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HomeMy WebLinkAboutBOARD MINUTES 01-26-78 1208 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD JANUARY 26, 1978 The District Board of the Central Contra Costa Sanitary District convened in a rescheduled regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on January 26, 1978 at 7:45 P.~1. I. ROLL CALL PRESENT: Members: ABSENT: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None II. APPROVAL OF MINUTES 1. 2. MINUTES OF THE MEETING OF JANUARY 5, 1978 MINUTES OF THE MEETING OF JANUARY 12, 1978 After discussion, it was moved by Member Carlson, seconded by Member Rustigian, that the minutes of January 5,1978 and January 12, 1978 be approved as presented. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None President Allan stated that Mr. Dolan, General Manager-Chief Engineer, wished to give a special report to the Board before continuing with the meeting. Mr. Dolan explained that as a result of the recent threats and phone calls to certain District Employees, it was decided to have a City of Walnut Creek Police Officer on the premises this afternoon and through Board Meeting. III. EXPENDITURES None IV. HEARINGS None V. BIDS None VI. OLD BUSINESS 1. PRESENTATION BY BROWN AND CALDWELL REGARDING SECONDARY POWER SOURCE/TREATMENT PLANT Mr. Dolan, General Manager-Chief Engineer, explained that at one time the Treatment Plant design contained provisions for dual power sources. However, since the State Water Resources Control Board would not fund the backup system, it was deleted from the design. Mr. Ron Sieger, Project Engineer for Brown and Caldwell, summarized the four alternatives available for emergency power. They were as fo11 ows: 01 26 78 1209 1) New 20.8kV secondary power line to substation 82 to be transformed to 12 KV and distributed by existing system as emergency power. 2) New 20.8kV power line to two locations, substations 52A and B and substations 73 and 81, to be transformed for distribution by minor modified existing distribution system. 3) Modify existing generators and/or add new generators as required to provide emergency power. 4) New secondary 115kV line from second source to substation 82 to new 105 MVA transformer and distributed by existing system as was planned in the original plant design. Based on their technical analyses, Brown & Caldwell recommends that the District opt for Alternative I, since it is the most economical as well as the most easily implemented. Board discussion and further explanation by Mr. Sieger followed regarding the aspects and affects of the alternatives presented in the report. In answer to query, Mr. Sieger advised that it is possible that the installation of the backup system could be grant funded. It was moved by Member Campbell, seconded by Member Rustigian, that the report prepared by Brown and Caldwell summarizing the alternatives for secondary or emergency power at the District's Water Reclamation Plant be accepted. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None It was moved by Member Boneysteele, seconded by Member Rustigian, that authorization to install a new 20.8kV emergency power line to Substation 82, to be included in the 5B-I project, with distribution via the existing 12 kV plant feeders be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None REPORT ON SOLID WASTE NEGOTIATIONS BY JOHN BOHN, SPECIAL COUNSEL FOR THE DISTRICT 2. Mr. Bohn reported that he has met with the solid waste collectors in an effort to give them a perspective of what the District is trying to do and to find out what the cost and specifications of the solid waste delivered to our proposed front end facility will be. Mr. Dalton has met with Mr. Frank Boerger, Engineer for Acme Fill Corp., to discuss any necessary improvements or change in the Brown and Caldwell specifications. According to Mr. Bohn, the uncertainties of the specifications seem to be what is causing hesitation on the part of the collectors, although as Mr. Dolan pointed out, the specifications were quite clear. Mr. Bohn suggested that we have the collectors suggest a solid waste specification in connection with guaranteeing the District 1,200 tons of garbage per day. These specifications can then be refined as necessary by the District. The collectors seem to have lost interest in building the IIfront end facilityll due to the possibility that the project may be federally funded, in which case the facility would be built on District property and operated by District personnel. This would make it impossible for the collectors to compete cost wise. After a lengthy discussion, it was the Board's consensus that Mr. Bohn should approach the collectors and try to find out if they can guarantee 1,200 tons of garbage per day and at what quality and cost. 01 26 78 1210 3. REPORT ON SUPERIOR COURT APPEAL REGARDING SMITH & NAVA VS. CCCSD Mr. Carniato, District Counsel, requested that this item be put over until later in the meeting. 