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HomeMy WebLinkAboutBOARD MINUTES 04-19-79 1497 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT APRIL 19, 1979 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on April 19, 1979, at 7:30 P.M. President Carlson requested the Secretary to call roll. 1. ROLL CALL PRESENT: Members: ABSENT: Members: Stanley, Boneysteele, Allan, Campbell and Carlson None II. APPROVAL OF MINUTES MINUTES OF THE MEETING OF APRIL 5, 1979 1. The minutes of the meeting of April 5,1979 were deferred to the next meeting. III. EXPENDITURES After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the expenditures paid by SIC Voucher Nos. 551 through 564, together with SIC Voucher Nos. 3453 through 3467; R/E Voucher Nos. 6719 through 6755, together with R/E Voucher Nos. 6863 through 7045; and Payroll Voucher Nos. 4630 through 4856, be approved. Motion was unanimously approved. IV. HEARINGS None. V. BIDS None. VI. OLD BUSINESS AUTHORIZE FUNDS FOR ARCHITECT1SANALYSIS OF MOVING THE ADMINISTRATIVE AND ENGINEERING OFFICES TO THE TREATMENT PLANT 1. Mr. Dolan, General Manager-Chief Engineer (GM-CE), stated that after receiving the Boardls consent, staff contacted the architectural firm of MacKinlay, Winnacker, McNeil, to conduct a preliminary study on the suitability of expanding the Treatment Plant Administration Building to develop administrative and engineering office space at that location The architects have submitted a two phase proposal for analysis of Treatment Plant site: (1) program the office needs of the Plant Operations Department and (2) analyze the feasibility of relocating the Administration Department and all or part of the Engineering Department to the Plant Site. After further discussion by Board and staff members, it was moved by Member Stanley, seconded by Member Campbell to authorize acceptance of the analysis proposal from Mackinley, Winnacker, McNeil at a cost of $8,100 with the understanding that schematic drawings and recommendations be included in their analysis. Motion was unanimously approved. 2. RISK MANAGEMENT PROGRAM Mr. Dolan, GM-CE, explained that staff had received a somewhat uncertain indication from a Mr. Thomas M. Bone of Bone, Robertson, McBridge, Inc., that he might wish to address the Board at this meeting 04 19 79 1498 regarding the procedure for the selection of an insurance broker in the implementation of the District's proposed risk management program, but he was not present. Mr. Dolan advised that the Schroder Insurance Agency has been invited to make a presentation concerning its proposal at the meeting of May 10 and Kaine and McAulliffe has been invited to make a presentation at the meeting of May 17. Mr. Dolan suggested that in light of the business scheduled for both regular Board meetings in May, it might be appropriate to hold a third meeting on May 31, 1979. At this meeting, Warren, McVeigh, Griffin could be on the agenda to give its evaluation of the proposals submitted by the insurance brokers. He stated that it is imperative that an early decision be reached in the selection of a broker in order that he may have sufficient time to prepare our Risk Management Program by the termination date of ourexisting insurance policies. It was the consensus of the Board to hold an adjourned regular meeting on May 31, 1979. AUTHORIZE ADVERTISING FOR BIDS FOR THE PURCHASE OF PIPE FOR THE OUTFALL REPAIR, DISTRICT SEWERING PROJECT 3170 3. Mr. Dolan, GM-CE, explained that a final of pipe to be used in the outfall repair, has is that it will be reinforced concrete pipe. the project, staff requests authorization to of the necessary pipe for the repair. At the request of President Carlson, staff had investigated the use of cast-in-place concrete conduit and were advised by Woodward-Clyde Consultants that due to the inflexibility of this type of conduit, they were hesitant to recommend its use for this type of project. decision, as to the type not been made, but indication However, in order to expedite solicit bids for the prepurchase After further discussion, it was moved by Member Allan. seconded by Member Stanley that upon determination of the type of pipe to be used, staff be authorized to solicit bids for prepurchase of pipe for outfall repair, DSP 3170. Motion was unanimously approved. VI I. