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HomeMy WebLinkAboutBOARD MINUTES 08-09-79 1567 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD AUGUST 9, 1979 The District Board of the Central Contra Costa Sanitary District convened in an adjourned regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on August 9,1979 at 7:30 P.M. President Carlson requested the Secretary to call roll. 1. ROLL CALL PRESENT: Members: Boneysteele, Campbell and Carlson ABSENT: Members: Stanley and Allan President Carlson indicated that Member Stanley had called and said he would be unable to attend and is shown as excused. He also noted that Member Allan had previously indicated that he would be away on vacation at the time of this meeting and is excused. 1. 2. II. APPROVAL OF MINUTES MINUTES OF THE MEETING OF MAY 10, 1979 MINUTES OF THE MEETING OF JUNE 21,1979 After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that the minutes of May 10,1979 and the minutes of June 21,1979, be approved as presented. Motion carried by the following vote: AYES: Members: Boneysteele, Campbell and Carlson NOES: Members: None ABSENT: Members: Stanley and Allan III. EXPENDITURES None. IV. HEARINGS None. V. BIDS REPORT BIDS FOR DSP 3170 - OUTFALL REPAIR 1. 2. AWARD CONTRACT FOR DSP - OUTFALL REPAIR Mr. Dolan, General Manager-Chief Engineer (GM-CE), requested Mr. Jay McCoy, Collection System Engineering Services Division Manager, to review the bids submitted for DSP-3l70. They were as follows: CONCO-BPA ENTERPRISES W. H. EBERT CORP. HOMER J. OLSEN, INC. W. R. THOMASON, INC. FERRANTE CONSTRUCTION CO. PETER KIEWIT SONS' INC. MGM CONSTRUCTION CO. McGUIRE & HESTER $1,042,768 1,164,076.80 1,189,540 1,270,392 1,297,704 1,402,320 1 ,461 , 114.40 1,876,278.40 O'~ '.'.-.."'......' ;"0 ('~ V ~'I (1t. " """""'1 ~ V 1568 Mr. McCoy stated that he had conducted an investigation on the low bidder, CONCO-BPA Enterprises~ and found that the firm has been in existence for three years. The partners have a total of 90 years combined experience in installing facilities in bay mud. Mr. McCoy had inspected their current project in Alameda (Harbor Bay Island) and found it to be satisfactory. Based on those findings, Mr. McCoy was of the opinion that CONCO BPA Enterprises has the capabilities to construct and finish on the required date of completion (October 30), the outfall repair project. Mr. Carniato, District Counsel, commented that in his opinion, the bid was adequate and he foresees no problems for the District insofar as waiving any irregularities in the bid form. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, to accept the low bid waiving any irregularities in the completed form and award the contract for DSP 3170, outfall repair, to CONCO-BPA Enterprises. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Campbell and Carlson None Stanley and Allan After further discussion, it was moved by Member Boneysteele, seconded by Member Campbell, to authorize additional funds in the amount of $1,539,100 to cover the balance required for the contract construction contingencies and incidentals and rights-of-way for DSP 3170. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Campbell and Carlson None Stanley and Allan VI. OLD BUSINESS 1. APPROVAL OF PLANS AND PROJECT MANUAL FOR DSP 3058-1 HOLDING BASIN Mr. Dolan, GM-CE, outlined the scope of the work involved in the DSP 3058-1 project. He explained that the plans were complete with exception of minor details. Mr. Clark Weddle, Manager-Engineering Department, indicated that modifications have been made to this project since discussion at the meeting of August 2. Initially, staff proposed to move 30,000 cu. yds. of earth material and was going to use the unit price type of payment for excavated material in place. For this purpose, it would have been convenient to use the area B leased to Obert Einevoll (Contra Costa Topsoil). It has now been determined that the District will be able to utilize the 30,000 cu. yds. of material in its 5B-I project which should begin next year. Under those circumstances, it will not be necessary to terminate Mr. Einevoll's lease with the District. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that the plans and project manual for DSP 3058-I, Holding Basin A Modifications be approved subject to review and signature by the President of the Board when completed and advertising for bids authorized. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Campbell and Carlson None Stanley and Allan Member Campbell asked for the engineering estimate figure for this project. Mr. John Larson, Sr. Engineer-Project Management, replied that the estimate should be less than $125,000. 0(') t<) ifi\ ~;-~! V v' ~. '9... . ........ ¿ 1569 2. REVIEW AND DISCUSS MATTERS CONCERNING THE BROWN AND CALDWELL 5A-I CONTRACT, IN EXECUTIVE SESSION Prior to the President declaring an executive session, Member Boneysteele asked if staff could have a sign made for the door indicating that the Board was in executive session. Mr. Dolan, GM-CE, advised that staff would comply with that request. At 7:56 P.M., President Carlson declared an executive session. At 9:08 P.M., President Carlson closed the executive session and reconvened the meeting. As a result of the executive session, it was moved by Member Campbell, seconded by Member Boneysteele, that staff be instructed to draft a letter to Brown and Caldwell for the President's signature indicating that the Board will review the matter of withheld payments, but will not make any decision in regard to payment until conclusion of a FederallState Audit. