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HomeMy WebLinkAboutBOARD MINUTES 12-07-78 1428 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT DECEMBER 7, 1978 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa. State of California on December 7, 1978. President Carlson requested the Secretary to call roll. I. ROLL CALL PRESENT: ABSENT: Members: Boneysteele, Campbell and Carlson Stanley and Allan Members: Member Stanley had previously informed the Board that he would be absent from the meetings of December 7 and 14, 1978 and was excused. Member Allan arrived at 7:44 P.M. II. APPROVAL OF MINUTES It was moved by Member Campbell, seconded by Member Boneysteele, that the minutes of November 2, 1978 be approved as presented. III. APPROVAL OF EXPENDITURES None. IV. HEARINGS None. V. BIDS 1. REVIEW BIDS FOR 1-1/2 TON TRUCK Bids for this 1-1/2 ton truck had been previously received October 13,1978, under Specification D. However, due to an error in the low bidders computation, all bids for Specification D were rejected and new bids requested. New bids were received and opened on December 5, 1978, indicating Parker-Robb to be the low bidder at $11,875.81. 2. AWARD PURCHASE OF TRUCK After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that the purchase of a 1-1/2 ton truck cab and chassis be awarded to Parker-Robb for the bid amount of $11,875.81. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Boneysteele, Campbell and Carlson Members: None Members: Stanley and Allan VI. OLD BUSINESS 1. REVIEW AND ANALYSIS OF REQUEST FOR GARBAGE COLLECTION RATE INCREASES BY VALLEY DISPOSAL SERVICE AND DIABLO DISPOSAL SERVICE a. SUMMARY OF FRANCHISE FEES AND EXPENDITURES Mr. Dolan, General Manager-Chief Engineer, reported that as requested by Member Boneysteele at the meeting of November 16, staff has compiled 12 07 78 1429 a Summary of Franchise Fees and Expenditures for the fiscal years ending July 1,1978; expenditures being those incurred in garbage collection efficiency studies and preparation of rate analysis. The summary was prepared to determine if adequate funds exist for the purpose of engaging a consultant to make independent efficiency studies and rate analysis of the franchised garbage collectors. Upon review of the summary, it was evident that the expenditures had exceeded the revenue derived from franchise fees and no funds are available in that account for retaining a consultant. b. ANALYSIS OF PROPOSED RATE INCREASES BY J. S. PLOURDE Mr. Dolan, General Manager-Chief Engineer, directed the Board's attention to the analysis of the proposed rate increases for Valley and Diablo Disposal Companies as prepared by J. S. Plourde Accountancy Corp. He also read an excerpt from the minutes of June 27, 1978 wherein the Board took action and agreed to further review the rates for Valley and Diablo after September 30,1978 with the intention of establishing rates at that time to apply through December 31,1979. Mr. Dolan indicated that Valley Disposal was unable to submit sufficient cost analysis by October 1, therefore, the request was postponed to this date. Valley and Diablo Disposal are requesting a 10% rate increase for both firms effective January 1, 1979. Mr. Ageno, Accountant for Valley and Diablo Disposal, explained that the spiralling cost of labor, equipment and compensation insurance along with the ratio of l-can/2-can garbage pickups have affected the net results of these firms. Mr. Fagliano, President of Valley Disposal Service, commented that the service offered by Valley and Diablo differs from other franchisees in that they also include in their rates a l-can weekly clipping pickup and three yearly 2-cubic yard general cleanup pickups. This type of service necessitates additional trucks and labor, which increases costs. After discussion, President Carlson requested that Valley and Diablo Disposal furnish staff with actual figures from the financial statement to replace estimated figures previously submitted for the quarter ending September 30,1978 and that staff provide data indicating comparative statistics of the other franchisees for use in establishing a suitable rate increases for these companies. Mr. Hopkins, Secretary of the District, asked the Board President if Item 6 under VII. NEW BUSINESS could be heard at this time to accommodate members of the audience. There being no objection, President Carlson digressed from the order of the agenda to consider the item. VI1. NEW BUSINESS 6. AUTHORIZATION FOR FIVE PARCELS, PA 78-58, DANVILLE AREA, PA 78-59, LAFAYETTE AREA, PA 78-60, WALNUT CREEK AREA, PA 78-61, DANVILLE AREA (20 OWNERS) PA 78-62, MARTINEZ AREA After explanation by Mr. Dolan, General Manager-Chief Engineer, and discussion, it was moved by Member Allan, seconded by Member Boneysteele, that authorization for parcels PA 78-58, Danville area, PA 78-59, Lafayette area, PA 78-60, Walnut Creek area, PA 78-61, Danville area (20 owners), and PA 78-62, Martinez area, to be included in pending annexations to the District be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Allan, Campbell and Carlson None Stanley Member Boneysteele commended staff on its efforts in keeping the Board apprised on annexation details. President Carlson reverted to the order of the agenda. 