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HomeMy WebLinkAboutBOARD MINUTES 12-17-87 195 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON DECEMBER 17,1987 The District Board of the Central Contra Costa Sanitary District convened in a regular meeting at its regular place of meeting, SO19 Imhoff Place, Martinez, County of Contra Costa, State of California, at 7:30 p.m. on December 17,1987. President Clausen called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Dalton, Boneysteele, McNulty, Carlson, Clausen ABSENT: Members: None 1. ELECTION OF DISTRICT BOARD PRESIDENT AND PRESIDENT PRO TEM It was moved by Member Dalton and seconded by Member Boneysteele, that Member McNulty be elected 1988 District Board President. There being no other nominations, the motion was unanimously approved. It was moved by Member Dalton that Member Clausen be elected to serve as President Pro Tem of the District Board for 1988. Following a discussion of rotation of the' office among the Board Members, Member Dalton withdrew his motion with Member Clausen's concurrence. It was moved by Member Dalton and seconded by Member McNulty, that Member Boneysteele be elected to serve as President Pro Tern of the District Board for 1988. There being no other nominations, the motion was unanimously approved. On behalf of the staff, Mr. Roger J. Dolan, General Manager-Chief Engineer, thanked President Clausen far his leadership and the care and . concern he had exh ibited during the past year. Member Boneysteel e requested that a resolution commending President Clausen be prepared and placed on the next Board agenda. II. PUBLIC COMMENTS None III. APPROVAL OF MINUTES 1. MINUTES OF NOVEMBER 19,1987 It was moved by Member McNulty and seconded by Member Dalton, that the minutes ~f November 19, 1987, be approved as presented. There being no objection, the motion was unanimously approved. IV. BIDS AND AWARDS 1. AUTHORIZE AWARD OF CONTRACT TO ICR ELECTRICAL CONTRACTOR FOR THE ELECTRICAL INSTALLATION OF NO.3 WATER HIGH PRESSURE PUMP, DISTRICT PROJECT NO. 10025 Mr. Dol an, General Manager-Ch ief Engi neer, stated that a positi on paper and spread sheet showing the bids received have been provided to the Board. Staff woul d recommend that the contract be awarded to ICR Electrical, the lowest bidder. It was moved by Member Dalton and seconded by Member McNulty, that award of contract for the electrical installation for the No.3 water high pressure pump be authorized to ICR Electrical Contractor, the lowest responsible bidder for $27,780. Motion approved on the following roll call vote: - ...'., " 12 ".", 17 87 196 AYES: Members: Dalton, McNulty, Boneysteele, Clausen NOES: Members: None ABSENT: Members: None ABSTAIN: Members: Ca rl son V. . CONSENT CALENDAR It was moved by Member McNulty and seconded by Member Dalton, that the Consent Calendar, consisting of seven items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 12 ,i' " .... 17 $ .~ 1. Resolution No. 87-203 accepting an easement at no cost to the Di strict from E. A. CORTES, et ux, Al amo area (Job 1627 - Parcel 2), was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Clausen NOES: Members: None ABSENT: Members: None 2. Resolution No. 87-204 accepting an easement at no cost to the District from N. M. E. HOSPITALS, INC., San Ramon area (Job 4393 - Parcell), was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: McNul ty, Dalton, Boneysteele, Carlson, Clausen NOES: Members: None ABSENT: Members: None 3. The quitclaim of sewer easements, Job 449, Parcell, and Job IS86, Parcel 2, Subdivision 6793, Jul ian Woods, Pleasant Hill area, were approved; recording was authorized; and Resolution No. 87-20S was adopted. Motion unanimously approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Clausen NOES: Members: None ABSENT: Members: None 4. Approval and execution of State Utility Agreement No. 106.28.1 concerning adjustment of certain District facilities at the Alhambra Avenue Interchange on State Route 4 in Martinez, was authorized and Resolution No. 87-206 was adopted. ' Motion unanimously approved on the following vote: AYES: Members: McNul ty, Dalton, Boneysteele, Carlson, Clausen NOES: Members: None ABSENT: Members: None S. Resolution No. 87-207 adopting the Negative Declaration and ordering the compl eti on of Di strict Annexation No. 97-B, was adopted. Motion unanimously approved on the following vote: 87 ...,eo' ~ 197 AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Clausen NOES: Members: None ABSENT: Members: None 6. Authorization was given for P.A. 87-36 (Danville) and P.A. 87-37 (Pleasant Hill) to be included in a future formal annexation to the District. Motion unanimously approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteele, ,Carlson, Clausen NOES: Members: None ABSENT: Members: None 7. Resolution No. 87-208 was adopted confirming that publ ication of District Ordinance No. 166, Abandoning of Sewers, has been made. Motion unanimously approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Clausen NOES: Members: None ABSENT: Members: None CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Member Boneysteele requested that Item IX, Personnel, be taken out of order to accommodate interested persons in the audience. IX. PERSONNEL 1. DISTRICT POLICY CONCERNING REIMBURSEMENT OF TOASTMASTERS DUES Following discussions, it was moved by Member Boneysteele and seconded by Member McNulty, that ,staff be authorized to reimburse employees for Toastmasters dues expense, limited to 24 months per employee. There being no objection, the motion was unanimously approved. President Clausen returned to the order of the agenda. VI. ADMINISTRATIVE 1. ADOPT A RESOLUTION ESTABLISHING A RECORDS RETENTIQN PROGRAM AND APPROVING THE RECORDS RETENTION AND DESTRUCTION SCHEDULE. Mr. Dolan, General Manager-Chief Engineer, introduced Ms. Joyce E. McMillan, Secretary of the District, who reviewed the background and status of the District's Records Management Program. At the conclusion of the presentation, Ms. McMll lan recommended that the Board adopt a resolution establishing a Records Retention Program and approving the Retention and Destruction Schedule. ' . Member Boneysteele suggested that routine acknowledgements and , answers to inquiries be retained for two years and that organizational charts be retained permanently. Member McNulty suggested that plans for meetings, conferences, parties, picnics, etc. be retained for two years. Following discussion, it was moved by Member Dalton and seconded by Member Carlson, that Resolution No. 87-209 establishing a Records Retention Program and approving the Records Retention and Destruction Schedule, be adopted with the modifications noted above. Motion unanimously approved on the following roll call vote: . AYES: Members: Dalton, Carlson, Boneysteele, McNulty, Clausen NOES: Members: None , ABSENT: Members: None 12 ...,.' ,. 