HomeMy WebLinkAboutBOARD MINUTES 06-18-87
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MINUTES OF THE REGULAR BOARD MEETING
OF THE DISTRICT BOARD OF THE CENTRAL CONTRA
COSTA SANITARY DISTRICT HELD ON JUNE 18,1987
The District Board of the Central Contra Costa Sanitary District
convened in a regular meeting at its regular place of meeting, 5019
Imhoff Place, Ma'rtinez, County of Contra Costa, State of California, at
7:30 p.m. on June 18, 1987.
President Clausen called ~he meeting ~9 order and requested that the
Secretary call roll.
I.
ROLL CA'=b,
PRESENT: Members:
Boneysteele, Dalton, McNulty, Carlson, Clausen
ABSENT:
Members:
None
II.
PUBLIC COMMENTS
Mr. Bud Lake, Vice President of Bedford Properties, addressed the
Board requesting that annexation of their North Concord property be
calendared for consideration, ,at the July 1, 1987 Board Meeting. The
Board requested that this matter be calendared on the June 2S, 1987
Engineer's Report. A concern was expressed by President Clausen that it
might be better to schedule action for a later Board meeting because of
the lengthy agenda already established for the July 1, 1987 meeting.
III.
APPROVAL OF MINUTES
1.
MINUTES OF MAY 19,1987
It was moved by Member Dalton and seconded by Member Carlson, that
the minutes of May 19, 1987 be approved as presented. There being no
objection, the motion was approved with Member McNulty abstaining for the
reason that she was not present at the meeting of May 19,1987.
2.
MINUTES OF MAY,,28.., .1987
It was moved by Member McNulty and seconded by Member Dalton, that
the minutes of May 28,1987 be approved with the following addition:
Under Item X.REPORTS, 4. BOARD MEMBERS c., the following phrase was
inserted at the beginning of the last sentence:
"The Di rectors' program cons isted of..."
.... . ' ,. , , . ..
There being'no objection, the above motion was unanimously approved.
3.
MINUTES OF JUNE 4, 1987
It was moved by Member McNulty and seconded by Member Carlson, that
the minutes of June 4, 1987 be approved as presented. There being no
objection, the motion was unanimously approved.
IV.
HEARINGS
1.
CONDUCT A PUBLIC HEARING, CONSIDER ADOPTION OF THE FISCAL YEAR
1987-88 CAPITAL IMPROVEMENT BUDGET
, President Clausen indicated that the purpose of this public hearing
is to receive comments on the Draft Fiscal Year 1987-88 Capital
Improvement Budget.
Mr. Roger J. Dol an, General Manager-Chief Engineer, introduced Mr.
James M. Kel ly, Pl anning Divi sion Manager, who reviewed the programs,
purposes and objectives, and implications of approving the Capital
Improvement Budget. Adoption of the Fiscal Year 1987-88 Capital
Improvement Budget will authorize funds for planning, design, and
construction of capital projects in the programs identified. Adoption of
t~e Capital Improvement Budget also constitutes Board of Directors'
" "'~
(, ;.
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approval of projects listed in Attachment 1 to the position paper which
are categorically exempt under the Cal ifornia Environmental Qual ity Act
(CEQA).
Board and staff discussion followed relative to the specific
maturities of the District's temporary investments and the avail ability
of funds as required for the capital improvement program. The
computer-aided mapping and drafting system and previous Board
authorization for a feasibility study were discussed as well.
President Cl ausen decl ared the public hearing open at the hour of
7:S2 p.m. There being no comments either in favor of or in opposition to
the proposed adoption of the Draft Fiscal Year 1987-88 Capital
Improvement Budget, the public hearing wasclosed~
It was moved by Member Carlson and seconded by Member Boneysteele,
that the Fiscal Year 1987-88 Capital Improvement, Budget be adopted.
Motion unanimously approved on the following roll call vote:
AYES:
Members:
Carlson, Boneysteele, Dalton, McNulty, Clausen
NOES:
Members:
None
ABSENT:
Members:
None
v.
BIDS AN> AWARDS
1.