12 07 78 1430 VI. OLD BUSINESS 2. SLIDE PRESENTATION REGARDING INSPECTION TRIP OF REFUSE DERIVED FUEL FACILITIES Mr. Dolan, General Manager-Chief Engineer, conducted a slide presentation relating to the recent out of State trip to inspect refuse derived fuel facilities. The trip was attended by Messrs. Boyd Olney and Frank Boerger of Acme Fill, Fred Fagliano of Valley Disposal, John Larson, District Special Project Engineer, and himself on October 15-20,1978. Slides illustrated plants in Ames,Iowa; So. East Chicago, Illinois; and Milwaukee, Wisconsin; and a description of the No. West Chicago Plant. Mr. Dolan also described the various machinery and operations depicted on the slides and commented in regard to his impressions of the toured facilities. Discussion followed and the Board thanked Mr. Dolan for his presentation. 3. AUTHORIZE SUPPLEMENTAL EMERGENCY FUNDING FOR OUTFALL EXPENDITURES Mr. Dolan, General Manager-Chief Engineer, explained that at the meeting of October 26, 1978 the Board had authorized $10,000 for an initial investigation for corrective measures relating to the movement of the outfall pipeline in the vicinity of Acme Fill. Further movement of the pipeline has occurred at a reduced rate. Expenditures have exceeded previous funding and staff is now requesting an additional emergency fund to be expended only as necessary. Mr. Dolan also indicated that further funding will be required for reconstruction work. Mr. Dolan, General Manager-Chief Engineer, indicated that the District1s course of action is in two steps: (1) establish the reason for the outfall failure litigation purposes and (2) begin work on design of repairs. Should a judgment prove in our favor, expended funds will be recoverable. After discussion, it was moved by Member Allan, seconded by Member Boneysteele, that an additional $100,000 emergency fund be authorized to deal with conditions resulting from the damage to the outfall by the garbage slide. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Allan, Campbell and Carlson None Stanley VI I. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING It was moved by Member Allan, seconded by Member Campbell, that the easements, as listed below, be accepted at no cost to the District, respective resolutions adopted, and recordation authorized. Grantor Area Job No. Parcel No. Resolution Carann Dev. Corp. Lafayette 2727 2 78-327 Douglas J. Lehrmann, et ux Orinda 3089 2 78-328 R. J. Mancinelli, et ux Orinda 3089 78-329 Gordon E. Sweeney, et ux Walnut Creek 3123 2 78-330 Richard H. Harding, et ux Walnut Creek 3124 1 78-331 James S. Pelletier, et ux Walnut Creek 3124 2 78-332 Richard B. Green, et ux Orinda 3125 1 78-333 Jeffrey Supran, et ux Orinda 3134 2 78-334 George L. Rosecrans, et ux Orinda 3134 3 78-335 Suzanne M. Poulos & John A. Poulos Danvi 11 e 3154 1 78-336 12 07 78 1431 Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Allan, Campbell and Carlson None Stanley 2. AUTHORIZE EXECUTION OF QUITCLAIM DEEDS AND THEIR RECORDING a. J. A. POULOS, ET UX, JOB NO. 3154,PARCEL MISC., DANVILLE b. J. SUPRAN, ET UX, JOB NO. 2876, PARCEL 5B, ORINDA After discussion, it was moved by Member Allan, seconded by Member Campbell, that authorization to execute Quitclaim Deed to J. A. Poulos and Suzanne M. Poulos, Danville area, Job No. 3154, Parcel No. Miscellaneous; and to execute Quitclaim Deed to J. Supran and Susan Debra Supran, Orinda area, Job No. 2776, Parcel 5B, be approved and respective resolutions adopted. Resolution No. 78-337 and Resolution No. 78-338. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Allan, Campbell and Carlson None Stanley 3. AUTHORIZE EXECUTION OF CONSENT TO JOINT USE OF COUNTY DRAINAGE EASEMENT AS CCCSD SEWER EASEMENT (JOB NO. 3089-PARCEL MISC.), ORINDA AREA, NO COST TO THE DISTRICT Mr. Dolan, General Manager-Chief Engineer, explained that the County is permitting the District to install and maintain sanitary sewer facilities within an existing County drainage easement. After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the President and Secretary be authorized to execute a Consent to Joint Use of a County Drainage Easement, a resolution adopted and recording authorized. Resolution No. 78-339. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Allan, Campbell and Carlson None Stanley 4. AUTHORIZE EXECUTION OF AGREEMENT RELATING TO REAL PROPERTY WITH HAL W. McCLURE, ET UX, JOB NO. 561, LOCATED AT 251 WALNUT AVENUE, WALNUT CREEK After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Boneysteele, seconded by Member Campbell, that the President and Secretary be authorized to execute an Agreement relating to real property with Hal W. McClure, et ux, Job No. 561, located at 251, Walnut Avenue. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Boneysteele, Allan, Campbell and Carlson Members: None Member: Stanley 5. AUTHORIZE EXECUTION OF AGREEMENT RELATING TO REAL PROPERTY WITH RICHARD T. STEFFENS, ET UX, JOB NO. 1175, LOCATED AT 3790 QUAIL RIDGE RD. LAFAYETTE After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Allan, seconded by Member Boneysteele, that the President and Secretary be authorized to execute an Agreement relating to real property with Richard T. Steffens, et ux, Job No. 1175, located at 3790 Quail Ridge Rd., Lafayette. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Boneysteele, Allan, Campbell and Carlson Members: None Member: Stanley 12 07 78 1432 6. AUTHORIZATION FOR FIVE PARCELS, PA 78-58, DANVILLE AREA, PA 78-59 LAFAYETTE AREA, PA 78-60, WALNUT CREEK AREA, PA 78-61, DANVILLE AREA (20 OWNERS), PA 78-62, MARTINEZ AREA This matter was acted upon following VI. OLD BUSINESS, Item 1. 7. AUTHORIZE DISTRICT REGISTRATION ($165) AND ATTENDANCE OF DESIGNATED E~IÞL()YEEŠAt-Š-ÈMINAR ON CLEAN WATER GRANT ADMINISTRATION ...--, After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Allan, seconded by Member Campbell to authorize $165 for District registration for five designated District personnel to attend a Seminar on Clean Water Grant Administration and to authorize attendance of any Board member who wishes to do so at an additional registration cost of $30 each. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Allan, Campbell and Carlson None Stanley AUTHORIZATION OF $2,200 FROM FIELD MODIFICATION FUND APPROVED 11/22/77 FOR THE PURCHASE AND INSTALLATION OF A COMMUNICATIONS RECORDING SYSTEM 8. After explanation by Mr. Dolan, General Manager-Chief Engineer, and David Niles, Manager-Plant Operations, it was moved by Member Campbell, seconded by Member Allan, that expenditures in the amount of $2,200 from the Field Modification Fund for the purchase and installation of one communication recording system be approved and that said Fund be reimbursed by $2,200. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Allan, Campbell and Carlson None Stanley AUTHORIZE $12,000 FOR PURCHASE OF 3 AUTOMATIC LIQUID SAMPLERS PACED ON PROPORTIONAL FLOW 9. Mr. Dolan, General Manager-Chief Engineer, explained that the purchase of the liquid samplers had been planned as part of the 5B-Phase I contract, but due to delays, it has become economically necessary to purchase the three units now and place them in service in the near future. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that authorization to purchase three automatic liquid samplers paced upon proportional flow be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Allan, Campbell and Carlson None Stanley 10. AUTHORIZE $40,000 FOR THE PREPARATION OF AN ENVIRONMENTAL ANALYSIS, DESIGN PLANS AND SPECIFICATIONS FOR 2,500 LINAL FEET OF PARALLEL TRUNK SEWERLINE IN MORAGA ROAD, MORAGA, WS 10 WEST Mr. Dolan, General Manager-Chief Engineer, explained that the existing 12-inch trunk sewer in this area is currently overloaded and necessitates the installation of a parallel trunk sewer to accommodate future development in this watershed area. The preliminary cost estimate for the project is $173,000. After discussion, it was moved by Member Allan, seconded by Member Campbell, that authorization of $40,000 for the preparation of an environmental analysis, design, plans and specifications for 2,500 linal feet of parallel trunk sewer in Moraga Road, Moraga, be approved. Motion carried by the following vote: AYES: Members: Boneysteele, Allan, Campbell and Carlson NOES: Members: None ABSENT: Member: Stanley 12 07 78 1433 11. AUTHORIZE $633,000 FOR EVALUATION, ENVIRONMENTAL ANALYSIS, RIGHT-OF-WAY ACQUIST!ON AND DESIGN OF PHASE! FOR TRUNK SEWER, WATERSHED 33 NORTH AND SOUTH, WALNUT CREEK TO SAN RAMON Mr. Dolan, General Manager-Chief Engineer, indicated that studies were made in 1956 and 1966 for the Walnut Creek-San Ramon Trunk Sewer. That portion of the existing trunk sewer in South Walnut Creek is near capacity. The City of Walnut Creek has grown to the point where it plans to extend South Broadway to Rudgear Road. Abandonment of the Southern Pacific Transportation Company's railroad facilities from San Ramon to Avon has prompted the City of Walnut Creek and the Flood Control District to propose utilization of