HomeMy WebLinkAboutBOARD MINUTES 05-31-79
1520
MINUTES OF AN ADJOURNED REGULAR MEETING
OF THE DISTRICT BOARD
CENTRAL CONTRA COSTA SANITARY DISTRICT
MAY 31, 1979
The District Board of the Central Contra Costa Sanitary District
convened in an adjourned regular session at its regular place of meeting~
1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of
California on May 31~ 1979, at 7:30 P.M.
President Carlson requested the Secretary to call roll.
I.
ROLL CALL
PRESENT:
ABSENT:
Members:
Member:
Boneysteele, Allan, Campbell and Carlson
Stanley
Member Stanley had indicated to President Carlson that he would not
be present at the meeting and was therefore excused.
II.
APPROVAL OF MINUTES
None.
III.
APPROVAL OF EXPENDITURES
After discussion, it was moved by Member Campbell, seconded by
Member Boneysteele, that the expenditures paid by SIC Voucher Nos. 585
through 600 and R/E Voucher Nos. 7401 through 7523, be approved. Motion
ca rri ed by the fo 11 owi ng vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Boneysteele, Allan, Campbell and Carlson
None
Stanley
IV.
HEARINGS
None.
V.
BIDS
None.
VI.
OLD BUSINESS
1.
RISK MANAGEMENT PROGRAM
Mr. Dolan, General Manager-Chief Engineer (GM-CE), introduced Mr.
Thomas Briggin, of Warren, McVeigh & Griffin, Risk Management Consultants,
(WM&G) to give their evaluation of the proposals submitted by Schroder
Insurance Agency and Kaine and McAuliffe.
Mr. Briggin stated that the firmls evaluation was made on original
proposals submitted by the two brokers. The following criteria were
used in preparing the analysis: (1) analyze the response of each broker
to the request for the proposal; (2) breadth of coverage, restrictions
and any limitation; and (3) analyze the cost of each respective proposal.
Based on those criteria and original proposals, the Risk Management
Consultants evaluated the proposal submitted by Kaine and McAuliffe as
being more suitable to the District's needs. It was indicated by WM&G,
that Schroder Insurance Agency was unable to obtain certain requested
premium costs within the allowed time frame. Schroder did subsequently
obtain the premium quotes and submitted them to the Board as part of his
oral presentation on May 10, 1979. Mr. Briggin indicated that with the
information now available, he would have to recommend that the District
consider the Schroder Insurance proposal rather than the Kaine and
McAuliffe proposal.
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1521
Discussion followed wherein Board Members reviewed a tabulation of
premium quotations, which was followed by questions relating to Directors
and Officers Liability, Errors and Omission coverage, Boiler and Machinery
insurance, etc.
In answer to query from the General Manager-Chief Engineer, "Mr.
Briggin discussed the concept and administration procedures connected
with the Federal Disaster Relief Act.
President Carlson commented that the Districtls present financial
exposures, litigation and plant construction corrections, make it imperative
to have proper insurance coverage and high deductibles. To minimize
premium and suggest lower deductibles would be inappropriate at. this
time.
Mr. Dolan, GM-CE, indicated that he was in general agreement with
the self-insurance concept but to provide for the transition between the
eventual plan of risk retention and the present situation of risk
assignment, he proposed that for the first year the District carry a
lower deductibles and after some experience the decisions be made to
increase deductibles for future insurance coverage. He recommended that
the proposed general liability of $100,000 be reduced to $50,000 and
architects E&O be omitted. Mr. Dolan stated that he thought WM&G had
conducted a thorough and logical analysis and would like to see the
program implemented. However, the complete program will require both
safety and claims adjustment programs and should therefore be approached
slowly.
Upon further review and discussion of the proposal evaluation, it
was the consensus of the Board that since Schroder Insurance Agency
served the District for several years, is most familiar with its history,
and presented a thorough and economical insurance proposal, staff should
further negotiate with Schroder in an effort to formulate a program to
fit the Districtls present needs. It was then moved by Member Allan,
seconded by Member Campbell, that the GM-CE, be authorized to negotiate
with Schroder Insurance and formulate a final recommendation to the
Board regarding a policy on all coverages and deductible limits, including
the cost of defense. Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Membe r :
Boneysteele, Allan, Campbell and Carlson
None
Stanley
President Carlson thanked Mr. Briggin for appearing before the
Board.
