Loading...
HomeMy WebLinkAboutBOARD MINUTES 06-21-79 1539 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT JUNE 21, 1979 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on June 21,1979. President Carlson requested the Secretary to call roll. I. ROLL CALL PRESENT: Members: ABSENT: Member: Boneysteele, Allan, Campbell and Carlson Stanley II. APPROVAL OF MINUTES None. III. APPROVAL OF EXPENDITURES Member Campbell advised that the Expenditure Committee had reviewed the expenditures and found them to be in order. After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the expenditures paid by SIC Voucher Nos. 601 through 618, together with SIC Voucher Nos. 3475 through 3486; RIE Voucher Nos. 7567 through 7679, together with RIE Voucher Nos. 7214 through 7552; and Payroll Voucher Nos. 5081 through 5302, be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Boneysteele, Allan, Campbell and Carlson Members: None Member: Stanley IV. HEARINGS President Carlson requested that the Board delay the Hearing until 7:45 p.m., giving any interested members of the public that might be a little late an opportunity to be present at the hearing. Board Members voiced no objections. V. BIDS l. 2. REPORT BIDS FOR DSP 32032. AWARD CONTRACT FOR CONSTRUCTION OF DSP 3203 Mr. Dolan, General Manager-Chief Engineer (GM-CE) explained that on May 10,1979, the Board had authorized staff to advertise for bids for the construction of a 72" culvert through the Frontage Road bisecting Holding Basin A. He reported the bids to the Board and indicated as a result of spiralling construction costs, all the bids received were over the engineers estimate figure of $21,450. After discussion, it was moved by Member Allan, seconded by Member Campbell, to award the contract for construction of DSP 3203 to Peter Cole Jensen, Inc., (low bidder) for the amount of $23,150; and to authorize an additional amount of $1,700 for construction contingencies. Motion carried by the following vote: AYES: Members: Boneysteele, Allan, Campbell and Carlson NOES: Members: None ABSENT: Member: Stanley 06 21 79 1540 06 VI. OLD BUSINESS 1. APPROVAL OF PLANS SPECIFICATIONS FOR DSP 3170 (OUTFALL SEWER REPAIR) AND AUTHORIZE ADVERTISING FOR BIDS Mr. Dolan, GM-CE, explained that the Regional Board has mandated that permanent repair of the dislocated portion of the 72" outfall line be completed by October 30, 1979. The plans for this project are not as yet totally complete (80% +) for three reasons: (1) staff has not yet received the final details for tne pipe crossing, (2) all the details are not completed on the specifications, and (3) written requirements have not been received from the Corp. of Engineers, even though verbal indications are that most of the issues have been resolved. Since time is of essence on this project, staff is requesting Board approval of the plans and specifications prior to their final completion $ubject to review by the President of the Board prior to signing, also authorization to advertise for bids. After discussion, it was moved by Member Boneysteele, seconded by Member Allan, that the plans and specifications for DSP 3170 be approved prior to total completion and that advertising for bids for DSP 3170 be authorized. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Allan, Campbell and Carlson None Stanley 2. SAN FRANCISCO BAY REGION WASTEWATER STUDY a. b. Mr. Dolan, GM-CE, explained that the Wastewater Solids Study Reports are a culmination of a two year study of which Central San was a major participant. The study investigated alternatives for sludge disposal for each of the participating major treatment plants (CCCSD, EBMUD, San Francisco and San Jose) and also has laid out guidelines for sludge handling by the smaller agencies. Mr. Dolan introduced Mr. Paul Winnicke from the San Francisco Bay Region Wastewater Solids Study who summarized the recommendations evolving from the study. Mr. Winnicke advised that from the study findings, it has been determined that additional facilities are needed immediately at the Central San Treatment Plant to improve landfill disposal of solids. The other recommendation in the report proposes a new study for improving energy utilization. The sludge disposal energy recovery project would be divided into two parts: the first being to burn RDF and sludge in the existing facilities and the second being to develop power and energy by burning garbage to generate steam and electricity. Member Boneysteele requested that, prior to Board action, he would like to have an explanation for the comments made by the State Water Resource Control Board in