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING After discussion, it was moved by Member Allan, seconded by Member Campbell, that the easements, as listed, be accepted at no cost to the District respective resolutions adopted and recordation authorized. Grantor Area Job No. Parcel Res. No. a. Clayton R. Grimm and Orinda 3097 2 79-63 Wanda S. Grimm b. Sally T. Sel ner Lafayette 3138 2 79-64 c. High E. Hathcoat and Lafayette 3138 3 79-65 Jeane R. Hathcoat d. Donald W. Rees and Lafayette 3157 2 79-66 Mari lyn Rees e. Lucien C. Harrison Lafayette 3157 3 79-67 f. Lucien C. Harrison Lafayette 3157 4 79-68 Saralyn K. Huffaker g. Harvey A. Schmidt and Diablo 3159 1 79-69 Carol A. Schmidt h. Oscar G. Antezana and Lafayette 2943 4 79-70 Adela M. Antezana i. Albert G. Lockwood, Todd W. Pl easant Hi 11 3169 2 79- 71 Lockwood, John Benson dba Mayhew Office Park j. 1241 Homestead Assoc. Walnut Creek 1558 57 79- 72 k. 1241 Homestead Assoc. Walnut Creek 1558 58 79-73 Motion was unanimously approved for all easements with exception of item i., from Albert Lockwood et al dba Mayhew Office Park, from which vote Member Stanley abstained due to a possible conflict of interest. 04 19 79 1499 2. AUTHORIZE EXECUTION OF QUITCLAIM DEED AND ITS RECORDING After explanation by Mr. Do1an~ GM-CE, that the easement being quitclaimed should originally have been a private easement, it was moved by Member Stanley, seconded by Member Campbell, that authorization to execute a Quitclaim Deed to Michael J. Seyagh and Patricia J. Seyagh, Lafayette area, Job No. 3110, Parcel Miscellaneous be approved, resolution adopted and its recordation authorized. Resolution No. 79-74. Motion was unanimously approved. 3. AUTHORIZE EXECUTION OF CONSENT TO DEDICATION TO CONTRA COSTA COUNTY After explanation and discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that the President and Secretary be authorized to execute Consent to Dedication to Contra Costa County at no cost to the District, Alamo area, Job No. 746 and 2659, Tract No. 5003 and a resolution adopted. Resolution No. 79-75, Motion was unanimously approved. 4. AUTHORIZE EXECUTION OF AGREEMENT RELATING TO REAL PROPERTY WITH "1241 HOMESTEAD ASSOCIATES", A LIMITED PARTNERSHIP, JOB NO. 1558 SUBDIVISION 5357, WALNUT CREEK AREA Mr. Dolan, GM-CE, reported the history surrounding this agreement and explained the future solution to the problem. After discussion, it was moved by Member Allan, seconded by Member Boneysteele, that the President and Secretary be authorized to execute Agreement Relating to Real Property with "1241 Homestead Associates", resolution adopted and its recording authorized. Resolution No. 79-76. Motion was unanimously approved. 5. AUTHORIZE PA 79-10 (ONE PARCEL), LAFAYETTE AREA, TO BE INCLUDED IN FORTHCOMING DISTRICT ANNEXATION PROCEEDINGS After explanation by Mr. Dolan, GM-CE, it was moved by Member Campbell seconded by Member Allan, that authorization for PA 79-10, Lafayette area, to be included in the forthcoming District annexation proceedings be approved. Motion was unanimously approved. AUTHORIZE PRESIDENT OF THE BOARD TO SEND A LETTER TO CONGRESS ON CLEAN WATER ACT APPROPRIATIONS 6. Mr. Dolan, GM-CE, advised that the executive branch of government is proposing substantial reductions in the Clean Water Act program. Such an action could have a strong adverse impact on the District since completion of planned projects at our Water Rèclamation Plant depends on grant funding. Therefore, both the Division of Water Quality of the State of California and the Association of Metropolitan Sewerage Agencies have suggested that we contact the two United States Senators from California and State representatives whose constituency or portion thereof, live within the District boundaries, and advise them of our position. Letters to these officials have been drafted for signature by the Board President. After discussion, it was moved by Member Allan, seconded by Member Boneysteele, that the drafted letters expressing the District's concern in regard to reduction of federal appropriations for the Clean Water program be signed by the Board President and mailed to Senators Cranston and Hayakawa and Representatives Miller, Dellums and Stark. Motion was unanimously approved. 