2.
APPROVE PLANS AND PROJECT MANUAL AND AUTHORIZE ADVERTISING FOR BIDS
FOR DSP 3203, PIPE CONNECTING PORTIONS OF POND A DIVIDED BY FRONTAGE ROAD
Mr. Dolan, GM-CE, explained that this item was discussed at the
meeting of May 17 at which time the Board found this project to be
categorically exempt and directed staff to file a Notice of Exemption.
The exemption has been filed and the project is now ready for bid.
After discussion, it was moved by Member Boneysteele, seconded by
Member Campbell, that the plans and project manual for DSP 3203 be
approved and staff be authorized to solicit bids for said project.
Motion carried by the following vote:
AYES: Members: Boneysteele, Allan, Campbell and Carlson
NOES: Members: None
ABSENT: Members: Stanley
VI I.
NEW BUSINESS
1.
ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION
OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING
After discussion, it was moved by Member Allan, seconded by Member
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Campbell, that the easements, as listed, be accepted at no cost to the
District, respective resolutions adopted and recordation authorized.
Grantor
Job No.
Parcel
Resolution
M. H. Daniels and Shirley M. Daniels
J. H. Blair
K&E Const. Inc.
Frederick Dyer-Bennet
Motion carried by the following vote:
3106
3096
3096
3201
1
1
lA
3
79-93
79-94
79-95
79-96
AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Boneysteele, Allan, Campbell and Carlson
None
Stanley
2.
AUTHORIZE EXECUTION OF QUITCLAIM DEEDS AND THEIR RECORDING
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Allan, seconded by Member Boneysteele, that authorization to execute
Quitclaim Deeds to April Lea Frates, Orinda, Job No. 2549 Ext., and
Blackhawk Corp., Danville, Job No. 3160, be approved, and respective
resolutions adopted to that effect. Resolution Nos. 79-97 and 79-98.
Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Boneysteele, Allan, Campbell and Carlson
None
Stanley
3.
AUTHORIZE EXECUTION OF AGREEMENT RELATING TO REAL PROPERTY WITH
JOHN E. MIGNOLA, ET UX, JOB NO. 1528, PARCEL 18, LOCATED AT 3301
MORAGA RD., LAFAYETTE
Mr. Dolan, GM-CE, explained that in 1963, the Mignola's property
was constructed over a portion of the Districtls existing sewer easement.
Staff has reviewed the situation and had determined that the proposed
agreement adequately protected the District's interests and recommended
execution of the agreement.
After discussion, it was moved by Member Allan, seconded by Member
Boneysteele, that the President and Secretary be authorized to execute
an 'IAgreement Relating to Real Property" with John E. Mignola, et ux,
Job No. 1528, Parcel No. 18, Lafayette, and that staff be authorized to
record said agreement. Motion carried by the following vote:
AYES: Members:
NOES: Members:
ABSENT:Member:
Boneysteele, Allan, Campbell and Carlson
None
Stanley
4.
AUTHORIZATION FOR PA 79-13 ONE PARCEL DANVILLE AREA, PA 79-14
ONE PARCEL WALNUT CREEK AREA, PA 79-15 TWO PARCELS, SAN RAMON
AREA, TO BE INcLUDED IN FORTHCOMING DISTRICT ANNEXATION PRUC~~DINGS
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Boneysteele, seconded by Member Allan, that authorization for PA 79-13
(1 parcel), Danville area, PA 79-14 (1 parcel), Walnut Creek area, and
PA 79-15 (two parcels), San Ramon area, to be included in the forthcoming
annexation proceedings to the District be approved. Motion carried by
the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Boneysteele, Allan, Campbell and Carlson
None
Stanley
AUTHORIZE $7,000 FOR RESTORATION AND PERMANENT MARKING OF ELECTROLYSIS
TEST STATIONS ON THE MARTINEZ FORCE MAIN
5.
