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HomeMy WebLinkAboutBOARD MINUTES 06-04-87 79 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JUNE 4,1987 The Di strict Board of the Central Contra Costa Sanitary Di strict convened in a regul ar ' meeti ng at its regul ar pl ace of meeti ng, SO19 Imhoff Pl ace, Marti nez, County of Contra Costa, State of Cal iforni a, at 7:34 p.m. on June 4, 1987. President Clausen called the meeting to order and requested that the Secretary call roll. I. ROLLCALL PRESENT: ABSENT: Members: Boneysteele, Dalton, McNulty, Carlson, Clausen Members: None II. PUBLIC COMMENTS Mr. Ken Barker addressed the Board objecting to the agenda format which provides for public comments at the beginning of the meeting. The Board noted Mr. Barker's objection. III. HEARINGS 1. CONDUCT RJBLIC HEARING TO RECEIVE RJBLIC COMMENT ON THE 1987-1988 OPERATIONS AND MAINTENANCE BUOOET AND FOR THE ESTPBLISHMENT OF THE 1987-1988' SEWER SERVICE Q-IARGE RATES, AND ON. PLACING QJRRENT, AND DELINQUENT SEWER SERVICE, CHARGES ON THE COUNTY TAX ROlL FOR COLLECTION President Clausen indicated that three separate public hearings will be conducted. The purpose of the three hearings will be to obtain public comment regardi ng approval of the 1987-1988 Operati ons and Mai ntenance (O&M) Budget and establishment of the 1987-1988 Sewer Service Charge rates, collection of the 1987-1988 Sewer Service Charges on the County tax roll, and collection of the delinquent 1986-1987 Sewer Service Charges on the County tax roll. la. PUBLIC HEARING TO COti§1Q,ER APPROV~ OF 1987-1988 OPERATIONS ANQ MAINTENANCE <O&M) BUOOET AND ESTABLISHMENT OF THE 1987-1988. SEWER SERV ICE OiARGE RATES. Mr. Roger J. Dolan, General Manager-Chief Engineer, introduced Mr. Walter N. Funasaki, Finance Officer, who reviewed the revenues, expenses, and reserves of the O&M and Self-Insurance funds budgeted for 1987-1988 and the projection for the next seven years based on continuance of the $116 Sewer Service Charge. Mr. Funasaki stated that last year the Sewer Service Charge was reduced from $124 to $116. It was reduced with the concept that it could be maintained at $116 for a number of years before an upward adj ustrnent woul d be requi red to mai ntai n a prudent reserve. Based on a proj ecti on of present costs, the present $116 rate coul d be maintained until 1992-1993 when an upward adjustment in the rate to would be required. Mr. Funasaki stated that the Self-Insurance Fund was authorized in 1986-1987. Mr. Funasaki reviewed the present and proposed fundi ng and expenditures for the Fund and a fundi ng al ternative which woul d transfer $700,000 from the O&M reserve. Mr. Funasaki indicated that based on the projection of expenditures and revenues presented, the Fund would achieve the recommended $6 million balance in four years. The O&M reserve balance would be $S.S million and the Sewer Service Charge rate woul d need to be increased one year sooner if the addi ti ona 1 $700,000 were transferred to the Self-Insurance Fund. Mr. James M. Kelly, Planning Division Manager, reviewed the proposed adjustments to the Sewer Service Charge rates for certain non-residential sewer users discussed with the Board at the May 28, 1987 Board Meeting. These modifications are based on the amended revenue program required by the SB Grant. Mr. Kelly stated that there were two non-residential user categories which would have a significant rate increase: first, mortuaries would increase by 120.2 percent; and second, supermarkets with ga rbage gri nders woul d increase by 84.4 percent. Staff woul d recommend 0 6 " ~:,o 4 87' 80 an alternative that would increase these rates SO percent this year with the remaining SO percent increase effective 1988-1989. All other non-residential sewer users would have a rate adjustment effective this year as follows: Restaurants Bakeries Other Minimum Charge 1.4% <11.6%> ,6.3% No change In addition, the District's industrial users which have their rates detennined by sewage flow and strength will have their rates adjusted as follows: Fl ow <31.6> BOD 62.0 TSS 26.0 Vol ume 4.1 < > Indicates decrease At 7:S2 p.m., President Clausen opened the public hearing and stated that the Board would receive any public comments regarding the 1987-1988 Sewer Service Charge rates. Mr. Donald L. Christen, Executive Vice President of the Contra Costa Taxpayers Association, distributed a statement frcrn that organization. On behalf of the Contra Costa Taxpayers Association, Mr. Christen questioned the need for a 31 percent reserve. Mr. Christen proposed