7. CONSIDER ENVIRONMENTAL QUALITY CHARGE (EQC) FOR 1979-80 Mr. Dolan, GM-CE, explained that in order to maintain a balanced budget for the fiscal year 1979-80, it will be necessary for Central San to raise the Environmental Quality Charge. He directed the Boardls attention to a tabulation indicating the EQC factors and projections as they relate to the O&M budget. 04 19 79 1500 Discussion between Board and staff followed regarding when and how much the Environmental Quality Charge would have to be raised. After discussion, it was the consensus of the Board that staff should extend the projections of expenditures and revenues to include the next two years for a more comprehensive analysis. 8. CLAIM OF JOHN FORD, 1201 TEMPLE DRIVE, PACHECO, FOR $632.59 IN PROPERTY DAMAGE Mr. Dolan, GM-CE, explained that after reviewing the claim, it was felt that the amount requested by Mr. Ford was not justified. Staff recommends payment of $250 towards the carpet replacement and $101 in personal property damage. After discussion, it was moved by Member Allan, seconded by Member Carlson. that authorization to pay John Ford $351 for property damage be approved. Motion was unanimously approved. 9. DECLARE DISTRICTIS JAKI CCTV SYSTEM SURPLUS AND AUTHORIZE SOLICITING OF BIDS FOR ITS SALE Mr. Dolan, GM-CE, explained that the JAKI CCTV system was replaced in 1975 and the Collection System Operations Department does not have any further use for the outdated components. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that the outdated components be declared surplus and may be sold for a minimum bid of $250 on an lias is" basis. Motion was unanimously approved. 10. RATIFY EXPENDITUREOF$90~OO SPENT FOR TONY GRANZOTTO AND JIM COE TO ATTEND COURSE AT INTERNATIONAL MANAGEMENT DEVELOPMENT INSTITUTE APRIL 17 & 18 IN OAKLAND After explanation by Mr. Dolan, GM-CE, it was moved by Member Allan, seconded by Member Campbell, that $90.00 be authorized to cover expenses incurred by attendance of Tony Granzotto, Maintenance Operations Superintendent, and Jim Coe, Senior Engineer, at the IMDI courses on April 17-18, 1979 in Oakland. Motion was unanimously approved. 11. AUTHORIZE $156 FOR THE PURCHASE OF A METAL FILE CABINET Mr. Dolan, GM-CE, explained that the Accounting Division requires a lockable 4-drawer legal size metal file cabinet to store its accounting and payroll records. Member Allan commented that documents of that nature should be stored in a fire retardent cabinet and that staff should consider purchasing that type of cabinet. After discussion, it was moved by Member Stanley, seconded by Member Allan, to authorize approval for the purchase of a 4-drawer fire retardent filing cabinet for the Accounting Division at a cost to be approved by the GM-CE. Motion was unanimously approved. AUTHORIZE $300 FROM SEWER CONSTRUCTION FUND FOR PURCHASE OF MICROFISCHE READER 12. After explanation by Mr. Dolan, GM-CE, it was moved by Member Boneysteele, seconded by Member Campbell, that authorization of $300 from the Sewer Construction Fund to purchase a microfische reader used as a demonstration unit in the field by our television crew be approved. Motion was unanimously approved. 04 19 79 1501 AUTHORIZE $650 FROM 1978-79 BUDGET TO PURCHASE ACCESSORIES FOR RECLAMATION PLANT GC MODEL 3920B ANALYZER 13. Mr. Dolan, GM-CE, explained that the Treatment Plant was provided with one analyzer under the Peterson/Simpson contract for laboratory use. However, the specifications failed to include accessories necessary to perform pesticide analyses. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that authorization to purchase accessories for the GC Model 3920 at a cost of $650 be approved. Motion was unanimously approved. AUTHORIZE $5,000 FOR PURCHASE OF ADDITIONAL OFFICE EQUIPMENT FOR ENGINEERING-CONSTRUCTION DIVISION 14. After explanation by Mr. Dolan, GM-CE, and Ken Barker, Construction Division Manager, and discussion, it was moved by Member Stanley, seconded by Member Allan, that authorization not to exceed $5,000 to purchase additional office equipment for the Construction Divison be approved. Motion was unanimously approved. 