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HomeMy WebLinkAboutBOARD MINUTES 04-05-79 1491 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD APRIL 5,1979 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on April 5,1979 at 7:30 P.M. President Carlson requested the Secretary to call roll. I. ROLL CALL PRESENT: Members: ABSENT: Member: Boneysteele, Allan, Campbell and Carlson Stanley Member Stanley had previously indicated that he would not be present at this meeting and was therefore excused. 1. II. APPROVAL OF MINUTES MINUTES OF THE MEETING OF MARCH 15,1979 MINUTES OF AN ADJOURNED MEETING OF MARCH 29,1979 2. It was moved by Member Boneysteele, seconded by Member Campbell, that the minutes of the meeting of March 15,1979 and the minutes of the adjourned meeting of March 29,1979 be approved as presented. Motion carried by the following vote: AYES: Members: Boneysteele, Allan~ Campbell and Carlson NOES: Members: None ABSENT: Member: Stanley III. APPROVAL OF EXPENDITURES Member Campbell indicated that the Expenditure Committee had reviewed the current expenditures. After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the expenditures paid by SIC Voucher Nos. 536 through 550 and R/E Voucher Nos. 6756 through 6862, be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Allan, Campbell and Carlson None Stanley Member Boneysteele remarked that he had been informed by Mr. Walter Funasaki, Finance Officer, that henceforth the expenditures would be submitted twice a month, thereby giving the District the advantage of utilizing more discounts. In answer to Member Allanls query regarding the expenditure for acoustical silencers on the furnaces at the Treatment Plant, Mr. Dolan, General Manager-Chief Engineer (GM-CE) stated that the silencers have produced a significant reduction in the noise level. IV. HEARINGS None. V. BIDS None. 04 05 79 1492 VI. OLD BUSINESS CONSIDER "PRELIMINARY ENVIRONMENTAL ASSESSMENT" FOR DSP 3170, OUTFALL REPAIR, 1979 1. Mr. Dolan, GM-CE, explained that in accordance with the California Environmental Quality Act, it is necessary for the District to make a preliminary Enviornmental Assessment for any capital investment. It is the staff recommendation that this project (DSP 3170), is categorically exempt because it is a specific action necessary to mitigate an emergency. After discussion, it was moved by Member Allan, seconded by Member Campbell, that staff be authorized to file a Notice of Exemption for DSP 3170, Outfall Repair. Motion carried by the following vote: AYES: Members: Boneysteele, Allan, Campbell and Carlson NOES: Members: None ABSENT: Member: Stanley ACKNOWLEDGE BOARD OF SUPERVISORS SUPPORT OF ABAG NON-ATTAINMENT AIR QUALITY PLANNING EFFORT 2. Mr. Dolan, GM-CE, advised that in response to the District's written request, the Contra Costa County Board of Supervisors, has taken action indicating their support of the ABAG non-attainment air quality planning effort. After Mr. Dolan, GM-CE, explained the concept of the non-attainment air quality plan to the Board, President Carlson requested the Secretary to prepare a letter for his signature thanking the County Board of Supervisors for its support. VI I. NEW BUSINESS ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING 1. After discussion, it was moved by Member Boneysteele. seconded by Member Campbell, that the easements, as listed, be accepted at no cost to the District, respective resolutions adopted and recordation authorized. Grantor Area Job No. Parcel Res. No. Lisboa Dev. Corp. Walnut Creek 3120 3 79-53 Frederick J. Falander San Ramon 3195 1 79-54 Alamorinda Properties Orinda 1584 Misc. 79-55 Simon L. Auster and Rosalie Auster Martinez 1844 2 79-56 Tibros Corp. Walnut Creek 3194 1 79-57 K&E Construction, Inc. Martinez 3096 2&3 79-58 K. H. Hofmann and Martha Jean Hofmann Pl easant Hill 3143 79-59 Allan DeFraga and Ann DeFraga & James J.Steiner & Linda L. Steiner Martinez 1824 1 &2 79-60 Motion carried by the following vote: AYES Members: Boneysteele, Allan, Campbell and Carlson NOES: Members: None ABSENT: Member: Stanley 2. AUTHORIZE EXECUTION OF CONSENT TO COMMON USE, COVERING A PORTION OF EXISTING COUNTY STORM DRAINAGE AND SLOPE EASEMENTS FOR USE AS CCCSD SEWER EASEMENT JOB NO. 3l48-P RCEL 1 SAN RAMON AREA, NO COST TO THE DISTRICT After explanation by Mr. Dolan, GM-CE, it was moved by Member Allan, seconded by Member Campbell, that the President and Secretary be authorized 04 05 79 1493 to execute the IIConsent to Common Use" covering a portion of an existing County storm drainage and slope easements for use as a sewer easement, Job No. 3148, Parcell, San Ramon area, a resolution adopted and recordation authorized. Resolution No. 79-61. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Allan, Campbell and Carlson None Stanley AUTHORIZE EXECUTION OF AGREEMENT RELATING TO REAL PROPERTY WITH ALLAN DEFRAGA,ETUXANDJAMESJ.STEINER,ET UX, JOB NO. 1824, PARCELS 1& 2, LOCATEDONTHESOUTHOF"F"STREETANDWEST OF GENEVA STREET, MARTINEZ 3. Mr. Dolan, GM-CE, explained that the DeFraga house was constructed many years ago over a 4-inch sewer main that had no easement rights and is a part of the old Martinez sewerage system. Mr. DeFraga desires to maintain the house in its present location. Therefore, the property owners in cooperation with the District have granted us an easement for the existing 4-inch main line, which will permit the District to maintain the line in its present location until line improvement is necessary. In addition, the property owners have granted an easement along the perimeter of the subject property for use when a new sewer main must be installed. Mr. Dolan indicated that staff inherited numerous situations of this type when the District took over the Martinez collection system in 1967. We are now in the process of establishing a long-range plan to clear up the locations in Martinez where there are sewers installed without proper rights. After discussion, it was moved by Member Campbell, seconded by Member Allan, that the President and Secretary be authorized to execute the IIAgreement Relating to Real Property" with Allan DeFraga, et ux, and James J. Steiner, et ux, Job No. 1824, Parcels 1 & 2, Martinez area, and that staff be authorized to record said agreement. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Allan, Campbell and Carlson None Stanley 4. AUTHORIZE PARCEL PA 79-9, ALAMO AREA, TO BE INCLUDED IN FORTHCOMING DISTRICT ANNEXATION PROCEEDINGS After explanation by Mr. Dolan, GM-CE, it was moved by Member Boneysteele, seconded by Member Campbell, that authorization for PA 79-9, Alamo area, to be included in forthcoming annexation proceedings to the District be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Allan, Campbell and Carlson None Stanley 5. AUTHORIZE $50 FOR WENDLE WHIPPLE TO ATTEND SEMINAR FOR SURVEYOR~ IN SOUTH SAN FRANCISCO ON JUNE 2,1979 After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, to authorize $50 for registration for Wendle Whipple to attend a legal seminar for surveyors in So. San Francisco on June 2, 1979. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Allan, Campbell and Carlson None Stanley 6. AUTHORIZE $5,000 FOR THE PURCHASE OF ADDITIONAL OFFICE EQUIPMENT FOR ENGINEERiNG-CONSTRUCTION DIVISION Mr. Dolan, GM-CE, requested that this item be deferred to the meeting of April 19, 1979 to allow time to obtain additional justification and cost information. 04 05 79 1494 7. PERSONNEL COLLECTION SYSTEM OPERATION ADOPT RESOLUTION ADOPTING REVISED CLASS DESCRIPTION FOR EQUIPMENT MAINTENANCE SUPERVISOR a. Member Allan, Member of the Personnel Committee, requested that this item be put over until later in the meeting. 8. APPROVAL OF BILLS FOR LITIGATION SERVICES After explanation by Mr. Carniato, District Counsel, and discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the statements from John J. Carniato for services rendered in the Acme Fill, Karlton Butler, Fred J. Early, Jr., Kaiser Sand and Gravel, and Peterson/Simpson matters totalling $41,761.74 be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Allan, Campbell and Carlson None Stanley ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA 9. a. AUTHORIZATION FOR GAIL KOFF, PERSONNEL OFFICER, TO ATTEND THE INTERNATIONAL PERSONNEL MANAGEMENT ASSOCIATION WESTERN REGIONAL CONFERENCE, MAY 1-4, 1979, IN SACRAMENTO AT A COST OF $75 FOR REGISTRATION PLUS ACTUAL EXPENSES After explanation by Mr. Dolan, GM-CE, it was moved by Member Boneysteele, seconded by Member Allan, that Gail Koff, Personnel Officer, be authorized to attend the International Personnel Management Association Western Regional Conference, in Sacramento on May 1-4,1979, at a cost of $75 for registration plus actual expenses for meals, lodging and mileage. Motion carried by the following vote: J\YES: NOES: ABSENT: Members: Members: Member: Boneysteele, Allan~ Campbell and Carlson None Stanley VII I. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan reported that the Treatment Plant Laboratory staff has successfully negotiated changes in the requirements of regulatory agencies regarding benthic and ash sampling and testing, which should result in beneficial cost savings to the District. b. Mr. Dolan advised that staff has been contacted by Mr. Thomas M. Bone, of Bone, Robertson, McBridge, Inc., raising issue with our procedure for selecting an insurance broker to provide professional services in the implementation of our risk management program. He may be contacting the Board in regard to this matter. After discussion, it was the consensus that since the insurance program is reviewed annually, and the present deadline for broker selection is so near, Mr. Bone should be considered for the 1980-81 program year. c. Mr. Dolan reported on the Tri TAC meeting he attended in Sacramento on April 3, at which there was discussion regarding the bills being developed in the State Legislature pertaining to the distribution of "Ad Valorem" taxes for the coming fiscal year and their effect on districts such as ours. A representative of the EPA was present at that meeting and discussed the problems encountered by public agencies when attempting to expedite projects under EPA control. 04 05 79 1495 . TrJ TAC met with- a del egatio!1 from Congres.$[)lan ~,1jnetta IS. offi ce and dlScusslon was centered on non-polnt source lntl Itratlon, tOX1CS, sludge disposal and grant prögrams. The subject of water reclamation and reuse was also discussed. d. Mr. Dolan indicated that a letter is being prepared to the Contra Costa County Water District concerning the issue on alum sludge disposal. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato requested that a Condemnation Hearing in regard to obtaining easements and necessary working area from Acme Fill for restoration of the damaged portion of the outfall sewer line be scheduled for the meeting of May 10,1979. The alignment should be set some time next week, however notice of hearing will be filed prior to that time. The Engineering Department is preparing- the necessary parcel descriptions and maps showing locations on the Acme Fill property. The Board will receive copies of this material. Discussion followed. b. Mr. Carniato advised that a court hearing has been scheduled for April 10 relative to the District's right to keep the two mobile office trailers provided under the 5A-I Contract. c. Mr. Carniato informed the Board that he will be on vacation next week. 3. SECRETARY None. 4. COMMITTEES None. President Carlson then reverted to VII. NEW BUSINESS, of the agenda. 7. PERSONNEL a. ADOPT RESOLUTION ADOPTING REVISED CLASS DESCRIPTION FOR EQUIPMENT MAINTENANCE SUPERVISOR After review and discussion, it was moved by Member Allan, seconded by Member Campbell, that the revised class description for Equipment Maintenance Supervisor as modified by the Board be approved and a resolution adopted to that effect. Resolution No. 79-62. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Boneysteele, Allan, Campbell and Carlson Members: None Member: Stanley IX. MATTERS FROM THE FLOOR a. In answer to Member Boneysteele's query regarding the special garbage pickup rate on Springhill Lane, Mr. Dolan, GM-CE, advised that Valley Disposal contacted the people involved and proposed a solution. As he understood it, the proposal submitted by Valley Disposal was that the residents on Springhill Lane would continue to pay the same garbage service rate but a garden trimming pickup would be added to the service, if the trimmings can be placed at a convenient location for pickup. Mr. Dolan stated that he would inform the Board as to the outcome of the proposal. b. President Carlson mentioned that had conversed with an accountant who is employed by Elmer Fox-Westheimer & Company, CPAls in Oakland, who indicated that his firm had conducted the District's annual audit some years back and requested that they again be considered in the District selection of an auditor to perform the 1978-79 annual audit. 04 05 79 1496 Discussion followed after which Mr. Dolan, GM-CE stated that the selection of an auditor for the annual audit will be on the Board Agenda next month. If the Board considers it appropriate, staff can request proposals from several accounting firms. c. Member Allan queried regarding authorizations to attend the upcoming CASA meeting and after discussion, it was moved by Member Allan, seconded by Member Campbell, that five Board members and three staff members be authorized to attend the CASA meeting at the Marriott Inn in Newport Beach on May 4-5, 1979 and actual expenses. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Allan, Campbell and Carlson None Stanley x. ADJOURNMENT At 8:48 P.M., President Carlson Carlson adjourned the meeting. '" .' -,--/-¿. /, -,' - t ,-(,l/} -/ -'/'./"---------~ President"';f the 'Óistrict Bo~rd of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: strict Board of the sta Sanitary District, Costa, State of California 04 05 79