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HomeMy WebLinkAboutBOARD MINUTES 03-05-87 29 MINUTES OF THE REGULAR BOARD MEETING ' OF THE DISTRICT BOARD OF THE CENTRAL OONTRA COSTA SANITARY DISTRICT HELD ON MARCH S, 1987 The District Board of the Central Contra Costa Sanitary District convened in a regular meeting at its regular place of meeting, SO19 Imhoff Place, Martinez, County of Contra Costa, State of Cal ifornia, at 7:30 p.m., on March S, 1987. President Clausen called the meeting to order and requested that the Secretary call roll. I. ROLL CALL PRESENT: Members: Boneysteele, Dalton, McNulty, Carlson, Clausen ABSENT: Members: None II. PUBLIC COMMENTS None III. APPROVAL OF MINUTES 1. MINUTES OF FEBRUARY 19,1987 It was moved by Member McNulty and seconded by Member Carlson, that the minutes of February 19, 1987, be approved with the following addition: Under Item XV., Closed Session, the following was added to the second paragraph: "Because of a potential confl ict of interest, Member McNulty did not participate and was not present for the closed session." There being no objection, the motion was unanimously approved. IV. BIDS AND AW ARDS 1. AUTHORIZE AWARD OF CONTRACT FOR SERVICE AIR COMPRESSOR INSTALLATION (DSP 10021) AND AUTHORIZE $S8,740 FROM THE SEWER CONSTRÙCTION FUNDS Mr. Roger J. Dolan, General Manager-Chief Engineer, recommended that the award of contract for service air compressor installation be authorized to Dalzell Corporation, the low bidder, in accordance with the staff recommendati on. It was moved by Member Carl son and seconded by Member Dalton, that award of contract be authorized to Dalzell Corporation, the lowest responsible bidder, for $44,400 to install service air compressor, and that $S8,740 be authorized in Sewer Construction Funds for the construction contract DSP No. 10021 and related force account and contingencies. Motion unanimously approved on the following roll call vote: AYES: Members: Ca rl son, Dalton, Boneysteele, McNulty, Clausen NOES: Members: None ABSENT: Members: None 2. AUTHORIZE AWARD OF PUROiASE ORDER TO CONffiETE PIPE AND PRODUCTS COMPANY, INC., AUTHORIZE EXEClITION OF, AMENDMENT NO.2 TO THE AGREEMENT WITH JA~S M. MONTGOMERY, AND AUTHORIZE ,$2,707,100 FROM THE SEWER CONSTRUCTION FUND FOR PUROiASE OF SEWER PIÆ FOR THE SAN RAMON VALLEY TRUNK SEWER, PROJECT 4224 Mr. Dol an, General Manager-Chief Engi neer, stated that the engineers' estimate for the sewer pipe for the San Ramon Valley trunk sewer was $4.2 million. This estimate was based on cost quotations from the pipe suppliers and a comparison of actual bids for comparable proj ects. All three bi ds received were substanti ally lower. Mr. Dol an introduced Mr. Dav id Willi ams, Engi neeri ng Divi si on Manager, who described the method used in arriving at the engineers' estimate. Mr. Williams stated that reasons for the disparity between the engineers' estimate and the actual bid price include the current competitive environment in the concrete pipe market, the bid is early in the season 03 05 87 30 which allows suppliers to schedule in advance large quantities for fabrication, and the project is very large allowing suppliers to reduce their unit costs. In response to a question from President Clausen, Mr. Williams stated that the contractor will be responsible for storage and handling of the pipe when it is delivered. It was moved by Member Carlson and seconded by Member McNulty, that award of a purchase order to supply sewer pi pe for the San Ramon Valley Trunk Sewer, proj ect 4224, be authorized to Concrete Pi pe and Products, Inc. as the lowest responsi bl e bi dder; that the General Manager-Chief Engineer be authorized to execute Amendment No.2 to the agreement with James M. Montgomery Consulting Engineers; and that $2,707,100 be authorized from the Sewer Constructi on Fund for the purchase order and related costs. Motion unanimously approved on the following roll call vote: AYES: Members: Carlson, McNulty, Boneysteele, Dalton, Clausen NOES: Members: None ABSENT: Members: None v. CONSENT CALENDAR , It was moved by Member McNulty and seconded by Member Dalton, that the Consent Calendar, consisting of eleven items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. Resolution No. 87-036 