HomeMy WebLinkAboutBOARD MINUTES 11-17-88
194
MINUTES OF THE REGULAR BOARD MEETING
OF THE DISTRICT BOARD OF THE CENTRAL CONTRA
COSTA SANITARY DISTRICT HELD ON NOVEMBER 17,1988
The Di strict Board of the Central Contra Costa Sanitary Di strict
convened in a regul armeeti ng at its regul ar pi ace of meeti ng, 5019
Imhoff PI ace, Marti nez, County of Contra Costa, State of Californi a, at
3:00 p.m. on November 17,1988.
President Rainey called the meeting to order and requested that the
Secretary call roll.
I.
ROLL CALL
PRESENT:
Members:
Boneysteele, Dalton, Clausen, Carlson, Rainey
ABSENT:
Members:
None
II.
PUBLIC COMMENTS
Presi dent Rai ney congratul ated Board Members Boneysteel e, Dal ton,
and Carlson on their re-election to the Board" of Directors.
III.
APPROVAL OF MINUTES
1.
MINUTES OF OCTOBER 20, 1988
It was moved by Member Boneysteel e and seconded by Member Dal ton,
that the minutes of October 20, 1988, be approved as presented. There
being no objection, the motion was unanimously approved.
IV.
BIDS AND AWARDS
1.
AUTHORIZE JIiIARD OF CONTRACT TO PIPELINE SYSTEMS, INCORPORATED FOR
DISTRICT PROJ ECT NO. 10037, PUMPING STATIONS TELEMETRY
In the necessary absence of the General Manager-Chief Engineer, the
Deputy Chief Engineer, Mr. Robert A. Baker, stated that the Pumping
Stations Telemetry Project was readvertised because the original bids
were deci ared non-responsive and were rej ected. Four new bi ds were
received and opened. The low bid from Pipeline Systems Incorporated
meets all of the requirements of the specifications and staff would
recommend that the Board authorize award of the contract to the low
bi dder.
It was moved by Member, Carl son ana seconded by Member Cl ausen, that
award of contract for Di strict Proj ect No. 10037, Pumpi ng Stati ons
Tel emetry, be authorized to Pi pel i ne Systems Incorporated. There bel ng
no obJ ecti on, the moti on was unanimously approved.
Board òiscussion followed concerning placement of the advertisements
inviting sealea bids for construction projects. Member Car'lson suggested
that advertisements be placed in the DaÏly Pacific BuÏlder, an industry
newspaper, in addition to the Contra Costa Times. Mr. Baker thanked the
Board for the excel lent suggesti on and i ndicated that the industry
newspaper would be used as much as possibïe in the future.
AUTHORIZE AWARD OF CONTRACT TO AMELCO ELECTRIC FOR CONSTRUCTION OF
DISTRICT PROJECT NO. 20070, INFLUENT GATE OPERATORS
2.
Mr. Baker, Deputy Chief Engineer, reviewed the purpose of the
Influent Gate Operators Project and recommended that the Board authorize
award of contract to the low bidder, Arnelco Electric.
It was moved by Member Cl ausen and seconded by Member Carl son, that
award of the construction contract for Di strict proj ect No. 20070,
Infl uent Gate Operators, be authorized to Arnel co El ectric, the lowest
responsible bidder. There being no objection, the motion was unanimously
approved.
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V.
CONSENT CALENDAR
It was moved by Member Boneysteel e and seconded by Member Carl son,
that the Consent Ca' endar, consi sti ng of four items, be approved as
recommended, resolutions adopted as appropriate, and recordings duly
authorized.
1.
Resolution No. 88-162 accepting an easement at no cost to the
District C. M. KIM, et ux, Orinda area (Job 4581 - Parcel 4)
was adopted and recording authorized.
Motion unanimously approved on the following vote:
A YES: Members: Boney steel e, Carl son, Dal ton, Cl ausen, Rainey
NOES: Members: None
JIB SENT: Members: None
2.
The contract work for construction of the Vista Del Diablo
Storm Damage Repa i r I-'roj ect, Marti nez <Oi stri ct proj ect No.
3885), was accepted and the filing of the Notice of Completion
authorized.