that a 10 percent reserve be mai ntai ned and that approximately $4 mil 1 ion be returned to the ratepayors. This would result in a one-time reduction in the Sewer Service Charge from $116 to $82. Mr. Ken Barker addressed the Board questioning the budgeting process and system of monitoring used at the District. There bei ng no further comments, President Cl ausen decl ared the public hearing closed at the hour of 8:07 p.m. and returned the matter to the Board for deliberation. Discussion followed concerning the future budetary needs of the Di strict, the appropriate 1 evel of contributi on to the Sel f-Insurance Fund, and maintenance of a prudent level of reserves. It was moved by Member Carlson and seconded by Member Dalton, that the 1987-1988 Operations and Maintenance Budget be approved as presented and that the 1987-1988 Sewer Service Charge rate schedule be established maintaining the Sewer Service Charge 'rate at $116 <Ordinance No. 163). Motion unanimously approved on the following roll, call vote: AYES: Members: Carl son, Dalton, Boneysteele, McNulty, Clausen NOES: Members: None ABSENT: Members: None PUBLIC HEARING TO CONSIDER COLLECTION OF THE 1987-1988 SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL At 8:17 p.m., President Clausen declared the public hearing open regarding the col lection of the 1987-1988 Sewer Service Charges on the County tax roll. There being no comments, President Clausen declared the public hearing closed. lb. It was moved by Member Dalton and seconded by Member Carlson, that collection of the 1987-1988 Sewer Service Charges on the County tax roll be authorized and that a resolution be adopted to that effect (Resolution No. 87-085), Motion unanimously approved on the following roll call vote: AYES: NOES: Members: Dalton, Carlson, Boneysteele, McNulty, Clausen Members: None ABSENT: Members: None 06""""'04:, ,87',.. 81 PUBLIC HEARING TO CONSIDER COLLECTION OF DELINQUENT SEWER SERVICE OiARGES ON THE COUNTY TAX ROLL 1c. At 8:18 p.m., President Clausen declared the public hearing open regarding the collection of delinquent Sewer Service Charges on th.e County tax roll pursuant to Heal th and Safety Code Secti on S473. There being no comments, President Clausen declared the public hearing closed. It was moved by Member Dalton and seconded by Member McNulty, that the Del inquent Sewer Service Charge Accounts Report dated June 1987 be adopted pursuant to Section 5473 of the Health and Safety Code and that , collection of those Delinquent Sewer Service Charges on the County tax roll be authorized (Resolution No. 87-086). Motion unanimously approved on the following roll call vote: AYES: Members: Da,ton, McNulty, Boneysteele, Carlson, Clausen NOES: Members: None ABSENT: Members: None CONDUCT A PUBLIC HEARING TO CONSIDER ADOPTION OF AN ORDINANCE UPDATING ENVIRONMENTAL GUIDELINES' 2. President Clausen indicated that the purpose of this public hearing is to receive public comment on the adoption of an ordinance incorporating by reference the currently applicable California Environmental Quality Act (CEQA) guidelines as promulgated by the California Secretary of Resources. President Clausen opened the public hearing at the hour of 8:20 p.m. There being no appearances either in favor of or in opposition to adoption of the proposed ordinance, the public hearing was declared cl osed. It was moved by Member Dalton and seconded by Member McNulty, that Ordinance No. 164 adopting by reference the 1987 CEQA Guidelines promulgated by the California Secretary of Resources, be adopted. Motion unanimously approved on the fol,lowing roll call vote: AYES: MemberS: Dal ton, McNulty, Boneysteele, Carlson, Clausen NOES: Members: None ,AB SENT: Members: None IV. BIDS AND AWARDS 1. AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO SMITH & DENISON; AUTHORIZE THE GENERAL MANAGE~CtHEF ENGINEER TO EXEClITE AGREEMENTS WITH VILLALOBOS & ASSOCIATES, MILLER PIPELINE ,CORPORATION AND EBONEX TEOiNOLOOIES, INC. AND AU1HORIZE. $497,700' FROM THE SEWER CONSTRUCTION FUND FOR CATHODIC PROTECTION, PHASE 2, D.P. NO. 200SS Following explanation by Mr. Dolan, General Manager-Chief Engineer, and discussion of the demonstration anode system of Ebonex Technologies, Inc., it was moved by Member Carlson and seconded by Member Dalton, that award of construction contract be authorized to Smith & Denison, the lowest responsible bidder; that the General Manager-Chief Engineer be authorized to execute an amendment to an existing agreement with Villalobos & Associates, a purchase order agreement with Miller Pipeline Corporati