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Home My WebLink AboutBOARD MINUTES 07-19-79 1553 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD JULY 19, 1979 The District Board of the Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on July 19,1979, at 7:30 P.M. President Carlson requested the Secretary to call roll. 1. ROLL CALL PRESENT: ABSENT: Members: Members: Stanley, Boneysteele, Allan, Campbell and Carlson None II. APPROVAL OF MINUTES MINUTES OF THE MEETING OF JUNE 7, 1979 1. After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that the minutes of June 7, 1979 be approved with the following correction: Under II IV. HEARINGS, 1. LAKE ORINDA HIGHLANDS SEWER CONSTRUCTION PROJECT", in the sixth paragraph, first sentence add an "S" to the word "Resource". Motion was unanimously approved. III. APPROVAL OF EXPENDITURES After discussion and staff explanation regarding Denny's Restaurant #885 EQC refund and Shroeder Insurance Agency's billing, it was moved by Member Campbell, seconded by Member Boneysteele, that the expenditures paid by SIC Voucher Nos. 3487 through 3500 inclusive, together with SIC 628 through 642 inclusive; RIE Voucher Nos. 7553 through 7563,7680- 7710,7859-7900 together with RIE 7911 through 8065 inclusive; and Payroll Voucher Nos. 101-149, together with Payroll Voucher Nos. 5303 through 5500, be approved. Motion was unanimously approved. As a result of review of current phone bills, Member Boneysteele queried if telephone costs could be reduced through exercising more control. Mr. Dolan, General Manager-Chief Engineer (GM-CE), stated that periodically the billings are checked and there have been no indications of telephone abuse on the part of District personnel. However, staff will review the matter further. IV. HEARINGS None. V. BIDS None. VI. OLD BUSINESS 1. REVIEW MATTERS CONCERNING BROWN AND CALDWELL ENGINEERING CONTRACT Mr. Dolan, GM-CE, and Mr. Carniato, District Counsel, requested that due to the sensitivity of the issues involved, this item be considered in executive session. Mr. Carniato also indicated that he and Mr. Lempres (Counsel for Brown and Caldwell) were in agreement that any statements made or discussion occurring between Brown and Caldwell and the District during the session could not be used against either party, as stipulated in Section 1152 of the Evidence Code. Brown and Caldwell staff members present included: Messrs. Richard Aberley, David Caldwell, Jerome Gilbert and David Lempres. District staff members included: Messrs. Roger J. Dolan, W. C. Dalton, David G. Niles, Jay McCoy, Ken Barker, James Coe, John Larson, Walter Funasaki, Clyde Hopkins, John Carniato and Mrs. Julie Vernon. (} ',- '.' ) -' 1554 At 7:48 P.M., President Carlson declared an Executive Session. At 9:13 P.M., President Carlson closed the Executive Session and thanked Brown and Caldwell staff for appearing before the Board. At 9:14 P.M., President Carlson recessed the meeting. At 9:27 P.M., President Carlson reconvened the meeting. AUTHORIZE THE PRESIDENT OF THE BOARD OF DIRECTORS TO AWARD AND EXECUTE CONTRACT FOR DSP 3170, OUTFALL REPAIR, ON 8/9/79 2. Mr. Carniato, District Counsel, requested that the Board defer this item pending further study. He also indicated that the Brown and Caldwell issue requires further discussion. In light of this situation, Mr. Carniato proposed that the Board schedule an adjourned meeting on August 9 for the purpose of discussing both items. After discussion, it was the consensus of the Board that an Adjourned Regular District Board meeting be held on August 9 to consider bids and award of contract for DSP 3170, Outfall Repair, and to further discuss the Brown and Caldwell issue. ADOPT RESOLUTION DECLARING ELECTIVE OFFICES TO BE FILLED BY THE 11/6/79 ELECTION 3. After discussion, it was moved by Member Boneysteele, seconded by Member Allan, that a resolution declaring the elective offices to be filled by the November 6, 1979 election be adopted. Resolution No. 79-124. ~otion was unanimously approved. 4. AUTHORIZE EXECUTION OF SPECIAL METERING AGREEMENT WITH CONTRA COSTA COUNTY WATER DISTRICT Mr. Carniato, District Counsel, explained that this agreement arises from a provision in the contract between the Contra Costa County Water District and Central San, wherein the District would purchase power from PG&E and in turn sell it to the Water District. This procedure was found not to be in compliance with PG&E's rules and regulations. Therefore, a three-way agreement has been drawn with PG&E, the Contra Costa County Water District and Central San and is nearly ready for execution. After discussion, it was moved by Member Allan, seconded by Member Campbell, that the President of the District Board be authorized to executë'the Special Metering Agreement subject to advice of District Counsel. Motion was unanimously approved. 