Motion unanimously approved on the following vote:
A YES: Members: Boney steel e, Ca rl son, Dalton, Cl ausen, Ra i ney
NOES: Members: None
JlBSENT: Members: None
3.
Resolution No. 88-140 was rescinded and a new Resolution
No. 88-163 was adopted ordering the completion of District
Annexati on 105 "Rassi er Ranch Boundary Reorganizati on (LAFCO
88-27)" i ncl udi ng orderi ng the subj ect territory annexed to
both Central Contra Costa San i ta ry Di str i ct and East Bay
Municipal Utility District.
Motion unanimously approved on the following vote:
A YES: Members: Boneysteel e, Carl son, Dal ton, Cl ausen, Rainey
NOES: Members: None
JlBSENT:
Members:
None
4.
Resolution No. 88-164 was adopted initiating proceedings to
formally annex ten separate areas to Central Contra Costa
Sanitary District under the title District Annexation 107.
Motion unanimously approved on the following vote:
AYES:
Members: Boneysteele, Carlson, Dalton, Clausen, Rainey
NOES:
Members: None
ABSENT:
Members:
None
CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
None
VI.
ENGINEERING
1.
PJJTHORIZE THE GENERAL MANPGER-CHIEF ENGINEER TO EXECUTE CHANGE ORDER
NO.2 TO THE CONTRACT WITH DAL TON CONSTRUCTION COMPANY fOR THE
1-680/ SR24 SEWER RELOCATION PRQJ ECT <DISTRICT PRQJ ECT NO. 4428) AND
AUTHORIZE THE GENERAL MANJIGER-CHIEF ENGINEER TO ALLOCATE $75,000
FROM THE COLLECTION SYSTEM PROGRAM CONTINGENCY ACCOUNT
Mr. Baker, Deputy Chief Engineer, requested Board approval of the
change order with Dalton Construction Company and an additional $75,000
from the Collection System Program Conti ngency Account. Mr. Baker
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196
presented the background of the 1-680/ SR24 Sewer Rel ocati on proj ect and
the attempts made to resolve the construction problem encountered. This
matter was di scussed with the Capita'! proj ects Committee. immedi ately
before the Board meeting.
Member Carl son, of the Capital proj ects Committee, stated that he
and Member Clausen reviewed ~he matter with staff and agree that it is
impossible for the contractor to complete th~ work as originally
intended. Two attempts have al ready been made. The committee concurs
with the staff recommended alternative.
Fo-Iìowing discussion, Mr. Baker stated that Caltrans has been
consul ted on the approach recommended in the change order and staff
anticipates full cost participation by Caltrans. However, it is not
possible to guarantee in advance whether all costs will be allowable in
an audi t.
It was moved by Member Carì son and seconded by Member Cl ausen, that
the General Manager-Chief Engi neer be authorized to execute Change Order
No.2 to the construction contract with Dalton Construction Company in
the amount of $138,000 and that the General Manager-Chief Engi neer be
authorized to allocate $75,000 from the Collection System Program
Conti ngency Account to suppl ement the proj ect conti ngency budget. There
bei ng no obj ecti on, the moti on was unanimously approved.
VII.
APPROV AL OF EXPENDITURES
1.
EXPENDITURE LIST DATED NOVEMBER 17, 1988
Member Dat ton, member of the Budget and Fi nance Committee, stated
that he and Member Boneysteele reviewed the expenditures and found them
to be satisfactory.
It was moved by Member Dal ton and Seconded by Member Boney steel e,
that the Expenditure List dated November 17, 1988, including
Sel f-Insurance Check Nos. 100311-100315, Runni ng Expense Check Nos.
42652-42921, and Sewer Construction Check Nos. 6435-6489, be approved as
recommended. There bei ng no obj ecti on, the moti on was unanimously
approved.
Member Boneysteele commented that remedial measures have been taken
~o ensure tha~ ì 055 of hand-hel d radio tranceivers w ill not occur aga i n.
VII.
BUOOET AND FINANCE
1.
