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HomeMy WebLinkAboutBOARD MINUTES 06-07-79 1528 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT JUNE 7, 1979 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on June 7, 1979, at 7:30 P.M. President Carlson requested the Secretary to call roll. I. ROLL CALL MEMBERS: MEMBERS: Present: Absent: Stanley, Boneysteele, Allan, Campbell and Carlson None II. APPROVAL OF MINUTES None. III. APPROVAL OF EXPENDITURES None. IV. HEARINGS 1. LAKE ORINDA HIGHLANDS SEWER CONSTRUCTION PROJECT After a brief explanation, Mr. Dolan, General Manager-Chief Engineer, (GM-CE), introduced Mr. Steve Billington, EIR Consultant, to overview the contents of the draft EIR. Mr. Billington commented that the reason for the draft EIR is the proposed sewer extension project between La Encinal and El Toyonal Roads. The sewer project is being proposed by Mr. Thiessen to provide sewer service for 6 vacant lots under his ownership. The EIR is basically devoted to two different concerns; project area, and growth inducing impact. The impact connected with the sewer line construction will either be minor and not significant or have minor impacts which can be mitigation. Mr. Billington indicated what the adverse environmental impacts were. Mr. Billington stated that the EIR has addressed itself to specifics associated with the proposed project and while certain measures may have to be taken to mitigate the impact of the sewer construction, it is his opinion that the long-term traffic impact from this will not be significant. President Carlson opened the hearing and asked for staff comments. Mr. Jay McCoy, Manager-Collection System Engineering and Services Division, advised that on May 14 and 17, notices were sent to the Secretary of Resource and to all public agencies. On May 18, copies of the notice of hearing and date were sent to all owners at or near the area of the proposed sewer line extension. Staffls comments were divided into three areas. (1) Sewer service is intended to be provided to additional parcels located upsteam from the six parcels owned by Mr. Thiessen (project proponent). The additional sewer extension required to serve these properties will be constructed by Mr. Thiessen with each property owner reimbursing him for their share of the project costs. Staff understands that these property owners have been contacted and are in agreement for the sewer extension proposal. A total of 29 direct connections (including the proponentls 6 connections) can be made to the project. 06 07 79 1529 (2) The growth inducing aspects of the project, resulting from the development of tributary areas have been analyzed. The conclusion of the analysis was that certain areas could only be served by pumps. This is in conflict with District policy and would not be approved because an alternative gravity alignment is available. Therefore, those areas would not benefit from this project, and should not be further associated with it. (3) The total number of parcels which may be directly or indirectly served by this sewer project in the future was of special importance to staff and that number has been determined. There are approximately 65 homes in the drainage area which are on septic tanks (19 can tie to the proposed sewer and 46 cannot be connected without future extensions). In addition there are 64 vacant lots (10 could tie into the proposed sewer and 54 would require future extensions). These existing homesites are located primarily to the south of the sewer project and represent a major portion of the potential number of project related connections. President Carlson called for comments from the audience. Mrs. Carol Karp, 354 El Toyonal, asked Mr. Billington what mitigation measures were recommended in the EIR to accommodate the 30% traffic increase on the existing roads and if he had contacted the Planning Department or the Orinda Association in the process of his research. Mr. Billington responded that there were no traffic mitigation recommendations in the EIR, however, indications are that a 30% traffic increase would not be achieved from this project. Secondly, if there is more development proposed, a number items will have to be dealt with and approvals obtained from the Sanitary District and LAFCO. Mr. Billington had not contacted the Planning Committee of the Orinda Association. Mrs. Marjorie Stitt, a new home owner in the area, addressed the Board stating that she was in support of the project and that she was also speaking on behalf of Lee Combs, a neighbor, who also wished to express his support for the project. Mr. Brian Thiessen (proponent) stated that there are only 10 undeveloped lots and 19 existing homes that could be connected to the proposed sewer. In answer to