HomeMy WebLinkAboutBOARD MINUTES 04-16-87
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MINUTES OF THE REGULAR BOARD MEETING
OF THE DISTRICT BOARD OF THE CENTRAL CONTRA
COSTA SANITARY DISTRICT HELD ON APRIL 16,1987
The Di strict Board of the Central Contra Costa Sanitary Di strict
convened in a regul ar meeti ng at its regul ar pl ace of meeti ng, 5019
Imhoff Pl ace, Marti nez, County of Contra Costa, State of Cal iforni a, at
7:30 p.m. on April 16,1987.
President Clausen called the meeting to order and requested that the
Secretary call roll.
I.
ROLL CALL
PRESENT:
Members:
Boneysteele, Dalton, McNulty, Carlson, Clausen
ABSENT:
Members:
None
II.
PUBLIC COMMENTS
None
III.
APPROVAL OF MINUTES
1.
MINUTES OF APRIL 2,1987
It was moved by Member Carlson and seconded by Member McNulty, that,
the minutes of April 2, 1987, be approved as presented. There being no
objection, the motion was unanimously approved.
IV.
BIDS AND JIiI ARDS
1.
JlJJTHORIZE JIiIARD OF A CONTRACT TO STACY AND W IlBECK FOR CONSTRUCTION
OF DISTRICT PROJECT NO. 20042, TREATMENT PLANT WET WEATHER HYDRAULIC
IMPROVEMENTS, AUTHORIZE' THE GENERAL' MANAGER-a-IIEF ENGINEER TO
EXEQJTE AN AMENDMENT WITH JOHN CAROLLO ENGINEERS,' AND AUTHORIZE
$1,689,800 FROM THE SEWER CONSTRUCTION FUND
Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that the
Treatment Plant Wet Weather Hydraulic Improvements Prodect will provide
additional capacity to the plant under extreme wet weather conditions
enabl ing us to process additional flow. Staff recommends award of the
contract to the low bidder, Stacy and Witbeck.
It was moved by Member Carlson and seconded by Member Dalton, that
award of the contract for construction of District Project 20042,
Treatment Plant Wet Weather Hydraulic Improvements Project, be awarded to
Stacy and Witbeck, the lowest responsible bidder; that the General
Manager-Chief Engineer be authorized to execute Contract Amendment No.1
with John Carollo Engineers for additional design services, preparation
of an operation and training manual, and engineering services during
construction; and that $1,689,800 be authorized from the Sewer
Construction Fund. Motion unanimously approved on the following roll
call vote:
AYES:
Membe rs :
Carlson, Dalton, Boneysteele, McNulty, Clausen
NOES:
Members: ,None
ABSENT:
Membe rs :
None
" ~..'
v.
CONSENT CALENDAR
It was moved by Member McNul ty and seconded by Member Dal ton, that
the Consent Calendar, consisting of four items, be approved as
recommended, resol uti ons adopted as appropri ated, and recordi ngs dul y
authorized.
1.
Resolution No. 87-062 accepting an easement at no cost to the
Di strict from S. VARNER, Wal nut Creek area (Job 4290 - Parcel
2) was adopted and recording authorized.
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Motion unanimously approved on the following vote:
AYES: Members: McNulty, Dal ton, Boneysteele, Carl son, Cl ausen
NOES: Members: None
i. ..". '....
AB SENT: Members: None
2.
Resolution No. 87-063 accepting an easement at no cost to the
District from S. VARNER, Wal nut Creek area (Job 4290 - Parcel
3) was adopted and recording authorized.
Motion unanimously approved on the following vote:
AYES: Members: McNul ty, Dalton, Boneysteele, Carlson, Cl ausen
NOES: Membe rs: None
AB SENT: Members: None
3.
Authorization was given for P.A. 87-~3 (Alamo), P.A. 87-14
(Danville), P.A. 87-1S (Lafayette), and P.A. 87-16. (Danville)
to be included in a future formal annexation to the District.
Motion unanimously approved on the following vote:
AYES: Members: McNul ty, Dalton, Boneysteele, Carlson, Clausen
NOES: Membe rs: None
ABSENT: Members: None
4.
The Field Operations Superintendent position was establisaed as
a member of the Management Support/Confidential Group
Representation Unit (Resolution No. 87-064).
Motion unanimously approved on the following vote:
AYES: Members: McNul ty, Dalton, Boneysteele, Carl son, Cl ausen
NOES: Members: None
ABSENT: Members: None
CALL FOR REQUESTS TO CONSIDER ITEMS OJT OF ORDER
Mr. Dolan, General Manager-Chief Engineer, requested that two items
be taken out of order. Mr. Dol an asked that Item XII., Solid Waste, be
taken at this time to accommodate interested persons in the audience.