Mr. Dolan, GM-CE, explained that marking these test stations is
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required in order to provide for full operation of our cathodic protection
system. Over the years a number of the test stations have been paved
over, buried or damaged. This authorization for $7,000 would enable Jay
McCoy, Manager-Collection System Engineering and Services Division, and
Robert Hinkson, Manager-Collection System Operation, to locate and
reestablish lost or damaged test stations on the Martinez Force Mains.the
Martinez are
In answer to Member Allan's query, Mr. McCoy stated that the District
does not have any agreement with Martinez to protect District test
station facilities.
After discussion, it was moved by Member Campbell, seconded by
Member Allan, that an authorization of $7,000 for restoration and permanent
marking of electrolysis test stations on the Martinez Force Mains be
approved. Motion carried by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
Boneysteele, Allan, Campbell and Carlson
None
Stanley
6.
AUTHORIZE $135 FOR TECHNICAL WRITING PROGRAM FOR DOUGLAS McMILLAN,
ASSISTANT ENVIRONMENTAL ENGINEER
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Boneysteele, seconded by Member Allan, that Douglas McMillan, Assistant
Environmental Engineer, be authorized to attend the four-day Technical
Writing Program in San Francisco at a cost of $135. Motion carried by
the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Boneysteele, Allan, Campbell and Carlson
None
Stanley
7.
DELINQUENT SEWER SERVICE CHARGES - NOTICES OF FILING OF REPORT
AND TIME AND PLAcE OF HEARING UNUt~ StCIIUNS b4/U-b4/4, IU,
HEALTH SAFETY CODE
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Campbell, seconded by Member Allan, that a resolution directing the
preparation of a written report, the giving of notice and the holding of
a hearing on July 5, 1979 with respect to delinquent sewer service
charges be adopted. Resolution.No. 79-99. Motion carried by the
following vote:
AYES:
NOES:
ABSENT:
Members: Boneysteele, Allan, Campbell and Carlson
Members: None
Members: Stanley
DETERMINATION OF EQC RATE FOR 1979-80
8.
a.
RESOLUTION REGARDING APPLICATION TO ALL PROPERTIES
PUBLIC NOTICE OF INTENT TO COLLECT EQC ON TAX ROLL AND TO
CONSIDER RATES FOR SEWER SERVICE
b.
Mr. Dolan, GM-CE, explained that as a procedural requirement of the
EQC hearing process, it is necessary to update and revise the EQC rate
at this time.
Board Members reviewed a chart of projected expenditures and
revenues through 1981-82 along with a graph illustrating the O&M cost
trends. Mr. Dalton, Deputy GM-CE, advised that considering inflation and
growth factors in the O&M Budget, the recommended rate of $7.75 for all
residential users is the lowest rate practicable and at this rate the
District will have to utilize some of its EQC reserves to meet the
anticipated O&M Budget for 1979-80.
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Mr. Dolan, GM-CE, pointed out a provision of the proposed resolution
which had been added in response to an earlier Board request. This
provision stipulated that the Board would reconsider the EQC rates
during the hearing on collection of the EQC via the County tax bill. In
this way it would be appropriate to receive testimony on the budget and
the EQC rate at this hearing.
After discussion, it was moved by Member Campbell, seconded by
Member Allan, that: (a) a resolution regarding the application of EQC
charges by the CCCSD for all served properties for 1979-80 be adopted,
and (b) a hearing date be set for June 21, to consider rates and the
intent to collect charges on the County tax roll. Motion carried by the
following vote: Resolution 79-101.
AYES: Members:
NOES: Members:
ABSENT: Member:
Boneysteele, Allan, Campbell and Carlson
None
Stanley
9.
PRELIMINARY REVIEW OF 1979-80 O&M BUDGET ITEMS
At the request of Mr. Dolan, GM&CE, Mr. Walter Funasaki, Finance
Officer, overviewed some of the items contained in the proposed
1979-80 O&M Budget. Discussion followed, wherein staff indicated that
a detailed review will be conducted at the next Board Meeting (June 7, 1979).
10.