Mrs. Karp's question, he advised that he had appeared before the Orinda Association Planning Committee who reviewed Mr. Lawrence Karp, 354 El Toyona1, asked if Mr. Billington had contacted any geotechnical engineers for a study on slide conditions. Mr. Billington replied he had not contacted any geotechnical engineers and his report was based on information obtained from other similar projects in the County. There being no further questions, President Carlson closed the hearing and stated that all written and verbal comments received would be responded to by Mr. Billington. Said response will include measures to mitigate adverse environmental impacts identified in the comments. The Board will consider adoption of the Final EIR and approval of the project at its regular meeting on June 21. Mr. Dolan, GM-CE, requested that Mr. Billington explain the mitigation measures he has recommended concerning landslides and damage to vegetation, particularly trees. Mr. Billington responded that the first few hundred feet of the project near La Encinal varies from extremely steep to almost level. In preparing the EIR, there was concern that the earthwork might create a situation for soil errosion; therefore, he included as a mitigation measure that a preliminary soil and geotechnical study be prepared; also at the time of actual trenching the geologist should visit the site and make a determination if a slide problem would be anticipated and if so, he would make mitigation recommendations at that time. 06 07 79 1530 In the area of mitigation measures for vegetation, in order to preserve the chaparral, it is suggested that rubber tired vehicles be used in construction instead of those with metal threads. Also, that certain bushes be cut down to 6" and fertilized after construction for healthy regrowth. Board and staff thanked Mr. Billington for his presentation. V. BIDS 1. DISTRICT SEWERING PROJECT 3162 MORAGA RD., WS 10 Mr. Dolan, GM-CE, reported the bids for DSP 3162 and recommended award to the low bidder. He explained that staff estimated the total project cost to be $164,298. The amount of $40,000 was previously authorized at the meeting of December 7,1978 and an authorization for the difference was requested. After discussion, it was moved by Member Allan, seconded by Member Campbell, to authorize the award of the contract for DSP 3162, Moraga Rd., WS 10 Project, to D. W. Young Construction Company. Motion was unanimously approved. 2. DISTRICT SEWERING PROJECT 3170, PURCHASE OF PIPE FOR OUTFALL REPAIR Mr. Dolan, GM-CE, explained that bids had been previously solicited and received for the material for this project but bid prices were considered too high. Therefore, the bids were rejected, project specifications reviewed and rewritten, readvertised for bids and received. Mr. Dolan reported the current bids and recommended award to the lowest bidder. After discussion concerning installation of single gasket pipe as opposed to double gasket pipe, it was moved by Member Boneysteele, seconded by Member Stanley, to authorize the award of the contract for the purchase of pipe material for DSP 3170, in the amount of $339,958 to Cen-Vi-Ro. Motion was unanimously approved. VI. OLD,-BUSINESS 1. ESTABLISH PERSONNEL STAFFING FOR 1979-80 Mr. Dolan, GM-CE, overviewed the proposed personnel changes in the 1979-80 Personnel Budget. He explained that most of the_personnel changes will occur as a result of the new plant construction. Discussion followed wherein Board Members queried staff as to what level of personnel staffing was included in the 1979-80 Expenditure Budget; if there would be any impact on the EQC, and if any of the personnel expenditures would be grant funded. Mr. Dolan responded that all the figures in the Personnel Budget are included in the 1979-80 Expenditure Budget following the traditional District practice of budgeting on the assumption of full staffing. This provides a conservative margin as it is virtually impossible to have full staffing. In regard to the impact on the EQC, these budgetary figures were used to estimate the EQC charges being considered for FY 79/80. Some limited grant funding would be applicable only for the personnel involved in grant funded capital projects. After further discussion, it was moved by Member Allan, seconded by Member Stanley, that the Personnel Budget for 1979-80 be approved as presented to staff. Motion was unanimously approved. Mr. Dolan explained that the Districtls on call personnel felt that the present level of compensation was not sufficient, nor was it consistent with what was currently being paid at other comparable agencies. The management group considered that in effect this situation was a significant morale problem which was correctable for a fairly nominal cost. As a result, the staff is proposing that the standby compensation for a seven day period be increased from seven hours straight time pay to nine hours at time-and- one-half overtime pay. 06 07 79 1531 After discussion, it was moved by Member Stanley, seconded by Member Allan, that staff's request to increase the on-call standby compensation for a seven day period, to 9 hours pay at time-and-one-half overtime rate, effective July 1, 1979, be approved. Motion was unanimously approved. 