4. RISK MANAGEMENT AUDIT Mr. Dolan, General Manager-Chief Engineer, advised that as per Board direction, staff has received two proposals to conduct a risk management audit reviewing the [listrict's insurance program. Each policy including workmens compensation and medical and dental programs will be studied to determine coverage and effect. After discussion, it was moved by Member Carlson, seconded by Member Boneysteele, to accept the proposal from McViegh & Griffin and authorize $2,600 for the cost of this work. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None 5. CONTINUATION OF FINANCIAL CONSULTATION SERVICE Mr. Dalton, Deputy General Manager-Chief Engineer, explained that the District has had a standing agreement with Bartle Wells since 1972 to provide consulting service on financial matters. Due to the pending retirement of the District's Chief Accountant, staff would like to retain Bartle Wells to review our present accounting systems and modify as most desirable to meet the District's present day needs. They can also furnish advice as to how to prepare for the Jarvis-Gann Bill. Should the Bill pass, the District would have only 22 days in which to effect the changes. After further discussion, it was moved by Member Carlson, seconded by Member Rustigian, that the District update their contractual agreement with Bartle Wells and that the General Manager-Chief Engineer be authorized to execute the Memorandum of Understanding 1977/78 with Bartle Wells Associates. Motion carried by the following vote: AYES: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan NOES: Members: None ABSENT: Members: None VI I. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that the easements as listed below, be accepted at no cost to the District and that respective resolutions be adopted and their recordation authorized. Grantor Job No. Parcel No. Eric Longmire, et ux 2816 2 O. G. Antezana, et ux 2943 1 G. F. Hays, et ux 2943 2 Danvi 11 e 11489311 Assoc. 2914 3 RESOLUTION NO. 78-22, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM ERIC LONGMIRE AND DORIS LONGMIRE, MARTINEZ AREA, JOB NO. 2816, PARCEL NO.2 01 26 78 1211 RESOLUTION NO. 78-23, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROMOSCARG.ANTEZANA AND ADELAM.ANTEZANA, LAFAYETTE AREA, (JOB NO. 2943, PARCEL NO.1) RESOLUTION NO. 78-24, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM GEORGE HAYS AND ZELMA W. HAYS, MARTINEZ AREA, (JOB NO. 2943, PARCEL NO.2) RESOLUTION NO. 78-25, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM DANVILLE "4893" ASSOCIATES, DANVILLE AREA, JOB NO. 2914, PARCEL NO.3 Motion carried by the following vote: AYES: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan NOES: Members: None ABSENT: Members: None 2. AUTHORIZATION FOR TWO PARCELS, PA 78-7, ALAMO AREA, AND PA 78-8, WALNUT CREEK AREA, TO BE INCLUDED IN PENDING ANNEXATIONS TO THE DISTRICT After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Boneysteele, seconded by Member Rustigian, that authorization for PA 78-7, Alamo area and PA 78-8, Walnut Creek area, to be included in pending annexation to the District be approved. Motion carried by the following vote: AYES: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan NOES: Members: None ABSENT: Members: None 3. ACCEPT GRANT DEED FROM PG&E FOR THEIR 12.2 ACRE PARCEL OF LAND ADJOINING OUR WATER RECLAMATION PLANT PROPERTIES NORTHWESTERN BOUNDARIES, AT A COST OF $36,000 Mr. Dolan, General Manager-Chief Engineer, explained that the purchase of this property had been authorized by the Board at the meeting of October 6,1977 subject to Counsel's approval. Counsel has approved the purchase and we now have the executed deed. After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that authorization for acceptance of the Grant Deed from PG&E for 12.2 acres of land adjoining the Water Reclamation Plant at a cost of $36,000 