AUTHORIZE AWARD TO. PURCHASE SULFUR DIOXIDE LIQUID FROM COMINCO
AMERICAN FOR THE PERIOD JULY 1987 THROUGH JUNE 1988
Mr. Dolan, General Manager-Chief Engineer, stated that there was a
reduction in the cost of sulfur dioxide liquid in the bids received for
the 1987-88 fiscal year over that of the previous year. However, it is
anticipated that the annual usage will increase based on increased flow
projections and an increase in the chlorine treatment amount.
, It was moved by Member Carlson and seconded by Member Dalton, that
award to purchase sulfur dioxide liquid from Cominco American for the
period Jul y 1987 through June 1988 at a" për ton cost of $21S. 79, be
authorized. Motion unanimously approved on the following roll call vote:
AYES: Members: Carlson, Dalton, Boneysteele, McNulty, Clausen
NOES: Members: None
ABSENT: Members: None
2.
AUTHORIZE AWARD OF A CONTRACT TOPENNWALT-SHARPLES TO FURNISH
CENTRIFUGES, AUTHORIZE THE GENERAL MANAGER-,CHIEF ENGINEER TO EXECUTE
AN AMENDMENT WH JOHNTAROLLO ENGINEERS, AND AUTHORIZE $1,690,721
FROM THE SEWER CONSTRUCTION FUND FOR DISTRICT ,PROJECT NO. 3791,
DEWATERING SYSTEM IMPROVEMENTS' ,
It was noted that Member Boneysteele is the owner of stock in
Pennwalt Company, the parent company of Sharpl es-Pennwalt. Member
Boneysteele disqual ified himself from any consideration of this matter
and did not participate.
Following expl anation, Mr. Dol an, General Manager-Chief Engineer,
recommended award of the contract to furnish centri fuges to the low
bidder, Pennwalt-Sharples.
It was moved by Member Dalton and seëondedby Member McNulty, that
award of the contract for $1,433,150 to supply centrifuges for District
Project No. 3791, Dewatering System Improvements, be authorized to
Pennwalt-Sharpl es, the lowest bidder; that the General Manager-Chief
Engineer be authorized to execute contract Amendment No.1 for $26,800
with John Carollo Engineers for additional services during
prequalification and fiel d testing; and that the expenditure of
$1,690,721 be authorized from the Sewer Construction Fund. Motion
approved on the following vote:
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AYES: Members: Dalton, McNulty, Carlson, Clausen
NOES: Members: None.
ABSENT: Members: None
VI. CONSENT CALENDAR
It was moved by Member McNulty and seconded by Member Carlson, that
the Consent Calendar, consisting of fourteen items, be approved as
recommended, resolutions adopted as appropriate, and recordings duly
authorized.
1.
Resol ution No. 87-087 accepting an easement at no cost to the
District from J. A. REINER, et ux, Waln'ut Creek area (Job 4144
- Parcel 1) was adopted and recording authorized.
Motion unanimously approved on the following vote:
AYES:
NOES:
Members:
McNulty, Carlson, Boneysteele, Dalton, Clausen
Members:
None
ABSENT:
Members,:
None
2.
Resolution No. 87-088 a~cepting an easement at no cost to the
District fromD.M. SCHOLZ, et ux, Lafayette area (Job 4336 -
Parcel 1) was adopted and recording authorized.
Motion unanimously app roved on the following vote:
AYES: Members: McNulty, Carlson, Boneysteele, Dalton, Clausen
NOES: Members: None
ABSENT:
Members: 'None
3.
Resolution No. 87-089 accepting an easement at no cost to the
District from CONCORD INDUSTRIAL PARK, North Concord area (Job
4326 - Parcel 2) was adopted and recording authorized.
Motion unanimously approved on the following vote:
AYES:
NOES:
Members:
McNulty, Carlson, Boneysteele, Dalton, Clausen
Members:
None
, ABSENT:
M~mbers.:. None
4.
Resolution .No. 87-090 accepting an easement at no cost to the
District from,S.. .P.., SMITI-I, et ux, Or~nda area (Job, 4304 -
.Parcel 1) was adopted and recording authoriZ'ed.