Mr. Dolan requested further that Item VII.3., Engineering, be considered
upon the arrival of the representatives from the City of San Ramon.
Hearing no objection, President Clausen moved to Item XII., Solid Waste.
XII.
SOL ID WASTE
1.
CONSIDER REQUEST BY ORINDA-MORAGA DISPOSAL SERV ICE, INC. TO
IMPLEMENT A REDUCED SENIOR CITIZENS RATE FOR REFUSE COLLECTION. IN
ZONE 1 (ORINDA SERVICE AREA)
Mr. Dolan, General Manager-Chief Engineer, stated that an
informative position paper has been presented to the Board relative to
the requested reduced senior .citizens rate for refuse collection in
Orinda. Mr. Dolan suggested that the Board consider an alternative means
of achieving reduced rates for senior citizens. Specifically, it was
suggested that the Board consider two alternatives which would reduce the
cost of one can service and raise the cost of additional cans. These
alternatives would provide a reduction in cost to all customers who
generated low amounts of garbage and would provide an incentive to
recycl e or reduce refuse generati on. One al ternative woul d be to set'
uniform rates for ffrst can and subsequent cans. The second al ternative
would reduce the rate for the first can by $3 and raise the rates of
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subsequent cans. Both al ternatives woul d be cal cul ated to produce the
same revenue currently being realized by Orinda-Moraga Disposal Service.
Member Carlson pointed out that the alternative rate schedules were more
sensitive to a loss in revenue by a reduction in the level of service
being purchased by Orinda-Moraga Disposal Service's customers.
Following discussion by Board and staff, it was moved 'by Member
Boneysteel e that the proposal from Ori nda-Moraga Di sposal Serv ice, Inc.
to implement a reduced senior citizens rate for refuse collection in Zone
1 (Orinda service area) be accepted. The motion died for lack of a
second.
It was moved by Member McNulty ,and seconded by Member Dalton, that
staff be directed to schedule a meeting with the ,City of Orinda and the
collector to discuss the proposal for a reduced senior citizens rate for
refuse collection in Zone 1 (Orinda service area) and possible
al ternatives for consi derati on duri ng the next rate setti ng process and
to discuss the legal issues involved with implementation of any reduced
rate. Member McNul ty will represent the Board and w ill report back to
the Board at the second Board Meeting in May 1987. Motion approved on
the following roll call vote:
AYES:
Members:
McNulty, Dalton, Boneysteele, Clausen
NOES:
Members:
Carl son
fIB SENT:
Members:
None
At this time President Clausen returned to the order of the agenda.
VI.
ADMINISTRATIVE
1.
CONSIDER PROPOSAL FOR DEVELOPMENT OF A PUBLIC INFORMATION. PROORAM
WORK PLAN
Mr. Dolan, General Manager-Chief Engineer, stated that at the last
meeting the Board discussed the best method for addressing public
information activities at the District. Because there is a need for
further Board involvement in this area, staff would propose that a
committee be formed to review current and proposed public information
activities.
It was moved by Member Boney steel e and seconded by M..ember Ca.r.l ~Q!"'~i
that an Ad Hoc Board Committee be appoi nted to work with staff in
developing the work plan for a public information program at the
District. There being no objection, the motion was unanimously approved.
President Clausen indicated that he would accept volunteers to serve
on the committee. If non~ are received, appointments will be made.
Noti ng the arrival of the representatives fran the City of San
Ramon, President Clausen moved to Item VII.3., Engineering.
VII.
ENGINEERING
3.
SAN RAMON REDEVELOPMENT PROJECT
Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Jay S.
McCoy, Construction Division Manager, who provided background and the
ch ronol ogy of acti ons rel ati ng to the San Ramon Redevel opment Proj ect.
Mr. James M. Kelly, Planning Division Manager, discussed the fiscal
implications of the San Ramon Redevelopment Project relative to the
Central Contra Costa Sanitary Di strict and the impact to the Di strict
over the 1 ife of the proj ect.