MANAGEMENT ANALYSIS EMPLOYEE ASSN. REQUESTS
Mr. Dolan, GM-CE, introduced Mr. Peter Wiebens, President of the
Employees Assn., who gave a presentation containing the following requests:
(1) The Board make salary adjustments for all employees in the amount
of 9.5%; (2) The District increase its share of the COL contribution
44.37% to 50%; and (3) Modification of the District's extended sick
leave program.
At the conclusion of Mr. Wiebensl presentation, Mr. Dolan, GM-CE,
summarized management1s analysis of the employees requests. The analysis
indicated recommendations relating to potential changes in policies and
procedures. Items being essentially economic in impact were considered
to be subject to negotiation between the Directors and the Employees
Association. Management recommendations were summarized as follows:
(1) Salary Request - Staff has compiled salary comparison charts using
data obtained from five agencies which are offerèd for Board review.
Management recommendation - this item should be the subject of negotiation.
(2) Increase in Retirement COL Contribution - Management recommendation -
subject to negotiation; and (3) Extended Sick Leave Program - the êmployees
requested that the Board consider the feasibility of joining Contra Costa
Countyls Workers Compensation plan. One feature of this plan would improve
the coverage for employees who are injured on the job. The County's plan
provides full salary for all permanent employees during any period of
compensable temporary disability absence due to a work-connected injury
or illness. If a disability is determined permanent, salary payments
terminate.
It was managements recommendation that since there appeared to be some
problems related to joining the County Workers Compensation plan at this
time, the Board consider the alternative of adopting a salary continuation
program. This program would maintain an income for employees subject to
work-related injury or illness, with the duration and percentage of income
maintained to be subject to negotiation; that the District use workers
compensation guidelines to define work-related illness; and the District be
given latitude to use discretion in the selection of a physician to determine
the existance. of the disability and the individual's ability to return to
work. Board discussion followed.
After discussion, President Carlson asked the Board Members to
consider the proposed requests and take actions as appropriate.
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Request 1. - It was moved by Member Allan, seconded by Member Campbell,
that the request for a 9.5% salary increase adjustment for all employees,
excluding management, be approved. Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members: Boneysteele, Allan and Campbell
Member: Carlson
Member: Stanley
Request 2.- It was moved by Member Boneysteele, seconded by
President Carlson, that the request for the District to increase its
retirement COL payments to the County Retirement System from 44.37% to
50% be denied. Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members:
Member:
Member:
Boneysteele, Allan and Carlson
Campbell
Stanley
Request 3. - It was moved by Member Allan, seconded by Member Campbell,
that a salary continuation plan be adopted with the following provisions:
(1) Compensation to be 70% of the adjusted gross salary, which
would be derived from a combination of workerls compensation and
District salary continuation for job related temporary disabilities.
(2) Should the employee find it necessary, he/she may draw from
their accrued sick leave to bring compensation up to 100% of
existing salary.
(3) The maximum period for which this plan could be used by an
individual would be six-months, or until a stable level of disability
was reached.
(4) The plan would begin on the first day for incidents that required
immediate hospitalization and on the third day after the individual
became unable to attend work in the case of temporary job related
disabilities not requiring immediate hospitalization.
Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Boneysteele, Allan, Campbell and Carlson
None
Stanley
Mr. Wiebens and Ms. Terry expressed thanks to the Board Members for their
consideration.
11.
PROPOSED DEPARTMENTAL STAFFING - 1979-80
Mr. Dolan, GM-CE, explained that this item is being presented for
Board review and study prior to action at the meeting of June 7.
Mr. Dolan highlighted staffing personnel changes that were indicated
on the organization charts in the various departments. Attention was
called to the need for additional staffing in the Engineering Department-
Construction Division Legal Claims Section.
Mr. Robert Hinkson, Manager-Collection System Operations, explained
the diffi culti es encountered in getti ng employees to handl e the lion-call"
assignments. He is therefore requesting that the compensation rate for
on-call standby be modified from 7-hours pay at straight time per a 7-
day period to 9-hours pay at time and one-half overtime rate.
