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HomeMy WebLinkAboutBOARD MINUTES 06-15-78 1314 ,.0 6 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD JUNE 15, 1978 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on June 15, 1978 at 7:30 P.M. President Allan requested the Secretary to call roll. I. ROLL CALL PRESENT: ABSENT: Members: Member: Campbell, Boneysteele, Carlson and Allan Rustigian Member Rustigian was excused as he had called President Allan and indicated he would not be able to attend this meeting. II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF JUNE 1, 1978 It was moved by Member Boneystee1e, seconded by Member Campbell, that the minutes of June 1, 1978 be approved as presented. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian III. APPROVAL OF EXPENDITURES It was moved by Member Carlson, seconded by Member Campbell, that the expenditures for SIC Voucher Nos. 344 through 366, together with Voucher Nos. 3279 through 3298 inclusive; Running Expense Voucher Nos. 4068 through 4253 together with Voucher Nos. 3789 through 3807 and 3994 inclusive be approved. Motion carried by the following vote: AYES: Members: . NOES: Members: ABSENT: Member: Campbell, Boneystee1e, Carlson and Allan None Rustigian IV. HEARINGS 1. HEARING FOR COLLECTION OF ENVIRONMENTAL QUALITY CHARGES ON THE TAX ROLL President Allan opened the Hearing in regard to placing amounts and collecting Environmental Quality Charges (service charges) on the 1978-79 Tax Roll. Mr. Dolan, General Manger-Chief Engineer, explained the process of collecting the EQC on the County Tax Roll and the advantages and financial savings to the District. The Board discussed the fact that there will be a greater degree of inquiry from the public as a result of the passage of Proposition 13. Member Boneystee1e remarked that sewer service charges are difficult to collect and that some private utilities have a high rate of unco11ectib1es. Mr. Dolan, General Manger-Chief Engineer, suggested that it would be appropriate to undertake the educating of the public and inform them of the significance of this charge. After further discussion, President Allan asked if there was anyone in the audience wishing to be hear on this matter. There being no one, he closed the Hearing. 15 78 1315 It was moved by Member Carlson, seconded by Member Boneysteele, that a resolution fixing the amount of the environmental quality charge for users for the fiscal year 1978-79, and providing for the collection thereof on the tax roll be adopted. RESOLUTION NO. 78-174, A RESOLUTION ADOPTING THE REPORT OF THE GENERAL MANAGER-CHIEF ENGINEER FIXING THE AMOUNT OF THE ENVIRONMENTÀL QUALITY CHARGE FOR USERS FOR THE FISCAL 1978-79 AND PROVIDING FOR THE COLLECTION THEREOF ON THE TAXROLL Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian V. BIDS None. VI. OLD BUSINESS 1. RETAIN AUDITOR FOR 1978-79 FISCAL YEAR Mr. Dolan, General Manager-Chief Engineer, stated that with the changes occurring in the Accounting Department, he felt that J. S. Plourde Accountancy, Corp. should be retained again for the 1978-79 fiscal year and that a change could be made the following year. After Board dis- cussion, Member Boneysteele stated that Mr. P1ourde1s fees have been reasonable over the years and his services satisfactory. He continued by saying that the Board would only be considering a temporary change, not permanently dismissing Mr. Plourde if he were not retained next year. It was moved by Member Carlson, seconded by Member Boneystee1e, that staff recommendation to retain J. S. Plourde Accountancy Corp. as District Auditor for the fiscal year 1978-79 be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Campbell, Boneystee1e, Carlson and Allan None Rustigian 2. 1978- 79 BUDGET a. EMPLOYEES ASSOCIATION REQUESTED 1978-79 SALARY ADJUSTMENT Peter Wiebens, representing, the Employees Association, was called upon and addressed the Board from the audience, explaining that the initial recommendation for allocating the 8-1/2% Total Compensation Adjustment was based on projected cost increases for the Kaiser Health Plan and the Life/Dental plans, not on actual figures. Final figures for cost increases on the Kaiser Plan were obtained on June 15,1978, as well as confirmation that there will be no increase in the Life/Dental Plan. On June 14, 1978, the changeover arrangements with Blue Shield were finalized and a credit was shown therefore, leaving a slightly higher percentage to salary adjustment. Mr. Dolan, General Manager-Chief Engineer, spoke in regard to the request for an "Extended Sick Leave Planll, which was indicated as ~aving no effect on the Total Compensation Adjustment. He stated that this proposal is submitted by