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HomeMy WebLinkAboutBOARD MINUTES 10-19-78 1405 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DITRICTY OCTOBER 19,1978 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on October 19,1978 at 7:30 P.M. President Allan requested the Secretary to call roll. I. ROLL CALL Members: Present: Campbell, Boneysteele, Carlson and Allan None Members: Absent: II. APPROVAL OF MINUTES None. III. APPROVAL OF EXPENDITURES Member Boneysteele requested clarification of certain payments to the Pacific Mechanical and the Company's relationship with the District. Mr. Dolan, General Manager-Chief Engineer, explained that Pacific Mechanical had been contracted by the District to do work related to the completion of SA-I. Discussion followed. It was moved by Member Carlson, seconded by Member Boneysteele, that the expenditures for SIC Nos. 406 through 427, together with SIC Voucher Nos. 3347 through 3363; RIE Voucher Nos. 4858 through 4864, together with RIE Voucher Nos. 5061 through 5329; and Payroll Voucher Nos. 3259 through 3471, be approved. Motion was unanimously approved. IV. HEARINGS None. V. BIDS None. VI. OLD BUSINESS 1. REVIEW APPLICATIONS FOR APPOINTMENT OF BOARD DIRECTOR President Allan commented that three applications had been received for candidacy to the Board. They were as follows: Mr. Richard L Cole -Concord Allan L. Stanley -Walnut Creek George K. Notter -Orinda Upon investigation, it was determined that Mr. Cole does not reside within the District boundaries, and therefore, could not be considered a candidate. President Allan instructed the Secretary of the District to draft a letter advising Mr. Cole of this requirement. Messrs. Stanley and Notter were present in the audience and each was interviewed by the Board. Discussion followed. After discussion, it was the consensus of the Board that they would accept applications for appointment to the Board until the meeting of October 26, 1978 at which time they will evaluate candidates and make appointment if agreement can be reached. 10 19 78 1406 ADOPT RESOLUTION ORDERING ANNEXATION OF DISTRICT ANNEXATION NO. 60 2. Mr. Dolan, General Manager-Chief Engineer, explained that this annexation has been approved by LAFC and requires no further notice or hearing. After discussion, it was moved by Member Campbell, seconded by Member Carlson, that a resolution ordering the annexation of territories contained in District Annexation No. 60 be adopted. Resolution No. 78- 296. Motion was unanimously approved. 3. ADOPT ORDINANCE AMENDING WATERSHED 35 SO. SECONDARY TRUNK SEWER CHARGE Mr. Dolan, General Manager-Chief Engineer, advised that as outlined in the minutes of August 10, 1978, the Board authorized Watershed 35 South Trunk Charge increase with the understanding staff would review and confirm actual costs, after which necessary adjustments would be made. This has resulted in adjusting the unit charge from $1,000 as recommended to $1,050 per residential unit and $2,000 per acre minimum for non-residential use. After discussion, it was moved by Member Carlson, seconded by Member Boneysteele, that an ordinance amending a portion of Section 9-602 of the District Code Relating to Secondary Watershed Trunk Sewer Plans be adopted and that this ordinance shall be a general regulation of the District and shall be published once in a newspaper of general circulation published and circulated in the CCCSD and shall become effective upon expiration of the week of publication. Ordinance No. 139. Motion was unanimously approved. VI1. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF KESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING It was moved by Member Boneysteele, seconded by Member Carlson, that the easements, as listed below, be accepted at no cost to the District, respective resolutions adopted, and recordation authorized. Grantor Area Job No. Parcel No. Resolution No. Fred L. Braumoeller and Marian W. Braumoeller Orinda 3109 3 78-297 Laurel Associates Danvi 11 e 3025 78-298 Motion was unanimously approved 2. AUTHORIZE EXECUTION AND RECORDING OF QUITCLAIM DEED TO RONALD R. OGG ET AL, JOB NO. 2645, PARCEL 3B. ORINDA AREA After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Carlson, seconded by Member Campbell, that authorization to execute Quit Claim Deed to Ronald R. Ogg and Vincent R. Wong, Job No. 2645, Parcel No. 3B, Orinda area, be approved and a resolution adopted to that effect. Resolution No. 78-299. Motion was unanimously approved. 