The URL can be used to link to this page

Home My WebLink AboutBOARD MINUTES 08-02-79 1560 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD AUGUST 2, 1979 The District Board of the Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on August 2, 1979 at 7:30 P.M. President Carlson requested the Secretary to call roll. I. ROLL CALL Present: Absent: Members: Stanley, Boneysteele, Campbell and Carlson Member: Allan Member Allan had indicated at a previous meeting that he would be on vacation during this period and requested to be shown as excused. Mr. Dolan, General Manager-Chief Engineer, was on vacation and had appointed Mr. Dalton, Deputy General Manager-Chief Engineer to represent him at the meeting. II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF JUNE 14, 1979 After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the minutes be approved as presented. Motion carried by the following vote: AYES: Members: Stanley, Boneysteele, Campbell and Carlson NOES: Members: None ABSENT: Member: Allan III. EXPENDITURES None. IV. HEARINGS None. V. BIDS None. At this point, Mr. Dalton, Deputy General Manager-Chief Engineer, introduced Mr. Clark L. Weddle, the District's newly appointed Manager, Engineerirlg Department, to the Board Members. Board Members welcomed Mr. Weddle. VI. OLD BUSINESS ADOPT RESOLUTION AND CERTIFY FUNDS NECESSARY FOR CENTRAL SAN RUNNING EXPENSE AND G.O. BONDS 1. Mr. Dalton, (DGM-CE), explained that this is an annual resolution requiring Board adoption. He indicated that the wording of the resolution was somewhat changed in order to comply with Article 13A of the State Constitution. (Proposition 13). 0 t'.;, , ~>.;"" (,j I~' ~.) 79 1561 After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that a resolution setting forth the 1979-80 running expense tax rate and setting forth the funds required for general obligation bonds, principal and interest, be adopted. Resolution No. 79-163. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Stanley, Boneysteele, Campbell and Carlson None A 11 an ESTABLISH ANNUAL INTEREST ALLOWANCE AND FEE SURCHARGE FOR REBATE INSTALLATIONS 2. Mr. Dalton, DGM-CE, explained that Ordinance No. 128 (Code Section 9-702) provides for an annual review and increase, if justified, of installers recovery amounts and rebate fees charged. The first action under this new code section increased rebate fees by 5% effective July 1, 1978 and rebate recoveries by 5% effective July 1,1979. Upon review of the ENR Construction Cost Index and other related indexes for the 1978/79 year, staff determined that all rebate fees should be increased by 7-112% effective July 1, 1979 and rebate recovery amounts in all installer accounts be increased by 7-1/2% effective July 1, 1980. Member Boneysteele questioned the method used in computing depreciation in relation to rebate recoveries and suggested that staff give the matter further study. After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that rebate fees be increased by 7-1/2% effective July 1,1979 and to defer consideration of increasing rebate recovery amounts (to become effective in July 1980) pending staff investigation of the appropriateness of applying the ENR or other Cost Indexes and the value base to be used for depreciation resulting from the assumed economic life age and adjusted worth of the rebate sewer pipe lines. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Membe r : Stanley, Boneysteele, Campbell and Carlson None A 11 an APPOINTMENT OF RISK MANAGEMENT PROGRAM CLAIMS ADMINISTRATOR 3. Mr. Dalton, DGM-CE, requested that Mr. Walter N. Funasaki, Finance Officer, address the Board regarding the appointment of a Claims Administration firm to provide adjusting and management services under the District's Risk Management Program. Mr. Funasaki explained that a basic feature of a self-insured program is the necessity to provide professional claims management of losses occurring within the self-insured limits. Therefore, it has been planned to appoint a claims administration firm to handle such services as claims adjustment and management, loss prevention and control, and other related features. Requests for proposals were sent to various firms and upon evaluation, it was determined that the firm of George Hills Company, Inc., would best serve the District's needs. The fee proposal for Claims Management and Administration would be $1,800 per year, plus field