HomeMy WebLinkAboutBOARD MINUTES 08-16-79
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MINUTES OF A REGULAR MEETING
OF THE DISTRICT BOARD
CENTRAL CONTRA COSTA SANITARY DISTRICT
AUGUST 16, 1979
The District Board of the Central Contra Costa Sanitary District
convened in a regular session at its regular place of meeting, 1250
Springbrook Road, Walnut Creek, County of Contra Costa, State of California,
on August 16, 1979 at 7:30 P.M.
President Carlson requested the Secretary to call the roll.
1.
ROLL CALL
PRESENT: Members: Boneysteele, Allan, Campbell and Carlson
ABSENT: Member: Stanley
Member Stanley arrived at 7:38 P.M.
1.
II. APPROVAL OF MINUTES
MINUTES OF THE MEETING OF JULY 5, 1979
After discussion, it was moved by Member Campbell, seconded by
Member Allan, that the minutes of July 5, 1979 be approved with the
following amendments.
Under "IV. HEARINGS, 10. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL
AGENDA, a. HEARING ON DELINQUENT CHARGES AND ADOPTION OF A RESOLUTION
OVERRULING PROTESTS AND ADOPTING THE REPORT PURSUANT TO SECTION 5473,
HEALTH AND SAFETY CODE, II in the second paragraph add the fo 11 owi ng
phrase to the second sentence:
"wishing to speak."
Under "V1. OLD BUSINESS, 2. AUTHORIZE $5,000 FOR CCCSD AND CCCWD
JOINT INVESTIGATION OF WASTEWATER RECLAMATION COSTS", change the first
sentence to read as follows:
"Mr. Dolan, GM-CE, stated that this item pertained to possible
litigation and requested that it be discussed in executive session under
VIII. REPORTS, 1. GENERAL MANAGER-CHIEF ENGINEER.
Motion carried by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
Boneysteele, Allan, Campbell and Carlson
None
Stanley
III.
EXPENDITURES
None.
IV.
HEARINGS
None.
V.
BIDS
None.
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VI.
OLD BUSINESS
1.
APPROVE PLANS AND PROJECT MANUAL AND AUTHORIZE ADVERTISING FOR BIDS
FOR DISTRICT PROJECT NO. 2904R, DIABLO ROAD REPAIRS, DANVILLE
Mr. Dolan, GM-CE, explained that Dalton Construction Company, Con-
tractor DSP-2904~,apparently did not adequately back-fill andlor compact
portions of and the trench in Diablo Road and portions of the work have
been determined unacceptable by the Contra Costa County Public Works
Department. All work under the terms of the Contract is to be guaranteed
b:' the Contractor for one year period after completion. The Contractor
refuses to make the necessary repairs under this guarantee and his surety
has advised the District that they must allow the Contractor to make his
own decision in the matter. This leaves no other alternative for the
District but to do the repair work and file suit against the Contractor.
President Carlson suggested that it might be practicable to excavate
the failed paving, test the trench backfill for consistency and relative
compaction, excavate unsatisfactory material and mechanically recompact
the trench rather than excavating all backfill material and replace with
import material. Mr. Dolan replied that he would check into President
Carlson1s suggestion.
After discussion, it was moved by Member Allan, seconded by Member
Boneysteele, that the plans and project manual for DSP 2904R be approved
and advertising for bids authorized. Motion carried by the following
vote:
AYES:
NOES:
ABSENT:
Members:
Member:
Members:
Boneysteele, Allan, Campbell and Carlson
Stanley
None
2.
AUTHORIZE FILING OF NOTICE OF COMPLETION FOR DISTRICT SEWERING
PROJECT NO. 3203, INSTALLATION OF 134 L. F. OF 72" CMP CULVERT
UNDER STATE FRONTAGE ROAD WITHIN DISTRICT TREATMENT PLANT PROPERTY
After discussion, it was moved by Member Campbell, seconded by
Member Stanley, that the General Manager-Chief Engineer be authorized to
file a Notice of Completion for DSP 3203. Motion was unanimously approved.
3.
