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HomeMy WebLinkAboutBOARD MINUTES 10-15-87 168 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON OCTOBER IS, 1987 The District Board of the Central Contra Costa Sanitary District convened in a regular meeting at its regular place of meeting, 5019 Imhoff Pl ace, Marti nez, County of Contra Costa, State of Cal iforni a, at 7:30 p.m. on October IS, 1987. President Clausen called the meeting to order and requested that the Secretary call roll. I. ROLL CALL PRESENT: Membe rs,: Boneysteele, Dalton, McNulty, Carlson, Clausen ABSENT: Members: None II. PUBLIC COMMENTS None III. APPROVAL OF MINUTES 1. MINUTES OF SEPTEMBER 24,1987 It was moved by Member Carlson and seconded by Member Dalton, that the minutes of September 24,1987, be approved as presented. There being no objection, the motion was unanimously approved. IV. CONSENT CALENDAR It was moved by Member Carlson and seconded by Member Boneysteele, that the Consent Calendar, consisting of nine items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. Resolution No. 87-178 accepting an easement at no cost to the District from CORGEN, Pleasant Hill area, Job 3944 - Parcel 11, was adopted and recording authorized. Motion unanimously approved on the following' vote: AYES: Members: Ca rl son, Boneysteele, Dalton, McNulty, Cl ausen NOES: Members: None AB SENT: Members: None 2. Resolution No. 87-179 accepting an easement at no cost to the District from CORGEN, Pleasant Hill area, Job 3944 - Parcel 12, was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Ca rl son, Boneysteele, Dalton, McNulty, Cl ausen NOES: Members: None ABSENT: Membe rs: None 3. Resolution No. 87-180 accepting an easement at no cost to the District from K. J. DEKKER, et ux, Lafayette area, Job 4142 - Parcel 6, was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Ca rl son, Boneysteele, Dal ton, Cl ausen NOES: Members: None ," 10 15 87 169 ABSENT: Members: None ABSTAIN: Members: McNulty 4. Resolution No. 87-181 accepting an easement at no cost to the District from ALAMO SŒlOOL DISTRICT. Al amo area, Job 4381 - Parcel 2, was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Membe rs: Carl son, Boneysteele, Dalton, McNul ty, Cl ausen NOES: Membe rs: None AB SENT: Membe rs: None s. Qui tcl aim Deed to ARTHUR D. JIMENEZ, et ux, Job No. 264, was approved, and the President of the District Board of Directors and the Secretary of the Di strict were authorized to execute and record said Quitclaim Deed (Resolution No. 87-182). Motion unanimously approved on the following vote: AYES: Members: Ca rl son, Boneysteele, Dalton, McNulty, Cl ausen NOES: Members: None ABSENT: Members: None 6. Quitclaim Deed to K. J. DEKKER, et ux, Job 4142, was approved and the Presi dent of the Di strict Board of Di rectors and the Secretary of the District were authorized to execute and record said Quitclaim Deed (Resolution No. 87-183). Motion unanimously approved on the following vote: AYES: Members: Carl son, Boneysteele, Dalton, McNulty, Cl ausen NOES: Members: None ABSENT: Membe rs: None 7. Agreement rel ati ng to Real Property with ALISTER H. ROBB, et al, Job 3201, was approved and the President of the Board of Directors and the Secretary of the District were authorized to execute and record said agreement (Resolution No. 87-184). Motion unanimously approved on the following vote: AYES: Members: Ca rl son, Boneysteele, Dalton, McNulty, Cl ausen NOES: Members: None AB SENT: Members: None 8. An 83 hour medical leave of absence was authorized for Fel ix Espinosa, Utility Worker, effective September 11,1987. Motion unanimously approved on the following vote: AYES: Members: Ca rl son, Boneysteele, Dalton, McNulty, Cl ausen NOES: Members: None AB SENT: Members: None 9. October 29, 1987 was established as the date for the publ ic heari ng to consi der the proposed new schedul e of fees and District staff was authorized to publish a notice of the public heari ng. Motion unanimously approved on the following vote: 10 1,5 87 170 AYES: Members: Ca rl son, Boney steel e, Dalton, McNul ty, Cl ausen NOES: Members: None AB SENT: Members: None CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None v. ADMINISTRATION 1. AUTHORIZE A $68,000 PREMIUM PAYMENT FROM THE, SELF-INSURANCE FUND FOR A CATASTROPHIC LOSS PROPERTY INSURANCE POLICY FROM THE ALLENDALE INSURANCE COMPANY' , . . Mr. Roger J. Dolan, General Manager-Chief Engineer, introduced Mr. Jack E. Campbell, Risk Manager, and Mr. Michael McAuliffe, the District's insurance broker. In response to a question from Member Boney steel e, Mr. McAuliffe stated that the coverage maximum limits of 110 percent of current facility values for off-site facilities allows for the value of inflation increasing each year. . Member Carlson questioned the need for the catastrophic loss property insurance, stating that with the high deductible limits and the exclusion of earthquake coverage from the policy, the potential loss from the coverages listed would probably impact only one location. Mr. Campbell responded that the main focus of the catastrophic loss policy is the Solid Conditioning Building and the costs of replacing the building and the equipment and maintaining service. Following del iberation, it was moved by Member Boneysteele and seconded