David Niles, Manager-Plant Operations, is proposing the deletion of
7 Permanent Intermittent plant attendant positions and requesting authorization
for the establishment of 5 additional Operator I positions.
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Board Members will review the proposed personnel budget and discuss
it at the meeting of June 7, 1979.
12.
ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA
a. AUTHORIZATION TO CONTRACT FOR ENGINEERING SERVICES FOR THE DESIGN
OF DECHLORINATION FACILITIES AT THE WATER RECLAMATION PLANT
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Allan, seconded by Member Boneysteele, that the General Manager-Chief
Engineer be authorized to negotiate a contract with John Carollo, Engineer,
for the design of dechlorination facilities at the water reclamation
plant. Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Boneysteele, Allan, Campbell and Carlson
None
Stanley
b.
ACCEPTANCE OF BID FOR JAKI CCTV SYSTEM COMPONENTS IN THE
AMOUNT OF $401.10
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Campbell, seconded by Member Allan, that the high bid in the amount of
$401.10 from Sanitation District No. IV of Santa Clara County for surplus
JAKI CCTV System Components be accepted. Motion carried by the following
vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
Boneysteele, Allan, Campbell and Carlson
None
Stanley
AUTHORIZATION TO HIRE ONE ADDITIONAL SEASONAL EMPLOYEE FOR
CONSTRUCTION ENGINEERING DIVISION
c.
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Boneysteele, seconded by Member Campbell, that authorization to hire one
additional seasonal employee for the Construction Engineering Division,
be approved. Motion carried by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
Boneysteele, Allan, Campbell and Carlson
None
Stanley
d.
LETTER FROM SENATOR ALAN ROBBINS,SAN FERNANDO VALLEY
Board Members acknowledged receipt of the letter dated May 24, 1979
from Senator Alan Robbins requesting the District's adoption of a
resolution supporting SB 217 "Robbins Anti-Forced Busing Constitutional
Amendment and the Gann "Spirit of 13" Spending limit Amendment.
VII I.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
Mr. Dolan advised that he and District staff members had attended
a meeting in Sacramento with Neil Dunham and other staff members of the
State Water Resource Control Board to discuss the construction, engineering
and grant paÿment delays encountered by the District in completing the
Water Reclamation Project. He felt that Mr. Dunham had a good understanding
oflthe problem faced by the District.
District staff pointed out to the State people that it is now
administering the technical services connected with modifying and
completing the project and suggested that the District should be eligible
to receive full grant funding on all administrative and engineering work.
Mr. Dunham replied that the Districtls request will receive consideration.
05
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The Brown & Caldwell billing system was reviewed and the State
suggested that a second EPA interim audit be conducted. It is now
standard procedure for the State to conduct annual audits on all its
1 arge proj ects.
In order to update the District records relating to grant payments,
Mr. Walter Funasaki, Finance Officer, will go to Sacramento and analyze
the Statels records on the grant funding of the SA and 5B projects.
Mr. Dolan reported that the State Water Resource Control Board
indicated it will try to expedite the processing of the 5B-I contracts
and related payments.
b. Mr. Dolan distributed a series of photographs showing progress
on the temporary steamline installation at the plant.
c. In answer to Board query regarding the outfall repair, Mr.
Dolan advised that new specifications have been prepared for the new
pipe and bids are in the process of being solicited.
2.
COUNSEL FOR THE DISTRICT
a. Mr. Carniato advised that he will be reporting to the Board in
the near future on a meeting he had with attorneys for Peterson/Simpson.
3.
SECRETARY
None.
4.
COMMITTEES
Member Boneysteele advised that the ABAG meetings have been suspended
for the months of June and July.
IX.
MATTERS FROM THE FLOOR
a. President Carlson advised that he had received a response
from Senator Hayakawa in regard to his letter to the Senator concerning
continued funding of the grant program.
x.
ADJOUR~MENT
At 11:35 P.M., President Carlson adjourned the meeting.
,¡
.'
'", ! ( ,/ / Ii
~ i iLl/' C/':"-Z./{---'; /
President of the District toard of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
,
Se e ry of the D. rict Board of the
Central Contra Co a Sanitary District,
County of Contra Costa, State of California
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