15. REVISION OF WATERSHED TRUNK CHARGE FOR WATERSHED 44 Mr. Dolan, GM-CE, explained that this watershed area has changed considerably in recent years. System enlargement is being planned at the expense of a developer to serve an industrial park development. The District is requiring facilities which will reduce our need for pumping in this area. Currently, the watershed charge is $300 per residential unit and $600 per acre for non-residential. A study has been made of the watershed. To meet the changing economic and development conditions within the area, staff is recommending that the charges be raised to $800 per residential unit and to $2,500 per acre for non-residential uses. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that authorization to establish new watershed trunk charges for Watershed 44 at $800 per residential unit and $2,500 per acre for non-residential use be approved. Motion was unanimously approved. 16. PERSONNEL GENERAL a. Tuition Reimbursement for Employeees Mr. Dolan, GM-CE, stated that tuition reimbursement by the District has been a long-standing practice, but is to date inadequately defined. Staff discussions have concluded that a formal policy should be adopted by the Board. Therefore, staff has prepared a Policy and Procedure in regard to this matter for adoption by the Board. After review and discussion, it was moved by Member Campbell, seconded by Member Stanley, that the Policy and Procedure for Reimbursement of Certain Tuition Costs Incurred by Employees be adopted with the modification that an employee may carry no more than 9 "quarter" units of college level courses or their equivalent at one time. Motion was unanimously approved. Board Members noted receipt of the Personnel Summary Sheet and commented favorably on its clarity and conciseness. 17. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA None. 04 19 79 1502 VII I. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. March. Mr. Dolan summarized the Engineers Report for the month of Collection System Engineering and Services Division Design work continued on the Outfall Repair, WS 23,( Oak Park Blvd. to Second Avenue trunk sewer) and on WS 10 (Moraga Road parallel trunk sewer). A report on the Martinez cathodic protection system by Corrosion Engineering Company has been received and is being evaluated. Building connections are continuing at a rate which may bring the total for this fiscal year close to the totals of the two previous record years. Inspection work and plan approvals are at a high level. Collection System Operations Sewer service calls and sewer stoppages were down by 20% last month. Only 6 of the 14 stoppages were root caused. Routine cleaning accounted for most of this month's total of 219,6111 of line cleaned. There were 28 new root lines added to our list for scheduled maintenance. An abandoned EBMUD 30" water line in Moraga was exposed, cut open and inspected for future District use. Television inspection was equally divided between old and new lines. There were 12,814' of existing system televised and 12,1941 of new lines inspected by TV. A routine sulfide monitoring program has become fully implemented and areas suspected to have a sulfide problem will be investigated in the next few months. Plant Operations The Water Pollution Control/Reclamation Plant processed an average daily flow of 41.16 million gallons, with a daily maximum of 50.18 million gallons. The final effluent met NPDES discharge requirements with BOD, 3 mg/l (90% removal); Ammonia-N, 0.31 mg/l (98% removal); Phosphorus, 2.12 mg/l (75% removal); and a total coliform, five day median of 7 MPN/100 ml. There was one exception to total compliance. That was a one hour dechlorination violation on March 29. There was a total of 10,980,200 gallons of raw sludge removed at 5.8%, totaling 5,311,246 lbs. The estimated volume of sludge disposed of by landfill was 10,919 cu. yds., averaging 352 cu. yds./day. A report from Plant Operations indicates that an investigation should be made in the near future to determine a more cost effective means for disposal of wet sludge. For the period investigated, solid waste handling and disposal was largest single monthly cost item the District had. b. Mr. Dolan reported that the Springhill Lane garbage issue has been amicably