3. AUTHORIZATION FOR THREE PARCELS PA 78-51, LAFAYETTE AREA, PA 78-52, CONCORD AREA, AND PA 78-53, WALNUT CREEK AREA, TO BE INCLUDED IN PENDING ANNEXATIONS TO THE DISTRICT After discussion, it was moved by Member Carlson, seconded by Member Campbell, that authorization for PA 78-51, Lafayette area, PA 78-52 Concord area, and PA 78-53, Walnut Creek area, to be included in pending annexations to the District be approved. Motion was unanimously approved. 10 19 78 1407 4. AUTHORIZE $5,763.76 ADDITIONAL FUNDS FOR CORROSION ENGINEERING WORK BY CERCO AND EXTEND THE AGREE~ENT WITH CERCO FOR ONE YEAR, INCORPORATING A NEW FEE SCHEDULE Mr. Dolan, General Manager-Chief Engineer, explained that the agreement with Corrosion Engineers has expired but the projects have not been completed due to changes in the original scope of work. After discussion, it was moved by Member Carlson, seconded by Member Campbell, that authorization of $5,763.76 additional funds for corrosion engineering work by CERCO be approved and to extend the existing agreement with CERCO for an additional year incorporating a new fee schedule. Motion was unanimously approved. 5. AUTHORIZE ATTENDANCE AT SEMINAR ON NEGOTIATING STRATEGIES AT A COST õFl495 It was determined that this is item had been approved by the Board at the meeting of October 5,1978. AUTHORIZE $350 FOR GAIL KOFF, PERSONNEL OFFICER, TO ATTEND A SEMINAR ON PERSONNEL LAW, NOVEMBER 16-17, 1978 IN SAN FRANCISCO 6. It was determined that this item had been approved by the Board at the meeting of October 5,1978. 7. 7. AUTHORIZE $2,000 FOR PURCHASE OF DECWRITER TELEPRINTER Mr. Dolan, General Manager-Chief Engineer, explained that a second Decwriter Teleprinter is required at the Treatment Plant for production of documents for preventive maintenance program, operation and regulatory reports, etc., and to provide backup for the existing identical unit. It would also be available for maintenance operation control. After discussion, it was moved by Member Carlson, seconded by Member Campbell, that authorization of $2,000 for purchase and installation of one Decwriter Model LA 36 be approved. Motion was unanimously approved. 8. AUTHORIZE $250 FOR PURCHASE OF NICKLE-CADMIUM BATTERY TESTER After explanation by Mr. Dolan, General Manager-Chief Engineer, and discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that authorization of $250 for the purchase of one RCA Nickle-Cadmium battery tester be approved. Motion was unanimously approved. 9. PERSONNEL PLANT OPERATIONS CHANGE OF TEMPORARY RECORDS CLERK POSITION TO PERMANENT INTERMITTENT RECORDS CLERK POSITION FOR PLANT OPERATIONS DEPARTMENT Mr. Dolan, General Manager-Chief Engineer, explained that because this records clerk position at the Treatment Plant has a "temporary" status, there exists a turnover problem. It is felt that by changing the position to a permanent-intermittent status, the problem of losing trained personnel would be alleviated. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that authorization to change the temporary records clerk position at the plant to permanent-intermittent position be approved. Motion was unanimously approved. 10 19 78 1408 10. CAS A MEETING - NOVEMBER 10-11, 1978 After discussion, it was moved by Member Campbell, seconded by Member Carlson, that authorization for five Board Members and two staff members to attend the CASA meeting at Quail Lodge, Carmel Valley, on November 10-11, 1978, be approved. Motion was unanimously approved. 11. APPROVAL OF BILLS FOR LITIGATION SERVICES After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that the statement from John J. Carniato, District Counsel, dated October 9,1978, totalling $19,336 for September services rendered in the Early, Peterson/Simpson, Kaiser Industries and Paul's Market matters, be approved. Motion was unanimously approved. Mr. Carniato noted that the Paul's Market case had been settled in our favor. Board Members acknowledged the litigation summary report dated October 19. Mr. Carniato advised that he would be meeting with John Bohn, retired District Counsel, to discuss unfinished legal matters of the District that remain in Mr. Bohn's files. 12. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA None. 1. VII I. GENERAL MANAGER-CHIEF ENGINEER REPORTS a. Mr. Dolan reported on the recent trip he and John Larson made with Acme Fill people to various refuse derived fuel installations in the mid-west. He plans to make a further report and slide presentation for the Board in the near future. b. Mr. Dolan advised that there has been movement of the outfall pipe in the vicinity of the Acme Fill operation as a result of earth displacement. All the staff reports are not in and soils engineers may have to be engaged to make a study of the problem. Mr. Dolan has a meeting sceduled with Acme Fill tommorrow to further discuss this situation. c. In response to Member Boneysteele's query at the meeting of October 5, regarding the overrun in the Employees benefit account as shown in the 1977-78 audit, Mr. Dolan requested that Mr. Walter Funasaki, Finance Officer, give an explanation of that overrun to the Board. Mr. Funasaki stated that the reason for the unfavorable variances in the accounts was partly due to unanticipated elements that were not obvious at the time the budget was prepared, i.e., rate increase in the CASA Group Life and Dental Plan; increase in Kaiser Health Insurance; the cost of living increase in the retirement plan; and a decided increase in the number of District personnel. There also remained an underbudgetting amount which was attributed to an administrative oversight. Mr. Dolan indicated that, in the future, when a retirement system cost increase is received from the County, the Board would be advised and the budget adjusted. d. Mr. Dolan explained the letter from the Department of Energy, dated October 5,1978 regarding the Energy Recovery from Municipal Waste Development Program. The letter has been selected as a basis for negotiations and further instructions would be forthcoming. 10 19 78 1409 e. Mr. Dolan advised the Board on the status of the chlorine issue. David Niles, Manager-Plant Operations, has met with ABAG, EBMUD and San Jose to discuss the problem. Mr. Dolan indicated that the Garlick Helicopter operation has been prohibited from flying over the Plant and the FAA has set a new flight pattern for them. f. Mr. Dolan reviewed the Departmental Reports for the month of September as follows: Collection System Operation Routine preventive maintenance work was conducted during the month involving Bollinger Canyon septic tank drain system, outfall repair and inspection, root inhibition, corrosion work at the pump station in the Clyde area, lining of 5651 in Orinda, and sulphide control testing. Over 21 miles of pipeline was cleaned and 6.5 miles televised. Collection Systems Engineering and Services Work commenced in September on Stewart and Diablo Road and is expected to be completed before the heavy rains. Building connections are lagging behind last year by 16%. Environmental Quality Charges have been prepared and given to the County for collection with the tax bill. Commercial accounts have been added to this system to reduce direct bi 11 ing costs. Treatment Plant Average daily flow is 28.7 MGD. There were 14 water quality violations due to the repairs of the secondary and final clarifiers. Solids inventory in the treatment system has been reduced. Process problems continue with the lime feed system and the chlorine equipment for secondary sludge control. Equipment malfunctions in the steam generator, computer, and main raw sewage pumping area were experienced and have been corrected. The preventive maintenance program is moving into full operation. 2. COUNSEL FOR THE DISTRICT Mr. Carniato stated that he would discuss his report in executive session. 3. SECRET ARY None 4. COMMITTEES PERSONNEL COMMITTEE The Committee acknowledged receipt of the packet containing job descriptions for various positions and requested that this item be placed on the November 2 agenda. IX. MATTERS FROM THE FLOOR Member Boneysteele commented on the ABAG Regional Planning Committee meeting. At 9:53 P.M., President Allan recessed the meeting. At 10:03 P.M., President Allan reconvened the meeting and declared an executive session to discuss litigation and personnel matters. At 10:50 P.M., President Allan closed the executive session. 10. 19 '78 1410 10 As a result of discussion in the executive session, it was moved by Member Boneysteele, seconded by Member Carlson, that the Culp/Wesner/Culp contract be amended to increase the contract cost limits by $1,000. Motion was unanimously approved. Upon advice of Counsel and recommendation of the General Manager- Chief Engineer, it was moved by Member Boneysteele, seconded by Member Carlson, that due to litigation and extreme personal hardship, authorization for Ronald Reagan to withdraw his funds from the Deferred Compensation program be approved. Motion was unanimously approved. x. ADJOURNMENT At 10:52 P.M., President Allan adjourned the meeting to October 26,1978 at 7:30 P.M. Ç)~ -/! á/ft4- President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: . y of the Dis ict Board of the Contra Costa Sanitary District, of Contra Costa, State of California 19 78