Mr. Dolan stated that historically the District's objective has been
to maintain an atmosphere of cooperation with the cities. To that end,
staff would propose the following:
That the District would agree to support the San Ramon Redevelopment
Project provided the City of San Ramon woul d agree to the fol lowing
requests:
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54
1)
That the City of San Ramon pay for a pipe crossing for the
Di stri ct as pa rt of the San Ramon Sewe r Improvement Proj ect "êft!,
Fostoria Way extending 2S feet on each side of the right-of-way;
and
2)
That the District be allowed to open cut across Crow Canyon Road
for installation of the pipe for the San Ramon Sewer Improvement
Project, with construction taking place after the evening
commute traffic and before the morning commute traffic; and
3)
That the District be allowed to open cut across Bollinger Canyon
Road, Norris Canyon Road, and Montevideo Drive for installation
of the pipe for the San Ramon Sewer Improvement Project, with
construction taking place during daylight hours; and
4)
That the City of San Ramon agree to provide 100 percent pass
through of the District's tax increment from the date the
initial San Ramon Redevelopment Project bonds are paid.
Mr. John D. Meakin, Mayor of the City of San Ramon, addressed the
Board echoing Mr. Dolan's comments that the relationship between the City
and the District to date has been a good one and stating that he looked
forward to continuing that relationship. Mr. Meakin stated that he heard
the District's requests and although they have not been voted on, he felt
that they would be favorably received by the majority of the City Council
or Redevelopment Agency. However, Mr. Meakin stated that the Danville
town limit is immediately north of Fostoria Way so the City of San Ramon
could not comply with that portion of the request. In addition, Mr.
Meaki n stated that the City of San Ramon woul d request that a 1 imit not
to exceed $200,000 be placed on this work.' Mr. Meakin stated that
a 1 though the City of San Ramon woul d not object to open cut on Crow
Canyon Road, they would prefer boring. With regard to work on Bollinger
Canyon Road, Norris Canyon Road, and Montevideo Drive, Mr. Meakin
requested that construction occur during non-commute hours. With regard
to the pass through of the tax increment to the CCCSD after payoff of
the redevelopment bonds, Mr. Meakin stated that the City of San Ramon
would agree in principle with the caveat that the applicable laws may
change between now and the payoff of the bonds. Mr. Meakin asked that
the next fiscal review committee meeting scheduled for April 21, 1987, be
rescheduled for April 22, 1987. In addition, Mr. Meakin asked that the
District make a finding or provide a statement that there is no fiscal
detriment to Central Contra Costa Sanitary District or to the San Ramon
Valley School District and that the District support the San Ramon
Redevelopment Project Plan at both the fiscal review committee and the
City Council meeting or Redevelopment Agency meeting, as appropriate.
Mr. Dol an, General Manager-Chief Engi neer, endorsed the response
fran the City of San Ramon. Mr. Dol an thanked San Ramon City Manager Jim
Robinson and CCCSD Planning Division Manager Jim Kelly for their efforts
i n th i s rega rd .
It was moved by Member Carlson and seconded by Member Dalton, that
based on the conditions and ?pecific acti ons outli ned above and with
acceptance by the San Ramon City Council and/or the San Ramon
Redevelopment Agency, the Board of Directors of the Central Contra Costa
Sanitary. District finds that there is no fiscal detriment to Central
Contra Costa Sanitary District or to the San Ramon Valley School District
as ,a resul t of the San Ramon Redevel opment Proj ect Pl an and that the
District supports that plan (Resolution No. 87-06S). Motion unanimously
approved on the following roll call vote:
AYES:
Members:
Carlson, Dalton, Boneysteele, McNulty, Clausen
NOES:
Members:
None
.ABSENT:
Members:
None
President Clausen returned to the order of the agenda.
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VII.
ENGINEERING
1.
APPROVE THE PROJ ECT AND AUTHORIZE $20,000 FROM THE SEWER
CONSTRUCTION FUND FOR DESIGN OF STORM DAMAGE REPAIRS AT 3717 HAPPY
VALLEY ROAD, LAFAYETTE. AND AUTHORIZE THE GENERAL MANAGER-CHIEF
ENGINEER TO EXEQJTE A SEffiEMENT AND RELEASE ~REEMENT 'W.ITH RœERT
B. AND LUCILLE KARP
Mr. Dolan, General Manager-Chief Engineer, stated that the Board was
briefed on this item in closed session. Staff would recommend that the
Board act favorably on this matter.
It was moved by Member Dalton and seconded by Member McNulty, that
the project be approved and that $20,000 be authorized fran Sewer
Construction Funds for design of slope stabil ization repai rs at 3717
Happy Valley Road, Lafayette, and that the General Manager-Chief Engineer
be authorized to execute an agreement with Robert B. and Lucil 1 e Karp.
Motion unanimously approved on the following roll call vote:
AYES:
NOES:
Members: Dalton, McNulty, Boneysteele, Carlson, Clausen
Membe rs:
None
ABSENT: Members: None
2.