accepting an easement at no cost to the District from A. E. SEIBERT, et ux, Walnut Creek area (Job 4076 - Parcell (ptn» was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Cl ausen NOES: ,Members: None ABSENT: Members: None 2. Resol ution No. 87-037 accepting an easement at no cost to the District from W. NIEWIARCMSKI, Wal nut Creek area (Job 4076 '::' Parcel 1 (ptn» was adopted and recording authorized.' Motion unanimously approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Cl ausen NOES: Members: None AB SENT: Members: None 3. Resolution No. 87-038 accepting an easement at no cost to the District from T. TARNCMSKI, et ux, Walnut Creek area (Job 4076 - Parcell (ptn» was adopted and recording authorized. Motion unanimously approved on the following vote: AYE S: Members: McNulty, Dalton, Boneysteele, Carlson, Cl ausen NOES: Members: None ABSENT: Members: None Resolution No. 87-039 accepting an easement at no cost to the District from DAVIDON HOMES, Danville area (Job 430S - Parcels 1 and 2) was adopted and recording authorized. Motion unanimously approved on the following vote: 4. 03 05 87 10. 11. 31 AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Clausen NOES: Membe rs: None ABSENT: Members: None s. Resol uti on No. 87-040 accepti ng an easement at no cost to the. Di stri ct from DAV IDON HOMES, Danv ill e area (Job 430S - Pa rcel 3) was adopted and recording authorized. Motion unanimously approved on the following vote: AYE S: Members: McNulty, Dalton, Boneysteele, Carlson, Cl ausen NOES: Members: None ABSENT: Members: None 6. Resolution No. 87-041 accepting an assignment of easement at no cost to the Di strict from CONTRA COSTA COUNTY REDEVELOPMENT AGENCY, Pleasant Hill area (Job 398S - ParcelS) was adopted and recording authorized. ' Motion unanimously approved on the following vote: AYE S: Members: McNulty, Dalton, Boneysteele, Carlson, Clausen NOES: Members: None AB SENT: Members: None 7. Resolution No. 87-042 accepting an easement at no cost to the District from D. E. WILSON, Lafayette area (Job 4142 - Parcel 3 A and B) was adopted and' recording authorized. Motion unanimously approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Cl ausen NOES: Members: None ABSENT: Members: None 8. Authorization was given for P.A. 87-6 (Danville) to be included in a future formal annexation to the District. Motion unanimously approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Cl ausen NOES: Members: None ABSENT: Members: None 9. The Board was advised of the close out of the Escobar Street Sewer Replacement Project (DP 4236) and return of $8,299 to the Sewer Construction Fund. The Board was advised of the close out of the Sky-Hy Circle Sewer Design and Settlement and Release Agreement Account. Quitcl aim Deeds to Tor D. Fol kedal, et ux, Sky-Hy Homeowners Association, Inc., and Richard A. Saso, et ux, Job 42S0, Subdivision 44S2 (Sky-Hy Subdivision), Lafayette area, were approved; the President of the District Board of Directors and the Secretary of the Di strict were authorized to execute and record said Quitclaim Deeds; and Resolution Nos. 87-043, 87-044,d and 87-04S were adopted. Motion unanimously approved on the following vote: 03,:(~5( 87 32 AYES: Members: McNul ty, Dalton, Boneysteele, Carl son, Cl ausen NOES: Members: None AB SENT: Members: None CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None VI. ENGINEERING 1. AUTHORIZE THE GM-CE TO EXEQJTE AN AGREEMENT WITH THE JOINT VENTURE OF JAMES M. MONTGOMERY ENGINEERS AND CAMP ,DRESSER AND McKEE AND AUTHORIZE SEWER CONSTRUCTION FUND EXPENDITURES OF $215,000 FOR'PHASE I OF THE TREATMENT PLANT MASTER PLAN COP 2004S) AND $300,000, TO INITIATE FACILITIES PLANNING FOR HIGH PRIORITY TREATMENT PLANT PROJECTS " Mr. Dolan, General Manager-Chief Engineer, stated that this subject has been reviewed at least twice with some detail, once in November 1986 and again two Board meeti ngs ago when the scope of the Treatment Pl ant Master Pl an was presented. Staff woul d be happy to respond to any questions. Following discussion of the wet weather stream monitoring program, it was moved by Member Carl son and seconded by Member Dal ton, that the General Manager-Chief Engineer be authorized to execute an agreement for engineering services with