resolved. c. Mr. Dolan advised that a grant application for $200,000 is being sent to EPA, which is the final element of the $2,000,000 long- term full scale refuse derived fuel test program. d. Mr. Dolan informed the Board that the draft EIR on Orinda Highlands will be distributed at the May 10 meeting. e. Mr. Dolan advised that Paul Papke, Control Systems Engineer, has been invited by the Water Pollution Control Federation to present a paper on computer control at their October conference. If accepted, the Board should plan to authorize Mr. Papke's attendance at the Houston, Texas, conference. Board Members voiced no objections and commented that it was in the best interests of the District to participate in this manner. 04 19 79 1503 f. Envirotech (subcontractors on the Peterson/Simpson 5-A I Project) has submitted a proposal to complete the unfinished furnace and related items. Staff is evaluating their proposal. g. Mr. Dolan advised that three issues have arisen which have the potential of causing a rift between the District and Brown and Caldwell. These issues are: (1) the District's non-payment of invoices from Brown and Caldwell due to Brown and Caldwell IS failure to provide an adequately detailed breakdown of charges; (2) Brown and Caldwell IS contesting the District's stated intention to withhold payment on certain overhead charges; and (3) a dispute between Central San and Brown and Caldwell rega rdi ng further payments for the II as buil t draw; ngs II. Mr. Dolan indicated that the issue had become serious. The District had taken the position that since the lias built drawings" have been paid for under the contractural maximum fee for Technical Inspection during construction, the engineering fee payments for November 1978, January and February 1979, should not be released until Brown and Caldwell indicated their intention to comply with the contract requirements for lias built drawings". Mr. Dolan asked the Board for an exression of opinion as to the appropriateness of this course of action. Discussion followed. No objections were raised. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato advised that Peterson/Simpsonls claim regarding the office trailers provided under the 5A-I contract, was initially filed by them in Municipal Court rather than in Superior Court. Therefore, the hearing was dismissed and they have refiled in the proper court. b. Mr. Carniato advised that indications are that the Peterson/Simpson litigation will be heard in Contra Costa County instead of San Francisco. c. Mr. Carniato reported that the Acme Fill hearing regarding condemnation of easements in connection with the damage to the District outfall will be scheduled for the meeting of May 10, 1979. d. Mr. Carniato stated that Mr. Bone had received a copy of the Risk Management Program and was now requesting the Districtls proposed specifications which he considered should be made available to him under the Public Access Act. However, it was indicated to him, that under the circumstances, this Act does not apply. 3. SECRETARY Mr. Hopkins advised the Board that he would be on vacation during the month of May and therefore, will not be present for the District Board meetings. 4. COMMITTEES Member Boneysteele reported on the ABAG meeting he had attended in Redwood City and gave Mr. Dolan a copy of an ABAG report entitled "Projections 79" containing projections for the San Francisco Bay Region from 1980-2000. IX. MATTERS FROM THE FLOOR a. Member Boneysteele indicated that under the Freedom of Information Act, private corporations are able to obtain established lists of people who have passed the Statels testing and interviewing procedure for various positions. This enables them to hire qualified personnel without loss of time or expense. b. President Carlson inquired about the progress on the steamline. Mr. Dolan, GM-CE, reported that an auxiliary steamline is presently being installed and repair work should be starting on the original steamline on May 1. Discussion followed. 04 19 79 1504 04 x. ADJOURNMENT At 10:42 P.M., President Carlson adjourned the meeting. } " -I /, ~ (" / /' ;.. , :í ¿!vi; t' LJ~'1..z1..-') President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: _..~ ~-'I "'- w .~ Q i ';'/