AUTHORIZATION FOR PRESIDENT OF THE BOARD TO AWARD CONTRACT FOR
CONSTRUCTION OF THE HOLDING BASIN MODIFICATION PROJECT,
DISTRICT SEWERING PROJECT 3058-1
After explanation by Mr. Dolan, GM-CE, and discussion, it was moved
by Member Boneysteele, seconded by Member Allan, that after receipt of
bids on August 29, 1979 the President of the District Board be authorized
to award the contract for the construction of Holding Basin Modification
Project, DSP-3058-1 to the lowest responsible bidder, providing there
are no complicat~ons in the bidding procedure. Motion was unanimously
approved.
4.
ADOPT ORDINANCE AMENDING CHAPTER 9 OF THE CODE TO INSERT NEW REBATE FEES
After explanation and discussion between Board and staff, it was
moved by Member Allan, seconded by Member Campbell, that an ordinance
amending Chapter 9, Section 9-301, Uniform Rebate Fees, be adopted and
that this ordinance shall be a general regulation of the District and
shall be published once in the Contra Costa Times, a newspaper of general
circulation published and circulated in the Central Contra Costa Sanitary
District and shall become effective upon expiration of the week of
publication. Ordinance No. 141. Motion was unanimously approved.
5.
CONSIDERATION OF "INITIAL STUDY" AND "ENVIRONMENTAL IMPACT ASSESSMENr'
FOR DISTRICT ANNEXATION NO. 64
Mr. Dolan, GM-CE, explained that this action is a step in a series
of environmental assessment actions that have to take place before the
annexation of DA 64 can be completed. Over the last 11 months, the
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District has collected a number of parcels approved for annexation which
have now been included in this pending annexation proceedings. There is
a total of 46 parcels contained in this proposed annexation and 35 of
those parcels have been previously environmentally evaluated by others.
Mr. Dalton, Deputy GM-CE, explained that staff has prepared an
"Initial Study" and has determined that DA 64 will not have a significant
affect on the environment, but before the District can file a Negative
Declaration concerning the annexation, it is necessary to file and post
a Notice of Intent to Issue a Negative Declaration.
Parcel maps were distributed to the Board for their review.
After discussion~ it was moved by Member Campbell, seconded by
Member Allan, that the Secretary of the District be directed to publish
a Notice of Intent to Issue a Negative Declaration for District Annexation
No. 64. post Initial Study and Proposed Negative Declaration at the
District1s general offices and establish a 10-day period for review and
comments thereon after the date of publication of the Notice of Intent.
Motion was unanimously approved.
VI1.
NEW BUSINESS
1.
ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF
RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING
After discussion, it was moved by Member Campbell, seconded by
Member Boneysteele, that the easements, as listed, be accepted at no
cost to the District, respective resolutions adopted and recordation
authorized.
Grantor At"ea Job No. Parcel Res. No.
a. Michael and Bonnie Eisenberg Lafayette 3081 1 79-174
b. Cole Const., Inc. Alamo 3176 5 79-175
c. Norbert K. and Eva Beising Martinez 3080 2 79-176
d. John T. and Victoria Jean Mallary Martinez 3080 1 79- 177
e. Frank P. and Joanne E. Bellecci r1a rt i nez 3073 2 79-178
f. Robert R. and Ann Irene Fee Smiley Diablo 3210 2 79-179
g. George and Cherron Fortado Diablo 3210 1 79-180
h. Boundary IV, Joint Venture Walnut Crk 3055 2 79- 181
Motion was unanimously approved.
2. AUTHORIZE $12,000 FOR THE PURCHASE OF XEROX COpy MACHINE 4500 WITH
THE AUDITRON
After explanation and discussion, it was moved by Member Stanley,
seconded by Member Campbell, that authorization of $12,000 for the
purchase of a Xerox Copy Machine 4500 with the addition of a Xerox
Auditron be approved in lieu of continued rental. Motion was unanimously
approved.
AUTHORIZE $35,000 FOR DESIGN, PREPARATION OF PLANS AND SPECIFICATIONS
ACQUISITION OF RIGHTS-OF-WAY FOR DSP 3263, WS 24 BYPASS, GRAYSON RD.
3.
Mr. Dolan, GM-CE, explained that the development, of property along
the west side of Reliez Valley Road north of Gloria Terrace, formerly
owned by the Catholic Church, which was classed as "open space" in
previous sewer service area studies, has created a deficient downstream
sewer situation. District staff has advised the new owner that sewer
capacity for this property had not been provided in our downstream
system on the basis that the property had been dedicated for cemetery
purposes. Therefore, an equalization charge of $621 per lot would have
to be made in addition to all other charges. If the Church had indicated
at the time of sewer construction in the area that the property would be
developed at some time in the future, additional sewer facilities would
have been provided for the property and the costs paid by the Church.
