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HomeMy WebLinkAboutBOARD MINUTES 01-08-87 1 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JANUARY 8, 1987 The District Board of the Central Contra Costa Sanitary District convened in a regular meeting at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 7 :30 p.m., on January 8, 1987. President Clausen called the meeting to order and requested that the Secretary call roll. I. ROLL CALL PRESENT: Members: Boneysteele, Dalton, McNulty, Carlson, Clausen ABSENT: Members: None II. PUBLIC COMMENTS None III. APPROVAL OF MINUTES 1. MINUTES OF DECEMBER 4,1986 It was moved by Member Carlson and seconded by Member McNulty, that the minutes of December 4, 1986, be approved as presented. There being no objection, the motion was unanimously approved. 2. MINUTES OF DECEMBER 18,1986 It was moved by Member Carlson and seconded by Member McNulty, that the minutes of December 18, 1986, be approved with the following amendment: On page 6, Item 3. CONSIDERATION OF FIXTURE FEES FOR ROSSMOOR, the last paragraph was amended to read: "At the request of Member Boneysteele, further consideration of this matter was deferred pending briefing by Mr. Hazard. Mr. Hazard advised that this briefing be accomplished in closed session." There being no objection, the motion was unanimously approved. IV. BIDS AND AW ARDS 1. AUTHORIZE AWARD OF CONTRACT FOR REMODELING UPPER PORTION. OF THE WALNUT CREEK OFFICE FACILITY COP 20047) AND AUTHORIZE' EXPENDITURE FROM THE SEWER CONSTRUCTION FUND Mr. Roger J. Dol an, General Manager-Chief Engineer, advised that there is a position paper on this matter describing the project and the fact that the bid came in over the architect's estimate. Since the position paper was written, the project has been reviewed in more detail. Staff would request that this item be held pending investigation of further consideration of cost related matters. Following discussion by Board and staff, it was moved by Member Carlson and seconded by Member Dalton, that authorization to award contract for remodel ing the upper porti on of the Wal nut Creek Office Facility CDP 20047) be deferred until January 22, 1987, pending i nvesti gati on of further cost savi ngs and issues rel ated to the 1 ease. There being no objection, the motion was unanimously approved. 2. AUTHORIZE $43,000 FROM THE SEWER CONSTRUCTION FUND AND AUTHORIZE AWARD OF PlJRŒlASE ORDER TO JBI ASSOCIATES FOR ONE BARSCREEN SCREENINGS GRINDER Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Charles Batts, Plant Operations Department Manager, who briefed the Board on the screeni ngs and sl udge gri nders currentl y used by the Di strict and the unique features of the proposed grinder. . 01, 0.8 87) 2 It was moved by Member Dalton and seconded by Member Carlson, that Resolution No. 87-001, A Resolution Approving Appropriation of Funds for One Bar Screen Screening Grinder for Use in a Field Test or Experiment, be adopted; that award of a purchase order be authorized to JBI Associ ates; and that $43,000 be authorized from the Sewer Constructi on Fund for purchase and installation. Motion unanimously approved on the following roll call vote: AYES: Members: Dalton, Carlson, Boneysteele, McNulty, Clausen NOES: Members: None ABSENT: Members: None V. CONSENT CALENDAR It was moved by Member McNulty and seconded by Member Dalton, that the Consent Cal endar, consi sti ng of two items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. Resolution No. 87-002 accepting an easement at no cost to the District from LUSK HOMES-LAFAYETTE, Lafayette area (Job 4302 - Parcell) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteele, Carlson, Clausen NOES: Members: None ABSENT: Members: None 2. Authorization was given for P.A. 87-1 (Martinez area) to be included in a future formal annexation to the District. Motion unanimously approved on the following vote: AYES: Members: McNulty, Dalton, Boneysteel e, Carl son, Cl ausen NOES: Members: None ABSENT: Members: None CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None VI. APPROV AL OF EXPENDITURES 1. EXPENDITURE LIST DATED JANUARY 8,1987 Following discussion of expenditures to Wells Fargo Bank and Sky Hy Homeowners' Association, Member McNulty, member of the Budget and Finance Committee, stated that she and Member Dalton have reviewed the expenditures and found them to be satisfactory. It was moved by Member McNulty and seconded by Member Dalton, that the Expenditure List dated January 8, 1987, including Self Insurance Warrant Nos. 100041-100047, Runni ng Expense Warrant Nos. 29845-30123, Sewer Constructi on Warrant Nos. 4189-4235, and Payroll Warrant Nos. 8720-8959, be approved as recommended. There bei ng no obj ecti on, the motion was unanimously approved. VII. BUDGET AND FINANCE 1. AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY OF DOQJMENTATION IN SUPPORT OF THE PROPOSITION 4 APPROPRIATIONS LIMIT Mr. Dolan, General Manager-Chief Engineer, advised that each year public agencies must establish their appropriations limit by resolution. Notice of the availability of documentation in support of the appropriations 1 imit must be given to the publ ic fifteen days prior to . 