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HomeMy WebLinkAboutBOARD MINUTES 09-01-88
146
MINUTES OF THE REGULAR BOARD MEETING
OF THE 'DI STRICT BOARD OF THE CENTRAL CONTRA
COSTA SANITARY DISTRICT HELD ON SEPTEMBER 1,1988
The District Board of the Central Contra Costa Sanitary District
convened in a regular meeting at its regular place of meeting, 5019
Imhoff Place, Martinez, County of Contra Costa, State of California, at
3:00 p.m. on September 1,1988.
President Rainey called the meeting to order and requested that the
Secretary call roll.
1.
RQL CALL
PRESENT:
Members: Boneysteele, Dalton, Clausen, Carlson, Rainey
,ABSENT:
Members:
None
II.
PUBLIC COMMENTS
Mr. Ken Little addressed'the Board, stating that his office is
located at the intersection of South Main and the interchange where the
District will be doing a sewer project. Mr. Little indicated that he
received a notice from Central San concerni ng the proj ect. The notice
was well done and informative. President Rainey thanked Mr. L ittl e for
his comments.
III.
HEARINGS
1.
CONDUCT A PUBLIC HEARING ON THE FORFEIlURE OF SILVA AND SILVA
UNDERGRŒJND'S CONTRACTOR CASH DEPOSIT
Mr. ,Roger J. Dol an, General Manager-Chief Engineer, indicated that
this hearing was scheduled to consider the forfeiture of Silva and Silva
Underground's $1,000 contractor cash deposit for violation of the terms
of their permit. The required notification was sent to Silva and Silva
Underground. Staff is not aware of any intent on the part of Sil va and
Silva UndergrQund to contest this action.
President Rainey opened the hearing at the hour of 3 :01 p.m. and
there being no appearances or correspondence either in' favor of or in
opposition to the proposed forfeiture, the hearing was closed.
It was moved by Member Clausen and seconded by Member Carlson, that
the Board finds that the contractor has committed permit violations and
that forfeiture of Silva and Silva Underground's $1,000 cash deposit is
ordered and the Secretary of the District is directed to notify Sil va and
Silva Underground of said forfeiture. There being no objection, the
motion was unanimously approved.
The Board suggested that other means, such as the bankruptcy
process, contractor's bond, and third party damage insurance claims, be
explored in an effort to recover the full extent of the District's costs
in this matter. Mr. Dolan indicated that staff would explore all
practicable options.
2.
CONDUCT A PUBLIC HEARING ON THE FORFEIlURE OF A PORTION OF ALL STAR
ROOTER AND PLUMBING'S CONTRACTOR CASH DEPOSIT'
Mr. Dolan, ,General Manager-Chief Engineer, indicated that this
hearing was scheduled to consider the forfeiture of a portion of All Star
Rooter and Plumbing's $1,000 contractor cash deposit for violation of the
terms of thei r permit. The requi red notification was sent to All Star
Rooter and Plumbing. Staff is not aware of any intent on the part of All
Star Rooter and Plumbing to contest this action.
President Rainey opened the hearing at the hour of 3:05 p.m. and
there being no appearances or correspondence either in fävor of or in
opposition to the proposed forfeiture, the hearing was closed.
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147
It was moved by Member Dalton and seconded by Member Carlson, that
the Board finds that the contractor has committed permit violations and
that forfeiture of $225.22 from All Star Rooter and Pl umbing' s $1,000
cash deposit is ordered' and the Secretary of the District is directed to
notify All Star Rooter and Plumbing of the proposed deduction of $225.22
from thei r contractor' 5 cash deposit. There bei ng no obj ecti on, the
motion was unanimously approved.
IV.
BIDS AND AWARDS
1.
AUlHORIZE AWARD OF CONTRACT TO SILVA'S PIPELINE, INC. FOR DISTRICT
PRQJ ECT 3885 - STORM DAMAGE REPAIRS, V ISTA DEL DIABLO
Mr. Dolan, General Manager-Chief Engineer, stated that bids were
received for the Storm Damage Repair Project at Vista Del Diablo in
Martinez. The low bidder was Silva's Pipelines, Inc. at $48,230. The
engi neer' 5 estimate for the proj ect was $55,020. Staff recommends award
of the construction contract to Silva's Pipeline, Inc.