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After discussion, it was moved by Member Stanley, seconded by
Member Allan, that authorization of $35~000 for design, preparation of
plans and specifications and acquisition of rights-of-way for DSP 3263
be approved. Motion was unanimously approved.
4.
AUTHORIZE $20,000 FOR CORRECTION OF DEFICIENCIES OF THE CATHODIC
PROTECTION SYSTEM ON THE LID 50 MARTINEZ M-2 & M-6 FORCE MAIN
PIPELINES
After explanation by Mr. Dolan~ GM-CE, Mr. McCoy, Collection
System Engineering and Services Division Manager, summarized recommendations
for the correction of deficiencies in the cathodic protection systems of
the M-2 and M-6 Force Main pipelines.
After discussion between Board and staff, it was moved by Member
Boneysteele, seconded by Member Stanley, that authorization of $20,000
for correction of deficiencies in the cathodic protection systems on
the LID-50 (Martinez), M-2 and M-6 Force Main Pipelines be approved.
Motion was unanimously approved.
In answer to President Carlson's query, Mr. Dolan stated that the
$20,000 authorization is in addition to the $7~000 authorized at the
meeting of May 31, 1979.
5.
AUTHORIZATION FOR CLARK WEDDLE, MANAGER-ENGINEERING DEPARTMENT, TO
ATTEND THE WATER POLLUTION CONTROL ASS'N. 52ND ANNUAL CONFERENCE
IN HOUSTON, TEXAS, AT AN ESTIMATED COST OF $850
After discussion, it was moved by Member Stanley, seconded by
Member Boneysteele, that Clark Weddle, Manager-Engineering Department,
be authorized registration, travel, and reasonable expenses to attend
the 52nd Annual Water Pollution Control Association conference on October
7-12, 1979 in Houston, Texas at an estimated cost of $850. Motion was
unanimously approved.
6.
AUTHORIZATION FOR WENDLE WHIPPLE, SUPERVISING SURVEYOR, TO ATTEND
THE AMERICAN CONGRESS ON SURVEYING AND MAPPING CONFERENCE,
OCrOßER 4-6, 1979, MONTEREY, AT AN ESTIMATED COST OF $~
After discussion, it was moved by Member Boneysteele, seconded by
Member Allan, that Wendle Whipple, Supervising Surveyor, be authorized
registration, travel and reasonable expenses to attend the American
Congress on Surveying and Mapping Conference, October 4-6, 1979 in
Monterey at an estimated cost of $235. Motion was unanimously approved.
7.
PERSONNEL.
PLANT OPERATIONS
a. APPROVE EXTENSION OF TEMPORARY APPOINTMENT OF ORRIN LAWSON
TO THE POSITION OF SHIFT SUPERVISOR, R-71C, $2,056, EFFECTIVE
8/10/79
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Stanley seconded by Member Allan, that Orrin Lawson be granted an
extension of his temporary appointment to Shift Supervisor R-71C, effective
August 10~ 1979, until the authorized position can be filled by examination,
or ninety working days, whichever occurs first~ in accordance with
Section 4-416 of the District Code. Motion was unanimously approved.
8.
ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA
None.
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VII 1.
REPORTS
l '
GENERAL MANAGER-CHIEF ENGINEER
a.
fo 11 ows :
Mr. Dolan gave his Engineers Report for the month of July as
Engineering Department
Collection System & Services Division
(a) Construction work on the relocation of Line C (39" along Hwy.
4) is nearing completion. (b) Installation of the parallel trunk on
schedule with all of the liner pipe pulled through the former EBMUD water
pipe and half of the VCP in place. (c) The outfall repair project was
advertised for bids. (d) Watershed 35 South trunk sewer on Tassajara Road
from Sycamore Valley Road to east of Dougherty Road has been installed
and Blackhawk Road sewer work will start soon. (e) Our major ongoing
design project is the south branch of Watershed 23. (f) Building connections
were at a low level and were comparable to last July, but construction
activity was high.
Special Projects Division
(a) Plans and specifications for two projects: (1) improvements to
Holding Basin A and (2) the Dechlorination Facility, were prepared and
will go to bid in August. (b) Studies of wet weather flow conditions
and options were underway.
