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HomeMy WebLinkAboutBOARD MINUTES 06-08-78 1308 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT JUNE 8, 1978 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road. Walnut Creek, County of Contra Costa, State of California on June 8,1978. President Allan requested the Secretary to call roll. I. ROLL CALL PRESENT: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan ABSENT: Members: None II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF MAY 18,1978 After discussion, it was moved by Member Rustigian, seconded by Member Carlson, that the minutes of May 18 be approved with the following addition: Under II VII I. REPORTS, 3. SECRETARY, a.lI, in the first sentence after the word IIBoardll insert the word IIr~embers". Motion carried by the following vote: AYES: NOES: ABSENT: ~1embers : Members: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None III. EXPENDITURES None. IV. HEARINGS 1. ORINDA-MORAGA GARBAGE RATES President Allan opened the hearing and outlined the procedure to be followed during the course of the hearing. Correspondence from the following persons was reviewed and acknowledged: Ms. Joan G. Elsner - Orinda - service not adequate, happy to pay more for better service Mrs. Murray H. Link - Orinda -fixed income, cannot pay more for service Mr. John M. Muzio - Orinda - favor of rate increase for O.M., should not subsidize hilly area Mr. G. E. Holm - Orinda - proposes placing cans at curb rather than rate increase ~1r. Y. Ri chtwi 9 - Orinda - consider curb service, opposed to rate increase or differiential Present in the audience were: Mr. Navone (Orinda/Moraga Disposal), Mr. Peter Brethauer (CPA Orinda/Moraga Disposal), Mr. ~avid Olson (representing the Community of Orinda), Messrs. Webb and Hemphries, (Orinda), Mr. Mark Pinedo (representing the Town of Moraga), and J. S. Plourde (CPA conducting the garbage franchise cost study for the District). Mr. Dolan, General Manager-Chief Engineer, explained the map delineating the boundaries of the Town of Moraga. He also noted that there are five medium density routes and ten low density routes in Orinda; and there are nine medium Ob 08 78 ï309 density routes and no low density routes in Moraga. Mr. Dolan directed the Board's attention to the books prepared by staff compiling information and analyses concerning Orinda/Moraga Disposal garbage collection rates for further consideration. These books were also made available to the audience. Utilizing the analysis chart contained in the book, Mr. Dolan, General Manager-Chief Engineer, explained the two methods investigated for analyzing any major existing charge inequity. The first method being to divide the service area of Orinda/Moraga Disposal Service into medium density and low density zones. Medium density were reasonably flat areas as compared to low density which were hilly areas. The respective costs-to-serve the two dif- ferent zones would be based on the number of crew days spent collecting in each area, divided by the number of customers served. The second method con- sidered for determining charge inequities was to investigate the relative cost to serve the two communities. After concluding the equity adjustment, the second analysis represented the rate of increase necessary to achieve a 95% operating ratio at a general infla- tion rate of 6%,8% and 10% along with other escalation rates for certain cost items where the escalation was known. The third and final step dealt with gar- cten trimmings. It was determined that Mr. Navone could provide the Town of Moraga with weekly garden pickup service consisting of one plastic bag placed at the curb plus three general cleanups per year for 75~ per month per customer. Discussion followed and Board Members reviewed the profit and loss state- ment for Orinda/Moraga Disposal. Mr. Pinedo of the Town of Moraga questioned the validity of some of the figures and calculations of the cost study. Mr. Plourde and Mr. Brethauer explained certain figures and calculations to Mr. Pinedo. Mr. Pinedo queried the Board as to cost allowed for dumping charges. Mem- ber Boneysteele requested that staff check into the return that Orinda/Moraga receives from itsl interest in Acme Fill. Mr. Carniato, District Counsel, advised that dumping costs could effect collection fees if Orinda/Moraga Disposal was a shareholder in Acme Fill as opposed to shares held by individual investments. Mr. Brethauer replied that Orinda/Moraga does not have any invest- ment in Acme Fill, but stock is held by individuals. The Staff was directed to send a letter to all franchises requesting their rate of return in relation to dumping costs at Acme