the employees in lieu of the long-term disability plan. Requests for extended sick leave would be considered on a case by case basis. In the event of serious 06 15 78 1316 illness or injury, an employee would be permitted to borrow against future sick leave which would be paid back at a later date as accumulated. President Allan remarked that the greatest benefit would be to employees in their first five years of employment. Mr. Dolan, was of the opinion that most employees would pay back the borrowed time except in the event of death and that p.nytime not paid back could be all or partially deducted from the final paycheck. Mr. Carniato, Counsel for the District, saw no legal objections except that it would be difficult to administer unless some guidelines were set up for granting the extension of sick leave. He further stated that because of potential abuse, the plan should be renewable on an annual basis. Member Carlson moved and Member Boneysteele seconded the motion that they approve the apportionment of the total compensation adjustment between salary and fringe benefits except the short-term Disability Program IIExtended Sick Leave Planll, which staff and Counsel will bring back an outline of the sick leave plan and guidelines by June 29, 1978 Board Meeting. Motion carried by the following vote: AYES: NOES: ABSENT: b. Members: Members: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian SALARY AND BENEFIT RECOMMENDATION FOR MANAGEMENT Mr. Dolan, General Manager-Chief Engineer, stated that the Management group requests that it be granted the same salary increase as granted to staff employees. President Allan commented that Management may have a different set of needs in regard to the distribution of benefits. Member Boneysteele explained that he felt in light of the Jarvis/Gann measure that all employees including management should receive the same salary and benefit package. Member Campbell, moved and Member Boneysteele seconded the motion to grant management employees the same 8-1/2% salary and benefit package as staff employees. and that a resolution adopting the salary schedule for all District employees be adopted. RESOLUTION NO. 78-175, A RESOLUTION ADOPTING THE SALARY SCHEDULE FOR ALL DISTRICT EMPLOYEES IO:otion carried by the following vote: .L\YES: NOES: ABSENT: Members: Members: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian After discussion considering separately separately the salary of Mr. Dolan, General Manager-Chief Engineer, Member Boneysteele moved and Member Campbell seconded tye motion that Mr. Dolan, General Manager- Chief Engineer, receive the same salary and benefit package as granted to staff employees and the management group. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian After discussion considering separately the salary of Mr. Dolan, General Manager-Chief Engineer, Member Boneysteele moved and Member Campbell seconded the motion that Mr. Dolan, General Manager-Chief Engineer receive the same salary and benefit package as granted to staff employees and the management group. Motion carried by the following vote: AYES: NOES: ABSENT: 06 15 t-'lembers: Members: Member: 78 Campbell, Boneystee1e, Carlson and Allan None Rustigian 1317 Discussion continued regarding the distribution of benefits and the Board queried Management as to whether they would have chosen to distribute their benefits any other way. Speaking for management, Mr. Dalton, Deputy General Manager-Chief Engineer, said they would not. SETTING SALARY RANGE OF MANAGER, MAINTENANCE AND ENGINEERING DEPARTMENTS c. The Board was requested to adjust salaries of Managers of the Engineering and Maintenance Departments to create a reasonable spread between these Department Managers and the newly established Division Manager positions. It was recommended that the salaries of the two Department Managers be adjusted from the present range of R-87 ($2,309-$2,801) to R-89 ($2,419-$2,940). It was moved by Member Carlson, seconded by Member Boneysteele that the salaries of the Managers of the Engineering and Maintenance (Collection System) Departments be adjusted from R-87 ($2,309-$2,801) to R-89 ($2,419-$2,940). RESOLUTION NO. 78-176, A RESOLUTION ESTABLISHING A 5% INCREASE FOR THE MANAGER OF THE ENGINEERING DEPARTMENT AND THE MANAGER OF THE MAINTENANCE DEPARTMENT Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian d. LINE ITEMS Management presented to the Board the proposed line item Budget for 1978-79, excluding salary items. There was considerable discussion regarding the cost of sludge and ash removal. The Board was informed that this item was previously . budgeted under line item 14, Refuse Removal, up until recently, this consisted mainly of