by Member McNulty, that a $68,000 premium payment be authorized from the Sel f-Insurance Fund for a catastrophic loss property insurance policy from the Allendale Insurance Company. Motion approved on the following roll call vote: AYES: NOES: Members: Boneysteele, McNulty, Dalton, Clausen Members: Ca rl son ABSENT: Members: None VI. APPROVAL OF EXPENDITURES 1. EXPENDITURE LIST DATED OCTOBER IS, 1987 Member McNulty, member of the Budget and Finance Committee, stated that she and Member Dalton have reviewed the expenditures and found them to be satisfactory. It was moved by Member McNul ty and seconded by Member Dal ton, that the Expenditure List dated October 15, 1987, including Self-Insurance Warrant Nos. 1001S7-100160, Runni ng Expense Warrant Nos. 3S199-3SS13, Sewer Construction Warrant Nos. 49S9-S004, and Payroll Warrant Nos. 1l0IS-11277, be approved as recommended. There being no objection, the motion was unanimously approved. VII. BUDGET AND FINANCE 1. RECEIVE THE DISTRICT'S AUDITED FINANCIAL STATEMENTS AND SINGLE AUDIT REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 1987 Mr. Dolan, General Manager-Chief Engineer, stated that copies of the District's audited financial statements, the auditors' opinion, and the Single Audit report were provided to the Board. Staff would be happy to answer any questions the Board may have. .,10 .. , 15 87 171 Following discussion of the method of accounting for the Employees' Deferred Compensation Fund, it was moved by Member Dalton and seconded by' Member Carlson, that the audited financial statements, accompanying auditors' opinion, the management letter report, and the Single Audit report for the fiscal year ended June 30,1987 be received and that staff be authorized to proceed with the selection of a successor auditing firm to perform the audit of the 1987-1988 financial statements and prepare the related Single Audit report. Motion unanimously approved on the following roll call vote: AYES: Members: Dalton, Ca rlson, Boneysteele, McNulty, Cl ausen NOES: Members: None ABSENT: Members: None } President Clausen requested that staff forward a copy of the audited financial statements to the Chairman of the Board of Supervisors. 2. RECEIVE SEPTEMBER 1987 FINANCIAL STATEMENTS Mr. Wal ter N. Funasaki, Fi nance Officer, reviewed the resul ts of operations and maintenance for the month of September 1987, noting that expenses were $194,000 1 ess than budget, representi ng a 10.7 percent favorabl e variance. Year-to-date expenditures were $28S ,000 1 ess than budget, representing a S.S percent favorable variance. The District's temporary i nvestments were hel din a Federal Home Loan Bank note, col 1 ateral ized certificates of deposit, bankers' acceptances, and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 7.3S percent to S.8S percent. The latest interest rate at September 30, 1987, was 7.3S percent. The average yield for the LAI~ account through September 1987 was 7.S6 percent. Staff responded to questions from Members of the Board relating to the general repairs and maintenance, lime, polymer, and retirement contribution line items. Mr. Jay S. McCoy, Construction Division Manager, reported on Project No. 20042, the Treatment Plant Wet Weather Interim Facility Project. The primary objective of the project is to maximize the hydraulic capacity of the plant and allow as much wet weather flow as poss i b 1 e to recei ve treatment. The project is comprised of a series of relatively small scale elements which could be implemented quickly and at a relatively low cost. One section of this project will allow control of flows for the purpose of maintenance. Another section of the project will allow, the Plant to put primary effluent into the ponds during peak wet weather fl ow s. Member Carlson inquired and Messrs. Robert Baker, Deputy Chief Engineer, and Charles Batts, plant Operations Department Manager, responded to questi ons concerni ng proj ect 4293 and 10031 i n which expenditures to date ,exceed total authorized budget. At the conclusion of the discussion, President Clausen declared that the September 1987 Financial Statements were duly received. VIII. CORRESPONDENCE 1. SEPTEMBER 2S, 1987 LETTER FROM CONTRA COSTA COUNTY AGAIN SOLICITING PROPOSALS FROM CITIES AND DISTRICTS. FOR ASSISTANCE IN DEVELOPING SPECIFIC RECYCLING PLANS FOR COMMUNITIES SEPTEMBER 30, 1987 LETTER FROM MAYOR WILLIAM J. DABEL, CITY OF ORINDA, CONCERNING PREPARATION OF A RECYCLING PLAN 2. 3. OCTOBER 2, 1987 LETTER FROM MR. JAtES G. HUPP CONCERNING RECYCLING Mr. Dolan, General Manager-Chief Engineer, stated that the District intends to cooperate with the County in developing a specific recycling plan for the unincorporated areas for which we franchise. Additionally, staff has communicated with the cities for which the District franchises asking if they wish to join in the District recycling plans. A letter indicating an affirmative response from the City of Orinda is included on 10 1'5 S7 172 th i s agenda. Mr. Dol an stated that a number of interested persons are present tonight. Mr. Dol an introduced Ms. Avon Wil son, Lafayette City Council Member and Chair of the County Solid Waste Commission, Mr. James Campbell, of the Lamorinda Task Force for Recycling, and Mr. James Hupp, whose letter on recycling is