started. (2) Special work on
main replacement (377'), Electrical Test Stations on the Martinez interceptor
system, and trench paving was completed. (3) Thirty miles of sewers
were cleaned and 37,200 feet of new pipe lines were inspected with TV
equipment. (4) Monitoring of the existing outfall continued.
c.
Collection System Engineering and Services
(1) Seven separate survey projects were completed during the month
and construction survey services furnished for the outfall and holding
basin jobs.
d. Mr Dolan reported that an' anonymous letter has been received
advising that the property adjacent to the Blackhawk Development has
been sold and is planned for development. It is reasonable to assume
that at least a portion of the property will be developed in the future
and that there will be a request for annexation to the District.
e. The Mayors Conference scheduled for October 20th, has been cancelled
due to lack of confirmed participation.
f. The Bay Area Solids Management Study will be officially dissolving
on October 19. Clark Weddle, Deputy Chief Engineer, will be attending
the final meeting.
g. The CAL OSHA inspector visited the Treatment Plant and was given a
complete tour by Carlton Webb. The inspector commented that the plant
had a good safety program and a clean operation.
h. Mr. Dolan reported that he had attended a meeting with State Water
Resources Control Board and the EPA on October 12. Discussion was
centered on the Brown and Caldwell audit, funding for the completion of
the work and funding of the contractors claims.
i. Mr. Dolan reported that on November 1, Senator Nejedly is holding
a hearing in San Pablo on the causes for the decline in water quality in
the San Francisco Bay and the Delta. The District is planning to make a
presentation at that hearing and Mr. Dolan asked if any of the Board
Members would consider delivering it to the committee. President Carlson
indicated that he would attend the hearing and deliver the presentation.
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j. Mr. Dolan requested Clark Weddle, Deputy Chief Engineer and Jay
McCoy, Collection System and Engineering Services Division Manager, to
give a status report on District projects.
Dr. Weddle reported that the Holding Basin Project has been completed.
The original contract amount was exceeded somewhate due to the additional
1,000 cu. yds. of sludge that had to be buried. The overflow structure
between Ponds A&B has also been completed.
In regard to the boilers, No.1 Boiler has been fired and overtime
work by Maintenance Crews is continuing on the No.2 Boiler. It is
staff's intent to fire both boilers and have them up on line and operating
on manual control by tomorrow morning. In the process of revamping, the
gas pipes to the boilers have been modified by disconnecting one of the
gas supply pipes in order to simplify the system. FMC, the consulting
firm working on modifying the steamline, will also investigate the
various types of wall enclosures that would be suitable in reconstructing
the boiler room.
Mr. Jay McCoy advised that the contractor has been working steadily
on the outfall, laying the maximum predicted 7 joints of pipe per day.
At that rate, barring rains, the pipe line can be completed by October
31. It is anticipated that it will take an extra two weeks to make the
tie-ins and finish the project. This information has been transmitted
to the Fish and Game Department and the Regional Board, and they have
informally indicated their approval. Letters are being written to the
Fish and Game Department and the Regional Board concerning the discharge
of treated effluent into Pacheco Creek during tie in operations to make
certain that the discharge of effluent into the adjacent creek is
approved should it be necessary.
Mr. Dolan added that should a suddf~r. heavy rain occur during this
tie-in period, we will éantinue to divert our effluent discharge into
the Holding Basins and when they are full they will overflow into Pacheco
Creek. The possibility of this happening is extremely remote, however
the Regional Board has been advised.
2.
COUNSEL FOR THE DISTRICT
a. Mr. Carniato stated that Mr. J. Frank Theer has filed an accident
claim against the District as a result of stepping into a depressed
trench. He has been advised that the District is not responsible for
his injury in that the trench was dug by PG&E and a Contractor for the
installation of a lateral sewer and PG&E utilities at the request of the
owner of the Building.
After discussion, it was moved by Member Allan, seconded by Member
Campbell, that the claim of J. Frank Theer be denied. Motion was unanimously
approved.
b. Mr. Carniato reported that Mr. Bradley Scalise has retained
counsel and filed a Notice of Appeal, which in effect means that until
such date that the hearing is held, Mr. Scalise maintains his position
as Solids Conditioning Supervisor even though he may not work in that
capacity. Discussion followed wherein Mr. Carniato explained the procedure
in regard to the Notice of Appeal and the hearing to be held within 60
days.
c. Mr. Roy Johnson has indicated that he intends to file a Notice
of Appeal regarding his demotion to Operator II.
3. SECRETARY
None
4. COMMITTEES
None.
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IX. MATTERS FROM THE FLOOR
a. Board Members queried if staff would bring in an outside
committee to review the safety program. Mr. Dolan, GM-CE, indicated
that staff is currently considering this matter.
b. Member Campbell advised that Paul Gann would be speaking at the
University of California campus in Berkeley on Proposition 4.
c. President Carlson indicated that FairfieldlSuisun had received
special approval on September 18 for a $16,000,000 revenue bond issue
for plant expansion.
X. ADJOURNMENT
At 9:44 p.m., President Carlson adjourned the meeting.
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President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
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