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HomeMy WebLinkAboutBOARD MINUTES 01-04-79 1446 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT JANUARY 4, 1979 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on January 4, 1979, at 7:30 P.M. President Carlson requested the Secretary to call roll. I. ROLL CALL PRESENT: Members: Boneysteele, Allan, Campbell and Carlson ABSENT: Member: Stanley Member Stanley arrived at 7:32 P.M. II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF DECEMBER 7, 1978 After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the minutes of December 7, 1978 be approved with the following addition: Under "VI. OLD BUSINESS, 1. REVIEW AND ANALYSIS OF REQUEST FOR GARBAGE COLLECTION RATE INCREASES BY VALLEY DISPOSAL SERVICE AND DIABLO DISPOSAL SERVICE" b. ANALYSIS OF PROPOSED RATE INCREASES BY J. S. PLOURDE", in the second sentence of the second paragraph, change the wording 12-yards" to read "2-cubic yards". Motion was unanimously approved. III. EXPENDITURES None. IV. HEARINGS None. V. BIDS None. VI. OLD BUSINESS 1. 1978 ANNUAL REPORT Copies of the "1977-78 Annual Report" were distributed to the Board and Mr. Dolan, General Manager-Chief Engineer, briefly reviewed the report and gave credits to staff for its preparation. Board Members also commended staff on the excellent composition of the report. The Board requested that the report be distributed to local agencies and Central County Libraries when approved. After further discussion, President Carlson requested that this item be placed on the agenda for the next meeting for final Board comments and approval for publication. 2. REPORT ON PLANT NOISE STUDY Mr. Dolan, General Manager-Chief Engineer, indicated that he had anticipated reporting on the noise problem at the second meeting in January, but has been able to get a prelminary report for this meeting. 01 04 79 1446 He then referred to Mr. Niles, Manager-Plant Operations, to give an interim report on the noise study being conducted at the Treatment Plant. Mr. Niles advised that the District has engaged the firm of Charles M. Salter Acoustics Consultants, to identify and study the impact of noises produced at the Treatment Plant as they affect adjacent neighborhoods. Ambient noise level readings were taken by the consultant when the contractor did not have the furnaces operating. Therefore, the consultant was able to identify other noise sources impinging upon the neighborhoods. When the contractor resumes furnace operation, Salter Associates will return for additional noise level readings and make a determination as to whether the furnaces are emitting noise that exceeds the decibel level specified as acceptable under our contract. It is aniticipated that the noise study will be completed by the end of January and the consultant will recommend means to mitigate any problems. Mr. Dolan, General Manager-Chief Engineer, commented that the information derived from this study will be most helpful in determining the contractor's degree of responsibility in resolving this problem. 3. AUGMENTATION OF DISTRICT ENGINEERING FUNDS FOR PROJECT 5B-II (C-06-1269-STEP 1) Mr. Dolan General Manager-Chief Engineer, advised that this item is in reference to the Grant Eligible District Fund related to the management of Project 5B-II (solid waste fuel). He then referred to Mr. Dalton, Deputy General Manager-Chief Engineer, to provide a history of the District1s authorization for this fund. Mr. Dalton explained that the Board has previously authorized a total of $30,000 for District in-house 5B-II predesign work, which at the present time has been over-expended by $8,400. It is estimated that about 15 man months plus investigative travel will be needed to reach the next decision level in this project. Staff is therefore requesting an additional $50,000, of which 87-1/2% will be grant refundable upon completion of Step I of the 5B-II Project. After discussion, it was moved by Member Allan, seconded by Member Boneysteele, that authorization of an additional $50,000 for District engineering in connection with Project 5B-II (C-06-1269 Step 1), be approved. Motion was unanimously approved. VI I. NEW BUSINESS ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING 1. It was moved by Member Campbell, seconded by Member Boneysteele, that the easements, as listed below, be accepted at no cost to the District, respective resolutions adopted, and recordation authorized. Grantor Area Job No. Parcel No. Resolution John A. Zivnuska and Orinda Marion L. Zivnuska 3109 4 79-1 John A. Zivnuska and Orinda Marion L. Zivnuska 3109 5 79-2 Motion was unanimously approved. 01 04 79 1447 AUTHORIZATION FOR TWO PARCELS, PA 79-1 AND PA 79-2, BOTH IN DANVILLE AREA, 10 BE INCLUDED IN PENDING ANNEXATION TO THE DISTRICT 2. After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Boneysteele, seconded by Member Campbell, that authorization for parcels PA 79-1 and 79-2, both in the Danvi11e area, to be included in pending annexation to the District, be approved. Motion was unanimously approved. AUTHORIZE $100,000 FOR PRELIMINARY DESIGN AND RIGHTS OF WAY ACQUISITION FOR DISTRICT SEWERING PROJECT NO. 3170, EMERGENCY OUTFALL REPAIR 3. Mr. Dolan, General Manager-Chief Engineer, explained that since Acme Fill will not assume any responsibility for re-construction of that portion of the outfall pipeline damaged by their garbage slide, an additional $100,000 authorization is needed to pursue preliminary design and acquisition of rights-of-way for this work. Preliminary estimated cost, based on a minimum of 2,000 lineal feet of reconstruction, is $1,000,000. Alternative routings being considered for the line could push costs as high as $3,500,000. After further discussion, it was moved by Member Allan, seconded by Member Boneysteele, that authorization of $100,000 for the preliminary design and acquisition of rights-of-way for District Sewering Project No. 3170 be approved. Motion was unanimously approved. 