garbage hauling. However, now that large quantities of activated sludge are being hauled from the Treatment Plant, a new account has been created to distinguish between these two operations. The Board also questioned line 19, Outside Services and Repairs. Mr. Niles, Manager-Plant Operations, stated that this allocation of funds is to be used for outside mechanical assistance such as computer service, landscaping, etc. Member Carlson asked if last years I budget was based on full operation of the plant. Staff answered that it was based on partial operation and that costs are up due to inflation and increased costs in specific accounts. Mr. Dolan, General Manager-Chief Engineer, commented that while the staff has attempted to provide a conservative budget, it is entirely conceivable that problems with the 5-A Contract could result in budget overruns. It was noted that revenues collected last year exceeded the projections and staff reported that this was due to increased connections and higher assessed valuations. Mr. Campbell requested that the proposed budget be prepared so that current costs can be anticipated through the end of June. Management agreed to revise cost figures and have the complete proposed budget prepared for the Boardls review and approval at the June 29, 1978 meeting. 3. APPROVE PLANS AND PROJECT MANUAL AND AUTHORIZE ADVERTISING FOR BIDS FOR DISTRICT SEWERING PROJECT 2856, FERRY STREET, MARTINEZ After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, to approve the Plans and Project Manual and Authorize Advertising for Bids for District Sewering Project 2856, Ferry Street, Martinez. Motion carried by the following vote: 06 15 78 1318 06 AYES: NOES: ABSENT: Campbell, Boneysteele, Carlson and Allan None Rustigian Members: Members: Member: 4. AUTHORIZATION FOR ADVANCE PAYMENT OF $25,000 TO PACIFIC GAS AND ELECTRIC COMPANY FOR THE EMERGENCY POWER SUPPLY SYSTEM Mr. Dolan, General Manager-Chief Engineer, informed the Board that this is staffls amended recommendation to authorize making advance payment of $25,000 to cover part of the material and related engineering costs. This payment is to be made to PG&E, or the manufacturer by direct purchase. It is felt that it may be most advantageous to have PG&E own the transformer and avoid potential problems and costs that could be involved in District ownership. An important consideration is the question of Grant eligibility of this equipment. The grant eligibility has not yet been resolved but should be in the near future. Member Boneysteele moved, Member Carlson seconded, that the requested authorization for advance payment of $25,000 to Pacific Gas and Electric Company for the emergency power supply system be granted. Motion carried by the following vote: AYES: NOES: ABSENT: Campbell, Boneysteele, Carlson and Allan None Rustigian Members: Members: Member: VII. NEW BUSINESS 1. PERSONNEL Administration a. REQUEST FOR WITHDRAWAL OF DEFERRED COMPENSATION FUNDS Mr. Ron Reagan addressed the Board in regard to his request for Withdrawal of Deferred Compensation Funds. He stated that he is planning to marry and has need of the funds to move his prospective bride from Texas. In answer to the Board's question, Mr. Reagan said that this matter had been brought to the Deferred Comp Committee and that it was the consensus of the members of that Committee that Mr. Reagan's reasons were not in an emergency category. Mr. Carniato, District Counsel, stated that unavoidable, unbudgetable emergencies or extreme hardship were considered the only reasons funds should be withdrawn. Mr. Boneysteele commented that if this request were granted, the plan might be jeopardized. If this request was granted, the IRS may regard our plan more as a tax-free savings account, than a deferred compansation plan. The Board would be setting a precedent in regard to withdrawals. It was moved by Member Boneysteele, seconded by Member Campbell that the request to withdraw Deferred Compensation Funds by Ron Reagan be denied. Motion carried by the following vote: AYES: NOES: ABSENT: Campbell, Boneystee1e, Carlson and Allan None Rustigian Members: Members: Member: Plant Operations a. APPOINTMENT OF CLARENCE COVEY TO THE POSITION OF SUPERINTENDENT OF PUMP STATION OPERATIONS, RANGE 77-B, $1,933 EFFECTIVE JUNE 1, 1978 After some discussion, it was moved by Member Campbell, seconded by Member Boneystee1e to approve the appointment of Clarence Covey tp the position of Superintendent of Pump Station Operations, Range 77-B, $1,933.00, effective June 1, 1978 and that a resolution be adopted to that, effect. 15 78 .- . 