AUTHORIZE THE GENERAL MANAGER-Q-I IEF ENG INEER TO EXEClITE AN AGREEMENT
WITH WOOI:MARD-CL YDE FOR GEOTECHNICAL SERVICES FOR THE CONTRA COSTA
BOJLEVARD AND "A" LINE FACILITIES PLAN
Following explanation by Mr. Dolan, General Manager-Chief Engineer,
it was moved by Member Dalton and seconded by Member McNulty, that the
General Manager-Chief Engineer be authorized to execute the Direct Labor
Plus a Multiplier Agreement with Woodward-Clyde for geotechnical services
for the Contra Costa Boul evard and "A" Li ne Facil it1 es Pl an. There bei ng
no objection, the motion was unanimously approved.
3.
SAN RAMON REDEVELOPMENT PROJECT
This item was taken out of order earlier in the agenda.
VIII.
TREATMENT PLANT
1.
AUTHORIZE EXEQJTION OF GAS SALES AGREEMENT BElWEEN, CENTRAL CONTRA
COSTA SANITARY DISTRICT AND GSF ENERGY, .INCORPORATED
Mr. Dolan, General Manager-Chief Engineer, stated t.hat this gas
sal es agreement i s the conti nuati on of a very successful arrangement
between the District and Getty Synthetic Fuels.
Following discussion by Board and staff, it was moved by Member
Carlson and seconded by Member Dalton, that execution of the Gas Sales
Agreement be authorized between Central Contra Costa Sanitary District
and GSF Energy, Inc. and that a Letter of Intent for possible electricity
purchase be authorized. Motion unanimously approved on the following
roll call vote:
AYES:
Members: Carlson, Dalton, Boneysteele, McNulty, Clausen
NOES:
Members: None
ABSENT:
Members: None
IX.
APPROV AL OF EXPENDITURES
1.
EXPENDITURE LIST DATED APRIL 16,1987
Member McNulty, member of the Budget and Finance Committee, stated
that she and Member Dalton have reviewed the expenditures and found them
to be satisfactory.
Presi dent Cl ausen questi oned the payment of a bond to the Contra
Costa County on the basis that he believed the County's ordinances exempt
publ ic agenci es fran bond requi rements. Staff indicated they woul d
investigate this matter.
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It was moved by Member McNul ty and seconded by Member Dal ton, that
the Expenditure List dated April 16, 1987, incl udi ng Sel f Insurance
Warrant Nos. 100094-100095, Running Expense Warrant Nos. 31641-31929,
Sewer Constructi on Warrant Nos. 4432-4463, and Payroll Warrant Nos.
9444-9683, be approved as recommended. 'There bei ng no obj ecti on, the
motion was unanimously approved.
X.
BUOOET AND FINANCE
1.
RECEIVE MAROi 1987 FINANCIAL STATEMENTS
Mr. Walter N. Funasaki, Finance Officer, summarized the results of
operations and maintenance for the month of March 1987, noting that
expenditures were $1,4S9,000 compared to a budgeted amount of $1,S68,000
representing a favorable variance of $109,000 or 6.9 percent.
Year-to-date expenditures ,were $843,000 1 ess than budget representi ng a
S.B percent favorable variance. The District's temporary investments
were held in a Federal National Mortgage Association note, collateralized
certificates of deposits, bankers' acceptances, and the District's Local
Agency Investment. Fund (LAIF) account with i nterest rates rangi ng from
7.2S percent to S.69 percent. The latest rate at March 31,1987, was 6.3
percent. The average yield for the LAIF account through March 1987 was
7.21 percent.
Mr. Jay S. McCoy, Construction Division Manager, reviewed
Maintenance and Materials Control Building Project and the Furnace
Control Room Project and showed slides of the construction progress.
It was. moved by Member Dalton and seconded by Member McNulty, that
the March 1987 Financïal Statements be received. There being no
objection, the motion was unanimously approved.
XI.
ÆRSONNEL
1.
APPROVE PERSONNEL BUOOET REQUESTSFQR FISCAL YEAR 1987-88
Member Carl son and Dalton stated that they met with staff to rev iew
concerns raised at the last Board meeting and now support the
recommendation. President Clausen stated that his approval of the
Personnel Budget is subject to review of the Capital Improvement Plan and
the Capital Budget.