17 81 198 VII. APPROVAL OF EXPENDITURES 1. EXPENDITURE LIST DATED DECEMBER 17, 1987 Member McNulty, member of the Budget and Finance Committee, stated that she and Member Dalton reviewed the expenditures and found them to be satisfactory. It was moved by Member McNulty and seconded by Member Dalton, that the Expenditure List dated December 17, 1987,' including Self-Insurance Check Nos. 10017S-100188, Running Expense Check Nos. 36321-36673, and Sewer Construction Check Nos. S144-S20S, be approved as recommended. Following discussion of specific expenditures, the above motion was unanimously approved. VIII. BUDGET AND FINANCE 1. RECEIVE NOVEMBER 1987 FINANCIAL STATEMENTS Mr. Walter N. Funasaki, Finance Officer, reviewed the results of operations and maintenance for the month of November 1987, noting that expenditures were $78,000 more than budget, representi ng a 4.7 percent unfavorable variance. Year-to-date expenditures were $191,000 less than budget, representi ng a 2.3 percent favorabl e variance~ The District's temporary investments were held in a Federal Home Loan Bank note, collateral ized certificates of deposit, bankers' acceptances, and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 7.9 percent to S.9 percent. The latest interest rate at November 30, 1987, was 7.9 percent. The average yiel d for the LAIF account through November 30 was 8.12S percent. Member Boneysteele stated that in his opinion the Gibralter Savings. Certificates of Deposit are highly speculative and' not a prudent investment. Member Boneysteele requested that Mr. Funasaki review this investment with the Investment Officer at the County Treasurer's Office. Presi dent Cl ausen commended Mr. Funasak i on his monthly report of expenditures and requested that a report of revenues be included as well. Following discussion, it was determined that a quarterly report of revenues would be presented. , Mr. Dolan, General Manager-Chief Engineer, introduced Mr. John A. Larson, Collection System Operations Department Manager, who reported on the Pipe Insertion Method (PIM) Project, No. 4418. At the concl usion of the reports, President Cl ausen decl ared that the November 1987 Financial Statements were duly received. IX. PERSONNEL DISTRICT POLICY CONCERNING REIMBURSEMENT OF TOASTMASTERS DUES 1. This item was taken out of order earlier in the agenda. X. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None XI. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Robert A. Baker, Deputy Chief Engineer, who reported ,on the December 16, 1987 Tri-Valley Wastewater Authority (TWA) meeting. At that meeting East Bay Dischargers Association (EBDA) made a presentation stressing the positive aspects of a joint project between TWA and EBDA. EBDA said they will come back with a proposal in January. East Bay Municipal Util ity District (EBMUD) said they must have a committment in January 1988. l2 ~'7 8:7 199 b. It was moved by Member Carlson and seconded by Member Boneysteele, that Resolution No. 87-210 commending Judith Ayres as outgoing Regional Administrator, EPA Region IX, be adopted. Motion unanimously approved on the following roll call vote: AYES: Members: Carlson, Boneysteele, Dalton, McNulty, Clausen NOES: Members: None ABSENT: Members: None c. Mr. Dolan' announced that twelve junior engineers from the EPA came to Central San on December 10,1987, for a Plant tour and training. d. Mr. Dolan announced that Soviet representatives visited CSO and toured the San Ramon Valley Pipeline Project on December 16,1987. e. Mr. Dolan stated that at the last meeting the Board was advised that difficulties had been encountered in the nitrification process. The Plant has been working on this and as a result Plant operating expenses are going to be up for the month of December. In order to meet discharge, requirements we have installed a sodium hydroxide system. Chlorine, electrical power, and polymer costs are up as well. f. On behalf of the staff, Mr. Dolan wished the Board happy holidays. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT None 4. BOARD MEMBERS Member Dalton reported on the December 16, 1987 Solid Waste Commission meeting at which Waste Management and Browning Ferris made presentations. Member Boneysteele reported on the Walnut Creek City Council meeting at which the Council considered and approved the transfer of the garbage collection franchise agreement for Valley Disposal Service to SAWDOJ, a subsidiary of Waste Management. President Clausen reported that the Policy Committee of the Central County JPA has met on two occasions. President Clausen stated that there is still some reluctance on the part of some cities to get involved. There should be a more concrete proposal by the next meeting in January 1988. XII. ANNOUNCEMENTS None XIII. CLOSED SESSION At 9:02 p.m., President Clausen declared a closed session to discuss labor relations pursuant to Government Code Section S49S7.6. At 9:20 p.m., President Clausen concluded the closed session and 'reconvened the meeting into open session. XIV. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None' 1.<o~.::: 1':'~.~' 8;,~'.: f ~ .' . " '~7' , 200 xv. ADJ OURNMENT There being no further business to come before the Board, President Clausen adjourned the meeting at the hour of 9:20p.m. COUNTERSIGNED: \ 1:,2~< 1--1 5' 8.,7,~ >\ ,,' /, '.' ,..".'