on, and an agreement with Ebonex Technol ogi es, Inc.; and that $497,700 be authorized from the Sewer Construction Fund for completion of the Wastewater Treatment Pl ant Cathodic Protecti on System - Phase 2, District Project No. 200SS. Motion unanimously approved on the following vote: AYES: Members: Carl son, Dalton, Boneysteele, McNulty, Clausen NOES: Members: None ABSENT: Members: None 06 04 87, 82 v. CONSENT CALENDAR It was moved by Member McNul ty and seconded by Member Dal ton, that the Consent Calendar, consisting of twelve items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. " 1. Resolution No. 87-081 accepting an easement at no cost to the District fran CONCORD INDUSTRIAL PARK, North Concord area (Job 4300 - Parcel 2) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: McNulty, Dal ton, Boney steel e, Carl son, Clausen NOES: Members: None ABSENT: Members: None 2. Resolution No. 87-082 accepting an easement at no cost to the District fran T. STIGERS, et al, Walnut Creek area (Job 4222- Parcel 12) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Cl ausen NOES: Members: None ,ABSENT: Membe rs : None 3. Authorization was given for P.A. 87-20 and 87-22 (Alamo area), P.A. 87-21 (Walnut Creek area), and P.A. 87-23 (Martinez area) to be included in a future formal annexation to the District. Motion unani mousl y approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Clausen NOES: Members: None ABSENT: Members: None 4. Execution of an agreement relating to real property with WILLIAM P. DAV IDSON and LINDA BORICK, Job 1S72, Ori nda area, was authorized and Resol ution No. 87-083 adopted. Motion unanimously approved on the following vote: AYES: Members: McNulty, Dal ton, Boneysteele, Carlson, Clausen NOES: Members: None ABSENT: Members: None S. $10,000 was authorized from the Sewer Construction Fund for the repl acement of 607 feet of sewer in Lakewood Drive, Wal nut Creek. Motion unanimously approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Clausen NOES: Membe rs: None ,ABSENT: Members: None 6. $4,100 was authorized from the Sewer Construction Fund for the replacement of 201 feet of sewer in California Avenue, Orinda. 06,,04,87 -" 83 Motion unanimously approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Clausen NOES: Membe rs: None ,ABSENT: Members: None 7. $4,200 was authorized from the Sewer Construction Fund for the replacement of 147 feet of sewer in Via Baja, Lafayette. Motion unanimously approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Clausen NOES: Members: None ,ABSENT: Members: None 8. Authorize $1,990 from the Sewer Construction Fund to replace an unrepairable ice making machine. Motion unanimously approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Clausen NOES: Members: None AB SENT: Members: None 9. An extended three-month medical leave of absence for Michael Parkinson, Maintenance Crew Leader, was authorized effective June 7, 1987. Motion unanimously approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Clausen NOES: Members: None ,ABSENT: Membe rs : None 10. A 26-day medical leave of absence for James Bolden, Utility Worker, was authorized. Motion unanimously approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Clausen NOES: Members: None ABSENT: Members: None 11. A public hearing was set for July 1, 1987, to consider the applications for refuse collection rate increases by Valley Di sposal Service, Inc. Ori nda-Moraga Di sposal Service, Inc., and Pleasant Hill Bay Shore Disposal. Motion unanimously approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Cl ausen NOES: Members: None ,ABSENT: Members: None 12. A public hearing was set for June 18,1987, to receive comments on the draft Fiscal Year 1987-1988 Capital Improvement Budget. Motion unanimously approved on the following vote: 06 0,,4 '87 84' AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Clausen NOES: Members: None J'BSENT: Membe rs: None CALL FOR REQUESTS TO CONSIDER ITEMS OJT OF ORDER None VI. ENGINEERING 1. JV.JTHORIZE $89,000 FROM THE SEWER CONSTRUCTION FUND FOR COLLECTION SYSTEM FACIl1JIES ~NG IN lJiE COUNJRY G~ASANT HILL AND AUTHORIZE THE GENERAL MANAG R-CHIEF ENGINEER TO EXEaJTE;AN AGREEMENT WITHWINZLER AND KELLY CONSULTING ENGINEERS It was moved by Member McNulty and seconded by Member Carlson, that the General Manager-Chief Engi neer be authorized to execute a contract for professional engineering services with Winzler and Kelly Consulting Engineers and that $89,000 be authoriz~d for facilities planning in connection with the County Gardens Collection System Improvements. Motion