5. APPOINTMENT OF AUDITORS FOR 1978-79 AUDIT Mr. Dolan, GM-CE, requested Mr. Walter N. Funasaki, Finance Officer, to apprise the Board of the developments in the selection of an auditing firm to perform the 1978-79 District audit. Mr. Funasaki explained that proposals received from Elmer Fox, Westheimer & Co., Seidman and Seidman, and Laventhol and Horwath, were reviewed. In evaluating the three proposals, the paramount criteria used were: professional competence, experience and cost. Taking all three firms in consideration, the conclusion was that the firm of Laventhol & Horwath be recommended to conduct the District's audit for the year ended June 30, 1979. Board discussion followed. President Carlson commented that there should be some indication given by the auditing firm as to how much District staff time will be required in the preparation of the audit. Mr. Funasaki replied that he has a general understanding of the amount of accounting work that will be required by the auditors and it is in agreement with his expectations. Mr. Funasaki does not anticipate any problems in that area. 0 :~/ ..,.. ¡i ..!1. <:-i ~>I 9. It - 1555 After discussion, it was moved by Member Campbell, seconded by Member Boneysteele~ that authorization to appoint the firm of Laventhol and Horwath as the District's auditors for the examination of the financial statements for the year ended June 30, 1979, be approved. Motion carried by the following vote: AYES: Members: Stanley, Boneysteele, Allan and Campbell NOES: Members: None ABSTAINING: Member: Carlson ABSENT: Members: None President Carlson abstained due to a possible conflict of interest. VI!. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING It was moved by Member Allan, seconded by Member Boneysteele, that the easements, as listed, be accepted at no cost to the District, resolutions adopted and recordation authorized. Grantor Area Job No. Parcel Resolution a. Hofmann Const. Co. Lafayette 2988 4 79-125 b. N. Cosso Lafayette 2988 5 79-126 c. Chas. Greenberg & Katherine Lafayette 2988 6 79-127 L. Greenberg' d. City of Lafayette Lafayette 2988 7 79-128 e. Hofmann Const. Co. Lafayette 2988 8 79-129 f. M. V. Jacobs and Loretta C. Jacobs Orinda 3242 2 79-130 g. Donald D. Dierkes & Helen Orinda 3242 3 79- 131 J. Dierkes h. Marjorie M. Cook Orinda 3242 4 79-132 i. Marjorie M. Cook Orinda 3242 5 79-133 j. Marjori e M. Cook Orinda 3242 6' 79- 134 k. Edmund J. Coyne and Patricia Orinda 3242 7 79-135 A. Coyne 1. Champlin and Cotton Dev. Co. Danville 3226 2 79- 136 m. Greenbrook Townhouse Assn. San Ramon 3098 4 79-137 n. Moraga Enterprises Moraga 3007 1 79-138 o. Moraga Enterprises Moraga 3007 2 79-139 p. Moraga Country Club Moraga 3007 3 79-140 q. Moraga Enterprises Moraga 3007 4 79-141 r. Moraga Enterprises Moraga 3007 5 79-142 s. Moraga Engerprises Moraga 3007 6 79-143 t. Moraga Enterprises Moraga 3007 7 79-144 Ù. Moraga Country Club Moraga 3007 8 79-145 Homeowners Assn. v. Moraga Enterprises Moraga 3007 9 79-146 w. Arnico Inc. Walnut Crk 2992 4 79-147 x. Arnico Inc. Walnut Crk 2992 5 79-148 y. Arnico Inc. Walnut Crk 2992 6 79-149 z. A. G. Breitweiser Bldr. Inc. Danvi 11 e 3215 2 -79-150 aa. Daniel M. Tucker, Joanne Pacheco 3037 3 79-151 Tucker, James H. Sutton bb. Breitweiser-Scarlett Danvi 11 e 3215 3 A&B 79-152 cc. Breitweiser-Scarlett Danvi 11 e 3215 4 79-153 dd. John D. Stack & Carol M. Stack Lafayette 3081 2 79-154 ee. Vincent F. Erardi, Mary F. Erardi, San Ramon 3199 1 79-155 Mary E. Erardi, Dennis F. Erardi, Vincent J. Erardi & Deborah J. Erardi Motion was unanimously approved for all easements with the exception of a. and e. from which vote President Carlson abstained due to a possible conflict of interest and w. x. and y. from which vote Member Stanley abstained for the same reason. 