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HomeMy WebLinkAboutBOARD MINUTES 07-05-79 1546 MINUTES OF A REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT JULY 5, 1979 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California on July 5,1979, at 7:30 P.M. President Carlson requested the Secretary to call roll. 1. ROLL CALL PRESENT: Members: ABSENT: Members: Stanley, Boneysteele, Allan, Campbell and Carlson None II. APPROVAL OF MINUTES After discussion, it was moved by Member Allan, seconded by Member Campbell, that the minutes of May 31, 1979 be approved with the following corrections: Under "V1. OLD BUSINESS, 1. RISK MANAGEMENT PROGRAM", change the fifth paragraph to read as follows: "President Carlson commented that the District's present financial exposures, litigation and plant construction corrections, make it imperative to have proper insurance coverage. He indicated that to accept high deductibles at this time to minimize premiums would be inappropriate and suggested lower deductibles." Under "VII. NEW BUSINESS, 12. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA, d. LETTER FROM SENATOR ALAN ROBBINS, SAN FERNANDO VALLEY," add the following sentence to the end of the paragraph. "No action was taken." Under "VII 1. REPORTS, GM-CE a. II change the fi rst sentence of the third paragraph to read as follows: "Brown and Caldwell's bill ing system was reviewed and the State suggested that a second EPA interim audit be conducted." Motion was unanimously approved. II 1. APPROVAL OF EXPENDITURES Member Campbell stated that the Expenditure Committee has reviewed the expenditures and found them to be in good order. After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that RIE Voucher Nos. 7711 through 7858 and SIC Voucher Nos. 619 through 627, be approved. Motion was unanimously approved. IV. HEARINGS Mr. Dolan, General Manager-Chief Engineer, (GM-CE) indicated that a hearing regarding delinquent sewer service charges had been scheduled and advertised for this date. He requested the Board to proceed with the hearing shown under "Item a." on the Supplemental Agenda. There being no objection from the Board, President Carlson declared the hearing open. 07 05 79 1547 10. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA HEARING ON DELINQUENT CHARGES AND ADOPTION OF A RESOLUTION OVERRULING PROTESTS AND ADOPTING THE REPORT PURSUANT TO SECTION 5473, HEALTH AND SAFETY CODE a. Mr. Dolan, GM-CE, explained that by law the District is required to hold a hearing prior to placing delinquent charges on the tax bill for collection. Records indicate there are two owners who are delinquent in payment of their sewer service charges: Mr. Norman E. Holden, 336 Diablo Road, Danville, who requested to have his charge placed on the tax roll, and Dr. and Mrs. J. S. Wang, 306 Elati Ct., Danville, who claimed last year that they were not aware of any charges at the time of purchase of the 6 unit apartment on Jones Road. Efforts have been made to contact Dr. and Mrs. Wang regarding the delinquency but staff has been unable to reach them. President Carlson asked if there was anyone in the audience desiring to speak on the delinquent charges. There was no one wishing to be heard. President Carlson closed the hearing. After discussion, it was moved by Member Allan, seconded by Member Campbell, that a resolution be adopted overruling the protests and adopting the report pursuant to Section 5473, Health and Safety Code. Resolution No. 79-122. Motion was unanimously approved. Mr. Dolan indicated that staff will continue its effort to reach Dr. and Mrs. Wang to advise them of their sewer service charge delinquency. V. BIDS None. V1. OLD BUSINESS 1. AUTHORIZE ADDITIONAL $25,000 FOR COMPLETION OF DESIGN AND RIGHTS-OF-WAY ACQUISITION FOR DSP 2695 (WS 23 COMBINED) Mr. Dolan, GM-CE, explained that the Board had previously authorized $35,000 for design and rights-of-way acquisition. The design is 75% complete with $19,000 of the authorization expended. An estimated additional authorization of $25,000 is necessary in order to complete the plans and specifications and acquire necessary rights-of-way. Aquisition of rights-of-way is expected to be difficult and expensive because the alignment goes through numerous private properties. Member Allan asked if the District has been working with the City of Pleasant Hill, since the project leads into their redevelopment area. Mr. Jay McCoy, Collection System Engineering Services Division Manager, replied that the portion within the City of Pleasant Hill was constructed 1 ast year. After discussion, it was moved by Member Allan, seconded by Member Stanley, that authorization for an additional $25,000 for completion of plans and specifications and rights-of-way acquisition for DSP 2695 be approved. Motion was unanimously approved. AUTHORIZE $5,000 FOR CCCSD AND CCCWD JOINT INVESTIGATION