Motion unanimously approved on the following vote:
AYES: Members: McNulty, Carlson, Boneysteele, Dalton, Clausen
NOES: Members: None
ABSENT: Members: None
s.
Resolution No. 87-091 ~ccepting an easement at no cost to the
District fromD. S. CLARK, Orinda area (Job 4304 - Parcel 2)
was adopted and recording authorized.
Motion unanimously approved on the following vote:
AYES:
Members:
McNulty, Carlson, Boneysteele, Dalton, Clausen
NOES:
ABSENT:
Members:
None
Members:
None
06':,18~ ': 87"
91
Resolution NoA 87-092 accepting an easement at no cost to the
District from D. C. SULLIVAN, 'et' ux,WalnUt Creek area (Job
4144 - Parcel 4) was adopted and recording authorized.
Motion unanimously approved on the following vote:
6.
AYES:
NOES:
ABSENT:
7.
Members:
McNulty, Carlson, Boneysteele, Dalton, Clausen
Members:
None
Members:
None
~ion No. 87~09~ accepting an easement at no cost to the
District from J. HUBERTY and C. MAURO, Walnut Creek area ,(Job
4144 - Parcels 2 and 3) was adopted and recording authorized.
Motion unanimously approved on the following vote:
AYES:
NOES:
ABSENT:
8.
McNulty, Carlson, Boneysteele, Dalton, Clausen
Members:
Members:
None
Members:
None
Resol ution No. 87-094 accepting an easement at no cost to the
District from W. TURPIE, et ux, Walnut Creek area (Job 4144 -
Parcel 13) was adopted and recording authorized.
Motion unanimously approved on the following vote:
AYES:
NOES:
ABSENT:
9.
Members:
McNul~y, Carlson, Boneyste~le, Dalton, Clausen
None
Members:
Members:
None
Resol ution No. 87-095 accepting än easement at no cost to the
District from H. S. TONG, et ux, Wal nut Creek area (Job '1027
ext. ~,Parcel 1) was 'adopted, and record1ngaUth~r1z~d. '.'
Motion unanimously ,äpproved on thefollo~i~g vote:
AYES: Members: McNulty, Carl son, Boneysteele,' Dalton, Ciausen
NOES: Members: None
ABSENT: Members: None
10.
Resolution No. 87-096 accepting an easement at no cost to the
District from LA CASA VIA ASSOCIATES, Walnut Creek area (Job
436S - Parcell) was adopted and recording authorized.
Motion unanimously approved on the following vote:
11.
AYES:
NOES:
ABSENT:
Members:
McNulty, Carlson, Boneysteele, Dalton, Clausen
Members:
None
Members:
None
Resol ution No. 87-097 accepting an easement at no cost to the
District from M. F. LeCLERC, et ux, Lafayette area (Job 4344 -
Parcel 1) was adopted and recording authorized.
Motion unanimously approved on the following vote:
AYES: Members: McNulty, Carlson, Boneysteele, Dalton, Clausen
NOES: Members: None
ABSENT: Members: None
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12.
Resolution. No., 87-098 claiming an exemption. for t~e proposed
bond issue for l.I.D. 56 from an audit by the State Treasurer's
Office was adopted.
Motion unanimously approved on the following vote:
AYES:
Members:
McNulty, Carlson, Boneysteele, Dalton, Clausen
NOES:
ABSENT:
Members:
None
Members:
None
13.
The Board was advised of the cl,ose out of the Tr~a~ment Plant
Drainage Rehabilitation (Phase I) Project (District Project'
3622) and the return of $2,177 to the Sewer Construction Fund.
This item was presented for information. No action was taken.
14.
The Board was advised of the close out of 30 underexpended
capital projects and the return of $454,728 to the Sewer
Construction Fund. Close out of three overexpended projects
and $4,561 in Sewer Construction Funds were authorized.
Motion unanimously approved on the following vote:
AYES: Members: McNulty, Carlson, Bo~eysteele, Dalton',Clausen
NOES: Members: None
ABSENT: Members: None
CALL FOR REQUESTS TO CONSIDER ITEMS.. OUT OF ORDER
Item X., Solid Waste, was taken out of order to accommodate
interested persons in the audience.
x.