In response to questions from the Board, Mr. Dol an stated that
Silva's Pipeline, Inc. is in no way associated with Silva and Silva
Unde rground.
It was moved by Member Dal ton and
award of the construction contract for
Del Diablo Sewer Repl acement Project,
Inc., the lowest responsibl e bidder.
motion was unanimously approved.
seconded by Member Carlson, that
District Project No. 3885, Vista
be awarded to Silva's Pipeline,
There 'being no objection, the
v~ 'CONSENT CALENDAR'
It was moved by Member Carlson and seconded by Member Dalton, that
the Consent Cal endar, con~isting of three items, be' approved as
recommended, resolutions adopted as appropriate, and recordings duly
authorized.
1.
Resolution No. 88-118 accepting an easement at no cost to the
District from ALHAMBRA EQUITY FUND LIMITED, Martinez area (Job
4508 - Parcel 2) was adopted and recording authorized.
Motion unanimously approved on the following vote:
AYES: Members: Carl son, Dalton, Boneysteele, Clausen, Rainey
NOES: Members: None
AB SENT: Members: None
2.
Authorization was given for P.A. 88-16 (Danville)
included in a future formal annexation to the District.
to be
Motion unanimously approved on the following vote:
AYES: Members: Carl son, Da 1 ton, Boney steel e, Cl ausen, Rainey
NOES: Members: None
ABSENT: Members: None
3.
Authority was del egated to the General Manager-Chief Engi neer
or his designated representative to accept the design of
sheeting, shoring, and bracing systems submitted by
construction contractors on District projects.
Motion unanimously approved on the following vote:
AYES: Members: Carl son, Da 1 ton, Boneysteele, Cl ausen, Rainey
NOES: Members: None
ABSENT: Members: None
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148
CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
None
VI.
ADMINISTRATIVE
RECEIV E THE DEFERRED COMPENSATION PLAN ADV ISORY COMMITTEE ANNUAL
REPORT
1.
Mr. Dol an, General Manager-Chief Engineer, presented the Deferred
Compensation Plan Advisory Committee Annual Report and indicated that
staff would be happy to answer any questions from Board Members.
Following a brief discussion, President Rainey stated that the
Annual Report of the Deferred Compensation Pl an Adv isory Committee for
1987-1988 was duly received.
VII.
ENG I NEERI NG
1.
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT
WITH JAMES M. MONTGOMERY, CONSULTING' ENGINEERS~ ,INC. FOR THE
PREPARATION OF ,AN' AUTOMATED MAPPING!COMPUTE~AIDED DRAFTING SYSTEM
SPECIFICATION, DP 20058
Mr. Dolan, General Manager-Chief Engineer, indicated that a
presentation on the Automated Mapping/Computer-Aided Drafting System was
presented at the last Board meeting. Staff would be happy to answer any
questions.
It was moved by Member Carlson and seconded by Member Clausen, that
the General Manager-Chief Engineer be authorized to execute the agreement
with' James M. Montgomery, Consul ti ng Engi neers, Inc. for the Automated
Mapping/Computer-Aided Drafting System Specification, DP 20058. There
being no objection, the motion was unanimously approved.
2.
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT
WITH THE JOINT VENlURE OF JMMlCDM TO DEVELOP A SOLIDS HANDLING'
FACILITIES PLAN '
Mr. Dolan, General Manager-Chief Engineer, stated that the Board has
received a great deal of detail on solids handling problems in California
largely through CASA. The Solids Handling Facilities Plan will look at
back-up or supplemental process alternatives to the incineration system
as well as ways to maximize the effectiveness of the incineration system
to meet regul atory requi rements.
Board discussion followed concerning the technical expertise that
went into the development of the current incineration system and the
advantages of this system to the District and to the public. The need to
develop alternative methods for sol id handl ings in the event the
incinerators are down was discussed.
It was moved by Member Dalton and seconded by Member Clausen, that
the General Manager-Chief Engineer be authorized to execute an agreement
in the amount of $275,000 with the joint venture of JMMlCDM to develop a
Sol ids Handl ing Facilities Pl an. There being no obj ection, the motion
was unanimously approved.
