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Home My WebLink AboutBOARD MINUTES 01-12-78 1203 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD JANUARY 12, 1978 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on January 12, 1978 at 7:45 P.M. President Allan requested the Secretary to call roll. I. ROLL CALL PRESENT: ABSENT: Members: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None II. APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF MEETING OF DECEMBER 15" 1978 After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the minutes of December 15,1977 be approved with the following additions and corrections: Under IIVII I. REPORTS, 1. GENERAL MANAGER-CHIEF ENGINEER,b. PROJECT 5B-PHASE 1111, in the second sentence of the second paragraph after the words II re 1 ease unt illl, change to read as fo 11 ows: lIamendments to Public Law 92-500 have been approved by Congress and signed into law.1I Under IIVIII. REPORTS, 1. GENERAL MANAGER-CHIEF ENGINEER, c. ENGINEERING DEPARTMENTII, change item 116.11 to read as follows: IIThere has been survey work done on the Martinez force main, which has been settling.1I Under IIVIII. REPORTS, 2. COUNSEL FOR THE DISTRICT, b. APARTMENT HOUSE CLAIMSII, before the word lIinequitiesll insert the word lIallegedll Under IIIX. MATTERS FROM THE FLOOR, a.lI, in the first sentence, delete the name IIMember Boneysteelell and insert IIPresident Allanll in its stead. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None III. EXPENDITURES After review of the Expenditures, it was moved by Member Rustigian, seconded by Member Carlson, that the expenditures for Sewer Construction Voucher Nos. 3213 through 3227 inclusive, along with Sewer Construction Voucher Nos. 272, through 280; Running Expense Voucher Nos. 2487 through 2744 along with Voucher Nos. 2757 through 2887; and Payroll Voucher Nos. 1455 through 1632 inclusive, be approved. Motion carried by the fo 11 owi ng vote: AYES: NOES: ABSENT: Members: Members: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None 4. EXECUTIVE SESSION COVERING LITIGATION This item is being put over until the end of the meeting. 01 12 78 1204 IV. HEARINGS None. V. BIDS None. VI. OLD BUSINESS 1. ADOPT RESOLUTION AUTHORIZING EXECUTION OF AMENDED STATE UTILITIES AGREEMENT NO. 407.13.2, DSP 1938 Mr. Dolan, General Manager-Chief Engineer, explained that in July, 1974 the District agreed with Cal Trans to relocate a 3911 line at their expense. Under the Agreement, an estimated amount of $225,000 was provided. However, due to delays and inflation, the final cost was increased to $311,914.45, which will be reimbursed by the State upon execution of the amendment to the agreement. It was moved by Member Rustigian, seconded by Member Carlson, that the President and Secretary be authorized to execute the amendment to State Utilities Agreement, UT 407.13.2, DSP 1938, and a resolution be adopted to that effect. RESOLUTION NO. 78-15, A RESOLUTION AUTHORIZING THE PRESIDENT AND SECRETARY TO EXECUTE AMENDMENT TO STATE UTILITIES AGREEMENT (UT 407.13.2) DISTRICT SEWERING PROJECT 1938 Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None 2. CONFLICT OF INTEREST FORMS AND FILING Mr. Carniato, District Counsel, discussed the Conflict of Interest formswiththe Board Members and advised that if they have any specific questions, they may meet with him after the meeting. 3. ADOPT ORDINANCE AMENDING SEC. 2-201 OF THE DISTRICT CODE, TIME OF DISTRICT BOARD MEETINGS It was moved by Member Carlson, seconded by Member Rustigian, that Ordinance No. 127, an Ordinance amending Sec. 2-201 of the District Code, be adopted and that this Ordinance shall be a general regulation of the District and shall be published once in the Contra Costa Times, a newspaper of general circulation, published in Contra Costa County, and shall be effective upon expiration of the week of publication. ORDINANCE NO. 127, AN ORDINANCE AMENDING SEC. 2-201 OF THE DISTRICT CODE Motion carried by the following vote: AYES: Members: NOES: M~mbers: ABSENT: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None 01 12 78 1205 1. VII. NEW BUSINESS ACCEPTANCE OF EASEMENT AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTION AND AUTHORIZE RECORDING After discussion, it was moved by Member Boneysteele, seconded by Member Rustigian, that the easement shown below be accepted at no cost to the District and that a resolution be adopted to that effect, and their recording authorized. Grantor Job No. Parcel No. Brunero Orsi, et ux 2985 1 RESOLUTION NO. 78-16, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM BRUNERO ORSI AND WANDA ORSI, ORINDA AREA, JOB NO. 2985, PARCEL NO.1 Motion carried by the following vote: AYES: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan NOES: Members: None ABSENT: Members: None 2. AUTHORIZATION FOR TWO PARCELS, PA 78-5, MARTINEZ AREA, AND 78-6, WALNUT CREEK AREA, TO BE INCLUDED IN PENDING ANNEXATION TO THE DISTRICT After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Boneysteele, seconded by Member Campbell, that authorization for PA 78-5, Martinez area, and 78-6, Walnut Creek area, to be included to pending annexation to the District be approved. Motion carried by the following vote: AYES: Members: Campbell, Boneysteele, Rustigan, Carlson and Allan NOES: Members: None ABSENT: Members: None 3. PERSONNEL - PLANT OPERATIONS The Personnel Committee reported that they had reviewed the appointments with the General Manager-Chief Engineer and the Manager of Plant Operations prior to the start of the meeting and were in concert with Staff recommendation. It