be approved, a resolution adopted and their recording authorized. V"'. RESOLUTION NO. 78-37, A RESOLUTION ACCEPTING A GRANT DEED FROM PACIFIC GAS & ELECTRIC COMPANY FOR 12.2 ACRES OF LAND ADJOINING THE WATER RECLAMATION PLANT AT A COST OF $36,000 Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None 4. AUTHORIZE EXECUTION OF STATE UTILITIES AGREEMENT (UT 466.61) OUR PROJECT - DISTRICT SEWERING PROJECT NO. 2814 - ADJACENT TO STATE'S ROUTE 4 FREEWAY PROJECT AND ADOPT RESOLUTION Mr. Dolan, General Manager-Chief Engineer, explained that the State issued the District a IINotice to Relocatell, subsequently $30,000 was authorized for project design. This agreement establishes the State's 100% liability for the cost of relocation. The District would be responsible for the cost of any betterment included in the project - if any. 01 26 78 1212 After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that authorization to execute the State Utilities Agreement, DSP 2814, be approved and a resolution adopted to that effect. RESOLUTION NO. 78-26, A RESOLUTION AUTHORIZING THE PRESIDENT AND SECRETARY TO EXECUTE UTILITIES AGREEMENT NO. 466.61, DISTRICT SEWERING PROJECT 2814 Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None 5. AUTHORIZATION OF $8,477.42 EXPENDITURES FROM THE 5A, PHASE I, CONSTRUCTION ACCOUNT After explanation and discussion, it was moved by Member Carlson, seconded by Member Boneysteele, that expenditures in the amount of $8,477.42 from the 5A, Phase I, Construction Account be approved, and that the said account be reimbursed by that amount. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None 6. APPROVE BILLS FOR LITIGATION COSTS AND SERVICES After explanation, it was moved by Member Boneysteele, seconded by Member Rustigian, that the statements from John J. Carniato, District Counsel, for professional services rendered during the month of December, 1977 totalling $11,811.31 (one in the amount of $3,300, CCCSD vs. Peterson- Simpson and the other for $8,511.31, Fred J. Early vs. CCCSD), be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None Board Members expressed their approval of the summary on the cost of litigation to date on Projects 5A-I and 5A-II as prepared by staff 7. PERSONNEL Engineering: a. ADOPT RESOLUTION APPOINTING LARRY SHIRKEY, CIVIL ENGINEERING ASSISTANT I, RANGE 69-A, $1,523 EFFECTIVE 2/14/78 b. ADOPT RESOLUTION APPOINTING CYNTHIA DE LEON, ENGINEERING AID III, RANGE 64-A, $1,352. EFFECTIVE 2/1/78 Plant Operations a. AUTHORIZATION TO HIRE FIVE TEMPORARY EMPLOYEES IN THE PLANT OPERATION DEPARTMENT AT $4.55/hr., EFFECTIVE 2/1/78 b. APPOINTMENT OF SIDNEY MILLER TO THE POSITION OF SHIFT SUPERVISOR (SOLIDS), RANGE 71-B, $1,676, EFFECTIVE 2/1/78 c. APPOINTMENT OF JAMES BOLDEN TO THE POSITION OF PLANT ATTENDANT, RANGE 49-A, $949 EFFECTIVE 2/1/78 01 26 78 1213 d. APPOINTMENT OF WILLIAM MC DOWELL TO THE POSITION OF PLANT ATTENDANT RANGE 49-A,$949,EFFECTIVE 2/1/78 e. APPOINTMENT OF KENNETH BARKER TO THE POSITION OF CONSTRUCTION COORDINATOR, RANGE 82-E, $2,514, EFFECTIVE 2/1/78 f. APPOINTMENT OF KENNETH HARRISON TO THE POSITION OF MAINTENANCE TECHNICIAN II, RANGE 59-A, $1,200, EFFECTIVE 2/1/78 g. ADOPTION OF RESOLUTION ESTABLISHING AN ELIGIBILITY LIST FOR ASSOCIATE ENGINEER h. ADOPTION OF RESOLUTION ESTABLISHING ELIGIBILITY LIST FOR SENIOR ENGINEER Administration: a. ADOPTION OF RESOLUTION ESTABLISHING AN ELIGIBILITY LIST FOR SENIOR ENGINEER - PROJECT MANAGEMENT Member Boneysteele stated that the Personnel Committee met and discussed staff recommendations on the above personnel items and agreed on a liDo Passll recommendation to the Board. It was moved by Member Boneystee1e, seconded by Member Campbell, that the following personnel items be approved and respective resolutions adopted to that effect. Engineering a. That, Larry Shirkey be appointed to the position of Civil Engineering Assistant I, Range 69-A, $1,523, effective 2/14/78. RESOLUTION NO. 78-27, A RESOLUTION APPOINTING LARRY SHIRKEY TO THE POSITION OF CIVIL ENGINEERING ASSISTANT I b. That, Cynthia De Leon, be appointed to the position of Engineering Aid III, Range 64-A, $1,352, effective 2/1/78 RESOLUTION NO. 78-28, A RESOLUTION APPOINTING CYNTHIA DE LEON TO THE POSITION OF ENGINEERING AID III c. That, authorization to change the currently authorized position of Civil Engineering Assistant II, Range 72 ($1,637-1,981 to Engineering Aid III, Range 64 ($1,3521,637) effective 