2. ESTABLISH MANAGEMENT COMPENSATION FOR 1979-1980 Mr. Dolan, GM-CE, explained that in the past the management group was limited to the General Manager-Chief Engineer, Deputy General Manager- Chief Engineer, District Counsel and the three Department Managers. In practice, the management team now involves the three Engineering Division Managers, the Finance Officer and the Personnel Officer. It was for this reason the position paper included these individuals in the request for salary adjustment. However, in reviewing the specifics of the salary adjustments granted to the employees, it came to light that that adjustment covered all employees through Range 85 which included the aforementioned additional management personnel, plus the District Counsel. Discussion followed as to the desirability of expanding the management compensation group. It was the consensus of the Board that, except for the District Counsel, the management compensation group should remain in those positions at Range 86 or above. Member Campbell expressed concern over the lack of supplementary material to assist the Board in making its determination in regard to management compensation stating that the Board had inadequate data by which to judge the merits of the salary increase. Member Boneysteele stated that there was ample recent Board review of the management salaries and that he saw no reason not to extend management compensation on the same level as that approved for other District personnel. It was moved by Member Boneysteele, seconded by Member Stanley, that a 9-1/2% salary increase be approved for management personnel, effective July 1,1979. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Member: Members: Stanley, Boneysteele, Allan and Carlson Campbell None Member Campbell stated that in light of managementls exemplary performance, he had no objection to their receiving a salary increase adjustment, however, back-up material should have been provided for Board review. President Carlson stated that this salary adjustment is a cost-of-living increase and to give it only to employees outside the management group would be unfair. 3. APPROVAL OF 1979-80 O&M BUDGET EXPENDITURE ITEMS Mr. Dolan, GM-CE, called the Boardls attention to the revised Summary Sheets in the proposed District O&M 1979 Budget. The budget will be ready for Board approval on June 14, should the Board elect to hold a meeting on that date. Copies of the revised budget will be sent to Board Members prior to that date. Mr. Dolan explained that staff is endeavoring to implement the budget as a planning and decision making tool. After discussion, it was the consensus of the Board that a meeting be scheduled for June 14 for the purpose of final review and approval of the 1979 80 O&M budget and review of litigation matters. RISK MANAGEMENT PROGRAM-ESTABLISHMENT OF COVERAGE AND RETENTION LIMITS, OTHER THAN PROPERTY DAMAGE 4. Mr. Dolan, GM-CE, explained that additional data is being assembled 06 07 79 1532 by management to develop appropriate coverage and retention limits for Property Damage and Boiler Machinery coverages and will be presented to the Board at a future meeting. After discussion, it was moved by Member Allan, seconded by Member Campbell, that authorization to place the General Liability/Auto Liability, Directors and Officers Liability and Employee Blanket Bond coverage for an approximate annual premium of $96,654 be approved. Motion was unanimously approved. 1. VII. NEW BUSINESS ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTION AND AUTHORIZE RECORDING It was moved by Member Boneysteele, seconded by Member Campbell, that the easement from Second Walnut Creek Mutual, Rossmoor Area, Job No. 1001, Parcell, be accepted at no cost to the District, a resolution adopted and recordation authorized. Resolution No. 79-100. Motion was unanimously approved. 2. SEWER CONSTRUCTION FUNDING AUTHORIZATIONS, 5A-I Mr. Dolan explained that additional funding is necessary to continue grant administration for the 5A-I Project until June 1, 1980. Expenditures have exceeded the previous cumulative authorizations of $961,960. After discussion, it was moved by Member Stanley, seconded by Member Campbell, that authorization of an additional $250,000 for Grant Administration and Emergency Construction Management on the 5A-I Project be approved. Motion was unanimously approved. Mr. Dolan, GM-CE, requested President Carlson to hear an additional item, not shown on the agenda, at this time. Board Members voiced no objection. 