SOLID WASTE
1.
Mr. Do; an, General Manager-Chief Engineer, introduced Mr. Robert
Hilton and Mr. Ernest Mortensen, of Price Waterhouse, Certified Public
Accountants, who were, retained to review the 1 andfill tipping fee
increase which is the primary reason for the significant revenue
increases requested by the refuse collectors.
. '.. "'" ,. ,
Mr. Robert Hilton reviewed the Price Waterhouse report rela:ting to
the closure pl an for Acme Landfill, copies of which had been provided
previously to the Board of Directors. Mr. Hilton summarized the
recommendations contained in the report as follows: 1) specific
reimbursement policies for what costs will be paid and what will not be
paid by the jurisdictions' ratepayors should be established; 2) a
reporting process in line with those policies should be developed and
monitored; 3) independent auditors should be engaged to review rates on
an annual basis; and 4) interim accounting practices should be
established now and final procedures determined once the final assurance
requirements for closure and post-closure have been finalized. Board
discussion followed. In the discussion ,concernil'!g th~ specific
reimbursement policies, Price Waterhouse presented a series of policy
issues dealing with the allowability of various categories of costs to be
passed through to the ratepayors. These cost categories included
transfer station expenses, closure cost for previously disposed of waste,
. incremental cost of closure due to hazardous waste diposal" the
allowability of profit on closure costs, the residual value of the closed
landfill, and the return of unexpended closure funds.
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Mr. Walter N. Funasaki, Finance Officer, reviewed the rate increase
applications of Valley Disposal Sårvice, Inc~, Orinda-Moraga Disposal
Service, Inc., and Pleasant Hill Bay Shore Disposal and provided a brief
overview of the staff analysis for each. ' ' ".. " '
In response to a question from Member Carlson, staff will review the
allocation of Valley Disposal operational expenses between those areas
that are franchised by the District and the cities of Wal nut Creek and
San Ramon. .
Mr. Paul Morsen reported on the June 17, 1987 Moraga Town Council
meeting which he and Mr. Funasaki attended. Mr. Morsen advised that the
Moraga Town Council will forward a letter to the Board containing their
recommendations. .
There being no further comments or questions relative to the matter
at hand, President Clausen thanked Messrs. Hilton and Mortensen for their
report. The Board recessed at the hour of 9:2S p.m., reconvening at the
hour of 9:31 p.m., with all parties present as designated heretofore.
President Clausen r~turned to the order of the agenda.
VII.
ENGINEERING
1.
ENTER INTO AN AGREEMENT AND MEMORANDUM OF, UNDERSTANDING TO ASSUME
THE CITY OF CONCORD'S lNDUSTRIAL ,PRETREATMENT PROGRAM
Mr. Dolan, General Manager-Chief Engineer, introduced Mr. JamesM.
Kelly, Planning Division Manager, who presented an overview of the
Memorandum of Understanding and the proposed contract amendment. Mr.
Bart Brandenburg, Associate Engineer, reviewed the details of the
document and the major provisions of the contract amendment as
highlighted in the position paper. Mr. Brandenburg stated that if the
Memorandum of Understanding and contract amendment are approved by the
Board, they will be considered by the Concord City Council on June 23,
1987.
Following discussion, it was moved by Member Carlson and seconded by
Member Dalton, that execution of the fourth Amendment and Memorandum of
Understanding between the District and the City of Concord providing for
assumption of Concord's industrial pretreatment program be authorized.
Motion unanimously approved on the following roll call vote:
AYES: Members: Carlson, Dalton,' Boneyst~el e~ McNulty, Claùsen
..
NOES: Members: None
ABSENT: Members: None
2.
AUTHORIZE $60,000 FROM THE SEWER CONSTRUCTION FUND FOR THE
PREPARATION OF A FACILITY PLAN FOR THE HALL DRIVE SEWER IMPROVEMENTS
~' "
It was moved by Membe'r Dalton ànd seconded' by 'Member McNulty~ that
$60,000 be authorized from the Sewër Construction' Fùï,d" for the
preparation of a Facility Pl anCPhase 1) for the Hall Drive Sewer
Improvements Project, District Project 4331. There being no objection,
the motion was unanimously approved.