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Campbell and Carlson None Stanley and Allan VI1. NEW BUSINESS None. VII 1. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that the Contra Costa Times publishes a calendar of local events in their paper twice a week and asked the Board if they wished the District Board meetings to be included in that calendar. After discussion, it was the consensus of the Board that staff should arrange for the date and time of our regular Board Meetings to appear on the Times calendar. b. Mr. Dolan indicated that the Holding Basin Project 3058=I'has been advertised for bid. The bids for the project will be opened on August 29th. In the interest of expediting the project, Mr. Dolan suggested that at the meeting of August 16, the Board authorize the President to award the contract to the lowest responsible bidder providing that there are no complications in the bidding procedure. Member Boneysteele inquired of Counsel as to whether the bid awards should be acted upon by the full Board. Mr. Carniato, District Counsel, indicated that this authority could be delegated as discussed. After discussion, it was the consensus of the Board that the matter be placed on the agenda for the meeting of August 16 for further consideration. c. Mr. Dolan reported that 5B-I contract for engineering has been approved by the State. Staff will be recommending that the Board execute the contract and authorize staff to contact Brown and Caldwell to do the work. d. Mr. Dolan stated that with the authorization of six additional clerical positions in the Engineering Construction Division - Claims Analysis Section, it might be feasible to promote one of the clerks to a supervisory capacity to delegate the work. Staff is giving this matter further consideration. 08 0": i: \ ;. V ~' 9 1570 e. Mr. Dolan indicated that he would be requesting that Clark Weddle, Manager-Engineering Department, be authorized to attend the CWPCA Conference in Houston Texas on October 7-12. A position paper will be presented to that effect at the meeting of August 16. f. Mr. Dolan reported that the architects (McKinley, Winnacker, McNeil) have submitted their suggestions for constructing an office building at the treatment plant. Staff is evaluating the suggestions prior to presentation to the Board. Member Boneysteele asked if there had been any communication regarding the disposal of the Oak ~ark School property. Mr. Dolan replied that the District is still on the list of interested parties. Member Campbell commented that he anticipates there will be more schools closing in the near future. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato explained that a year ago the District engaged the firm of Lee Saylor to conduct an analysis to determine the degree of progress and the estimated time and cost for the completion of the 5A-I contract. ' The steamline redesign and repair is the largest contract correction project to be undertaken and we have found considerably more wrong with the line than originally anticipated. At the meeting of May 17, the Board declared an emergency situation existed and authorized $250~OOO for a temporary bypass steamline redesign and repair of the two existing main steamlines (Resolution No. 79-92). Staff is now requesting, due to the necessary additional steamline repair work, that the authorization be increased to $750,000. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that authorization to increase the funds for steamline emergency repair work from $250,000 to $750,000 be approved, and that a resolution be adopted to that effect. Resolution No. 79-172. Motion carried by the. following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Campbell and Carlson None Stanley and Allan 3. SECRETARY Mr. Hopkins distributed nomination petitions to those Board Members running for reelection to the Board in November. Candidates filing for seats held by Members Boneysteele, Campbell and Carlson will be running for a four-year term and those filing for the seat held by Member Stanley will be running for a two-year term (balance of Ex-Member Rustigian's term) . 4. COMMITTEES None IX. MATTERS FROM THE FLOOR a. Mr. Dolan, GM-CE, extended an invitation to Board Members to attend an open house at the Wastewater Treatment Plant for the District employees, family and friends on September 29, 1979. b. In answer to Board query, staff advised that there was no damage at the Treatment Plant as a result of the earthquake that occurred earlier in the week. x. ADJOURNMENT At 9:37 P.M., President Carlson adjourned the meeting. 0," ç.,','~~,; ("'<) "-./ C :, ~j . , ,. ....... ¡"~,"'," (,,"~\, ;' ~> ...Jl 1571 "Î .// j ~ 1/ /{.> ;./ J' ¡f /' :"-'1,4/// L l,-"L--- President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: O. 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