2a. ADDITIONAL AUTHORIZATION OF $222 FOR THE CERTIFICATION OF ALL CRANES ON THE WATER POLLUTION CONTROL/RECLAMATION PLANT SITE Mr. Dolan, GM-CE, advised that the Board had previously authorized $2,475 for State required certification of the cranes at the Water Pollution Control/Reclamation Plant. It was later decided to retain one of the existing cranes for use at the paint unloading facility. Therefore, certification for an additional crane is necessary. After discussion, it was moved by Member Allan, seconded by Member Campbell, that authorization of $222 for certification of an additional crane at the paint site be approved. Motion was unanimously approved. President Carlson reverted to the order of the agenda. 3. AUTHORIZE $2,900 FOR ADDITIONAL WORK BY WOODWARD-CLYDE ON DSP 3170 OUTFALL REPAIR Mr. Dolan, GM-CE, explained that Woodward-Clyde, Consulting Geological Engineers, were requested to conduct further investigation in regard to the different alternatives for the outfall repair (DSP-3170). As a result of the District request, their contract maximum fee has been exceeded and we are now requesting additional funds to complete the Phase II, CCCSD outfall relocation investigation. After discussion, it was moved by Member Allan, seconded by Member Campbell, that authorization to increase the Woodward-Clyde outfall repair contract maximum fee by $2,900 be approved. Motion was unanimously approved. 06 07 79 1533 4. APPROVAL OF BILLS FOR LITIGATION SERVICES After explanation by Mr. Carniato, District Counsel, and discussion it was moved by Member Allan, seconded by Member Campbell, that the statements from John J. Carniato for services rendered in the Acme Fill Corporation, Fred J. Early~ Jr., Co., East Bay Municipal Utility District and Peterson/Simpson matters, totalling $53,303.08 be approved. Motion was unanimously approved. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA 5. CLAIM OF McDONALD FORD, 1800 NO. MAIN, WALNUT CREEK FOR $504.00 IN PROPERTY DAMAGE a. After explanation, it was moved by Member Boneysteele, seconded by Member Stanley, that the claim of McDonald Ford in the amount of $504 in property damage be approved. Motion was unanimously approved. b. EXECUTIVE SESSION - PERSONNEL MATTER At 10:15 P.M., President Carlson declared an Executive Session to discuss a personnel matter. At 10:23 P.M., President Carlson closed the Executive Session and reconvened the meeting. As a result of report and discussion in Executive Session, it was moved by Member Stanley, seconded by Member Allan, that Zaragosa Soliz be suspended effective June 8, 1979, with a termination date effective June 21, 1979. Motion was unanimously approved. VIII. REPORTS 1. GENERAL MANAGER - CHIEF ENGINEER a. Mr. Dolan reported that work on the auxiliary boilers has been completed and they are now in full operation. b. Mr. Dolan advised that work on the temporary steamline has been completed and is in operation. Corrective work has begun on the permanent steamline. c. Mr. Dolan stated that the deposition of Mr. Hickman, superintendent for Early Company, Inc.,in connection with the Early Case has been completed. d. Mr. Dolan reported that more leaks have been found in the displaced outfall pipeline. The Collection System Operations Department crews have been trying to keep the leak situation in control. e. Mr. Dolan reported that Peter Wiebens, President of the Employees Association, had made an analysis showing the impact a temporary disability would have on an employeels salary. He overviewed the figures and gave explanation to the Board. 2. COUNSEL FOR THE DISTRICT Mr. Carniato indicated the items he expected to discuss with the Board in Executive Session at the meeting of June 14. 3. SECRETARY None. 4. COMMITTEES None. 06 07 79 1534 0',6 IX. MATTERS FROM THE FLOOR a. Member Boneysteele suggested that it would assist the Board if deferred agenda items were identified when they come up on future agendas and any revisions made to position papers after initial delivery to the Board should be highlighted. b. In answer to query, Mr. Dolan advised that Mr. Clark Weddle's health is satisfactory and that he has indicated his acceptance of the position of Manager-Engineering Department. x. ADJOURNMENT At 10:43 P.M., President Carlson adjourned the meeting to June 14, 1979. ....r- '- il~/. f (tq..£~ ~. President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secr ary of th District Board of the Ce ral Contra osta Sanitary District, County of Contra Costa, State of California 07 79