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HomeMy WebLinkAboutBOARD MINUTES 09-15-88 154 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON SEPTEMBER 15,1988 The District Board of the Central Contra Costa Sanitary District convened in a regular meeting at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3:00 p.m. on September 15,1988. President Pro Tem Boneysteele called the meeting to order and requested that the Secretary Pro Tem call roll. I. RQL CALL PRESENT: Members: Cl ausen, Da 1 ton, Boneysteele ABSENT: Members: Carl son, Rainey Pres i dent Pro Tem Boney stee 1 e stated th at Pres i dent Ra i ney is ill and has requested that she be excused. Member Carlson entered the meeting at the hour of 3:07 p.m. II. PUBLIC COMMENTS Mr. Ken Little reported that Frances Navone has divested herself of her share of Acme Fill stock. He indicated that he did not know to whom she had sold the stock. He also delivered two letters addressed to the President of the Board regarding Pleasant Hill Bay Shore Disposal; Alleged Breach of Contract and Orinda-Moraga Disposal. Service, Inc.; Alleged Breach of Contract. He requested that these items be placed on the next available Board agenda. III. APPROV AL OF MINUTES 1. APPROV AL OF MINUTES OF AUGUST 25, 1988 It was moved by Member Clausen and seconded by Member Dalton, that the minutes of August 25,1988, be approved as presented. There being no objection, the motion was approved with Members Carlson and Rainey being absent. IV. BIDS AND AWARDS 1. AUTHORIZE AWARD OF CONTRACT TO MONTEREY MECHANICAL FOR DISTRICT PROJECT NO. 10044, CHLORINE MIXING SYSTEM Following explanation by Mr. Dolan, General Manager--Chief Engineer, it was moved by Member Clausen and seconded by Member Dalton, that award of contract be authorized to Monterey Mechanical for $26,400 for the construction of District Project No. 10044, Chlorine Mixing System. Motion approved on the following vote: AYES: Members: Cl ausen, Dalton, Boneysteele NOES: Members: None AB SENT: Members: Ca rl son, Ra i ney V. CONSENT CALENDAR It was moved by Member Dalton and seconded by Member Clausen, that the Consent Cal endar, consisti ng of six items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. Resolution No. 88-119 accepting an easement at no cost to the District from ANTONIO SANCHEZ, et ux, Walnut Creek area (Job 4557 - Parcell) was adopted and recording authorized. . 1;:09':1, 5 '8 8 155 Motion approved on the following ,roll call vote: AYES: Members: Da 1 ton, Cl ausen, Boney steel e NOES: Members: None ABSENT: Members: Carl son, Rainey 2. Resolution No. 88-120 accepting an easement at no cost to the District from C. W.TRAlHEN, et ux, Pacheco area (Job 4473 - Parcel 2) was adopted and recording authorized. Motion approved on the following roll call vote: AYES: Members: Da 1 ton, Clausen, Boneysteele 'NOES: Members: None ABSENT: Members: Ca r 1 son, Rainey 3. Resolution No. 88-121 accepting an easement at no cost to the District from T. B. GIRDLER, Lafayette area (Job 4524 - Parcel 1) was adopted and recording authorized. Motion approved on the following roll call vote: AYES: Members: Da 1 ton, Cl ausen, Boneysteele NOES: Members: None AB SENT: Members: Carl son, Rainey 4. Quitclaim Dèed to RETAIL PROPERTY DEVELOPMENT CORP., Job 3581, was approved, the President Pro Tem of the Board of Di rectors and the Secretary of the Di strict were authorized to execute and record said Quitclaim Deed, and Resolution No. 88-122 was adopted to that effect. Motion approved on the following roll call vote: AYES: Members: Da 1 ton, Clausen, Boneysteele NOES: Members: None ABSENT: Members: Carl son, Rainey 5. Authorization was given for P.A. 88-17 (Walnut Creek) to be included in a future formal annexation ,to the District. Motion approved on the following roll call vote: AYES: Members: Da 1 ton, Clausen, Boneysteele NOES: Members: None ABSENT: Members: Carl son, Ra i ney 6. Staff was authorized to secure the services of an arbitrator in accordance with Article III, Section 3.3.B. and 3.4.B. of the Memorandum of Understanding between Central Contra Costa Sanitary District and the Employees' Association, Public Employees', Local No.1 in the matter of the appeal of Mr. Mark Lowery. Motion approved on the following roll call vote: AYE S: Members: Da 1 ton, Cl ausen, Boney steel e NOES: Members: None ABSENT: Members: Carl son, Rainey 09 15 '," ,}J",,",,:: {":" ,,' \,~':88 156 CALL FOR REQUESTS TO CONSIDER ITEMS CXJT OF ORDER None Member Carlson entered the meeting at 3:07 p.m. VI. ENGINEERING 1. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH WINZLER & KELLY CONSULTING ENGINEERS FOR DESIGN OF. DISTRICT PROO ECT NO. 20057, COU NTRY GARDENS SEW ER IMPROV EMENTS Following explanation by Mr. Dolan, General Manager--Chief Engineer, it. was moved by Member Clausen and seconded by Member Dalton, that the General Manager-Chief. Engineer be authorized to execute an agreement for professional engineering services with Winzler & Kelly Consulting Engineers for the design of District Project No. 20057, Country Gardens Sewer Improvements. There being no objection, the motion was approved with Member Rainey being absent. VII. APPROV AL OF EXPENDITURES 1. EXPENDITURE LIST DATED SEPTEMBER 15,1988 Member Dal ton, member of the Budget and Finance Committee, stated that he and Member Boneysteele reviewed the expenditures and found them to be satisfactory. . It was moved by Member Dalton and seconded by Member Boney steel e, that the Expenditure List dated September 15, 1988, incl uding Runni ng Expense Check Nos. 41409-41710, Sewer Construction Check Nos'. 6190-6243, and Payroll Fund Check Nos.. 14133-14433, be approved as recommended. There being no objection, the motion was approved with Member Rainey being absent. VIII. BUDGET AND FINANCE Mr. Walter N. Funasaki, Finance Officer, reviewed the results of Operations and Maintenance expenses for the month of August 1988, noting that expenditures were $183,000 less than budget, representing a 10.2 percent f avorab 1 e vari ance. 'Year-to-date expenses for the two months ended August 31, 1988, were $434,000 less than budget. representing an 11.8 percent favorable variance. The District's temporary investments were held in collateralized certificates of deposit, bankers acceptances, commercial paper, Treasury bills, and. the. District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 8.05 percent to 6.51 percent. The latest interest rate as of August 31,1988, was 7.6 percent. The average yield for the LAIF account through July 31, 1988, was 8.089 percent. Member Cl ausen expressed concern that the Di strict seems to be falling behind in revenues. Mr. Dolan explained that the District's revenues are not received on a prorata basis throughout the year. Mr. Dolan stated that Mr. Funasaki will be presenting a scheduled report on the District's revenues for the first quarter of the fiscal year at the October 20,1988 Board meeting. President Pro Tem Boneysteele requested information on the process of the District's purchasing of Treasury securities through the County. Mr. Funasaki will report back to the Board at a future Board meeting on the specifics of this process. Mr. Ron Klimczak, Senior Engineer, prèsented a status report on the San Ramon Valley Interceptor Project No. 4224A. Mr. Klimczak reported that the contract work is expected to be compl eted on time and under. budget, expenditures are essentially on schedule, and all of the contractor's trail work is complete. Mr. Klimczak showed slides of the trail work. Discussion followed regarding a ribbon cutting ceremony, and public officials hike on the trail. Mr. Paul Morsen, Deputy General Manager" stated that there is a ceremony being pl anned by the East Bay Regional .~;".,ø 9 : ,:;, 1 5:;~;" 8 8 157 Park Di strict to be hel d after the trail combine our efforts with theirs. is completed and we might Member Clausen commended Mr. Klimczak on his report. At the concl usion of the reports, President Pro Tern Boneysteel e decl ared that the August 1988 financi al statements were duly received. IX. CORRESPONDENCE LEmR FRCl-1 DEPARTMENT OF HEAL TH SERV ICES CONCERNING PROPOSED COU NTY STRIKE FORCE FOR HAZARDOUS MATERIALS ENFORCEMENT.. . 1. The Board acknowledged receipt of the letter from the Department of Health Services concerning the proposed County Strike Force for hazardous materials enforcement. Mr. Dolan noted that Bart Brandenburg continues to work with the County on this issue. X. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None XI. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Roger J. Dolan, General Manager-Chief Engineer, introduced Mr. Jay McCoy, Construction Division Manager, who presented a status report of. Rossmoor sewer acceptance. The acceptance of Rossmoor's sewers is being jointly conducted by Mr. John Larson, Collection System Operations (CSO) Department Manager, and Mr. Jay McCoy. CSO is inspecting the pipe. After any major deficiencies are repaired by Rossmoor and the sewers are up to District standards, the District will accept and maintain the sewer lines. The District is working with Golden Rain Foundation on this. Discussion followed regarding the Board's concern with the District taking over a system that has questionable sewer easements and access in some areas. Mr. Hazard stated that under the 1963 Rossmoor contract the District has a contractual agreement to