RECEIVE OCTOBER 1988 FINANCIAL STATEMENTS
Mr. Wal ter N. F,:,nasaki, Fi nance Officer, rfN iewed the, resul ts of
Operations and Maintenance for the month of October 1988, noting that
expenditures were $86,000 less than budget, representi ng a 4.7 percent
favorabì e vari ance. For the four months ended Octobe'r 1988, expenses
were $520,000 ìess ~han budget, representing a 7.1 percent favorable
variance. The District's temporary investments were held in
coì! atera' ized certif icates of deposit, bankers acceptances, commerci al
paper, Treasury bills and notes, ana the District's Local Agency
Investment Fund (LAIF) account with interest rates ranging from 8.45
percent 'to 6.83 percent. The latest interest rate as of October 31,
1988, was 8.32 percent. The average yield for the LAIF accounts through
September 1988 was 8.34 percent.
In response to a question from Member Boneysteele, Mr. Funasaki
stated that the course he attended on money management for governments
shouì d prove to be hel pful. The 'two-day seminar covered many things that
the District is facing since the conversion of our portfolio, including
yield anaìysis. '
IX.
Sa.ID WASTE
1.
RECEIVE RECYQING PROPOSAL FROM PLEASANT HILL BAY SHORE DISPOSAL,
ZONE 3
Mr. Paul Morsen, Deputy General Manager, stated that on June 2,
1988, the Board considered a recycl ing proposal made by Pleasant Hi) 1 Bay
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Shore Di sposa' for the Pacheco area. Because of concern, that the
proposed pilot program was to be implemented in the mobile home parks in
Pacheco only but the expenses of the program were to be absorbed by all
of the ratepayers in Zone 3, this proposal was referred to the Regional
Recyci ing Advisory Committee for further review. Following review by the
Regiona'l Recycl ing Advisory Committee, an alternative proposal was
requested from Pl easant Hill Bay Shore Di sposal. The proposal before the
Board was submitted by Pl easant Hill Bay Shore Di sposal and rev iewed by
the Regional Recyc'ting Advisory Committee. A presentation will be made
to the Pacheco Town Council in December.
Mr. Morsen introduced Mr. Tom Meek, Recycling Coordinator for
PI easant Hi 11 Bay Shore Di sposal, who presented the propos,ed curbsi de
recycl ing pl an for the Pacheco ana Clyde areas. Mr. Meek stated that
newspapers, glass, a'luminum cans, and p'lastic bottles will be collected
from approximately 1,400 homes. One container will be provided. This
commingled system will be easier for the homeowner. Sorting will be done
at the recyci i ng center usi ng conveyer conveyor equi pment recently
acquired by Pleasant Hill Bay Shore Disposa'l for that purpose. Mr. Meek
stated that Pl easant Hill Bay Shore does not 'i ntena to interfere with the
current activ iti es of charitabl e organizati ons. Pl easant Hi1l Bay Shore
is concerned with the amount of recyclables colle,cted, however, because
vol ume is the key to the success of 'a program. Pl easant Hll-1 Bay Shore
wou'l d encourage charitabl e organizations to bri ng newspapers to thei r
facil ity. Charitable organizations can help with publ ic information on
the recycling program. The District has indicated they win assist with
publ ic i nformati on as well, so money has not been i ncl uded in the
proposal for that purpose. Mr. Meek stated that the demographics of the
Pacheco area have been taken into account. In order to provide the
recycl i ng serv ice at a reasonabl e charge, 14 tons of recycl abl es must be
generated. Based on projected revenues ana expenses, the initial charge
for the recycl i ng program will be approximately $.70 per househol d per
month. The Di strict is currently rev iew ing those figures. Pl easant Hill
Bay Shore pl ans to operate the program for th ree to si x months and
eval uate it at that time compari ng actual revenues and expenses to
projections. A determination will then be made as to the actual cost of
the program and an adJustment to the initial surcharge will be made.
Mr. Morsen stated that if ,the Board approves the proposed recycling
program in January, it could be implemented in the March time frame.
Three months of data will then be aval1 abl e, for use in the rate-setti ng
process.