0 J. :i',. 08 ~7"~ 3 adoption. The position paper outlines the methodology of the calculation and the annual changes in the appropri ati ons 1 imit. Staff recommends that the Board authorize placement of the public notice. It was moved by Member Dalton and seconded by Member Carlson, that placement of a public notice be authorized, advising that documentation used in the determination of the appropriations limit shall be available fifteen days prior to the Board Meeting to be held on February 5, 1987, at which the appropriations limit for the Sewer Construction Fund for the fiscal year 1986-1987 will be adopted. Prior to the vote on the above motion and in response to a question by Member Boneysteele, Mr. Kent Alm, Associate Counsel for the District, advised the Board with regard to the legal requirements of the appropriations of taxes in accordance with Proposition 4. Mr. Alm stated that Proposition 4 allows an exception for monies expended from a reserve or sinking fund. Proposition 4 appl ies to the appropriation of monies into the Di strict's Sewer Constructi on Fund on a yearl y basi s but does not apply to expenditures from the Sewer Construction Fund. The manner in which the District interprets the Proposition 4 appropriations limit is appropriate and is consistent with other public agencies' interpretation. President Clausen requested the vote on the above motion. motion was unanimously approved on the following roll call vote: The AYES: Members: Dalton, Carlson, Boneysteele, McNulty, Clausen NOES: Membe rs : None ABSENT: Members: None VIII. REPORTS 1. GENERAL MANAGER-ŒUEF ENGINEER a. Mr. Roger J. Dolan, General Manager-Chief Engineer, and Mr. Jack E. Campbell, Administrative Operations Manager, presented the SA Project final report reviewing the development and financial aspects of the proj ect. In cl osi ng Mr. Dol an stated that there are sti 11 mechani cal matters in need of correction, but the District came out of the SA Project with a treatment plant that is capable of providing excellent effluent when operated by our highly competent staff. Mr. Dolan stated that he is proud of the project and the people who run it. On behalf of the Board and staff, President Cl ausen recognized Mr. Dolan's perseverance, ingenuity, and faith as major contributions to the successful conclusion of the SA Project by presenting him with a painting of the treatment plant. Mr. Dolan expressed his thanks stating that he could always count on the Board, staff, and attorneys for their support. b. Mr. Dolan offered to have staff coordinate rental cars (if any) for the coming CASA meeting. c. Following discussion, it was the consensus of the Board that the draft letter in response to the County Solid Waste survey be approved and execution authorized. The County Sol i d Waste Task Force was di scussed. Member Dal ton reported that the Solid Waste Commission has drafted a letter indicating dissatisfaction with this approach to the County solid waste problem. d. Mr. Dolan introduced Mr. Robert Baker, Deputy Chief Engineer, who reported that IT has issued a Notice of Preparation for a project to modernize their treatment facility. The project lists disposal to a publ icly owned treatment works as the preferred alternative. Staff and attorneys are drafting a response to be submitted during the 30-day comment period. 01 08 87 4 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DI STRI CT The Training and Conference Summary for the period October-December 1986 was distributed. 4. BOARD MEMBERS a. Member Dalton requested that attendance at the CWPCA Hazardous Waste Conference in Sacramento on February 18, 19, and 20, 1987, be calendared for discussion at the January 22, 1987 Board Meeting. b. Member McNulty announced that LAFCo received the District's annexation pol icy. No action was taken by LAFCo with regard to the pol icy. At that LAFCo meeting Supervisor Fahden raised concern about annexation of properties with failing septic tanks in the Alhambra area of Martinez. Staff was requested to calendar this matter for discussion at the January 22, 1987 Board Meeting. IX. ANN OJ NCEMENTS None X. Q OSED SESSION None XI. ACTIONS RESULTING FROM DISQJSSIONS IN QOSED SESSION None XII. ADJ OJRNMENT There being no further business to come before the Board, President Clausen adjourned the meeting at the hour of 9:44 p.m. .,.,' , ", //,? ~? . C ~ ,-7 __7/, ',,~~~~ President of the Board of Directors, ,Central Contra Costa Sanitary Di strict, ~ty of Contra Costa, State of California COUNTERSIGNED: ¿, rn S c tary of the Cen ral Contra sta Sanitary District, County of Contra Costa, State of California 01 .O~ 8'¡J . ..: ", ..