VIII.
APPROVAL OF EXPENDITURES
1.
EXPENDITURE LIST DATED JUNE 18,1987
Member McNulty, member of the Budget and Finance Committee, stated
that she and Member Dalton have"'reviewed the expenditures and found them
to be satisfactory.
It was moved by Member McNulty and seconded by Member Dalton, that
the Expenditure List dated June 18, 1987, including Self-Insurance
Warrant Nos. 100120-100122, Running Expense Warrant Nos. 328S9-33120, and
Sewer Construction Warrant Nos. 4S67-4S9S, be approved as presented.
There being no objection, the motion was unanimously approved.
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IX.
BUDGET AND FINANCE
1.
RECEIVE MAY.l,987 fINANCIAL STATEMENTS
Mr. Walter N. Funasaki, Finance Officer, summarized the results of
operations and maintenance for the month of May, 1987, noting that
expenditures were $108,000 1 ess than budget representing a 7.1 percent
favorabl e variance. Year-to-date expenditures were $920,000 1 ess than
budget representing a S.2 percent favorable variance. The District's
temporary investments were held in a Federal Home Loan Bank note,
collateralized certificates of deposit, bankers' acceptances, and the
District's Local Agency Investment Fund (LAIF) account with interest
rates ranging from 7.2S percent to 5.8 percent. The latest interest rate
at May 30, 1987 was 7.0 percent. The average yield for the LAIF account
through May 1987 was 7.29 percent.
Pres ident Cl ausen decl a red that the May 1987 fi nanci al statements
were duly received.
2.
ADOPT THE 1987-1988 PERSONNEL, EQUIPMENT, CAPITAL. IMPROVEMENT,
ÕPERATIONS AND MAINTENANCE, AND, SELF-INSURANCE FUND BUDGETS AS
COMPRISING THE 1987-1988DISTRICT.BlJDGET
Mr. Dolan, General Manage~Chief Engineer, stated that each of these
items has been reviewed and approved by the Board of Directors. They are
now submitted for final adoption by the Board.
It was moved by Member Dalton and seconded by Member Carlson, that
the 1987-1988 Personnel, Equipment, Capital Improvement, Operations and
Maintenance, and Self-Insurance Fund Budgets be adopted as comprising the
1987-1988 Central Contra Costa Sanitary District Budget (Resolution No.
87-099). Motion unanimously approved on the following roll call vote:
AYES:
Members: Dalton, Carlson, Boneysteele, McNulty, Clausen
NOES:
Members:
None
ABSENT:
Members:
None
1.
X. SOLID WASTE
RECEIVE STAFF ANALYSES OF REFUSE . COLLECTION RATE INCREASE
APPLICATIONS BY VALLEY DISPOSAL SERVICE" INC., ORItÐA-MO .GA
ISPOSAL SERVIC, INC., At{) PLEASANT .HILL BAY SHORE DISPOSAL. AND
PRICE WATERHOUSE'S REPORT ON THE REVIEW OF TH LAND ILL TIPP N ,FEE
I NC,REA SE
This item was taken out of order earlier in the agenda.
1.
XI . CORRESPOND~.
~R FROMClTY OF C~AYTON REGAR>I~DRAFT EIR ON THE. CI1l..QE.
CLAYTON REDEVELOPMENT PROJECT AREA PLAN
Receipt of the letter from the City of Clayton regarding the draft
EIR on the City of Clayton Redevelopment Project Area Plan was noted.
Staff will respond as appropriate.
XII.
EMERGENCY SITUATIONS REQUIRING BOAR[) ACTION
None.
XIII.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
a. Mr. Dol an, General Manager-Chief Engineer, reported that the
County has suggested that the franchise jurisdictions provide for
heightened levels of recycling activity within their franchise areas.
Mr. Dolan suggested that the collectors be requested to provide
information as to the amount of recycling going on now and that staff
begin discussions that could lead to a decision by the Board on the
development of a recycling plan by the collectors. The Board concurred.