the joint venture of James M. Montgomery Consul ti ng Engi neers and Camp Dresser and McKee (JMM/CDM); that Sewer Construction Fund expenditures, of $21S,000 be authorized for Phase I of the Treatment Pl ant Master Pl an COP 2004S); and that $300,000 be authorized to initiate facll ities pl anning for high priority treatment plant projects. Motion unanimously approved on' the following roll call vote: ' ' AYES: Members: Carl son, Dalton, Boneysteele, McNulty, Clausen NOES: Members: None AB SENT: Members: None VII. TREATMENT PLANT BOARD ACCEPTANCE OF 1986 ANNUAL SELF-MONITORING PROGRAM,REPORT 1. Mr. Dolan, General Manager-Chief Engineer, submitted the District's Self-Monitoring Program Annual Report for 1986 for the Board's acceptance prior to submission to the Cal ifornia Regional Water Qual ity Control Board. Final effluent quality remained in compliance with NPDES standards throughout the year with the exception of non-compliance with chlorine residual requirements and non-compliance caused by the severe rainstorms in February 1986. It was moved by Member Dalton and seconded by Member McNulty, that the 1986 Annual Self-Monitoring Program Report be accepted. There being no objection, the motion was unanimously 'approved. VIII. APPROVAL OF EXPENDITURES 1. EXPENDITURE LIST DATED MARCH 5,1987 Member McNulty, member of the Budget and Finance Committee, stated that she and Member Dalton have reviewed the expenditures. Member McNulty, noted that the description for Warrant No. 310SS was in error. The description indicated that 60 cases of film was purchased. In fact, two cases of film, 30 packages each, were purchased. It was moved by Member McNulty and seconded by Member Dalton, that the Expenditure List dated March S, 1987, including Self Insurance Wa rrant Nos. 100073-100081, Runni ng Expense Warrant Nos. 30842-31089, , . .. "-' , 0 3' 'Ô 5 :' '8 7;' : 33 Sewer Construction Warrant Nos. 4328-4363, and Payroll Warrant Nos. 9202-9443, be approved as recommended. There being no objection, the motion was unanimously approved. IX. SOL ID WASTE 1. CONSIDER REQUEST BY ORINDA-MORAGA DISPOSAL SERVICE, INC. TO IMPLEMENT A REDUCED SENIOR CITIZENS RATE FOR REFUSE COLLECTION IN ZONE 1 (ORINDA SERVICE AREA) AND ZONE lA (MORAGA SERVICE AREA) Mr. Dol an, General Manager-Chief Engi neer, stated that during the rate setting process last year the City of Orinda expressed interest in implementing a reduced senior citizen rate for senior citizens with limited incomes. Or,nda-Moraga Disposal Service, Inc. has now requested approval to impl ement' such a reduced senior citizens rate for refuse collection in the Orinda and Moraga service areas. Staff has contacted the Town of Moraga and the City of Orinda to determine if support for this program still exists. Mr. Dolan distributed a letter dated March S, 1987 from Mr. Gary C. Chase, Moraga Town Manager, advising that after due deliberation the Moraga Town Council was unable to support the proposal. In a letter dated February 26, 1987, Mr. Tom Sinclair, Orinda City Manager, stated that a committee of two Councilmembers expressed interest in the concept of a reduced senior citizen rate but the matter has not been presented to the full Council. Foll ow ing di scussi on, there was a consensus of the Board that a stronger, more definitive recommendation must be received from the Orinda City Council before this Board can take action. President Clausen questioned the legal ity, indicating that he knows of no authority for this Board to order the collector to charge a higher rate for some people than for others. It was moved by Member Carlson and seconded by Member Boneysteele, that the request of Orinda-Moraga Disposal Service, Inc. to implement a senior citizen discount program in Zone 1 (Or1nda service area) be tabled until such time as a formal expression of interest is received from the Orinda City Council. Staff is directed to advise the City of Orinda by letter of the Board's action, the questions concerning the legal ity of such a request, and the willingness of Member McNulty, the liaison to the City of Orinda, to meet with them at thei r request. There bei ng no objection, the motion was unanimously approved. It was moved by Member Carl son and seconded by Member Boneysteel e, that fol lowing consideration of the request of Orinda-Moraga Disposal Service, Inc. to implement a senior citizens discount program in Zone 1A (Moraga service area), the Board of Directors concurred with the position of the Moraga Town Council and determined not to implement the proposed rate in Zone lA. Staff was directed to advise the Moraga Town Council of the Board's action. Motion unanimously approved on the following roll call vote: AYES: Members: Carl son, Boneysteele, Dalton, McNul ty, Cl ausen NOES: Members: None ABSENT: Members: None X. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None XI. REPORTS 1. GENERAL MANAGER-OiIEF ENGINEER a. Mr. Dol an, General Manager-Ch ief Engi neer, ,reported on the February 24,1987 meeting of the Blue Ribbon Landfill Task Force at which he and Mr. James Kelly, Planning Division Manager, summarized the Central San landfill study and process. b. Mr. Dolan introduced Mr. James Kelly, Planning Division Manager, who apprised the Board of the "A" Line/Contra Costa Boulevard EIR Scoping 03 '0"'.5 87 34' Sessions held for public agency representatives and members of the general publ ic on February 2S, 1987. Both sessions were well attended. Concerns rai sed i ncl uded impact of the proj ect on the citi es, traffic impacts, growth impacts, and the need for the line to eliminate overfl ows. ' c. Mr. Dol an announced the Contra Costa Water Di strict Del ta Conference scheduled for April 2-4, 1987. Members Boneysteele,Clausen, and McNulty expressed an interest in attending the conference. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT a. Ms. Joyce McMill an, Secretary of the Di strict, di stributed the 1987-1988 Budget Schedule. Following discussion, it was determined that the regul ar Board meeti ng of May 21, 1987 woul d be reschedul ed for Tuesday, May 19, 1987 to avoid éonflict with the May CASA conference and that a speci al Board meeti ng woul d be schedul ed for ,Thursday, May 28, 1987 . b. Ms. McMillan announced that the District's resolution requesting consolidation of the District elections with the statewide general election has been received by the Contra Costa County Board of Superv i sors and referred to the County Admi ni strator ánd the Clerk-Recorder <Elections Division). 4. BOARD MEtlBERS a. President Clausen reported on the February 24, 198f meeting with Danvi1le Town Councilmembers and staff representatives. The meeting was 'productive and should serve as the basi s for cooperation between the District and the City on the San Ramon Valley Trunk Project. b. Member Boneysteele reported on the February 2S, 1987 Personnel Committee meeting with the representative of Ralph Andersen and Associates. At that meeting Mr. Paul Morsen, Deputy General Manger, Ms. Cathryn Freitas, Personnel Officer, and Mr. Jose Lopez, Chairman of the Affirmative Action Committee, briefed the Committee on the proposed training program currently in develoJlrlent which will provide additional opportunities for the hiring of minorities and women in non-traditional occupations. XII. ANNOJNCEt-ENTS None XIII. QOSED SESSION 1. REAL PROPERTY NEGOTIATIONS The closed session is being held with respect to real property negotiations pursuant to Government Code Section S49S6.8. The real property which the negoti ati ons may concern is Ori nda Crossroads Pump Station easements. The District's negotiators may negotiate with the Clark Wallace Orinda Theater Negotiating Team. At 8:33 p.m., President Clausen declared the closed session to discuss rea" prope rty negoti ati ons pursuant to Government Code Sect i on S49S6.8. Because of a potential conflict of interest, Member McNulty did not participate and was not present for the closed session. At 8:40 p.m., President Clausen concluded the closed session and reconvened the meeting into open session. XIV. ACTIONS RESULTING FROM DISCUSSIONS IN ClOSED SESSION None 03 Q.::5 ",,~. .87 35 xv. ADJOURNMENT There being no further business to come before the Board, President Clausen adjourned the meeting at the hour of 8:40 p.m. Pre de of the Board of Directors, C t Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: ,tt-t,:(n ~ Se 'r t y of the Can ra 1 Contra Co Sanitary Di strict, County of Contra Costa, State of California ø 03 05 87