1319 RESOLUTION NO. 78-177, A RESOLUTION APPOINTING CLARENCE COVEY TO THE POSITION OF SUPERINTENDENT OF PUMP STATION OPERATIONS, RANGE 77-B ($1,933), EFFECTIVE JUNE 1, 1978 Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian b. APPOINTMENT OF NICK BANE TO THE POSITION OF MAINTENANCE SUPERINTENDENT, RANGE 77-B, $1,933, EFFECTIVE JUNE 1, 1978 Mr. Dolan, General Manager-Chief Engineer, explained to the Board that Donald Moses, who was recently appointed to this position, worked ten days and didn't return. He had stated that the financial rewards were not commensurate with the level of responsibility involved. It was moved by Member Boneystee1e, seconded by Member Campbell, to approve the appointment of Nick Bane to the position of Maintenance Superintendent, Range 77-B, $1,933, effective June 1, 1978 and a resolution be adopted to that effect. RESOLUTION NO. 78-179, A RESOLUTION APPOINTING NICK BANE TO THE POSITION OF MAINTENANCE SUPERINTENDENT, RANGE 77-B, ($1,933) EFFECTIVE JUNE 1,1978 Motion carried by the following vote: AYES: Members: Campbell, Boneysteele, Carlson and Allan NOES: Members: None ABSENT: Member: Rustigian c. APPROVAL OF RESOLUTION ADOPTING AN ELIGIBILITY LIST FOR MAINTENANCE TECHNICIAN III, ELECTRICAL Mr. Dolan, General Manager-Chief Engineer, explained the reason that only two names appeared on the Eligibility List. He stated that most of the candidates did poorly but that the exam was difficult but fair, and that all other candidates were disqualified in the Oral Exam. Mr. Carniato, Counsel for the District, stated that there are no specific prohibitions to accepting an eligibility list of less than three candidates. It was moved by Member Boneystee1e, seconded by Member Campbell, that the resolution establishing an eligibility list for the position of Maintenance Technician, III, Electrical, be adopted. RESOLUTION NO. 78-180, A RESOLUTION ESTABLISHING AN ELIGIBILITY LIST FOR THE POSITION OF MAINTENANCE TECHNICIAN III, ELECTRICAL Motion carried by the following vote: AYES: Members: Campbell, Boneysteele, Carlson and Allan NOES: Members: None ABSENT: Member: Rustigian d. AUTHORIZATION TO HIRE STEVEN J. ONYSKO AS ASSOCIATE ENGINEER ON A TEMPORARY BASIS, RANGE 77-A, $1,843, EFFECTIVE JUNE 19, 1978 Mr. Dolan, General Manager-Chief Engineer, explained to the Board that there is no eligibility list for this position and that the position must be filled. Mr. Onysko is a registered engineer and is amply qualified and will work until he returns to school in the fall. It was moved by Member Campbell, seconded by Member Boneysteele that authorization to hire Steven J. Onysko as Associate Engineer on a Temporary Basis, Range 77-A, ($1,843), effective June 19, 1978 be approved. Motion carried by the following vote: 06 15 78 1320 AYES: Members: NOES: Members: ABSENT: Member: Campbell, Boneysteele, Carlson and Allan None Rustiigan e. DISCIPLINARY ACTION Mr. Dolan, General Manager-Chief Engineer, advised the Board that the disciplinary action involves three suspensions; two in connection with a treatment plant accident and one due to chronic absenteeism. . . He requested that this item be held over until the next meeting. 2. APPROVAL OF BILLS FOR LITIGATION SERVICES After explanation and discussion, it was moved by Member Boneysteele, seconded by Member Carlson, to approve the bills from John J. Carniato for litigation services. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Campbell, Boneystee1e, Carlson and Allan None Rustigian 3. ADDITONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. ADOPTION OF RESOLUTION AUTHORIZING ROGER J. DOLAN TO SIGN IIAGREEMENT FOR PROVISION OF DATA FOR COMUTATION OF SEWER SERVICE CHARGE: WITH EAST BAY MUNICIPAL UTILITY DISTRICT The Board was informed that East Bay Municipal Utility District requires an agreement with us before releasing water consumption records. The startup cost will be $500 with a charge of $100 per year. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell to adopt a resolution authorizing Roger J. Dolan to sign an agreement with East Bay Municipal Utility District to provide water consumption records to Central San. RESOLUTION NO. 78-178, A RESULUTION AUTHORIZING ROGER J. DOLAN, GENERAL MANAGER-CHIEF ENGINEER TO ËXECUTE IIAGREE~1ENT FOR PROVISIori OF DATA FOR COMPUTATION OF SEWER SERVICE CHARGEII Motion carried by the following vote: AYES: Members: Campbell, Boneysteele, Carlson and Allan NOES: Members: None ABSENT: Member: Rustigian b. CLAIM OF SALLY K. SMITH, 230 NORMAN AVENUE, CLYDE, FOR $1,107.52 IN PROPERTY DAMAGE Mr. Dolan, General Manger-Chief Engineer, explained to the Board that the District offered $557.52 to Ms. Smith to settle this claim and the offer was accepted. It was moved by Member Carlson, seconded by Member Boneysteele, that the claim of Sally K. Smith be approved in the amount of $557.52. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian c. APPOINTMENT OF SANDRA LACY TO THE POSITION OF RECORDS-CLERK- TREATMENT PLANT, RANGE 49-A, ($949), EFFECTIVE JUNE 19, 1978 The Board was advised that Sandra Lacy placed second on the Eligibility List for Records Clerk-Treatment Plant and that an opening exists for this position. It was recommended that she be appointed to this position on a permanent-intermittent basis. 06 15 78 1321 It was moved by Member Campbell, seconded by Member Boneysteele, that Sandra Lacy be appointed on a permanent-intermittent basis to the position of Records Clerk-Treatment Plant, effective June 19,1978, Range 49-A, at a salary of $949, and a resolution adopted to that effect. RESOLUTION NO. 78-181, A RESOLUTION APPOINTING SANDRA LACY TO THE POSITION OF RECORDS CLERK ON A PERMANENT-INTERMITTENT BASIS Motion carried by the following vote: AYES: NOES: ABSENT: Members: Campbell, Boneysteele, Carlson and Allan Members: None Member: Rustigian d. APPOINTMENT OF HELEN BAUMGARTNER TO THE POSITION OF RECORDS CLERK - TREATMENT PLANT, RANGE 49-A, ($949), EFFECTIVE JULY 3, 1978 It was explained to the Board that Helen Baumgartner placed fourth on the Eligibility List for Records Clerk-Treatment Plant and it was recommended that she be appointed on a permanent-intermittent basis to fill te second authorized clerk position. It was moved by Member Carlson, seconded by Member Boneysteele, that Helen Baumgartner be appointed on a permanent-intermittent basis to the position of Records Clerk-Treatment Plant at Range 49-A, ($949), effective June 19, 1978 and that a resolution be adopted to that effect. RESOLUTION NO. 78-182, A RESOLUTION APPOINTING HELEN BAUMGARTNER TO THE POSITION OF RECORDS CLERK ON A PERMANENT-INTERMITTENT BASIS Motion carried by the following vote: AYES: NOES: ABSENT: Members: Campbell, Boneysteele, Carlson and Allan Members: None Member: Rustigian ADOPTION OF 1979-80 ENVIRONMENTAL QUALITY CHARGE e. After explanation and discussion, it was the consensus of the Board that no action be taken on this matter at this time. VIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER Mr. Dolan gave a summary of activities for the month of May. He reported that work is virtuallycomplete on the Oak Park Boulevard Project (2695) and 70% complete on Watershed 33 So. (2742). Bidswere received on Project 2814 and the contract awarded to Burdick Contractors. Survey work for plans and specifications were completed on Camino Tassajara 2970 and Project 2856, Ferry Street. Thirty streets that had sewer work were seal coated and the number of connections in May was slightly greater than last year. Mr. Dolan continued his report by stating that plant flow averaged 31.28 MGD of secondary-treated wastewater in May. He noted that the Contractor experienced a problem with the dry scrubber early this month which resulted in the shutdown of the furnace. This will require at least one month to correct. The 6~200 sq. ft. leased from the State freeway right-of-way for parking purposes has been improved. There were eight main sewer stoppages in the system during May; the lowest number since 1975. Plan revision and review work on Project 5B-1 continues with B&C while recruitment of division personnel is underway. 06 15 78 1322 06 Preliminary plans for restoration and improvement of the holding basins is proceeding and the ponds are being drained for heavy equipment operation in late summer. The staff is working with J. B. Gilbert Associates, the State and the regional sewage solids group to expedite the EIR/EIS for Project 5B. 2. COUNSEL FOR THE DISTRICT Mr. Carniato reported that we are experiencing a major change in our relationship with Brown and Caldwell and Peterson-Simpson. He proposes to draft a letter to EPA sending them the Peterson-Simpson Claim. Copies will be sent to the Board. 3. SECRETARY None. 4. COMMITTEES None. IX. MATTERS FROM THE FLOOR a. Member Boneysteele asked if the meeting was being tape-recorded and Jan Frost, substitute Recording Secretary, answered that approximately one half hour of the discussion on the proposed Dudgetwas recorded. b. Member Campbell submitted a statement on Garbage Collection rate determination hearing which he suggested be made at the beginning of the hearing on June 29, 1978. President Allan declared an Executive Session to discuss personnel matters at 11:15 p.m. At 11:35 p.m., Presideot Allan concluded the Executive Session. X. ADJOURNMENT President Allan adjourned the meetr¡at 11:36 p.m. J)n.- d? ~ President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: --- ~ '--'" ,;:.. / /' , ,/ ;.:'/; ...£ ,,' Secretary of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California 15 78