Fill. Mr. Navone advised that in establishing a rate increase for Orinda/Moraga, the Board should bear in mind that this Company has very few commercial customers in its zone to share in collection costs by comparison with other companies, so therefore, nearly all costs have to be passed on to its residential customers. Mr. Olson, representative of the Orinda Association stated that he has no dispute with the figures, but there may be problems with Orindans if rate in- creases should be based on density. More discussion followed, wherein Member Carlson commented that there has been no official statement from the Town of Moraga in regard to what they want in services or rate consideration. Mr. Pinedo stated that the impression that he received from the Town of Moraga was that they expect no rate increase and that there could be a weekly grass clipping pickup added to the service. He further stated that the Town of Moraga opposes the 75~ charge for the grass clipping pickup. President Allan recognized Mr. Sidney Webb of Orinda. Mr. Webb stated that garbage service has been excellent but he did not agree that the.rates should be based on political boundaries. He felt the zone should be divided on the boundary between the Orinda and Moraga Fire Districts, pointing out that would place his Orinda home in the Moraga service charge area. Mr. Ken Hemphries of Orinda addressed the Board and protested the advance billing system used by the garbage collectors. Mr. Pinedo reiterated that the Town of Moraga is against any rate increase. Mr. Olson had not as yet met with members of the Orinda Association and there- fore was unable to make a ~tatement on the issue. 06 08 78 1310 There being no one else in the audience wishing to be heard, President Allan declared the hearing closed. Mr. Dolan, General Manager-Chief Engineer, suggested that it might be more suitable if the rates were reviewed on a two year cycle rather than each year. Board Members felt that two years was too long a period but were in agreement with an eighteen month cycle and felt that the 18 months should include all collectors. Staff was directed by the Board to investigate the possibility of fixing rates for the garbage collectors on an eighteen months cycle and present its findings to the Board on June 29. After further discussion, it was moved by Member Carlson, seconded by Member Rustigian, that the Orinda and Moraga zone be divided according to political boundaries rather than on a density basis and that the rate dif- ferenita1 between the Orinda area and the Moraga area be no greater than 10% for this rate review period. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Campbell, Boneystee1e, Rustigian, Carlson and Allan Members: None Members: None Following a discussion as to what basic rate increase should be considered for Orinda/r10raga Disposal Service Inc., it was moved by Member Boneysteele, seconded by Member Carlson, that the staff compute a set of rates based on an 8.5% increase effective July 1,1978 coupled with an increase effective January 1, 1979 reflecting the known increases in labor-related costs and present this to the Board for consideration on June 29,1978. Motion carried by the fol- lowing vote: AYES: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan NOES: Members: None ABSENT: Members: None V. BIDS None. VI. OLD BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING It was moved by Member Boneysteele, seconded by Member Rustigian, that the easements, as listed below, be accepted at no cost to the District, and that resolutions be adopted and recordation authorized. Grantor Job No. Parcel No. Airport Park Assoc. Lily Queen Investors John W. Rouse, et ux, etal Leila B. Combs, etal 2996 2996 2917 2917 3 4 2 & 4 5 RESOLUTION NO. 78-167, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM AIRPORT PARK ASSOCIATES, PACHECO AREA, (JOB NO. 2996 - PARCEL NO.3) RESOLUTION NO. 78-168, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM LILY QUEEN INVESTORS, PACHECO AREA, (JOB NO. 2996 - PARCEL NO.4) RESOLUTION NO. 78-169, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM JOHN W. ROUSE AND IRENE M. ROUSE AND CAROLYN KROLL YANCY, ORINDA AREA~ (JOB NO. 2917 - PARCELS NO.2 & 4) RESOLUTION NO. 78-170, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM LEILA B. COMBS, AND ANNE L. WALLACE, ORINDA AREA, (JOB NO. 2917 - PARCEL NO.5) 06 08 78 1311 Motion carried by the following vote: AYES: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan NOES: Members: None ABSENT: Members: None 2. AUTHORIZATION FOR ONE PARCEL, P.A. 78-20, LAFAYETTE AREA, TO BE INCLUDED IN PENDING ANNEXATION TO THE DISTRICT After discussion, it was moved by Member Boneysteele, seconded