4. AUTHORIZATION TO FILE NOTICE OF COMPLETION FOR DISTRICT SEWERING PROJECT NO. 2904, DIABLO ROAD PARALLEL TRUNK, DANVILLE After explanation, it was moved by Member Campbell, seconded by Member Stanley, that the General Manager-Chief Engineer, be authorized to file the Notice of Completion for District Sewering Project 2904, Diablo Road, Danville. Motion was unanimously approved. 5. PERSONNEL ENGINEERING a. ADOPT A RESOLUTION CANCELLING THE ELIGIBILITY LIST FOR ASSISTANT ENVIRONMENTAL ENGINEER Member Allan requested that the Board also consider Supplemental Agenda Items d. and e. at the same time, since they are similar Personnel Items. There was no objection from the Board. After explanation and discussion, it was moved by Member Allan, seconded by Member Stanley, that the eligibility lists for Assistant Environmental Engineer, Maintenance Instrumentation Technician III, and Electrician Technician IV be cancelled and resolutions adopted to that effect. Resolution Nos. 79-3,79-4 and 79-5. Motion was unanimously approved. 6. APPROVAL OF BILLS FOR LITIGATION SERVICES Mr. Carniato, District Counsel, requested that Supplemental Agenda Item a. also be considered under this item. The Board had no objection. Mr. Carniato proceeded to explain each of the statements and the progress made by each of the consulting firms and he requested that the authorization for consulting services relating to plant systems be increased by $2,000. After discussion, it was moved by Member Boneysteele, seconded by Member Allan that the authorization for plant systems consulting services be increased by $2,000. Motion was unanimously approved. 01 04 79 1448 After further discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that th~ four statements for consulting services, totalling $11,250.60 be approved. Motion was unanimously approved. Board Members noted the summary of costs related to Litigation on Projects 5A-I and 5A-2. 7. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. AUTHORIZE PAYMENT OF $6,250 TO CULP/WESNER/CULP FOR CONSULTANT SERVICES REGARDING WASTEWATER PROJECT This item was acted upon under Item 6 of "New Business". PURCHASE OF MOVABLE WALL PARTITIONS AT A COST NOT TO EXCEED $1,500 b. After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Allan, seconded by Member Campbell, that authorization to purchase movable wall partitions at a cost not to exceed $1,500 for the Engineering Department/Construction Division be approved. Motion was unanimously approved. c. PURCHASE OF DICTAPHONE EQUIPMENT AT A COST NOT TO EXCEED $1,500 After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Stanley, seconded by Member Campbell, that authorization to purchase dictation equipment at a cost not to exceed $1,500 for the Engineering Department/Construction Division be approved. Motion was unanimously approved. d. ADOPT RESOLUTION CANCELLING ELIGIBILITY LIST FOR MAINTENANCE INSTRUMENTATION TECHNICIAN III This item was acted upon under Item 5 of New Business. ADOPT RESOLUTION CANCELLING ELIGIBILITY LIST FOR MAINTENANCE ELECTRICIAN TECHNICIAN IV e. This item was acted upon under Item 5 of New Business. 1. VIII. GENERAL MANAGER-CHIEF ENGINEER REPORTS a. Mr. Dolan advised that four Board Members have been registered to attend the State Water Resource Control Board Seminar on February 16, 1979 at the Hilton Inn in Oakland. More information will be forthcoming. b. The District has filed an application for renewal of an NPDES permit. There are significant implications concerning this permit in that the Regional Board and EPA are taking a rigid view of wet weather treatment. The State has indicated by letter that it is not satisfied with our wet weather treatment system and has requested further information. Mr. Dolan noted that because storm water is infiltrating into our collection system at a fairly high rate, this becomes a problem for both the Plant Operations Department and the Collection System Department. c. Mr. Dolan directed the Board1s attention to the Financial Plan inserted in the board books. A six-month statement will be prepared and distributed at the next Board meeting. d. District management is planning on reviewing the District1s expenditures and revenue sources and will be analysing the watershed and fixture charges. The study will take approximately three to four months. There may also be legal research prior to making recommendations. 01 04 79 .-..------.