included on this agenda as well. Mr. Hupp addressed the Board, reiterating the points made in his letter and stressing the importance of reviewing all alternatives for recycling, not just curbside recycling. At the conclusion of the discussion, President Clausen and Members of the Board thanked Messrs. Campbell and Hupp for thei r interest and input. Receipt of the September 2S, 1987 letter from Contra Costa County, the September 30, 1987 letter from Orinda Mayor William J. Dabel, and the October 2, 1987 letter from Mr. James G. Hupp was acknowledged. It was reported to the Board that the Cities of Lafayette, Moraga, and Danville have verbally indicated that they are interested in joining the District's recycling efforts and that staff intends to respond to the County's September 2S, 1987 letter requesting that the County's consultant assist with the District's recycling efforts within the District's service area. It was the consensus of the Board that staff be authorized to draft a response to Contra Costa County requesting assistance from the County's consultant in planning the District's recycling program. '7 IX. EMERGENCY.SlTUATIONS REQUIRING BOARD ACTION None x. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, introduced Ms. Jacqueline Zayac, Planning Assistant, who presented a status report of County Planning Congress activities. Ms. Zayac reported that she represents the District in the absence of Member Boneysteele when Thursday evening Planning Congress meetings conflict with District Board meetings. Ms. Zayac reported that one major item has been adopted by the Pl anning Congress to date. That is the growth management concept of urban limit lines to curtail development in the County beyond the limit lines. Details for implementation have yet to be resolved. Ms. Zayac reviewed the work of the Infrastructure Subcommittee, of which Member Boneysteele is.a member. A Board discussion followed concerning both the charge and the size of the Planning Congress. At the conclusion, Member Boneysteele and the full Board commended Ms. Zayac on her excel lent presentation and outstanding representation of the District at the Planning Congress. b. Mr. Dol an reported that the Empl oyee Service Awards Luncheon, recognizing employees with 10, IS, 20, and 2S years of service, will be held on October 28, 1987 at the Savoy Restaurant. This year two Members of the Board of Di rectors wil 1 be honored for thei r service to the District: Member Càrl son for 10 years and Member Boneysteel e for 20 years on the Board of Directors. It was moved by Member Carlson and seconded by Member McNulty, that Resolution Nos. 87-18S, 87-186, 87-187, 87-188, 87-189, 87-190, and 87-191 honoring service award recipients, be adopted. Motion unanimously approved on the following vote: ' AYES: Members: Carl son, McNulty, Boney steel e, Dalton,. Clausen NOES: Membe rs: None ABSENT: Membe rs: None c. Mr. Dolan distributed a questionnaire requesting Board comments, opinions, and input concerning overall District management and staff support of Board activities. Mr. Dol an reviewed the structure of the form and requested that responses be returned by the second Board meeting in November. . 10." 15, 87 :; "., ::' , , 173 d. Mr. Dolan reported that at the Board meeting of June 2S, 1987, a letter to Etch-Tek, Inc. which levied a $12,S08 fine and advised them of the process of appeal to the Board, was reviewed. Since that time staff h~s had a series of meetings with Etch-Tek and negotiated a settlement of this issue. Etch-Tek has acknowledged and admitted to the infractions. They have agreed to the fine subject to payment of one-third ($4,169) immediately and two-thirds ($8,339) to be suspended for two years. The $8,339 becomes immediately payable if they fail to be in consistent compliance. At the end of a two-year period without violation, the $8,339 would be forgiven. Etch-Tek was advised that the Board would have to consent to this settlement. If the Board does not consent, Etch-Tek could exercise all its due process rights. The Board of Directors concurred with the proposed settlement of the Etch-Tek, Inc. industrial discharge permit violation and fine. e. Mr. Dolan announced that a property damage overflow occurred in the Sleepy Hollow area. The District is taking corrective measures to repair and replace damaged property.' Payment for this will be made from the Sel f-Insurance Fund. An accounting of the cost figures will be presented to the Board when they are available. Currently costs are estimated to be approximately $30,000. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT None 4. BOARD MEMBERS None XI. ' ANNOJNCEMENTS None XII. a...OSED SESSION None XIII. ACTIONS RESULTING FROM DISCUSSIONS IN ClOSED SESSION None XIV. ADJOURNMENT There being no further business to come before the Board, President Clausen adjourned the meeting at the hour of 9:17 p.m. to convene at 7:30 p.m. on October 29,1987, for an adjourned regular session. t of the Board of Directors Contra Costa Sanitary District, of Contra Costa, State of California COUNTERSIGNED: / , I f' , . . v n I É\i'\ t" .., , " , '. , / f. " I' ,/;.. ll. Lec . ,L, '-¥ Lc,"~' S et ry of the Central Contra Cd ta Sanitary District, County of Contra Costa, State of California 10 1.-;,5 ~. 8.,7 '::'