their letter of March 12, 1979 regarding the Regional Plan and its EIR. President Carlson announced that it was time to commence the Hearing and clarification of the comments in the letter regarding the regional plan could have to wait until later in the meeting. IV. HEARINGS 1. HEARING TO CONSIDER COLLECTION OF ENVIRONMENTAL QUALITY CHARGE ON TAX ROLL AND THE DISTRICT OPERATIONS AND MAINTENANCE BUDGET FOR 1979/1980 President Carlson stated that there were three related matters for 21 79 1541 consideration at the Hearing: (1) review of the District Operation and Maintenance Budget; (2) the setting of the District Environmental Quality Charge to determine if any change is appropriate; and (3) collection of the Environmental Quality Charge on the County tax bill. President Carlson then explained the procedure of the hearing and declared the Hearing open. a. Adopt O&M Budget for 1979-1980 Mr. Dolan, GM-CE, highlighted the revisions contained in the O&M Budget as a result of the Board request at the June 14 meeting for clarification of staff's analysis on labor costs. Utilizing a table, Mr. Dolan indicated that labor costs have increased by 23.5 from the 1978-79 budget due to the cost of living adjustment and changes in staffing levels, which were primarily related to the new treatment plant expansion. An analysis of the labor costs with a breakdown of the composition was studied by the Board. At the meeting of June 14, the Board considered the issue of the actual number District employeees vs. authorized positions. The feeling was that a predictable amount of savings could be credited in the budget. A reduction in salaries and wages has been effected to provide for those periods during which authorized positions are unfilled due to hiring delays, leaves or retirements. Discussion followed, wherein Board Members commented that presentation of the 1979-80 Operation and Maintenance Budget was the most comprehensive review they had seen and expressed their appreciation to staff for their effort. Mr. Dolan thanked the Board and stated that considerable time had been devoted by all the department managers, especially David Niles and Walter Funasaki, in compiling the budget. President Carlson asked if there was anyone in the audience wishing to comment on the O&M Budget for 1979-80. There being no one, President Carlson requested staff to proceed with the next matter to be considered under the Hearing. b. Adopt Resolution Fixing the Amount for Users (EQC) for the Fiscal Year 1979-80, and Providing for the Collection Thereof on the Tax Roll Mr. Dolan, GM-CE, explained that at the meeting of May 31, the Board adopted Resolution No. 79-101 setting the EQC rates at $93 per year for residential users for the fiscal year 1979-80, subject to any changes resulting from this Hearing. He stated that any rate at any figure below $105 will necessitate the use of District reserve funds to meet the budget. If any change in the rate is approved the Board should rescind Resolution No. 79-101 and a new resolution adopted fixing the changed rate. The Board also has to establish whether the EQC will be collected on the County Tax roll or if the billing procedure should initiate from. the District office. Mr. Dolan indicated that the County charges the District for programming and data processing, but does not charge for the collection service. However, if the District was to do its own collection of the EQC, the additional cost would be in excess of $250,00Olyear. Member Boneysteele and Allan expressed concern over the impact the Gann Amendment might have in relation to the District's reserves. Mr. Dolan, GM-CE, explained that the Gann Amendment is based on the actual expenditures for the year. Discussion followed. President Carlson asked if there were any persons in the audience wishing to address the Board or staff on the environmental quality charge or billing procedure. There being no questions from the audience regarding the EQC, President Carlson declared the Hearing closed. 06 21 79 1542 After further Board discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the Operations and Maintenance Budget for the 1979-80 Fiscal Year be approved and a Resolution adopted to that effect. Resolution No. 79-121. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Allan, Campbell and Carlson None Stanley It was moved by Member Boneysteele, seconded by Member Allan, that Resolution No. 79-101 not be changed and that the EQC rate for residential users be fixed at $93 for the 1979-80 Fiscal Year. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Allan, Campbell and Carlson None Stanley After further discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that a resolution fixing the amount of the Environmental Quality Charge for users for the Fiscal Year 1979-80 and providing for the collection thereof on the tax roll be adopted. Resolution No. 79-109. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Allan, Campbell and Carlson None Stanley President Carlson reverted to the agenda. VI. OLD BUSINESS 3. CERTIFICATION OF THE FINAL EIR FOR THE LA ENCINAL AND EL TOYONAL (LAKE ORINDA HIGHLANDS) SEWERLINE EXTENSION AND APPROVAL OF PROJECT Mr. Dolan, GM-CE, explained that during the Hearing of June 7, concerns were expressed over the removal of trees, increased traffic, He then referred to Mr. Jay McCoy, Collection Systems Engineering & Services Division Manager for comments in regard to these concerns. Mr. McCoy stated that he feels design alignment of the sewers can be modified to prevent the removal of any trees. In response to the issue of traffic increase, the consultant noted in the EIR that increase related to this project would be insignificant. However, with future developments in the area, the traffic problem would become significant and mitigation measures should be considered at that time. A letter has been received this date from Mr. Lawrence Karp, 354 El Toyonel, Orinda, objecting to the EIR on the grounds of inadequate geological and geotechnical study. The consultant, Mr. Billington, cited in the Draft EIR on page 13, item 3, recommendations including a geologic reconnassance report, trench inspection by a soils engineer, and errosion control. These recommendations will be incorporated into the sewer installation project. In summary, staff considers comments received have been satisfactorily responded to and that the Final EIR has been completed in accordance with CEQA State Guidelines. After discussion and comments, it was moved by Member Allan, seconded by Member Campbell, that the Final EIR for the La Encinal and El Toyonal sewer line extension be approved as follows: (1) The Final EIR was found to be in order. (2) The Final EIR was certified to have been completed in compliance with'the California Environmental Quality Act and the State Guidelines and that the Board reviewed and considered the information considered in the EIR. 06 21 79 1543. (3) Changes or alterations have been found incorporated into the project which mitigate or avoid the significant environmental effects thereof as identified in the Final EIR. (4) The project was approved conditioned upon the satisfactory completion of a geotechnical investigation. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Allan, Campbell and Carlson None Stanley Present in the audience were Mr. William Wallace and Mrs. Sanchez who indicated their support of the project and expressed their thanks to the Board for its decision. President Carlson reverted to "Item 2" under "VI. OLD BUSINESS." to conclude the business under that item. 2. SAN FRANCISCO BAY REGION WASTEWATER SOLIDS STUDY (Continued) In response to Member Boneysteele's earlier query regarding the SWRCB letter, Mr. Winnicki stated that the comments contained in the State letter resulted from personnel changes in the State offices. The new personnel were not familiar with the project at the time the letter was written. Since that letter the State Board has indicated a position of general support for the project. After further discussion, it was moved by Member Allan, seconded by Member Boneysteele, that the San Francisco Bay Region Wastewater Solids Study Regional Plan and its EIR (Volume I) and the CCCSD Facilities Plan Supplement (Volume II) be approved, and a resolution adopted to that effect. Resolution No.79-lll. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Allan, Campbell and Carlson None Stanley 4. AMENDMENT TO THE SPECIAL PROJECTS ENGINEERING DIVISION EQUIPMENT BUDGET This item was deferred. VI1. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING After discusion, it was moved by Member Campbell, seconded by Member Allan, that the listed easements be accepted at no cost to the District, respective resolutions adopted and recordation authorized. Grantor Area Job No. Parcel Resolution a. M. Arthur Derr & Orinda 3009 3 79-102 Shirley Ann Derr b. Walnut Creek Investment Walnut Crk 3022 2 R-l 79-103 Company c. Daniel M. Tucker, Joanne Pacheco 3037 2 79-104 Tucker, James H. Sutton d. Falender Partnership Lafayette 3141 2 79-105 e. M. J. Courdray Walnut Crk 3201 2 79-106 f. AE Realty Partners Danvi 11 e 3166 1 79-107 g. Sandi Baker Walnut Crk 3172 1 79-108 06 21 79 1544 Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Allan, Campbell and Carlson None Stanley AUTHORIZATION FOR PA 79-16 (ONE PARCEL) PLEASANT HILL AREA, TO BE INCLUDED IN FORTHCOMING DISTRICT ANNEXATION PROCEEDINGS 2. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that authorization for PA-16, Pleasant Hill Area, to be included in forthcoming annexation to the District be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Allan, Campbell and Carlson None Stanley 3. AUTHORIZE $870 FOR THREE CONSTRUCTION DIVISION STAFF MEMBERS TO ATTEND THE CLEAN WATER GRANT ADMINISTRATION SEMINAR, SAN JOSE, AUGUST 23-24,1979 After explanation by Mr. Dolan, GM-CE, and discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that authorization of $870 for three Construction Division staff members to attend the Clean Water Grant Administration Seminar, San Jose, on August 23-24, 1979 be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Allan, Campbell and Carlson None Stanley 4. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA None. VII I. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that the District has received a new NPDES Permit. It is basically a secondary treatment permit. Some requirements have been included by the State Board, one being the wet weather flow issue and also protection of the alum sludge ponds against the flood flows. Mr. Dolan will keep the Board advised on any developments. b. Mr. Dolan reported that a large hole in the ground has developed over the dislocated outfall pipeline. Collection Systems and Operation Department crews have determined that the hold is over a pipe joint that has opened approximately 18" and have been trying to seal the top of the opening and fill the hole to keep effluent from surging to the surface. Bob Hinkson, Manager of the Department presented a series of photographs showing the progress his crews had made in sealing the pipe joint. c. Mr. Dolan advised that Mr. Clark Weddle will begin working for the District on August 1 as Manager of the Engineering Department. d. Mr. Dolan reported that the District's recently revised insurance program is being worked on by the agent. The maximum foreseeable property damage loss is being investigated further and is expected to be between 10/20 million. e. Mr. Dolan advised that there has been some refractory damage to a boiler at the Treatment Plant. Operation has been cut back to using one auxiliary boiler. The equipment should be repaired within a week. f. Mr. Dolan advised that odor control program continues at the Treatment Plant and significant progress has been made. 06 21 79 1545 g. Mr. Dolan stated that the temporary steam line is working well and repair is underway on the permanent line. Debris was found inside the permanent steam line and valves. h. Mr. Dolan reported that there have been a few minor effluent violations as a result of excessive chlorine residual last month. These violations should be eliminated by the chlorination and dechlorination system revisions which the District is currently designing. i. Mr. Dolan reported that a meeting has been set up with John DeVito of the Contra Costa County Water District to continue discussion on the alum sludge and other problems. 2. COUNSEL FOR THE DISTRICT Mr. Carniato stated that he would give his report regarding litigation in executive session. 3. SECRETARY None 4. COMMITTEES None IX. MATTERS FROM THE FLOOR a. Member Boneysteele discussed an article he had read in the San Francisco Chronicle regarding "lifeline rates for garbage". b. Member Boneysteele advised that ex Board Member Mitchell is once again residing in Walnut Creek. c. President Carlson commented that he noticed strong odors in the vicinity of Buskirk Road and wondered if they might be sewer odors. Staff will investigate the problem. Member Boneysteele suggested that the odors might be from sulphur springs in that area. At 9:43 p.m., President Carlson declared an executive session. At 10:00 P.M., President Carlson closed the executive session and reconvened the meeting. As a result of the executive session, it was moved by Member Campbell, seconded by Member Allan, that the authorization for consulting work by FMC at the plant be increased from $50,000 to $100,000. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Allan, Campbell and Carlson None Stanley x. ADJOURNMENT At 10:01 p.m., President Carlson adjourned the meeting. . "oJ;; .f.{,' /1 , i l. cA/ './. /' '/"/VÎ ..1", - .,- , J '. ,- -'1, ,-- l Presldent of the District 'Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: strict Board of the sta Sanitary District, Costa, State of California 06 21 79