-- ------ 1449 e. Mr. Dolan reported that during the month of December he had completed a series of meetings with District personnel. It was noted that the prime concern in the minds of the employees was the policy in regard to promotional advancement. Consequently, management proposes to develop an advancement program that will insure the District of having the highest qualified personnel, but still provide its employees advancement opportunity and incentive. f. Mr. Dolan advised that a personnel reorganization is proposed at the Treatment Plant. A position paper concerning this matter will be submitted to the Board at the next meeting. g. Mr. Dolan directed the Board's attention to the Personnel Summary for December 1978, which was acknowledged by the Board. In addition, he stated that so far there had been a disappointing response to advertisements for applicants for Manager of the Engineering Department. h. Mr. Dolan advised that Mr. Carniato, District Counsel, will give an update on the legal situation regarding Acme Fill and the damage to our outfall pipeline. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato stated that before the next Board meeting, he will have filed a writ against Acme Fill for damages to the outfall pipeline. He explained the various options available to the District in this matter. b. Mr. Carniato indicated that he would present to the Board at its next meeting a memo concerning the issues in regard to a hearing and condemnation action on the proposed new office building site. c. Mr. Carniato advised that the catalog of Water Reclamation Plant contract litigation documents and a retrieval system with the ability to produce hard copies, has been completed by personnel of the Plant Construction Division d. Mr. Carniato indicated that Board Members will have to submit new Conflict of Interest Forms by the end of February. He is awaiting new State regulations, but anticipates distribution of forms late in January. e. Mr. Carniato gave progress reports on the consultant firms engaged by the District to consider various matters. He also indicated that any of the consultants would be pleased to attend a meeting to give a more comprehensive report if the Board desired. Member Campbell queried Counsel on the prospect of having another summary session regarding the progress on litigation matters during the month of March. Mr. Carniato commented that depending upon the status of litigation, he would consider scheduling such a session at that time. 3. SECRETARY None 4. COMMITTEES Expenditure Committee - Member Campbell requested that the Committee be kept apprised on current financial data. This will enable the committee to make judgments and decisions in terms of approvals of expenditures and formulating concepts for long-range planning. Specifically, there are reports needed in three areas: (1) the annual operating budget, about which he has already discussed receiving a mid-year report; (2) the whole collection sewer system fund; and (3) the special one-time expenses that have been occurringin 5A-I and 5A-II. With the proposed construction of a new administration building, litigation and outfall expenses, it becomes imperative for the Board to have these reports in order to deal with anticipated costs. 01 04 79 1450 President Carlson aåvised Member Stanley that in his absence, he had been appointed to the Personnel Committee. IX. MATTERS FROM THE FLOOR a. Board Members queried the General Manager-Chief Engineer on the status of the furnaces, dry scrubber and the lime situation at the Plant. Mr. Dolan replied that the furnaces and dry scrubber are in working order. The lime situation is currently a clean and neat operation and the PH factor has been maintained. A different lime feed mechanism has been ordered which will take 16-weeks delivery and 5-months to put into operation. b. In answer to query on sludge hauling, Mr. Dolan, General Manager- Chief Engineer, commented that it is still an expensive procedure and the District is in a short-term transition period between hauling out sludge and hauling out ash. Until our process becomes stablized and we produce only ash, the District will have to deal with Acme Fill. c. Member Boneysteele queried about the possibility of holding a post-card election for Board Members rather than the usual polling place ballot election, in view of the sparse turnout. Mr. Carniato, District Counsel, stated that he would look into the matter and report back to the Board. d. Board Members and staff discussed the garbage rate situation. Mr. Dolan, General Manager-Chief Engineer, advised that he had written a letter to Fred Fag1iano of Valley Disposal requesting him to conduct a study to determine what cost savings would be achieved by modifying the levels of garbage service or operating procedures. The District also requested that Mr. Fagliano investigate the economic feasibility of establishing a transfer station at a suitable location to reduce the current costs of long hauls to Acme Fill by the collection trucks. g. Mr. Dalton, General Manager-Chief Engineer, reported that he had attended a LAFCO meeting earlier this week and the Wood Ranch property, adjacent to Blackhawk, comprising of some 700+ acres has been included in the District's sphere of influence. x. ADJOURNMENT At 9:40 P.M., President Carlson adjourned the meeting. (4v t2L r'l President of the Distric~ Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Se etary of the lstrict Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California 01 04 79