OF WASTEWATER RECLAMATION COSTS 2. Mr. Dolan, GM-CE, stated that this item pertained to possibile litigation and requested that it be discussed in executive session under "VIII. REPORTS, 1. GM-CE." 3. RISK MANAGEMENT PROGRAM - ESTABLISHMENT OF PROPERTY DAMAGE RETENTION LIMITS Mr. Dolan, GM-CE, explained that at the June 7, 1979 meeting, the Board established insurance coverage limits and retention levels for all 07 05 7~ 1548 risk exposures included in the District's Risk Management Program, except for Property Damage and Boiler and Machinery coverages. Staff has consulted with the former Brown and Caldwell structural design engineer. who designed the treatment plant, to determine what the maximum foreseeable damage would be at the plant in the event of an earthquake. Boiler and Machinery policy provides blanket coverage for boilers, pressure vessels, machinery and electric panels. After recommendations by staff and discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that authorization for staff to establish insurance coverage limit for property damage at $20,000,000 for an annual premium of $76,866; and for Boiler and Machinery at $2,000,000 with a retention of $10,000 for an annual premium of $11,874, be approved. Motion was unanimously approved. 4. MAKE DETERMINATION WHETHER CANDIDATE OR DISTRICT WILL PAY FOR PUBLICATION OF STATEMENT OF QUALIFICATIONS AND ORDER CONSOLIDATION OF ELECTION WITH OTHER DISTRICTS Board Members discussed whether the District or the individual candidate should be responsible for paying the pro rata share of the estimated cost of publication of the candidates statement of qualifications. After discussion, it was moved by Member Campbell, seconded by Member Stanley that the pro-rata share of the estimated cost of publication of the candidates statement of qualifications shall be paid by the candidates at the time of filing. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Stanley, Campbell and Carlson Boneysteele and Allan None It was moved by Member Boneysteele, seconded by Member Allan, that a resolution be adopted requesting and ordering consolidation with other political subdivisions holding elections on the same day in the same territory, or in the territory that is in part the same. Resolution No. 79-123. Motion was unanimously approved. VI I. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the easements, as listed, be accepted at no cost to the District, respective resolutions adopted and recordation authorized. Grantor Job No. Parcel Resolution a. Leeds Court Properties 3181 4 79- 112 b. Blackhawk Corp. 3160 3 79- 11 3 c. Blackhawk Corp. 3160 4 79- 114 d. Blackhawk Corp. 3190 2 79- 115 e. Valley Oaks Assoc. 3192 3 79-116 f. Claremont Company 3050 2 79- 117 g. Marion O. Sandler 3298 1 79- 118 h. Hofmann Construction 2988 3 79- 119 Motion was unanimously approved for all easements with the exception of item h., from Hofmann Construction Company, from which vote President Carlson abstained due to a possible conflict of interest. 2. AUTHORIZE EXECUTION OF CONSENT TO DEDICATION - SUBDIVISION NO. 5407 After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley, seconded by Member Boneysteele, that the President and Secretary be authorized to execute a consent to dedication to the City of Pleasant Hill, Job No. 3235, Tract No. 5407, Pleasant Hill area, and a resolution adopted to that effect. Resolution No. 79-120. Motion was unanimously approved. 07 05 -79 1549 3. AUTHORIZATION FOR PA 79-17 (ONE PARCEL) ALAMO AREA, TO BE INCLUDED IN FORTHCOMING DISTRICT ANNEXATION PROCEEDINGS After discussion by Board Members and staff, it was moved by Member Allan, seconded by Member Stanley, that authorization for PA 79-17 (one parcel), Alamo Area, to be included in forthcoming District annexation proceedings, be approved. Motion was unanimously approved. AUTHORIZE $99.50 FOR J. L. JOHNSON TO ATTEND A SEMINAR ON MANAGING TIME GIVEN BY FRED PRYOR SEMINARS IN SAN FRANCISCO 7/12/79 4. Mr. Dolan, GM-CE, discussed the flyer outlining the seminar Jim Johnson, Plant Operations Division Manager, has requested to attend. Considering the recent growth in number of District employees, Board Members discussed the feasibility of retaining a training consultant who could pattern programs to suit the particular needs of departmental and division supervisors. Specifically tailored programs should enable management to determine whether sufficient benefits are derived by the participants. After further discussion, it was moved by Member Campbell, seconded by Member Allan, that authorization for J. L. Johnson, Plant Operations Division Manager, to attend a Fred Pryor Seminar in San Francisco on July 12, 1979, at a cost of $99.50 (registration), be approved. Motion was unanimously approved.. 