the portion of the right-of-way from East Newell South to Rudgear Road. EBMUD is also interested in right- of-way for a major water line South from Walnut Creek along the abandoned Southern Pacific right-of-way, which is a potential location for the District sewer. After discussion, it was moved by Member Boneysteele, seconded by Member Allan, that authorization of $633,000 for the evaluation, environmental analysis and required reports, establishment and acquisition of necessary rights-of-way from Walnut Creek to San Ramon and the design of the Phase I trunk sewers from Mt. Diablo Blvd. to Rudgear Road be approved. Motion carried by the following vote: AYES: Members: Boneysteele, Allan, Campbell and Carlson NOES: Members: None ABSENT: Member: Stanley 12. PERSONNEL Plant Operations REVIEW IN EXECUTIVE SESSION LETTER PRESENTED TO BOARD 11/16/78 BY ROBERT N. HINKSON, PLANT ATTENDANT a. At 9:26 P.M., President Carlson, declared an Executive Session to discuss a personnel matter. At 10:02 P.M., President Carlson closed the Executive Session and declared a recess. At 10:13 P.M., President Carlson reconvened the meeting. President Carlson stated that in the Executive Session, the Board reviewed and deliberated over the facts and information presented to them by both Robert N. Hinkson, Plant Attendant, and staff. As a result of the Executive Session, the Board finds in favor of the staff recommendation, i.e., the position be held open for 60-90 days for further evaluation of Robert N. Hinkson's performance, after which time a final decision will be made as to whether he will receive a permanent-intermittent Plant Attendant appointment. President Carlson requested that the Board be kept advised as to the status of this matter. 13. AUTHORIZE PAYMENT OF AIR POLLUTION VIOLATIONS NOS. 2032,2033,2034 & 2035 After explanation by Mr. Carniato, District Counsel, it was moved by Member Boneysteele, seconded by Member Allan, that authorization to pay $800 to the Bay Area Air Pollution Control District for Pollution Violations Nos. 2032, 2033,2034 & 2035 be approved. Motion carried by the following vote: AYES: Members: Boneysteele, Allan, Campbell and Carlson NOES: Members: None ABSENT: Member: Stanley 14. APPROVAL OF BILLS FOR LITIGATION SERVICES After explanation by Mr. Carniato, District Counsel, it was moved 12 07 78 1434 by Member Boneysteele, seconded by Member Allan, that the statement dated November 14, 1978 from FMC Associates in the amount of $4,042 for professional services rendered with regard to litigation be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Allan, Campbell and Carlson None Stanley 15. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA RISK MANAGEMENT PROGRAM a. Mr. Dolan, General Manager-Chief Engineer, requested that Mr. Funasaki, Finance Officer, give an update report on the progress of the Risk Management Program. Mr. Funasaki reported that Schroder Insurance Agency has provided the District with preliminary quotations on property coverages. Staff should have firm quotations on both the property and liability portions for the meeting of December 14. On the basis of the quotations received, it would be economically feasible for the District to proceed with the recommended risk management program. Mr. Funasaki directed the Board's attention to the report he had compiled and explained its contents. The recommendation for earthquake and flood insurance for plant and equipment and underground pipe does not seem justified in view of the high premium and the probable availability of federal assistance in the event of a disaster. In a previous report, it was staff's recommendation to defer consideration of a self-insured workers' compensation plan, since the District's 'premiums and claims had been at a low level. However, the enactment of AB 840 has suggested the creation of a Joint Exercise of Powers Agreement by members of CAS A for the purpose of providing a self-insuring program for workers' compensation. The Director of Industrial Relations would administer regulations dealing with workers' compensation. The act provides that all political subdivisions of the State, including each member of a pooling arrangement under a Joint Exercise of Powers Agreement, must secure from the Director of Industrial Relations a certificate of consent to self-insure against workers' compensation claims by furnishing proof of ability to administer claims properly. Any public entity wishing to self-insure for workers' compensation after January 1,1979 must submit a formal application and provide evidence of security. The Joint Powers Agreement and AB 840 are to be reviewed at the January 19 CASA meeting. The self-insurance program and the Joint Powers Agreement will be implemented as of July 1,1979 since that