by Member Rustigian, that authorization to include P.A. 78-120, Lafayette area, in the pending annexations to the District be approved. Motion carried by the follow- ing vote: AYES: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan NOES: Members: None ABSENT: Members: None PERSONNEL 3. Administration a. ADOPT A RESOLUTION ABOLISHING THE CLASS DESCRIPTION OF ACCOUNTING DIVISION SUPERVISOR b. ADOPT RESOLUTION ADOPTING THE CLASSIFICATION OF FINANCE OFFICER Mr. Dolan, General Manager-Chief Engineer, explained that Mr. Walter Funasaki, appointed to the position of Accounting Division Supervisor, ef- fective June 26,1978, has requested his title be changed to Finance Officer, which requires a class description change. The above items a & b were considered together and acted upon by one motion. It was moved by Member Campbell, seconded by Member Boneysteele, that the following resolutions be adopted. RESOLUTION NO. 78-171, A RESOLUTION ABOLISHING THE CLASS DESCRIPTION OF ACCOUNTING DIVISION SUPERVISOR RESOLUTION NO. 78-172, A RESOLUTION ADOPTING THE CLASSIFICATION OF FINANCE OFF I CER Motions carried by the following vote: AYES: Members: Campbell, Boneystee1e, Rustigian, Carlson and Allan NOES: Members: None ABSENT: Members: None Engi neeri ng a. ADOPT RESOLUTION CANCELLING RESOLUTION NO. 78-34 AND REQUEST AUTHORI- ZATION TO ESTABLISH A NEW ELIGIBILITY LIST FOR THE POSITION OF ASSOC- IATE ENGINEER After discussion, it was moved by Member Campbell, seconded by Member Boneystee1e, that a resolution cancelling Resolution No. 73-34 be adopted and authorization to establish a new eligibility list for the position of Associate Engineer be approved. RESOLUTION NO. 78-173, A RESOLUTION CANCELLING RESOLUTION NO. 78-34 ~10tion carried by the following vote: AYES: Members: Campbell, Boneystee1e, Rustigian, Carlson and Allan NOES: Members: None ABSENT: Members: None 06 08 78 1312 4. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. SUNDAY SUPPLEMENT AD - CONTRA COSTA TIMES Board members and staff discussed the Supplement Ad and concluded tha it would be best not to publish and ad at this time. It was moved by Member Boneystee1e, seconded by Member Rustigian, that the Sunday Supplement Ad in the Contra Costa Times be cancelled and staff negotiate to pay the news- paper for any cost incurred. Motion carried by the following vote: AYES: NOES: ABSENT: r~embers : Members: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None VII I. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER t1r. Dolan advised he would be on vacation the day of June 9. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato advised that he has received another copy of the DeJarnett slide complaint, the cost of which has escalated from $65,000 to $93,000. After discussion, it was moved by ~1ember Carlson, seconded by r1ember Rustigian, that the DeJarnett complaint in the amount of $93,000 for slide damage be denied and referred to the District insurance carrier. Motion carried by the following vote: AYES: Members: Campbell, Boneystee1e, Rustigian, Carlson and Allan NOES: Members: None ABSENT: Members: None b. Mr. Carniato recommended that the Board adopt an ordinance pertaining to their action following the Orinda/Moraga garbage rate hearing. After discussion, it was moved by Member Carlson, seconded by Member Campbell, that an ordinance amending Section 12-501 and an ordinance amending Section 12-501(1) be adopted stating that if the Board finds that within a zone there are certain factors which make it advisable, subzones can be created; and that the Board finds compelling reasons for a subzone within Zone 1, set a subzone consisting of the Town of Moraga, and that this ordinance shall be a general regulation of the District and shall be published once in a newspaper of gen- eral circulation published and circulated in the Central Contra Costa Sanitary District and shall be effective upon expiration of the week of publication. ORDINANCE NO. 132, AN ORDINANCE AMENDING SECTION 12-501 ORDINANCE NO. 133, AN ORDINANCE AMENDING SECTION 12-501(1) Motion carried by the following vote: AYES: NOES: ABSENT: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan Members: None Members: None 3. SECRETARY Mr. Hopkins presented a copy of the display ad for Board review regarding the garbage hearing on June 29, 1978. 4. COMMITTEES None. 06 08 78 IX. MATTERS FROM THE FLOOR None. X. ADJOURNMENT At 11:38 p.m., President adjourned the meeting. COUNTERSIGNED: , "" Secr a~ of the Di rlct Board of the Central Contra Costa Sanitary District County of Contra Costa, State of California 1313 ~cY'?~ President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California 06 08 78