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HomeMy WebLinkAboutBOARD MINUTES 02-05-87 15 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON FEBRUARY s. 1987 The District Board of the Central Contra Costa Sanitary District convened in a regul ar meeti ng at its regul ar pl ace of meeti ng, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 7:30 p.m., on February S, 1987. President Clausen called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Boneysteele, Dalton, McNulty, Carlson, Clausen ABSENT: Membe rs : None II. PUBLIC COMMENTS None III. APPROVAL OF MINUTES 1. MINUTES OF JANUARY 22, 1987 It was moved by Member McNulty and seconded by Member Carlson, that the minutes of January 22, 1987, be approved as presented. ,There being no objection, the motion was unanimously approved. IV. CONSENT CALENDAR It was moved by Member Carlson and seconded by Member Dalton, that the Consent Calendar, consisting of sixteen items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authori zed. 1. Resolution No. 87-016 accepting an easement at no cost to the District from BLACKHAWK CORPORATION, San Ramon area (Job 4252 - Parcel 2) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Carl son, Dalton, Boneysteele, McNulty, Cl ausen NOES: Membe rs: None .ABSENT: Members: None 2. Resolution No. 87-017 accepting an easement at no cost to the District from BLACKHAWK CORPORATION, San Ramon area (Job 42S2- Parcel 3) was adopted and recording authorized. ' Motion unanimously approved on the following vote: AYES: Members: Ca rl son, Dal ton, Boneysteele, McNulty, Cl ausen NOES: Members: None ABSENT: Members: None 3. Resolution No. 87-018 accepting an easement at no cost to the District from C. R. KING, et ux, Martinez area (Job 427S - Parcel 8) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Carlson, Dalton, Boneysteele, McNulty, Clausen NOES: ABSENT: Members: None Membe rs : None Q2 05 87 16 4. Resol uti on No. 87-019 accepti ngan easement at no cost to the District from T. M. OTERO, et ux, Danville area (Job 4314 - Parcell) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Membe rs: Carl son, Dalton, Boneysteele, McNulty, Clausen NOES: Members: None ABSENT: Members: None s. Resolution No. 87-020 accepting an easement at no cost to the District from L. D.' LEE, et al, Danville area (Job 4283 - Parcel 4) was adopted and recording authorized. , Motion unanimously approved on the following vote: AYES: Members: Carlson, Dalton, Boneysteele, McNulty, Clausen NOES: Membe rs : None ABSENT: Members: None 6. Resolution No. 87-021 accepting an easement at no cost to the District from P. DUTCHAK, Walnut Creek area (Job 4076 - Parcel 1 (ptn» was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Membe rs: Carlson, Dalton, Boneysteele, McNulty, Cl ausen NOES: Members: None ABSENT: Members: None 7. Resolution No. 87-022 accepting an easement at no cost to the District from J. M. MOEN, et al, Walnut Creek area (Job 4076- Parcel 1 (pt~» was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Carl son, Dalton, Boneysteele, McNulty, Clausen NOES: Members: None ABSENT: Members: None 8. Resolution No. 87-023 accepting an easement at no cost to the District from S. M~ SKAGGS, et ux, Walnut Creek area (Job 4076 - Parcell (ptn» was adopted and recording authorized. ' Motion unanimously approved on the following vote: AYES: Members: Carl son, Dalton, Boneysteel e, McNulty, Cl ausen NOES: Members: None ABSENT: Members: None 9. Resolution No. 87-024 accepting an easement at no cost to the Di strict from D. BOWDEN, et al, Wal nut Creek area (Job 4076 - Parcell (ptn» was adopted and recordi ng authorized. ' Motion unanimously approved on the following vote: AYES: Members: Carl son, Dalton, Boneysteele, McNulty, Cl ausen NOES: Members: None ABSENT: () 2 ' 05 Members: None 87 17 10. Resolution No. 87-02S accepting an easement at no cost to the District from SAN RAMON PARTNERS, San Ramon area (Job 4287 - Parcell) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Ca rl son, Dalton, Boneysteele, McNulty, Clausen NOES: Members: None AB SENT: Members: None 11. The quitclaim of a sewer easement, Job ISS8, Parcel 9, Walnut Creek area was authorized and Resol uti on No. 87-026 adopted subject to receipt of the replacement easement. Motion unanimously approved on the following vote: AYES: Members: Carl son, Dalton, Boneysteele, McNulty, Clausen NOES: Members: None ABSENT: Members: None 12. The execution of a consent to dedication to Contra Costa County (Job 3280 - Parcell and Job 3669 - Parcell) Sub 6777 (Concord area) was authorized and Resolution No. 87-027 adopted. Motion unanimously approved on the following vote: AYES: Members: Carl son, Dalton, Boneysteele, McNulty, Clausen NOES: Membe rs: None ABSENT: M~bers: None 13. Authorization was given for P.A. 87-2 (Concord) to be included in a future formal annexation to the District. Motion unanimously approved on the following vote: AYES: Members: Ca rl son, Dalton, Boneysteele, McNulty, Clausen NOES: Members: None ABSENT: Members: None 14. A one-step salary increase effective January 1, 1987, was approved for Gary Wolff in accordance with Registration Differential Policy and Procedure. Motion unanimously approved on the following vote: AYES: Members: Carl son, Dalton, Boneysteele, McNulty, Clausen NOES: Members: None AB SENT: Members: None IS. Attendance by Son Nguyen, Graphics Technici an, at the DGEF seminar entitled "Airbrush Illustration Techniques" on March 31 through April 3, 1987, in Peoria, Illinois, was approved. Motion unanimously approved on the following vote: AYES: Members: Ca rl son, Dalton, Boneysteele, McNulty, Cl ausen NOES: Members: None AB SENT: Members: None 02 05 87 18 16. Resolution No. 87-028 establishing the Sewer Construction Fund appropriations limit in the amount of $8,823,S07 for the 1986-1987 fiscal year, was adopted in accordance with Article XIII B of the California Constitution. Motion unanimously approved on the following vote: AYES: Members: Carl son, Dalton, Boneysteele, McNulty, Cl ausen NOES: Members: None .AB SENT: Members: None CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None v. ENGINEERING 1. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXEaJTE AN AGREEMENT WITH THE JOINT VENTURE OF JAMES MONTGOMERY CONSULTING ENGINEERS AND CAMP DRESSER & MCKEE' AND AUTHORIZE $192,500 FROM THE SEWER CONSTRUCTION FUND FOR THE OUTFALL PROJECT, DSP 200S6' , Mr. Roger J. Dolan, General Manager-Chief Engineer, indicated that a descriptive position paper has been submitted and the Board has been briefed on this project before so rather than providing an extensive presentati on that may be redundant, staff woul d be happy to answer any questions. Following a discussion regarding settlement of the pipe and modifications or corrections that may be necessary, it was moved by Member Carlson and seconded by Member McNulty, that the General Manager-Chief Engineer be authorized to execute an agreement with the joint venture of James M. Montgomery Consulting Engineers and Camp Dresser & McKee to initiate work on the Outfall Project and that $192,SOO be authorized from the Sewer Construction Fund. Motion unanimously approved on the following 'roll call vote: AYES: Members: Carlson, McNulty, Boneysteele, Dalton, Clausen NOES: Members: None .ABSENT: Members: None VI. APPROVAL OF EXPENDITURES 1. EXPENDITURE LIST DATED FEBRUARY S,1987 Member McNulty, member of the Budget and Finance Committee, stated that she and Member Dalton have reviewed the expenditures and found them to be satisfactory. . It was moved by Member McNul ty and seconded by Member Dal ton, that the Expenditure Li st dated February S, 1987, i ncl udi ng Sel f Insurance Warrant Nos. 1000Sl-100060,' Runni ng Expense Warrant Nos~ 3042S-30662, Sewer Construct'ion Warrant Nos. 4271-4301, and Payroll Warrant Nos. 8960-9201, be approved as recommended. There bei ng no obj ecti on, the motion was unanimously approved. VII. BUDGET AND FINANCE 1. RECEIVE DECEMBER 1986 FINANCIAL STATEMENTS Mr. Walter N. Funasaki, Finance Officer, reported that at December 31, 1986, the District's temporary investments were held in a Federal National Mortgage Association note, Federal Farm Credit Bank' notes, coll ateral ized certi ficates of deposit, banker' s acceptances, and the District's Local Agency Investment Fund (LAIF) with interest rates ranging from 8.1S percent to S.69 percent. The latest interest rate was 6.6SS percent. 