07J 1 (\.': ,...r 79 1556 2. AUTHORIZE EXECUTION OF QUITCLAIM DEEDS AND THEIR RECORDINGS After explanation by Mr. Dolan, GM-CE, it was moved by Member Boneysteele, seconded by ~1ember Allan, that the President and Secretary be authorized to execute the following quitclaim deeds~ respective resolutions adopted, and recordation authorized. Grantee Area Job No. Parcel Res. No. a. Hofmann Construction Co., Inc. Lafayette 2988 Misc. 79-156 b. Hofmann Construction Co., Inc. Lafayette 1119 1 79-157 c. Charles A. Greenberg & Lafayette 2988 t~isc. 79-158 Katherine L. Greenberg d. Charles A. Greenberg & Lafayette 1119 79-159 Katherine L. Greenber~ e. Moraga Enterprises Moraga 3007 Misc. 79-160 Motion was unanimously approved with the exception of items a and b, from which vote President Carlson abstained due to a possible conflict of interest. 3. AUTHORIZATION FOR PA 79-18 (1 PARCEL ALAMO AREA, AND PA 79-19, 11 PARCELS ALAMO AREA, TO BE INCLUDED IN FORTHCOMING DISTRICT ANNEXATION PROCEEDINGS Mr. Dolan, GM-CE, explained the parcels and requested that PA 79- 20, Danvi11e area, shown as "Item a. II under the Supplemental Agenda also be considered at this time. After discussion, it was moved by Member Campbell, seconded by Member Allan, that authorization for PA 79-18 (1 parcel), Alamo area, PA 79-19 (11 parcels), Alamo Area, and PA 79-20, (1 parcel), Danville area, (Supplemental Agenda Item "alt), to be included in forthcoming District annexation proceedings be approved. Motion was unanimously approved. 4. PERSONNEL ADMIN ISTRATION ADOPT CLASS DESCRIPTION FOR POSITION OF ASSISTANT ENGINEER, R-72 $1,914-$2,317 a. After explanation by Mr. Dolan, GMCE, it was moved by Member Stanley, seconded by Member Allan, that the Class Description for the position of Assistant Engineer, R-72, $1,914-$2,317 be approved and a resolution adopted to that effect. Resolution No. 79-161. Motion was unanimously approved. b. CANCEL ELIGIBILITY LIST FOR THE POSITION OF CONSTRUCTION TECHNICIAN (CLAIMS ANALYST) BY RESCINDING RES. NO. 78-225 After discussion, it was moved by Member Stanley, seconded by Member Allan, that the Eligibility List for the position of Construction Technician (Claims Analyst) be cancelled and a resolution rescinding Resolution No. 78-225 be adopted. Resolution No. 79-162. Motion was unanimously approved. 5. APPROVAL OF BILLS FOR LITIGATION SERVICES After explanation by Mr. Carniato, District Counsel, it was moved by Member Stanley, seconded by Member Boneysteele, that the statements from John J. Carniato for services rendered in the matters concerning Acme Fill Corporation, Fred J. Early, Jr., Company, Kaiser Industries, PetersonlSimpson and the Scott King Condemnation. totalling $61,357.85 be approved. Motion was unanimously approved. 0 11"-..'1 ~ 11 C~ ,,--,' 79 1557 ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA 6. AUTHORIZATION FOR PA 79-20 (1 PARCEL), DANVILLE AREA, TO BE INCLUDED IN FORTHCOMING DISTRICT ANNEXATION PROCEEDINGS a. This item was included in the motion for Item 3 under VII. NEW BUSINESS APPROVAL OF A LONG TERM LARGE SCALE TEST OF CO-COMBUSTION OF SEWAGE SLUDGE AND REFUSE DERIVED FUEL b. Mr. Dolan, GM-CE, explained the project and indicated that Board approval is required in order to proceed with the next step in development of a long-term large scal€ co-combustion test as part of the 5B-II project. Partial funding of this work has been tentatively offered by the California State Solid Waste Management Board, United States Department of Energy and the Environmental Protection Agency. The test is anticipated to cost $2,500,000, of which approximately $2,000,000 will be grant funded. At this point in the project, a Study Plan is needed to set forth the specific objectives, the cost, the source of funds, and the time schedule and funds needed to develop this plan. Staff anticipates being able to give the Board a preliminary report at the meeting of August 16. After discussion, it was moved by Member Allan, seconded by Member Stanley, that authorization of $5,500 from the Sewer Construction capital fund to develop a Study Plan for conducting a long-term large scale co- combustion test as part of the Stage 5B-II Project be approved. Motion was unanimously approved. VII 1. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan directed the Board's attention to the Personnel Summary Sheet and advised that its contents would henceforth be incorporated into the minutes under the Engineers Report: Administration - Personnel Summary Report - July, 1979 POSITIONS BEING ADVERTISED Shift Supervisor Assistant Engineer Construction Technician (Claims Analyst) Maintenance Tëchnician III, Mechanical Maintenhnce Technician III, Instrumentation POSITIONS BEING TESTEJ Operator I, Oral Exam 50% - (early August) Maintecance Man I, (Written Exam weighed 50%) - July 21, 1979 RESIGNATIONS & RETIREMENTS Walter Fox, July 12, 1979, Retirement Charles Crane, July 6, 1979, Resignation George Cordova, July 6,1979; Resignation ELIGIBILITY LISTS ESTABLISHED Maintenance Crew Leader Equipment Mainteance Supervisor ELIGIBILITY LISTS CANCELLED Construction Technician (Claims Analyst) - no available candidates 0 t( -l~ ,-\ . :¡ji 79 1558 PERSONNEL CHANGES Permanent Appointments DALlAS HUGHES, Equipment Mainenance Supervisor, Range 71-C, $2,056, effective July 1, 1979, promotion WAYNE MINER, Maintenance Technician III, Machinist, Range 65-B, $1,698, effective July 1, 1979 JAMES NAIL, Laboratory Technician, Range 59-A, $1,404, effective July 1, 1979 promotion JANE PARKER, Engineering Aid II, Range 60-E, $1,739, effective July 1, 1979, promotion BESS CARRIER, Records Clerk, Range 49-A, $1,110, effective July 2, 1979 WENDY LYON, Records Clerk (Permanent-Part Time), Range 49-A, $555, effective July 23, 1979 DOYLE CAMBRON, Maintenance Crew Leader, Range 65-C, $1,782, effective August 1, 1979 - promotion . ~.. ~ JAMES SCHLOESSER, Maintenance Crew Leader, Range 65-C, $1,782, effective August 1,1979 - promotion Permanent Intermittent and Temporary Appointments ROBERT BOASE, Shift Supervisor, Range 71-A, $1,868, effective July 1, 1979 -temporary promotion SEVERINA CAMORONGAN, Engineering Aid I, Range 52-A, $1,087, effective July 1, 1979 - Permanent Intermittent EDGAR CONWAY,Operator III, Range 65-E, $1,960, effective July 1, 1979 - temporary promotion GEORGE FOWLER, Operator III, Range 65-C, $1,782, effective July 1, 1979 -temporary promotion GREGORY HUMM, Engineering Aid III, Range 64-A, $1,581, effective July 1, 1979 -temporary NADINE SWEENEY, Records Clerk, Range 49-A, $1,110, effective July 23, 1979 -Permanent Intermittent b. Mr. Dolan reported that in accordance with President Carter1s proclamation for energy saving, the air conditioning thermostats have been raised c. Mr. Dolan reminded the Board Members of the CAS A Meeting scheduled for Monterey on August 22-25. d. Mr. Dolan reported that he had met with the U. S. Corp of Engineers for the purpose of obtaining a permit to repair the outfall pipeline. The Corps of Engineers has not yet etermined whether to issue the permit on our designed location or a more easterly alignment which would constitute a boundary for the future expansion of Acme Fill. A meeting has been scheduled with Acme Fill for further evaluation of the issue. e. Mr. Dolan advised that he had been invited to moderate an ASCE session on water reclamation. He requested authorization of $50 for the registration fee. It was moved by Member Boneysteele, seconded by Member Allan, that the GM-CE be authorized $50 for the registration fee for the ASCE meeting. Motion was unanimously approved. 0 ¡~;J 1. c'\ í;;..,,/ t~, 9:: . It ' 1559 f. Mr. to August 6. Dolan advised that he would be on vacation from July 25 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY None 4. COMMITTEES None IX. MATTERS FROM THE FLOOR a. President Carlson requested Board authorization for his signature of a Directors and Officers Liability Insurance Coverage form. It was moved by Member Boneysteele, seconded by Member Allan, that the President be authorized to sign a Directors and Officers Liability InsJrance Coverage form. Motion was unanimously approved. b. Member Allan brought up the August 22-25 CASA meeting and after discussion, it was moved by Member Allan, seconded by Member Campbell, that authorization for five Board Members and three staff members to attend the CASA Meeting in Monterey on August 22-25, be approved. Motion was unanimously approved. C. Member Allan advised that he would be on vacation from July 20 through August 13. d. Member Boneysteele requested an executive session to discuss a personnel matter. At 10:37 P.M., President Carlson declared an executive session. At 10:46 P.M., President Carlson closed the executive session and reconvened the meeting. X. ADJOURNMENT At 10:47 P.M., President Carlson adjourned the meeting. I' //./':4- /:<-1~/~~-- President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: ~ ': / ~¿:~ ,/"'- L/-- - ,~47/; I ~ " Weë----:J Secret y of the Dis' ict Board of the Centrál Contra Costa Sanitary District, County of Contra Costa, State of California 0 ~, 1"". ': \ ~' 1'( [9 ---_.,---_.,---,------, _.._,- ., . - ---- --- -,-------- --, ,--------------..------.-----------'---- ---_..,----