5. AUTHORIZE $50 FOR DALLAS HUGHES, EQUIPMENT MAINTENANCE SUPERVISOR, TO ATTEND A ONE DAY TRAINING COURSE TITLED: liTHE SUPERVISOR'S ROLE AND RESPONSIBILITIES" PUT ON BY INTERGOVERNMENTAL MANAGEMENT DEVELOPMENT INSTITUTE, 7/17/79 After discussion, it was moved by Member Allan, seconded by Member Campbell, that authorization for Dallas Hughes, Equipment Maintenance Supervisor, to attend liThe Supervisor's Role and Responsibility" training course on July 17, 1979, at a cost of $50 (registration) be approved. Motion was unanimously approved. AUTHORIZE ATTENDANCE BY JOHN LARSON AT THE ENGINEERING FOUNDATION CONFERENCE IN HENNICKER, NEW HAMPSHIRE 6. Mr. Dolan, GM-CE, requested that this item be withdrawn from the agenda and commented that Mr. Larson would be too busy to attend the conference. 7. AMENDMENT TO THE SPECIAL PROJECTS ENGINEERING DIVISION EQUIPMENT BUDGET After explanation by Mr. Dolan, GM-CE, it was moved by Member Allan, seconded by Member Stanley, that authorization of $1,280 for the purchase of additional furniture for the Special Projects Engineering Division, be approved. Motion was unanimously approved. 8. AUTHORIZATION FOR ROGER J. DO LAN, DAVID G. NILES AND PAUL PAPKE TO ATTEND THE WPCA 52ND ANNUAL CONFERENCE, HOUSTON, TEXAS, OCTOBER 7-12,1979 Member Campbell asked the approximate cost of attending this conference. Mr. Niles indicated that the expenses would be in the range of $2,150. After discussion between Mr. Dolan, GM-CE, and Board Members, it was moved by Member Boneysteele, seconded by Member Stanley, that Roger J. Dolan and David G. Niles be authorized to attend the 52nd Water Pollution Control Association Conference in Houston, Texas, on October 7-12,1979, for five days and Paul Papke for two days, and all to receive actual reasonable expenses. Motion was unanimously approved. Mr. Dolan, GM-CE, mentioned that he planned to ask Mr. Weddle, the newly appointed Engineering Department Manager, to attend this conference also. 07 05 79 1550 9. PERSONNEL a. REQUEST BY MOLLY MULLIN FOR 6-MONTH MATERNITY LEAVE OF ABSENCE After explanation and discussion, it was moved by Member Allan, seconded by Member Stanley, that Molly Mullin be granted a 6-month maternity leave of absence commencing Jun3 25,1979. Motion was unanimously approved. b. TEMPORARY APPOINTMENT OF ROBERT BOASE, OPERATOR III, TO THE POSITION OF SHIFT SUPERVISOR, R-71A, $1,868, EFFECTIVE 7/1/79 Mr. Dolan, GM-CE, explained that staff is currently in the process of developing an Eligibility List for the position of Shift Supervisor, which will not be completed for sometime. At present, the plant has two vacancies at this level, one of which should be filled immediately. Therefore, it is requested that a temporary appointment be made to one of these positions at this time. After discussion, it was moved by Member Stanley, seconded by Member Allan, that Robert Boase be temporarily appointed in accordance with District Code Section 4-416, to the position of Shift Supervisor, R-71A, effective July 1, 1979 until the authorized position can be filled from a new Eligibility List, or ninety days, whichever occurs first. Motion was unanimously approved. TEMPORARY APPOINTMENT OF GEORGE FOWLER AND EDGAR CONWAY, OPERATORS II, TO THE POSITIONS OF OPERATORS III, EFFECTIVE 7/1/79 c. Mr. Dolan, GM-CE, explained that as a result of the above action, there are two vacant authorized Operator III positions and due to the importance of these positions in the Plant Operations Department, temporary appointments are necessary until a new Eligibility List can be developed. The current Eligibility List has been depleted. Mr. Conway, currently at the range R-62A, $1,618 would be appointed to $-65C, $1,960, in order to provide the minimum one step increase provided for by District policy. Mr. Fowler, currently at $-62C, $1,658, would be appointed to R-65C, $1,782. After discussion, it was moved by Member Allan, seconded by Member Stanley, that George Fowler and Edgar Conway be temporarily appointed in accordance with District Code Section 4-416 to the positions of Operator III, effective July 1, 1979 until these authorized positions can be filled from a new Eligibility List, or 90 days, whichever occurs first. Motion was unanimously approved. 10. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. HEARING ON DELINQUENT CHARGES AND ADOPTION OF A RESOLUTION OVERRULING PROTESTS AND ADOPTING THE REPORT PURSUANT TO SECTION 5473, HEALTH AND SAFETY CODE This item was considered as first item of business under IV. HEARINGS. APPOINTMENT OF GREGORY D. HUMM TO THE POSITION OF TEMPORARY ENGINEERING AID III IN THE SPECIAL PROJECTS ENGINEERING DIVISION b. After explanation by Mr. Dolan, GM-CE, it was moved by Member Allan, seconded by Member Stanley, that Gregory D. Humm be temporarily appointed to the position of Engineering Aid III, Range 64, in the Special Projects Division, effective July 1, 1979. Motion was unanimously approved. 1551 VII 1. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that Clarence Covey, Superintendent of Pump Stations, with assistance from Mr. James Coe, Sr., Sr. Engineer-Collection System Operations Department, has been conducting an extensive study using Hydrogen Peroxide, Sodium Hypochlorite, Calcium Hypochlorite, Chlorine and Stable Chlorine Dioxide in an effort to determine the most cost effective method for controlling hydrogen sulphide odors at our pump stations. Rio Linda Chemical Company has introduced a new system using Stable Chlorine Dioxide which has been installed and is being tested at all pump stations and is proving to be most successful in controlling hydrogen sulphide odors. Clarence Covey has exerted a great deal of effort in mobilizing this system. There has been no permanent system adopted as yet and Mr. Coe is continuing his study work. b. Mr. Dolan indicated that the auditor selection process is scheduled for the meeting of July 19. Mr. Walter Funasaki, Finance Officer, has solicited proposals from the following accounting firms: Seidman and Seidman, Laventhol and Horwath, and Elmer Fox, Westheimer and Company. Copies of the proposals were distributed to the Board Members for review. Mr. Dolan advised that he or Walter Funasaki would be contacting each Board Member prior to the next meeting in regard to any questions they might have concerning the proposals. He also indicated that staff would be interviewing representatives of the three firms and will make a recommendation on the 19th. Discussion followed wherein staff was queried in regard to retention of J. S. Plourde Accountancy on a consulting basis and what provisions had been made for handling the accounting connected with setting the garbage rates. Staff indicated that it was intended that the Plourde Accountancy Firm would be kept on a retainer for the next six months to carry us through the audit period and the fall garbage rate hearing. After that period, staff would recommend further action to the Board. c. Mr. Dolan discussed the pros and cons of renewing the Watercare membership. After discussion, it was the consensus of the Board not to renew the Watercare membership in the interest of economy. d. Mr. Dolan requested that the balance of his report concerning VI. OLD BUSINESS, ITEM 2, Investigation of CCCSDICCCWD wastewater reclamation costs, litigation and personnel matters be taken up in executive session. At 9:13 p.m., President Carlson declared an executive session. At 10:20 p.m., President Carlson closed the executive session and reconvened the meeting. President Carlson reverted to "Old Business, Item 2, which was discussed in executive session. V1. OLD BUSINESS 2. AUTHORIZE $5,000 FOR CCCSD AND CCCWD JOINT INVESTIGATION OF WASTEWATER RECLAMATION COSTS As a result of discussion in executive session, it was moved by Member Stanley, seconded by Member Boneysteele, that the GM-CE be authorized to negotiate a contract with CulplWesnerlCulp for assistance 1552 in the joint investigation of wastewater reclamation costs with Contra Costa County Water District and approve an initial authorization of $5,000 for this project. Motion was unanimously approved. President Carlson continued with the order of the agenda. 2. VIII. COUNSEL FOR THE DISTRICT REPORTS None. 3. SECRETARY None. 4. COMMITTEES None. IX. MATTERS FROM THE FLOOR a. Member Allan queried staff on the status of the architectural studies at the treatment plant. Mr. Niles, Manager-Plant Operations, replied that McKinley, Winnacker, McNeil, have completed the field work and were in the process of preparing their report. He anticipates the report to be presented in July. b. Board Members expressed sympathy over the death of Angelo Fagliano, an owner of Valley Disposal Service Company, and queried staff as to the effect of his death on the franchise and operation of the Company. Staff indicated that there had been no determination made on these matters as yet. c. Member Allan voiced concern over the growing amount of annexation requests and the fact that the annexations were geographically out of balance. Mr. Dolan advised that most development is occurring in certian areas of the District and since we are not a planning agency, the District has never exercised control in this area. It is the present policy of the District to annex property lying within the District's sphere of influence. d. President Carlson queried on the status of the outfall and the steamline. Mr. Dolan replied that there have been no new developments on the dislocated portion of the outfall. The temporary steamline is working. Some adjustments will have to be made. It appears that the cost of rebuilding the permanent steamline will be considerably more than the original $250,000 authorization. X. ADJOURNMENT At 10:35 p.m., President Carlson adjourned the meeting. President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California