unanimously approved on the following roll call vote: AYES: Members: McNulty, Carlson, Boneysteele, Dalton, Clausen NOES: J'BSENT: Members: None Members: None 2. APPROVE AGREEMENT. RELATING TO, REAL PROPERTY ,AND rOTHE. CONSTRUCTION, MAIN NANCE .AND OPERATION OF APRIV ATE 5 AGE PUMPING' STATION WTH RICHARD STUBBS, ET AL, Jœ' 3482, ~AFAYE~ . . Mr. Dolan, General Manager-Chief Engineer, stated that this matter came before the Board several months ago. Since that time further staff review has taken place. Mr. Dolan introduced Mr. Jay S. McCoy, Construction Division Manager, who provided the background and an overview of the project. Following Board and staff discussion, it was moved by Member Carlson and seconded by Member Dalton, that the agreement relating to real property with Richard A. Stubbs, et al, Job 3482, be approved; that the President of the Board of Directors and the Secretary of the District be authorized to execute said agreement; and that recording of the agreement be authorized CResol ution No.. 87.-084). Motion unanimously approved on the following roll call vote: AYES: NOES: Members: Carlson, Dalton, Boneysteele, McNulty, Clausen Members: None ABSENT: Members: None VII. EXPEND ITU RES 1. EXPENDITURE LIST DATED JUNE 4, 1987 Member McNulty, member of the Budget and Finance Committee, stated that she and Member Dalton have reviewed the expenditures and found them to be satisfactory. Following discussion of the PG&E billing, ,it was moved by Member McNulty and seconded by Member Dalton, that the Expenditure List dated June 4, 1987, including Self-Insurance Warrant Nos. 100113-100119, Running Expense Warrant Nos. 32423-32858, Sewer Construction Warrant Nos. 4517-4566, and Payroll Warrant Nos. 992S-10166, be approved as recommended. There being no objection, the motion was unanimously approved. VIII. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 06 ,0,,4:,8 ;7 85 IX. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, presented a status report on Tri-Valley Wastewater Authority (lWA). Following discussion, an Adj ourned Regul ar Board Meeti ng was schedul ed for 7 :30 p.m. on Thursday, June 25,1987, to discuss the TWA proposal. b. Mr. Dolan distributed letters from Contra Costa County concerning the Landfill Siting Task Force and the Notice of Preparation of a Negative Declaration for the County Solid Waste Management Plan. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT Ms. Joyce McMillan, Secretary of the Di strict, announced that she would be away from the District from June 9 through June 17,1987. 4. BOARD MEM3ERS a. Member Dalton reported on the June 3, Commission meeting. 1987 Solid Waste b. Member McNulty reported that the Annexati on Committee met on June 2, 1987 to discus the backlog of annexations and annexations of islands to the District. The Committee will return to the Board when a proposal has been developed. c. Following discussion, it was moved by Member Dalton and seconded by Member Carlson, that Board and designated staff members be authorized to attend the O'lPCA Industrial and Hazardous Waste Information Interchange, August 12-14, 1987, in Fresno. There being no objection, the motion was unanimously approved. X. ANNOJ NCEMENTS Member Carlson requested that a status report of the potential sale of Valley Disposal Service be presented at the June 18, 1987 Board Meeting. XI. a..OSED SESSION -1. INITIATION OF LITIGATION Pursuant to Government Code Section S49S6.9(c), on the advice of Counsel based on existing facts and circumstances, the Board of Directors of the Central Contra Costa Sanitary District has decided to initiate or is deciding whether to initiate litigation. The titles of the litigation are not being disclosed because to do so would jeopardize the ability of the District to effectuate service of process or to advantageously conclude existing settlement negotiations. At 9:40 p.m., President Clausen declared the closed session to discuss litigation pursuant to Government Code Section S49S6.9(c). At 10:43 p.m., President Clausen concluded the closed session and reconvened the meeting into open session. XII. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None 0 6/ :,.' 0 4 ,87 86 06 XIII. ADJ OJRNMENT There being no further business to come before the Board, President Clausen adjourned the meeting at the hour of 10:43 p.m. to reconvene at 8:00 a.m. on Tuesday, June 16, 1987, for a tour of the Marin Resource Recovery Center and Bay Model. COUNTERSIGNED: ,04 87 of the Board of Directors, ntra Costa Sanitary District, Contra Costa, State of California