In response to a question from Member Clausen, Mr. Meek stated that
people will be encouragea to put their container out only when it is
ful L In response to a question from President Rainey, Messrs. Meek and
Morsen stated that an information packet will be provided to the
homeowners with the containers. The District will assist in preparation
of the information.
2.
RECE IV E RECYCL ING PROPOSAL FROM ORINDA-toI)RJlßA DISPOSAL
INC., ZONES 1 AND 1A
SERV ICE,
Mr. Morsen, Deputy General Manager, sta"ted that th ree different
recyci ing programs are being proposed for the District's three franchise
areas so information ana data will be available for comparison. In
con"trast "to the other two coll ectors, Ori nda-Moraga Di sposal Serv ice does
not have a processing or co'llection center. However, they do have pl ans
"to locate a center in Moraga ana are curren"tly in the permit process. It
is anticipated "that it will be at least May 1989 before the recycling
center w n 1 be ready. Impl ementati on of the Ori naa-Moraga recycl i ng
proposal will coincide with the opening of the center. Presentations are
pl anned for the Ori nda City Council ana the Moraga Pl anni ng Committee and
Town Council. The proposed recycl ing program is a fun program for
approximatelY 8,500 residences in the Orinda and Moraga areas. The
recyc'ting program will be implemented in three phases: single family
residence, multi-family residences, ana commercial.
Mr. A1 an Mil ner, from 3 R Recycl i ng, presented the proposed
deve! opment pl an for curbsi de recycl i ng and a buy back ana drop off
center. Mr. George Navone, of Orinda-Moraga Disposal Service, stated
"that proposed curbside recyci ing program woul d have no impaCt on the
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198
current garbage coli ecti on serv ice. Mr. Mil ner stated that Ori nda-Moraga
Disposal plans to collect newspaper, glass bottles ana jars, aluminum and
'tin cans, and p'lastic bo'ttles. Tin cans will be collected even though
there is no market for them, because it w n'l hel p remove waste from the
waste stream. '
~resident Rainey thanked Messrs. Navone ana Milner for their
presentations. In, the discussion that f.olïowed, Member Boneysteele
indicated 'that the District will have the advantage of the three separate
recyCI i ng programs proposed by the franch isees ana the Wal nut Creek
program for comparison. Member Carl son stated that there will be cost
considerations at the 'time of the next rate-setting hearings. The issue
of service level should be addressed at tha't time as welL If there are
objeCtions 'to costs, there shoUld be 'the option of changing the,service
leveL Mr. Morsen indicated "tha't the District should have a broad base
of experience 'to draw upon at tha't time.
3.
REV IEW AND APt-ROVE LETTER TO BOARD OF
EMERGENCY SOLD WASTE DISPOSAL PLANS
SUPERVISORS CONCERNING
Follow i ng di scussi on, it was the consensus of the Board that the
draft letter to 'the Board of Supervisors concerning emergency sol id waste
di sposal pl ans be approved. '
x.
EMERGENCY SITUATIONS REQUIRING BOARD ACTION
None
Presiden't Rainey dec-Iared a recess at the hour of 4:20 p.m.,
reconvening at the' hour of 4:35 p.m., with all parties present as
previously designated.
XI.
RE~ORTS
1.
GENERAL MANPGER-CHIEF Ef\GINEER
a. Mr. Baker, Deputy Chief Engineer, requested that the Board of
Di rectors confirm the date ana time for the con'tinued public hearing to
consider the recycling plan proposed by Va- ley Waste Management for the
Lafayette, Danvflle, and Alamo areas. Following explanation by Mr.
Morsen, Deputy General Manager, the Board conf i rmed the date and time for
the continued recycling public hearing for the Alamo, Danville, and
Lafayette areas for Thursday, December 1, 1988, at 7:30 p.m. The Board
will conduCt thei r regul ar meeti ng at 3 p. m., reconveni ng at 7 :30' p. m.
for the conti nued publ ic hearing.
b. Mr. Baker, Deputy Chief Engineer, sta'ted that staff has been
concerned that with, the closure of Acme Fill we would have no place to
dispose of incinerator ash. After extensive negotiation, a two-year
contract for di sposal of ash has been secured with Redwooa Sanitary
Lanafill, Inc., at a tipping fee of $10 per ton. The Regional Board has
approved ai sposal at Redwood for one year. The ti ppi ng fee and hauling
costs are equival en't 'to 'those now bei ng quoted by Acme Fi 1 1. Staff will
continue 'to 'look at extending the contract with Redwood, contracting with
other I anaf ill s, recyci ing, ana on-site di sposal.