was moved by Member Boneysteele, seconded by Member Campbell, that Robert Higgins and George Fowler be appointed to the position of Operator I, effective January 12, 1978, Range 59-A, ($1,200) and that respective resolutions be adopted to that effect; and that Edgar Conway and Erik Van Deusen be appointed to the position of Operator II effective January 12, 1978 and that respective resolutions be adopted to that effect. RESOLUTION NO. 78-17, A RESOLUTION APPOINTING ROBERT HIGGINS TO THE POSITION OF OPERATOR I RESOLUTION NO. 78-18, A RESOLUTION APPOINTING GEORGE FOWLER TO THE POSITION OF OPERATOR I RESOLUTION NO. 78-19, A RESOLUTION APPOINTING EDGAR CONWAY TO THE POSITION OF OPERATOR II RESOLUTION NO. 78-20, A RESOLUTION APPOINTING ERIK VAN DEUSEN TO THE POSITION OF OPERATOR II Motion carried by the following vote: AYES: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan NOES: Members: None ABSENT: Members: None 01 12 78 1206 4. ADOPT RESOLUTION ESTABLISHING AN ELIGIBILITY LIST FOR CIVIL ENGINEERING ASSISTANT I Mr. Dolan explained that this was both an open and promotional examination because the position requires both a surveying and engineering background to qualify and we did not have sufficient qualified personnel on staff to make it a straight promotional examination. After discussion, it was moved by Member Carlson, seconded by Member Rustigian, that the Eligibility List for Civil Engineering be approved and a resolution adopted to that effect. RESOLTUION NO. 78-21, A RESOLUTION ESTABLISHING AN ELIGIBILITY LIST FOR CIVIL ENGINEERING ASSISTANT I Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None 5. AUTHORIZATION TO CHANGE EMPLOYEES ANNUAL STEP INCREASES TO THE ANNIVERSARY DATE OF THEIR DATE OF SUCCESSFUL COMPLETION OF PROBATION Mr. Dolan, General Manager-Chief Engineer, explained that this policy will not become effective until April 1, 1978. The proposed change will allow step increases to be made throughout the year as the employee reaches his/her anniversary date (date of completion of probation). The Employees I Association has indicated its accord with this policy. After discussion, it was moved by Member Boneysteele, seconded by Member Rustigian, that authorization to change the date of employees step increases from the present policy to the employees anniversary date (date of successfule completion of probation) be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None VII I. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that Mr. Dalton, Deputy General Manager-Chief Engineer, and he had met with Sandy Plourde of J. S. Plourde, Inc., and Mr. Ray O'Neil, Bartle Wells, to discuss and analyse revision of the District1s accounting system. Mr. Plourde and Mr. O'Neil will submit their recommendations in the near future. Meanwhile, the Accounting Division is documenting their present procedures. b. Mr. Dolan advised that we will probably not be making any more progress payments to Peterson/Simpson. The normal monthly contractor's earnings have diminished to the point where they are exceeded by the monthly charge for liquidated damages. c. Mr. Dolan directed the Board's attention to the flyer in their books regarding the ABAG General Assembly Meeting on February 8 at the Claremont Hotel in Berkeley. d. Mr. Dolan advised that he has had a meeting with Brown and Caldwell regarding the possible overpayment made to them in conjunction with their 5A-Phase I contract. We will attempt to have a presentation on this matter on the agenda for the meeting of January 26, 1978. 01 12 78 1207 e. Mr. Dolan advised that the agenda for the meeting of January 5, 1978, had a request for Mrs. Gail Koff (Personnel Officer) to attend a Workshop concerning employee relations in Oakland on January 11-12 at a cost of $80, but due to lack of response, the workshop was postponed and the item was withdrawn from the agenda. Since that meeting, the Workshop date was reinstated and the General Manager-Chief Engineer authorized Mrs. Koff to attend the Workshop. Therefore, the Board was requested to ratify this staff action. It was the consensus of the Board to ratify the authorization of Gail Koff, Personnel Officer, to attend the two-day Workshop in Oakand concerning IIPositive Approaches to Employee Disciplinell at a cost of $80. 2. COUNSEL FOR THE DISTRICT None 3. COMMITTEES Personnel - None. Expenditure - Member Carlson stated that he was looking forward to a new accounting system which would expedite the processing of expenditures. He also stated that he would like to see regular statements on various proj ects. IX. MATTERS FROM THE FLOOR None. At 8:37 P.M., President Allan declared an Executive Session to discuss personnel matters. At 8:54 P.M., President Allan recessed the Executive Session. As a result of discussions during the Executive Session, it was moved by Member Boneysteele and seconded by Member Campbell, that the General Manager-Chief Engineer be authorized to negotiate with Mr. Kenneth Barker to accept a position with the District equal to that of a Senior Engineer at a salary not to exceed the top of that range. Motion carried by the following vote: AYES: noes; ABSENT: Members: Members: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None At 8:56 P.M., President Allan reconvened the Executive Session to discuss potential litigation. At 10:46 P.M., President Allan adjourned the Executive Session. X. ADJOURNMENT At 10:47 P.M., President Allan the meeting. ~ Pr sident 0 the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California ~ 01, 1 ;2 í-t,¡.-""R l,~> -,---"---- -----,-". ,,-.----