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b. Mr. Paul Morsen, Deputy General Manager, reported that
negoti~tions are continuing with regard to the potential sale of Valley
Disposal Service, Inc.
c. Mr. Dolan reported that he met with Mr. Ed Seegmiller, of Contra
Costa Water District (CCWD), to discuss water reclamation. CCWD would
like to have reclaimed water available by early next summer. To meet
that schedule, work on the filter plant will be required. Staff will be
meeting with CCWD with regard to a policy relating to industry before any
action is taken on the filter plant.
,d. The District is currently advertising for two projects. The
first is the Bates Avenue Concord Industrial Pumping Station variable
speed drives and an increase in pumping capacity. The engineer's
estimate is $150,000. The second is the Karp landslide repair on Upper
Happy Valley Road. The engineer's estimate is $150,000.
e. Mr. Dolan announced that the District received a commendation
and letter of thanks from the East Bay Regional Park District and the
Right-of-Way Trail Advocates for assistance in clean up activities on the
, Iron Horse Trail. The Board extended special thanks to Messrs. Bob
Hodges and Al Hornsby, of CSO, for their help.
f. PG&E has advised the District that the cost of service for the
North Concord Flow Meter Project will be $10,000 more than their original
quote. This will result in an overrun on that project. A position paper
will be presented to the Board at a future meeting.
. g. Repres~ntatives from the City, of Indi anapol is visited the
District recently reviewing the CSO computerized work scheduling system
and management and productivity techniques.
2.
COUNSEL FOR THE,DISTRICT
Mr. James L. Hazard, Counsel for the District, announced that the
Court has granted an order of immediate possession for Parcel 32 public
sewer easements required for the San Ramon Valley Interceptor, Project
4224. The order is effective June 25,1987 or three days after the first
defendant is served, whichever is later. ' ,
3.
SECRETARY OF THE DISTRICT
None.
4.
BOARD MEMBERS
a. Member Dalton reported on the June 17, 1987 Solid Waste
Commission meeting.
b. Following a brief discussion of the backwater overflow
protection system,' Member Dalton was appointed to work with staff on this
matte r .
XIV. ,ANNOUNCEMENTS
a. President Clausen announced that the Secretary of the District
has been requested to send 1 etters to Mr. Joe Garbarino, of the Marin
Resource Recovery Center, and Mr. Tom Wakeman, Technical Director of the
Bay Model, thanking them for the June 16, 1987 tours.
b. It was moved by Member Carlson and seconded by Member Dalton,
that the minutes of June 4, 1987 be amended to reflect adjournment to
8:00 a.m. on June 16, 1987 for the tours of the Marin Resource Recovery
Center and the Bay Model. There being no objection, the motion was
unanimously approved.
xv. CLOSED SESSION
Pursuant to Government Code Section S49s6.9(c), on the advice of
Counsel based on existing facts and circumstances, the Board of Directors
of the Central Contra Costa Sanitary District has decided to initiate or
is deciding whether to initiate litigation. The title of the litigation
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is not being disclosed because to do so would jeopardize the ability of
the District to effectuate service of process or to advantageously
. conclude existing settlement negotiations.
At 10:26 p.m., President Clausen declared the closed session to
discuss litigation pursuant to Government Code Section 549S6.9(c). At
10:40 p.m., President Clausen concluded the closed session and reconvened
the meeting into open session.
XVI. . ACTIONS,RESUL TING FROM, DISCUSSIONS IN CLOSED SESSION
None.
XVII.. "ADJ OURNMENT
It was moved by Member Carlson and seconded by Member McNulty, that
the meeting be adjourned to 9:00 a.m. on Tuesday, June 23" 1987 for a
tour of the Davis Street transfer station and at the conclusion of that
meeting, that the Board will adjourn to June 25,1987 at 7:30 p.m. There
being no objection, the motion was unanimously approved.
There being no further business to come before the Board, President
Clausen adjourned the meeting at the hour of 10:42 p.m., to reco~vene at
9:00 a.m. on Tuesday, June 23,1987.
COUNTERSIGNED:
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