2.
COUNSEL FOR THE DISTRICT
None
3.
SECRETARY OF THE DISTRICT
Ms. Joyce McMillan, Secretary of the DistriCt,
Trai ni ng/Conference Summary for July-September 1988.
distributed the
4.
BOARD MEMBERS
a. Member Dalton reported that a County Solid Waste Commission
meeti ng was he d on November 16, 1988. Progress of the County Sol id
Waste Management Pl an was di scussed at that meeti ng. The 1 anaf ill si te
selected by the Board of Supervisors must undergo hearings as part of the
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Genera I PI an amenament process.
expressea by some ci~ies.
Opposition to the site has been
Member Dalton announced ~hat his ~erm is expiring and requested tha~
continuance of his appointment to the County Solid Was~e Commission be
calenaared for consideration by the Board of Directors in December 1988.
b. Member Boneysteele repor~ed ~hat "the Regional Recycl ing Advisory
Commi~tee met on November 15, 1988, ana received presentati ons from
Pleasant Hill Bay Shore Disposal ana Orinda-Moraga Disposal Service,
Inc., on ~hei r proposed recyci i ng pl ans. In addi ti on, a. representati ve
from ~he Sta~e Waste Management Board updated the group on the 2020
program.
c. Member Clausen reponed ~hat a meeting of the Solid Waste Export
fvX>U group is scheduled with Alameda Coun~y. The Alameda County JPA has
approvea a two-year import of waste into the Al tamont si tee Al ameda
County staff is working on ~he conaitions to be imposed on the import.
d. Member Carl son proposed ~ha~ ~he Board consi der establ i shment of
a firm pol icy for use by staff i n ~he rate-setti ng process by which rates
woUI d be cal cui ated on a 92 percen~ Operati ng Rati 0, or some otner rate
reasonabl e to the publ ic ana the col lectors with possi bï e al'lowance for
interest. Th i s woul d greatly reduce the Board and staff time in the
rate-setting process. Following brief discussion, staff was directed ~o
calendar "this item for consideration by the Board at a future meeting.
e. Member Boneysteel e reported tha~ CASA met i n Santa Barbara on
November 11 ana 12, 1988. Because of a protest received, rotation of
assignments to the Legislative Committee was discussed by the Bylaws
Commi~tee, ana a proposal was formul ated. The proposal wÏll be presented
~o ~he full membership in January 1989.
Member Clausen repor~ed that an interesting program on pUblic
information and press releases was presented to the Directors. Member
Clausen again sta~ed his feeling ~hn the best public relations any
aistriCt can have is ~he fast ana courteous work of its Collection System
Opera~i ons Department personnel, as Mr. John Larson ana his crews have
CI early aemonstrated.
XII.
ANNOO NCEMENTS
Presi dent Rai ney announced that she attenaed ~he Employee Serv ice
Award luncheon on November 9, 1988, to present the Board resolutions to
Messrs. Claude Odom, William Katsuleres, ana David Johnson, recipients of
~wE:)nty-year service awards, ana Messrs. Daniel Lopez and Gerald Winter,
reci pi ents of ~wen~y-five year serv ice awards.
XIII.
QOSED SESSION
None
XIV.
ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION
None
xv.
ADJ OURNMENT
There being no further business ~o come before the Board, President
Rainey adjourned ~he meeting at the hour of 5:15 p.m.
resident 0 the Board of Directors
Cen~ral Con~ra Costa Sani tary Di strict
County of Contra Costa, State of Cal i
COUNTERSIGNED:
,
ì
k;,.Lì -.Ì- {,:, /) ¡ ;Jì .i I! .~ , ,_. .'
Sèqretary of ~he Ceh~ral Con~ra
Costa Sanitary District, County
of Con~ra Costa, State of California
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