take over the system in certain circumstances. Sewers to be accepted must meet the District's standards. Mr. Hazard also commented that this item would be appropriate to discuss in closed session. Mr. Dolan stated that it would be appropriate to bring this item up later this fall for further discussion. Member Dalton reviewed some of the history which led up to the signing of the 1963 contract with Rossmoor. Mr. Dolan had mentioned earlier that Mr. John Larson was not present because he was serv ing on an oral examination Board for the CWPCA Vol untary Certification Program for collection system personnel. President Pro Tem Boneysteele requested that this item placed on a future Di strict Board meeti ng agenda to receive further informati on about the program; a CASA program concerning this matter may be of interest. b. Mr. Dol an rev iewed the export draft 1 etters to Waste Management, Inc. and asked for any comments from the Board and authorization to mail the 1 etters. President Pro Tem Boneysteel e suggested changes to the second letter. Hearing no objections, President Pro Tern Boneysteele authorized the two letters to be mailed out with appropriate changes. Mr. Dolan reported that he received today a copy of a letter from Contra Costa County Superv isor Sunne Wright McPeak addressed to the County Board of Supervisors stating that she will break the deadlock on the Board of Supervisors regarding a landfill site after the November election. Mr. Dol an reported that he w 111 attend a meeti ng of the Mayors Committee on Solid Waste Export on September 20, 1988. Acme Fill is not hopeful that an interim transfer station can be completed on time; this has been a concern of the Di strict for several months. Member Cl ausen stated that the State is serious about Contra Costa County hav ing an approved Sol id Waste Pl an and because of the County' 5 inaction in this ,~?::'~O9 ',:'::15 {.,.8 8 158 regard, there is a possibility that the Attorney General will fil e a lawsuit against Contra Costa County. Mr. Dolan' advised that proposals have been received on the District's transfer station project and a report on this will be given at the October 6,1988 Board meeting. Mr. Dol an announced that a subcommittee of the Regional Recycling Advisory Committee will meet tomorrow to review recycling alternatives in the Valley Waste Management Franchise area. The full Committee will meet again on September 20, 1988. Mr. Dolan introduced Ms. Harriette Stahl, Public Information Coordinator, who gave an update on County and Bay Area recycling programs. c. Mr. Dolan announced that the County Health Department will requi re mandatory garbage pickup in the unincorporated areas of Contra Costa County. Mr. Dolan will keep the Board up to date on this. d. Mr. Dol an announced that the American Cancer Society' 5 Bocce Ball Tournament will be held this Sunday, September 18,1988. President Pro Tem Boneysteele declared a recess at the hour of 4:31 p.m., reconvening at the hour of 4:34 p.m., with all parties present as designated heretofore. e. Mr. Dolan announced that the Board Workshop on Treatment Plant Solids Handling and Disposal scheduled for September 22, 1988 is rescheduled to September 27,1988 at 3:00 p.m. f. t-1r. Dolan announced that there will be a Board Workshop on Collection System Operations and Pump Station activities on October 11, 1988 at 3:00 p.m. at the CSO Maintenance Yard in Walnut Creek. g. Mr. Dol an announced that the District is currently advertising for two projects: Pump Sta~ion Telemetry and Landscaping Project, Phase I. 2. COUNSEL FOR ,lHE DISTRICT None 3. SECRETARY OF THE DISTRICT None 4. BOARD MEMBERS a. President Pro Tem Boneysteele reported that Valley Waste Management will present a curbside recycling program to the Regional Recycling Advisory Committee on September 20,1988. Member Clausen reported that the Mayors' Conference Committee will meet to discuss the Solid Waste Export MOU on September 22,1988. There was nothing to report on the JPA Feasibility Study Committee. XII. ANNOJ t\CEMENTS None ,XIII. QOSED SESSION None XIV. ACTIONS RESULTING FROM DISCUSSION IN CLOSED SESSION None i:'-'~O9 1'5;::'88 159 xv. ADJ aJ RNMENT There being no further business to come before the Board, President Pro Tern Boneysteele adjourned the meeting at the hour of 4:45 p.m. to reconvene at 3:00 p.m. on September 27,1988, for a Board Workshop on the Trea1rnent Pl ant. 'Solids Handling and D1 sposa 1 and a Tour of the Solids Conditioning Bu1lding and Computer Room. COUNTERSIGNED: I. ' seci~t¡rY; Ohh~) ~~J~åi a¿"Otra Cos a Sanitary District, County of Contra Costa, State of California ;,:..0. .9 ..'.1. 5_..' . .,88 ;.:'..:. . '. ..'.' :. ..c..,' "\; " .