It was moved by Member Boneysteele and seconded by Member McNulty,
that the Personnel Budget for Fiscal Year 1987-1988 identified as items
one through sixteen in the position paper, be approved. Motion
unanimously approved on the following roll call vote:
AYES:
Members:
Boneysteele, McNulty, Dalton, Carlson, Clausen
NOES:
ABSENT:
Members:
None
Members:
None
XII.
Sa.. ID WASTE
1.
CONSIDER REQUEST BY ORINDA-MORAGA DISPOSAL SERVICE, INC. TO
IMPLEMENT A REDUCED SENIOR CITIZENS RATE FOR REFUSE COLLECTION IN
ZONE 1 (ORINDA SERVICE AREA)
This item was taken out of order earlier in the agenda.
XIII.
EMERGENCY SITUATIONS REQUIRING BOARD ACTION
None
XIV.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
a. Mr. Dol an, General Manager-Ch ief Engi neer, stated that Member
Dalton and President Clausen have both expressed interest in large scale
annexations to cl ean up i rregul ar Di stri ct boundari es. Engi neeri ng
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57
Department staff and Counsel for the District have looked into various
options. Staff would like to meet with the Board Annexation Committee to
explain the findings and to discuss the alternatives. The Board
concurred. A meeting will be scheduled about mid-May.
b. With regard to the Hazardous Waste Bulletin, Mr. Dolan stated
that certain material concerning IT has grown out-dated. Staff may come
back to some future time with this matter.
c. Mr. Dol an introduced Deputy General Manager Paul Morsen who
pr:'ovided a status report of garbage rate analysis. Staff met with
representatives of Price-Waterhouse, the collectors, Acme Fill, and the
franchising entities of Walnut Creek, Pleasant Hill, Concord, Martinez,
and San Ramon. The cost of the study will be approximately $32,000. The
Board directed staff to advise the collectors that any change in rates
would be based upon the existing closure plan that is available if we are
unable to review the new closure plan.
d. Mr. Dolan announced that changed site conditions have prompted
the redesign of sheeting and shoring of the Concord North Meter Project.
This will result in a change order in the range of $3S,000 to $40,000.
e. The District is currently bidding the Cathodic Protection Phase
II work.
f. There will be a Sol id Waste Management Advisory Canmittee
meeting at 2 p.m. on April 21, 1987.
g. Mr. Dolan announced that Valley Disposal Service has signed a
letter of intent 'to sell the company to Waste Management, Inc. the owner
of Oakland Scavenger. Valley must come before this Board to obtain
approval prior to the sale. This item wil 1 be scheduled for further
discussion at the May 7,1987 Board meeting.
2.
COUNSEL FOR THE DISTRICT
Mr. James L. Hazard, Counsel for the District, announced that he
w11 1 be out of town and unabl e to attend the August 6, 1987 Board
meeting.
3.
SECRETARY OF THE DISTRICT
a. Ms. Joyce E. McMillan, Secretary of the District, distributed
the Training/Conference Summary for the period January-March 1987.
b. Ms. McMillan reported that on April 7, 1987, the Contra Costa
County Board of Supervisors approved the consolidation of District
elections with the statewide general elections to be held in November of
even numbered years beginning in 1988. The next District Board election
w 11 1 be November 8, 1988.
c. Following discussion, it was determined that the Secretary of
the Di strict would schedul e a tour of the Mari n Recycl i ng and Resource
Recovery Association facility and the Bay Model in June 1987.
4.
BOARD ME~ERS
a. Member Boney steel e reported on the Del ta Water Conference
sponsored by Contra Costa Water District.
b. Member Dalton reported that he Sol id Waste Commission has
recommended to the Board of Supervisors that submission of the new County
Solid Waste Plan to the State be delayed because of the split vote. Mr.
Paul de Fal co has been el ected Chai r of the Hazardous Mated al
Commission.
"
c. Member Carlson reported on the April 6, 1987 Landscaping
Committee meeti ng. The Board w 11 1 be asked to authorize funds for the
design work for Phase I at the next Board meeting.
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04':
xv.
ANNClINCEMENTS
a. Member Dalton announced that he will be absent from the District
from April 19,1987 through April 30, 1987.
b. Member Carl son requested that staff provide an update of the
Acme permit/outfall issue at the next Board meeting.
XVI.
a.OSED SESSION
None
XVII.
ADJ OJ RNMENT
There being no further business to come before the Board, President
Clausen adjourned the meeting at the hour of 9:SS p.m.
""",. ~~ ~---,
~eside~ of the Board of Directors,
~ntr:P-Y Contra Costa Sani ta ry Di stri ct,
~y of Contra Costa, State of California
COUNTERSIGNED:
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