is the end of the fiscal year. Any District may withdraw from the Joint Powers Agreement at any time. Marsh and McLennon would be the sponsoring broker and a minimum combined premium of $300,000 from the participating agencies under the Joint Powers Agreement would be required. Staff will be conducting interviews of insurance brokers during the next week, from which two will be selected to make presentations to the Board, along with Schroder Insurance Agency, before a final determination is made. It is staff's recommendation with regard to workers' compensation, that the District should enter into the Joint Powers agreement by December 31,1978 and a resolution prepared for adoption on December 14, authorizing the General Manager-Chief Engineer to enter into the Agreement. The Board thanked Mr. Funasaki for his presentation. b. AUTHORIZE $5,716.87 TO REPLACE CAR 39 Mr. Dolan, General Manager-Chief Engineer, explained that as a result of a collision, car No. 39 has been damaged to an extent where repairs exceed its value and he is therefore requesting a vehicle replacement. 12 07 78 1435 After discussion, it was moved by Member Boneysteele, seconded by Member Allan~ that authorization to replace Car No. 39 with a 1979 Nova at a cost of $5,716.87 be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Allan, Campbell and Carlson None Stanley VIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that the contractor began the furnace start- up a week ago. There were mechanical difficulties which required a temporary shut-down but the furnaces are now back in operation. b. Mr. Dolan advised that a complaint has been received from a Mr. Murray who resides at the trailer court near the plant, stating that there is a disturbing noise resulting from the furnace operation. Residents have scheduled a meeting for December 11, 1978, wherein representatives from the Air Pollution Control District, County Supervisors and Central San staff will be present to discuss ways of solving the problem. David Niles, Manager-Plant Operations, will attend the meeting and report on its findings. c. Mr. Dolan reported on a meeting with EPA, State Water Resource Control Board, Senator Nejedly and staff members regarding alternatives to the Simi Valley Conditions as imposed on the District by EPA. EPA will be responding to our letter of September 12, in which staff requested definition and clarification of these requirements which would make the District responsible for implementing an air quality control program of uncertain magnitude and effectiveness. d. Mr. Dolan stated that he had spoken to Mr. Richard Coddington of EPA about the possible EPA involvement in the Peterson/Simpson suit. Further engineering work could be grant funded under one alternative being considered by the EPA. e. John Larson, Special Projects Engineer, has submitted a grant request on a solid energy conversion waste project for $1,300,000. The result of this grant would be a $2,000,000 pilot project at Concord Treatment Plant. This matter will be presented to the Board at the next meeting. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato indicated that the Early Case will be tried in San Mateo County and it will be approximately one year before a trial date is established. b. Mr. Carniato advised that as of January 1, 1979, he will be leaving the firm of McNamara, Lewis, Dodge and Houston and setting up his own practice. c. In answer to Board query, Mr. Carniato advised that he is deferring any further action in regard to the new office building site until January 1979. He has mailed a copy of the title report on the proposed site to the architect for review of easements. 3. SECRETARY None. 4. COMMITTEES a. The Personnel Committee reported that during the Executive Session, it was the consensus of the Board that the General Manager- Chief Engineer be requested to review the prospective employee examination procedure. It was suggested that examination papers be identified by coding rather than by names and that candidates be notified of examination results by letter. 12 Oil 78 1436 12 b. President Carlson appointed members to the Expenditure and Personnel Committees for 1979. They are as follows: Expenditures: Members Boneysteele and Campbell; Personnel: Members Allan and Stanley. IX. MATTERS FROM THE FLOOR Member Allan indicated that those Board and staff members who plan to attend the CASA Meeting at Palm Springs in January, 1979, should make their reservations at this time. X. ADJOURNMENT At 11:20 P.M.. President Carlson adjourned the meeting. ./ / L President of the District rd of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Sec y of the' trict Board of the Central Contra Co a Sanitary District, County of Contra Costa, State of California 07 78