1/26/78 be approved. Plant Operations a. That, authorization to hire five temporary employees in the Plant Operations Department at 4.55/hr., effective 2/1/78. b. That, Sidney Miller be appointed to the position of Shift Supervisor (Solids), Range 71-B, $1,676, effective 2/1/78. RESOLUTION NO. 78-29, A RESOLUTION APPOINTING SIDNEY MILLER TO THE POSITION OF SHIFT SUPERVISOR (SOLIDS) c. That, James Bolden be appointed to the position of Plant Attendant, Range 49-A, $949, effective 2/1/78 RESOLUTION NO. 78-30, A RESOLUTION APPOINTING JAMES BOLDEN TO THE POSITION OF PLANT ATTENDANT d. That, William McDowell be appointed to the position of Plant Attendant, Range 49-A, $949, effective 2/1/78 RESOLUTION NO. 78-31, A RESOLUTION APPOINTING WILLIAM MCDOWELL TO THE POSITION OF PLANT ATTENDANT 01 26 78 1214 e. That, Kenneth Barker be appointed to the position of Construction Coordinator, Range 82-E, $2,514, effective 2/1/78 RESOLUTION NO. 78-32, A RESOLUTION APPOINTING KENNETH BARKER TO THE POSITION OF CONSTRUCTION COORDINATOR f. That, Kenneth Harrison be appointed to the position of Maintenance Technician II, Range 59-A, $1,200, effective 2/1/78 RESOLUTION NO. 78-33, A RESOLUTION APPOINTING KENNETH HARRISON TO THE POSITION OF MAINTENTANCE TECHNICIAN II g. That, a resolution be adopted establishing an Eligibility List for Associate Engineer RESOLUTION NO. 78-34, A RESOLUTION ESTABLISHING AN ELIGIBILITY LIST FOR ASSOCIATE ENGINEER h. That, a resolution be adopted establishing an Eligibility List for Senior Engineer - Plant Engineer RESOLUTION NO. 78-35, A RESOLUTION ESTABLISHING AN ELIGIBILITY LIST FOR FOR SENIOR ENGINEER - PLANT ENGINEER Administration a. That, a resolution be adopted establishing an Eligibility List for Senior Engineer - Project Management. RESOLUTION NO. 78-36, A RESOLUTION ESTABLISHING AN ELIGIBILITY LIST FOR SENIOR ENGINEER - PROJECT MANAGEMENT Motion carried by the following vote: AYES: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan NOES: Members: None ABSENT: Members: None Mr. Dolan advised the Board that the Employees' Ass'n had been informed of the departure from the District's hiring procedure in the case of Kenneth Barker, and that the Association supports the District's decision. 8. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA None President Allan digressed from the agenda to take up Item 3, Old Business 3. VI. OLD BUSINESS REPORT ON SUPERIOR COURT APPEAL REGARDING SMITH & NAVA VS. CCCSD Mr. Carniato, District Counsel, explained the nature of the case. William Smith and Jerome Nava (homeowners) installed a line which our inspector stated was improperly installed. The homeowners allege that the first inspector indicated the line was properly installed, however, the inspector who came out the second time stated that the line was improper. Our records indicate that the line was inspected only once, at which time the homeowners were told that the line was improperly installed. The court, however, ruled in favor of the Plaintiff and Respondent was to pay the amount of $695.80, plus $6.00. 01 26 78 1215 After discussion, it was moved by Member Campbell, seconded by Member Rustigian, that authorization to pay the amount of $695.80, plus filing costs of $6.00 in the case of Smith and Nava vs. CCCSD be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None The District intends to file suit against the contractor. VIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a) Mr. Dolan reported on the correction of leaks which had occurred on the out fall sewer. There were three principal areas where leaks had been discovered. It was originally feared that some of the leaks may have been related to openings in pipe joints. However, a thorough field investigation had shown that all the leaks were related to corrosion failures of steel pipe outlets cast into the concrete pipe. The Treatment Plant has been able to stop the flow in the out fall for periods of time. Repairs are now being made by the Maintenance Department. b) Engineering Department (1) Mr. Dolan reported that there are four trunk sewer jobs and one main parallel project presently being designed. One major trunk project is ready for authorization to advertise, two trunk sewer contracts are in preparatory stage of construction, and two sewer relocation jobs completed. (2) Building connections have exceeded last year's and growth is continuing at an unprecedented