'The LAIF interest rate at December 31, 1986 was 7.4 "perçent.,'"!\lthough,investment in the Federal Farm Credit Bank notes is ,:. \:' : ~ ,; '," ."~ ' '. ' 02 05 87 19 permissible under the State Code, the Treasurer's Office was directed to repl ace these notes because of the di stress of the Federal Farm Credit Bank. The Treasurer's Office did replace them immediately although they bel ieved they were backed by the full faith of the Federal government. The funds are now invested i n banker's acceptances at a sl i ghtl Y lower i nterest rate. There was no loss of pri nci pl e experienced duri ng the time the funds were invested in Federal Farm Credit Bank notes. Member Boneysteele commended staff for being alert to this potential problem and for handling it so efficiently. RECEIVE THE 1986-1987 OPERATIONS AND MAINTENANCE BUDGET REVIEW FOR THE SIX MONTHS ENDED DECEMBER 31,1986 2. Mr. Dolan, General Manager-Chief Engineer, presented a brief summary of the results of the comparative review of actual and budgeted Operations and Maintenance revenues and expenses for the first six months of the 1986-1987 fiscal year. , Mr. Robert A. Baker, Deputy Chief Engineer, and Mr. Charles W. Batts, Plant Operations Department Manager, highlighted the major overexpended and underexpended accounts for the Engi neeri ng and Pl ant Operations Departments for the six months ended December 31,1986. It was moved by Member Dalton and seconded by Member McNul ty that the December 1986 Financial Statements and the 1986-1987 Operations and Maintenance Budget Review for the six months ended December 31, 1986, be received as presented. There being no objection, the motion was unanimously approved. VIII. LEGAL/LITIGATION 1. DENY ClAIM FROM DAVID HAMMOND AND BARBARA MITCHELL It was moved by Member Dalton and seconded by Member Carlson, that the claim from David Hammond and Barbara Mitchell for alleged damages and injuries resulting from a January 13, 1987, vehicle accident at 31 Crestview Drive, Orinda, be denied. Motion unanimously approved on the following roll call vote: AYES: Members: Dalton, Ca rl son, Boneysteele, McNulty, Cl ausen NOES: Members: None ABSENT: Members: None IX. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None X. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, introduced Mr. John Larson who provided an update of the Collection System Operations Department activities. Mr. Larson highl ighted changes in equipment and improved productivity during the past year. He discussed the Collection System Operati ons Depar1ment's pl ans for adaptati on of new schedul i ng systems to Central Contra Costa Sanitary District's use. b. Mr. James Kelly, Planning Division Manager, and Mr. Steve McDona 1 d, proj ect Manager, presented a status report of the Trea'bnent Plant Master Plan which will assess the existing capacity of the plant, predi ct future requi rements, and devel op future alternatives. A two-phased approach will be used. A position paper will be presented to the Board requesting authorization for Phase I in the near future. c. A draft response to Mr. Joseph Covello, Chairman of Tri-Valley Wastewater Authority, concerning future sewerage service to the Dougherty-Tassajara Valley area in Contra Costa County, was discussed and approved as presented. 02 ,0,5 8'7 . '. 