adjusting services on a time and expense basis at approximately $28.75/hr. Allocated charges would be billed directly to the Di stri ct. Board Members had reviewed the proposals previously sent to them and posed several questions to staff: (a) would there be any control exercised on the amount of hours spent on a claim; (b) could the service be renewed for a second or third year on a fixed fee basis; (c) can the District exercise any control should it become necessary for the claims firm to retain an attorney; (d) with the retention amounts included in the Risk Management Program, is a claim firm necessary; and (e) can a maximum cost be negotiated. OQ C.i n V. f~7 19':;' €~ ':. 1562 Discussion followed wherein it was the consensus of the Board that more evaluation and study should be given to the matter before any appointment is made. Mr. Carniato suggested that he meet with representatives of George Hills Company and discuss the questions posed by the Board. He will report his findings at the meeting of August 16. The Board agreed to this proposal. VI1. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING After discussion, it was moved by Member Campbell, seconded by Member Boneysteele~ that the easements listed be accepted at no cost to the District, resolutions adopted and recordation authorized. Grantor Area Job No. Parcel Res No. a. Kay Building Co. Ma rt i nez 3003 19 79-164 bo. B~eitweiser-Scarlett Joint Blackhawk 3215 5 79-165 Venture 1 c. Breitweiser-Scarlett Joint Blackhawk 3215 6 79-166 Venture No.1 d. Henry W. Smith Const. Inc., Orinda 678 ext. 1 79-167 e. P. J. Cortese, James E. San Ramon 3227 1 79-168 Gallagher & Renee Gallagher, Lloyd King & Elizabeth King f. John M. Ferndig San Ramon 3227 1 79-169 g. Peter Cole Jensen & Sharon San Ramon 3227 3 79-170 h. Frank E. Kuhn & Helene M: Kuhn Danvi 11 e 3176 1 79-171 Motion carried by the following vote: AYES: Members: Stanley, Boneysteele, Campbell and Carlson NOES: Members: None ABSENT: Member: A 11 an AUTHORIZATION FOR PA 79-21 (ONE PARCEL) ALAMO AREA, TO BE INCLUDED IN FORTHCOMING DISTRICT ANNEXATION PROCEEDINGS 2. After explanation by Mr. Dalton, DGM-CE, it was moved by Member Stanley, seconded by Member Campbell, that authorization for PA 79-21 (1 Parcel), Alamo Area, to be included in the forthcoming annexation proceedings to the District be approved. Motion carried by the following vote: AYES: Members: Stanley, Boneysteele, Campbell and Carlson NOES: Members: None ABSENT: Member: Allan AUTHORIZE EXECUTION OF "CONSENT TO EXECUTION OF A DEED TO CONTRA COSTA COUNTY FOR PUBLIC ROADS" ALAMO AREA, JOB NO. 740, PARCEL 1 3. After explanation by Mr. Dalton, DGM-CE, it was moved by Member Campbell, seconded by Member Stanley, that the President of the Board be authorized to execute "Consent to the Execution of a Deed to Contra Costa County for Public Roads", Alamo Area, Job No. 740, Parcell. Motion carried by the following vote: AYES: Members: Stanley, Boneysteele, Campbell and Carlson NOES: Members: None ABSENT: Member: Allan AUTHORIZE $145 FOR ATTENDANCE BY DISTRICT FINANCE OFFICER AT CLEAN WATER GRANT SEMINAR, SAN JOSE, CALIFORNIA, 8/24/79 4. After explanation by Mr. Dalton, DGM-CE, and discussion, it was O\ri"':I., , ' () .:/"'\ Í' .', I' '; v' ,. 79 1563 moved by Member Boneysteele, seconded by Member Stanley, that Mr. Walter N. Funasaki, Finance Officer, be authorized to attend the Clean Water Grant Administration Seminar in San Jose, at a cost of $145, plus reasonable travel expenses. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Membe r : Stanley, Boneysteele, Campbell and Carlson None Allan It was noted that the cost of the one-day seminar is grant eligible, as are reasonable travel expenses. 5. CONSIDER CLAIM BY PACIFIC TELEPHONE FOR ALLEGED DAMAGE TO UNDERGROUND TELEP!-10NE FACTLITIES BY D. W. YOUNG CONSTRUCTION, CONTRACTOR FOR DSP 3162, MORAGA RD. Mr. Dalton, DGM-CE, explained that in accordance with project specifications for DSP 3162, the responsibility for payment of this claim rests with the contractor, D. W. Young Construction Company. After discussion, it was moved by Member Stanley, seconded by Member Campbell, that the claim of $5,000 made by the Pacific Telephone Company alleging damage to underground telephone facilities by D. W. Young Construction Company, contractor for DSP 3162, Moraga Rd., be denied and referred to District Counsel. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Stanley, Boneysteele, Campbell and Carlson None Allan AUTHORIZE $4,000 FROM THE SEWER CONSTRUCTiON FUNDS FOR THE PURCHASE OF A DELTA SCIENTIFIC CHLORINE RESiDUAL ANALYZER 6. Mr. Dalton, DGM-CEt explained that installation of a new chlorine residual analyzer at the Plant will offer a significant cost savings along with greater reliability. Application will be made for this item to be purchased now, but in the project costs for the 5B-I project and if approved would be partially reimbursed from grant funds for that project. After discussion, it was moved by Member Campbell, seconded by Member Stanley, that authorization to purchase a Delta Scientific Chlorine Residual Analyzer at a price not to exceed $4,000 be approved. Motion carried by the following vote: AYES: NOES: ABSENT: ABSTAINING: Members: Members: Member: Member: Stanley, Campbell and Carlson None Allan Boneysteele Member Boneysteele abstained due to a stock holding posing a possible conflict of interest. AUTHORIZE $5,000 FOR INCIDENTALS AND CONSTRUCTION OF AN ACCESS DRIVEWAY AT ORINDA CROSSROADS PUMP STATION - DSP 3197 7. Mr. Dalton, DGM-CE, explained that in view of the present difficult access to the pump station the rental of commercial parking spaces to improve that access and possible improvements on the land over which we presently have access to our Orinda Crossroads Pumping Station, it becomes necessary to provide a more convenient access driveway to the Station. A plan has been developed to better utilize the parcel recently purchased from BART and permit the construction of a more suitable access to the pump station. This plan will not interfere with the pre-existing lease on the former BART parcel. 0, 0,' 0 lr,'-~ ,"," , j . 'c) t"',,','l If", ,ð '...... t:I (L 0; ~ .'~ ~ 1564 After discussion, it was moved by Member Stanley, seconded by Member Campbell, that authorization of $5,000 for incidentals and construction of an access driveway to Orinda Crossroads Pump Station, DSP 3197, be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Stanley, Boneysteele, Campbell and Carlson Members: None Members: Allan 8. AUTHORIZE REQUEST OF BIDS FOR EQUIPMENT TO COMPLETE THE 5A-I CHEMICAL AIR PADDING SYSTEM AT THE TREATMENT After explanation by Mr. Dalton, DGM-CE, and discussion between Board and staff, it was moved by Member Stanley, seconded by Member Boneysteele, that authorization to request bids for equipment for the chemical air padding system at the treatment plant be approved, with the proviso that a formal request be submitted to the State funding this work under the 5B-I project. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Stanley, Boneysteele, Campbell and Carlson Members: None Member: Allan 9. AUTHORIZE INCREASE IN COST CEILING AND EXECUTION OF AMENDMENT TO CONTRACT FOR ENGINEERING SERVICES IN CONJUNCTION WITH THE DECHLORINATION IMPROVEMENTS PROJECT Mr. Dalton, DGM-CE, requested John Larson, Sr. Engineer-Special Projects, to explain the situation to the Board. Mr. Larson stated that since the District entered into the original contract with John Carollo Engineers, the scope of the work has expanded to where it becomes necessary to increase the cost ceiling of the agreement by $3,023 (to ceiling of $17,503). After discussion, it was moved by Member Campbell, seconded by Member Stanley, that authorization to increase the cost ceiling from $14,480 to $17,503 be approved and that the President of the Board be authorized to execute Amendment No.1 to the agreement. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Stanley, Boneysteele, Campbell and Carlson None Allan 10. APPROVAL OF BILLS FOR LITIGATION SERVICES After explanation by Mr. Carniato, District Counsel, and discussion, it was moved by Member Campbell, seconded by Member Stanley, that the statements from John J. Carniato for services rendered in the Fred J. Early, Jr. Company, East Bay Municipal Utility District, General Western and PetersonlSimpson matters totalling $47,067.05 be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Stanley, Boneysteele, Campbell and Carlson None Allan 11. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. TERMINATION OF LEASE WITH OBERT E. EINEVOLL FOR PARCEL B Mr. Dalton, DGM-CE, explained that the District is presently leasing two parcels of treptment plant property {Leäsé~Parcêls'-AMq to ObertE. Einevoll for use in hi~ business. The subject parcel has been~ (Lease Parcel B) has been identified~althe be~t disposà1 ~it~'for' excess materi.al'accumulated î n- connection w1'th'thehol Eli ng Jas ;:¡, renovation proj ect. Mr. Carniatb~ ':Distri cLCounsel, commented' that thi s acti on had been anticipated at the time the lease was drawn. (', " l ' \.." ¡'" .... ~ (J~ t~{ "¡¡' 1565 After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that staff be authorized to negotiate or otherwise terminate the lease of Parcel B with Obert E. Einevoll. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Stanley, Boneysteele, Campbell and Carlson Members: None Member: Allan REQUEST AUTHORIZATION TO DECLARE THE DISTRICT'S 1944 GM-GI COMPRESSOR UNIT SURPLUS b. After explanation by Mr. Dalton, DGM-CE, that the necessary extensive repairs to the compressor unit would exceed its economic value, it was moved by Member Boneysteele, seconded by Member Campbell, that the 1944 GM-Gl compressor unit be declared surplus. Motion carried by the following vote: AYES: Members: Stanley, Boneysteele, Campbell and Carlson NOES: Members: None ABSENT: Member: All an VII 1. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dalton, DGM-CE, requested that in order to meet a tight time schedule, the Board authorize advertising for bids for DSP 3058-1 (Holding Basin Renovation Project) and the Dechlorination Facility Project prior to plan approval, to allow for required newpaper lead time. Plans for both projects will be submitted, if complete, to the Board for approval at the meeting of August 9 and the advertisements will appear immediately following that date. After discussion, it was moved by Member Stanley, seconded by Member Campbell, that authorization to advertise for bids for DSP 3058-1 (Holding Basin Renovation Project) and the Dechlorination Facility Project be approved, subject to approval of final plans and specifications at the meeting of August 9. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Stanley, Boneysteele, Campbell and Carlson Members: None Member: Allan 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato advised that he had been appointed to serve on the CASA Attorneys Committee to formulate procedural guidelines for hearings before the State Regional Water Quality Control Board. The Committee will try to meet with the State prior to the CASA meeting on August 24,1979. A Committee meeting has been tentatively scheduled for August 8. He should have further report to the Board on this matter at the August 9 or 16 meeting. b. Mr. Carniato requested that the Board grant Mr. James Minor (a relativelY new employee) a 45 day advance on his sick leave benefit. Mr. Minor was involved in a non-job related auto accident and will be off work for several weeks. He has filed suit in connection with the accident and the sick leave advance will become a lien against any funds received out of the suit. After discussion, it was moved by Member Stanley, seconded by Member Campbell, that a 45 day advance of sick leave benefits be granted to James Minor subject to approval of District Counsel. Motion carried by the following vote: AYES: Members: Stanley, Boneysteele, Campbell and Carlson NOES: Members: None ABSENT: Member: Allan 0 ~'~: ...... C;\ " t ~j -" V n.')) ti~Y ~9':.' '" . ----,-- -,-,--------------_.- -------. -- --,--- _._---,- -- -------.. -- -, -.-- -- --,---_.- ------- --. --------- 1566 0...." , ., 1) c. Mr. Carniato advised that he had met with Brown and Caldwell and no progress has been made thus far regarding the 5A-I Engineering contract dispute. 3He will make further report at the August 9 meeting. d. Mr. Carniato 3. SECRETARY None. 4. COMMITTEES announced that has moved to new offices in Lafayette. Member Boneysteele advised that he had attended an ABAG-Regional Planning Committee meeting at which discussions were centered around population projection and amendment to the general plan. b. Member Boneysteele queried counsel on the status of the PG&E suit (Treatment Plant Power Supply Before Startup). Mr. Carniato responded that he would like to see this suit settled but there has been no recent communication from PG&E regarding the matter. IX. MATTERS FROM THE FLOOR None. x. ADJOURNMENT At 9:13 P.M., President Carlson adjourned the meeting to August 9, 1979. t ' / 1..1 i, "'¿" Iln~""I" ',/'~ ~- --- , .. , '-".v" , -'-'-'-- President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: i.'\ ' \: j , \;.., ¡ " ~, 9