rate. c) Maintenance Department - Due to the rains, overflows have occurred and root intrusion conditions found. These conditions are being kept under control to considerable extent and the lines are being cleaned and inspected as weather permits. d) Treatment Plant - The high flows due to storms have created problem and the holding basins have been filled to maximum capacity during peak flows. e) The Office Building Expansion study is continuing. There will be a workshop session on the next agenda wherein the various alternatives can be presented to the Board for their consideration. f) Maintenance forces at the Treatment Plant are becoming swamped with work. This situation is due to the lack of cooperation by the contractor, the undesirability to issue change orders on the construction work and the contractors failure to provide prompt warranty work. Mr. Dolan advised that he is investigating several alternative solutions to the problem and will be coming to the Board with a request to alleviate this problem. g) Mr. Dolan advised that the lease agreement on the State parcel of land adjacent to the Office Site freeway has been finalized. h) Mr. Dolan directed the Board's attention to the flyer from Watercare regarding the interview by John Bryson, Chairman, State Water Resources Control Board. i) Mr. Dolan advised that he has had a request from a Mr. Sheehan to provide pumping service under the Behr Bill for individual systems, for his home being constructed in the Briones Basin area. j) Mr. Dolan advised that U. S. Steel is proposing to build an energy plant utilizing garbage, which is under study by the County. We have taken the unofficial position of opposing this project. 01 26 78 ,---_.~ ---,.....--..----.-----'- ..'------------ 1216 Member Carlson asked if there was any further information on the overpayment to Brown and Caldwell in connection with the 5A-Phase I project. Mr. Dolan replied that upon investigation, it was determined that the State based the eligibility of engineering costs on a percentage of the actual construction cost; whereas, the Central Contra Costa Sanitary District-Brown & Caldwell contract provides for engineering fees based on a percent of the value of the work designed. In the case of the 5B-Phase I project, the State had declared certain portions of the work not eligible for grant participation. For this reason, the engineering cost related to the work that was never constructed was not eligible for grants and yet the District has the obligation to pay for it. Overpayment does exist, but to a lessor degree than orginally suspected. When all the figures are available, Mr. Dolan indicated that he would make a complete report to the Board. 2. COUNSEL FOR THE DISTRICT a) Mr. Carniato commented on the solid waste negotiations and Member Boneysteele stated that he would like to discuss this topic briefly in Executive Session. b) Mr. Carniato advised he would be available after the meeting to assist any of the Board Members regarding their Conflict of Interest statements. 3. SECRETARY None 4. COMMITTEES None IX. MATTERS FROM THE FLOOR a) President Allan inquired of Mr. Carniato, District Counsel, as to whether Peterson/Simpson has given any reaction to Counsel IS letter of January 13,1978. Mr. Carniato responded that Mr. Stuart Butler had contacted the District and had indicated that he was preparing a response. Apparently, it will be strongly worded but Mr. Butler desired that this exchange of correspondence not affect the progress of the Construction work. b) Member Carlson reported that he had reviewed the budget summary dated December, 1977 and noted that there were a few accounts with overruns, but in general there were favorable comments by the Board. At 10:25 P.M., President Allan declared an Executive Session to discuss matters concerning contract negotiations for the fuel supply for the SB-Phase II project. At 11:10 P.M., President Allan closed the Executive Session. President Allan advised that until further notice the Board Meetings will commence at 7:30 P.M. rather than 7:45 P.M. X. ADJOURNMENT At 11:12 P.M., President Allan adjourned the meeting. 01 26 78 1217 /ì Þ. ~11 I~,/ (lÆ,/,-¡ ¡>, ' /' "~ ^- .. l President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secret y of the istrict Board of the Centr Contra Costa Sanitary District, County of Contra Costa, State of California 01 2 f'~" .~ èW t.~:~ ¡-I' '".-,'t ,- ," ,,_J