20 . d. Mr. Dolan, General Manager-Chief Engineer, reported that the Dewatering Project, which entails purchasing new centrifuges for the solids conditioning building, has moved into the prequalification stage. District staff and Carollo have independently reviewed the submittals in great detail. Considering the specific application at Central Contra Costa Sanitary District, two machines were prequal Hied and two were disqualified. The two which were disqual Hied were sent letters explaining their score and advising them of the procedures and time limits in the event they wish to appeal the staff action to the Board of Directors. . e. Mr. Dolan reported that staff is in the process of updating the District's source control ordinance. Revisions will be submitted to this Board for consideration in approximately May 1987. When approved, the ordinance must then be presented to the Regional Board for approval. f. Mr. Dolan reported that staff is planning to meet with the Martinez City Council late in February or early in March concerning the Martinez Sewer Improvement Project. g. Mr. Dolan announced that a national conference on new technology for sewer pipe rehabilitation that avoids direct excavation, will be held in London, England this spring. Because of the possible applications at the District in such areas as canyons and creekbanks, it may be appropriate to send one or more. representatives to this conference. The Board requested that a positi on paper be pl aced on the next agenda for consideration. h. The District is currently advertising for two projects: air compressor installation and prepurchase of pipe for the San Ramon proj ect. ' i., Mr. Dolan ann04nced that Mr. Ken F. Laverty, Purchasing and Materials Officer, has been elected First Vice President of the CalHornia Association of Public Purchasing Officers and will serve as President of that organization next year. 2. COUNSEL FOR THE DISTRICT , J Mr. James L. Hazard, Counsel for the District, briefed the Board on recent legislation which would allow consolidation of the District elections with statewide general elections. It was the consensus of the Board that because of the potential for cost savings to the District and increased voter turn out, that a position paper and draft resolution be prepared for the Board's consideration at the next Board meeting. 3. SECRETARY OF THE DISTRICT None 4. BOARD MEMBERS a. Member Dal ton announced that the Bl ue Ribbon Committee on Landfill Siting will meet during the week of February 9, 1987. b. Member Boneysteele, Chair of the, Personnel Committee, reported that the Personnel, Committee met with the Secretary of the Di strict concerni ng her annual performance apprai sal . Member Boneysteel e highlighted the substance of those meetings. It was moved by Member Boneysteele and seconded by Member McNulty, that compensation for the Secretary of the District be increased by ten percent within the existing salary range and that a personnel special ist be retained to review the duties, additional responsibilities, and compensation level of the position in comparison to the internal organizational structure and outside agencies. Motion unanimously approved on the following roll call vote: AYES: Members: Boneysteele, McNulty, Dalton, Carlson, Clausen NOES: Members: None AB SENT: Members: None 0 2 ;~:,O:5 ~:,8 t¡ ". ' 21 XI. ANNOUNCEMENTS None XII. CLOSED SESSION Pursuant to Government Code Section S49S6.9(b), a point has been reached where in the opinion of the Board of' Directors of the Central Contra Costa Sanitary District on the advice of its Counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the District. The title of the litigation is not being disclosed because to do so would jeopardize the ability of the District to effectuate service of process or to advantageously conclude existing settlement negotiations. At 9:17 p.m., President Clausen declared the closed session to discuss litigation pursuant to Government Code Section S49S6.9(b). At 9:40 p.m., President Clausen concluded the closed session and reconvened the meeting into open session. XIII. ACTIONS RESULTING FROM DISCUSSIONS IN ClOSED SESSION None XIV. ADJ OURNMENT There being no further business to come before the Board, President Clausen adjourned the meeting at the hour of 9:40 p.m. Pre de of the Board of Directors, Ce tr Contra Costa Sanitary District, C y of Contra Costa, State of California COUNTERSIGNED: 0 2, ,/0 5, :87,