Construction Division
(a) Litigation support and claims administration continued with
conferences with SWRCB on Projects 5A-I, 5A-II, and on pre-construction
details of 5B1. (b) Construction of the 72" pipe connecting Holding
Basins A North and A South was completed.
Plant Operations Department
(a) The treatment plant processed an average of 32 MGD of sewage
meeting all discharge requirements. (b) An average of 74 tons per day
of centrifuged sludge was hauled to landfill. (c) The plant was shut
down for a portion of July 24th to isolate the incoming high voltage
line, and incoming sewage was stored in the trunk system during that
period. (d) In preparation for wet weather, flows, one centrifuge is
out for complete rebuilding and another is down for maintenance. The
maintenance staff spent 572 hours on plant preventitive maintenance
work.
Collection System Operation Dept.
(a) The number of service calls increased over the number received
during June to a total of 40 including 10 stoppages. (b) About 1000
feet of pipe lining was pulled, 36 structure repairs were completed, and
29 taps made. (c) Over 36 miles of sewers were cleaned this month, and
6 miles televised. (d) During July, several open joints in the dislocated
outfall pipeline were sealed, using the contractor equipment to prevent
effluent overflow. Some joints in the dislocated pipeline have opened
as much as 12 inches. A new opening in the surface occurred north of
the previous break area and overflowed towards the outfall relocation
area. However, the effluent was ditched away before serious flooding
occurred.
b. Mr. Dolan advised that there would be a delay in starting the
Dechlorination Project. The delay would be due to the in-house review
required because the cost of the project was estimated to be higher than
originally anticipated.
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c. Mr. Dolan stated that as a result of the presentation in
reference to disputed billings in connection with the 5A-I contract,
given by Brown and Caldwell at the meeting of July 19, staff has, at the
Board's direction, drafted a letter for the President's signature advising
Brown and Caldwell that the Board cannot take any action on the disputed
billings until the EPA audit of their books for the 5A-I Engineering
Contract with the District is completed and considered.
d. Mr. Dolan reported that the Employees Handbook is nearing
completion and should be distributed to the Board in the near future.
e. Mr. Dolan directed the Board's attention to the Personnel
Summary Report of actions taken since the last report, which is as
fo 11 ows :
Positions Being Advertised
Shift Supervisor, Assistant Engineer
Positions Being Tested
Construction Technician (Claims Analyst), Maintenance Technician
III, (Instrumentation), Maintenance Technician III (Mechanical), Maintenance
Crew Member I.
Eligibility Lists Established
Operator I
New Hires
Lori Kirkpatrick, Records Clerk, Range 49-A, $1,110 effective
8/6/79
Gary Riddle, Plant Attendant, Range 49-A, $1,110, effective 8/16/79
Gwenyth Vanacek, Records Clerk, Range 49-A, $1,110, effective
7 123/79
2.
COUNSEL FOR THE DISTRICT
a. Mr. Carniato advised that he has drafted an amendment to the
Metering Agreement between PG&E, Contra Costa County Water District and
Central San. He is requesting Board authorization for the President and
Secretary to execute said amendment afterwhich it will be forwarded to
the Water District for their approval and signature.
Mr. Carniato indicated that he had discussion with the Water District
regarding the conflict over the responsibility for ownership of the
backwash pump facility. As a result of the conversation, Mr. Carniato
has inserted a paragraph in the amendment wherein the District is reserving
a claim for the Contra Costa County Water District to be responsible for
ownership of the backwash pump facility.
After discussion, it was moved by Member Campbell, seconded by
Member Allan, that the President and Secretary be authorized to execute
an amendment to the Metering Agreement between PG&E, Contra Costa County
Water District and Central Contra Costa Sanitary District. Motion was
unanimously approved.
b. Mr. Carniato stated that the George Hills Company will be
submitting a new proposal regarding claims adjustments for the District's
risk management program. The proposal should be ready for the September
6 meeting.
3.
SECRETARY
None.
4.
COMMITTEES
None
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IX.
MATTERS FROM THE FLOOR
Mr. Hopkins, Secretary of the District, distributed filing petitions
to Members Allan and Stanley and explained the procedure of payment for
publication of Statement of Qualifications to those Board Members who
are seeking reelection.
x.
ADJOURNMENT
At 9:07 P.M., President Carlson adjourned the meeting.
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President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
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