VIII.
TREA TMENT PL ANT
1.
COMMENDATION FOR THE 1988 OPERATIONS AND MAINTENANCE EXCELLENCE
AWARD' FROM THE UNITED STATES' ENV IRONMENTAL PROTECTION AGENCY
REGION 9
President Rainey stated that at the CASA meeting two weeks ago, she
was honored to receive an award from the Environmental Protection Agency
(EPA) for excellence in operations and maintenance. President Rainey
indicated that although she had the pleasure of receiving the award, the
credit goes to the Plant Operations Department operations and maintenance
'staff. President Rainey presented the commemorative plaque to Charles W.
Batts, Plant Operations Department Manager, for display in the Plant
Operati ons Department and commended staff for the exce 11 ence of thei r
efforts. '
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149
Mr. Batts thanked the Board for their support and all the employees
of the District who hel ped the Pl ant Operations Department get th is
award.
IX.
APPRO¡ AL OF EXPENDIlURES
1.
EXPENDITURE LIST DATED SEPTEMBER 1,1988
Member Dalton, member of the Budget and Finance Committee, stated
that he and Member Boneysteele reviewed the expenditures and found them
to be satisfactory.
It was moved by Member Dalton and seconded by Member Boneysteele,
that the Expend i tu're List dated September 1,1988, including
Self-Insurance Check Nos. 100301-100303, Running Expense Check Nos.
41338-41408, and Sewer Construction Check Nos. 6172-6189, be approved as
recommended. There being no objection, the motion was unanimously
approved.
X.
LEGAL/ LITIGATION
1.
DENY ClAIM FROM RœERT BUCHMAN CONCERNING DAMAGE TO HIS AUTOMOBILE
It was moved by Member Dalton and seconded by Member Carlson, that
the claim from ,Robert Buchman for $609.34 in losses allegedly caused by
the District's facilities be denied and referred to staff for further
action if necessary. There being no objection, the motion was
unanimously approved.
XI.
CORRESPONDENCE
1.
NOTE FOR THE RECORD THE LEmR FROM MR. STUART W. ROSS, Or'/NER OF
SPACE SAV ER, CONCERNING THE PLEASANT HILL BAY SHORE DISPOSAL REFUSE
COLLECTION RATE INCREASE , ,
Mr. Walter N. Funasaki, Finance Officer, provided a history of the
Pleasant Hill Bay Shore Disposal rates. Mr. Funasaki reported that the
commercial bin rates referenced in Mr. Ross' letter were held static
during the previous two rate--setting periods. Following discussion, the
letter from Mr. Stuart W. Ross, owner of Space Saver, concerning the
Pleasant Hill Bay Shore'Disposal refuse collection rate increase was
noted for the record. The Secretary of the District will advise Mr.
Stuart of the Board's action.
XII.
EMERGENCY SIlUATIONS REQUIRING BOARD ACTION
None
XIII.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
a. Mr. Dol an, General Manage.-Chief Engineer, stated that in the
questionnaire that went to the Board Members during the past year, Board
evaluation of a number of areas was requested. One of those was project
management. Board Member Cl ausen indicated he w,as not aware of the
District procedures in that area. For that reason, staff has prepared a
report on project management for the Board.
Mr. Dolan introduced Mr. David Williams, Engineering Division
Manager, who described project management at Central Contra Costa
Sanitary District incl uding the stages, staffing, initiation, project
management itself, and project management training. Mr. Williams
reported that the stages of project management include master planning,
facilities planning, predesign and design, and construction. During the
Capital Improvement Budget preparation each year, a determination is made
as to the bal ance between the use of inhouse staff and the use of
consultants. Mr. Williams reviewed the consultant selection and
negotiation process. A project is initiated by means of a Capital
Improvement Budget allocation request. Mr. Williams described the
request form, the information included, monitoring of authority limits,
and the monthly reporting process. A Project Management Procedure Manual
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has been developed. The manual incl udes sections on 'administrative
procedures, safety procedures, bidding procedures, quality control,
schedul e control, and f inanci al control, among others. Mr. Willi ams
reviewed the project manager's duties, areas of responsibility, and
activ ities. The District uses both outside seminars and the District's
Assistant Engineer Development Program for project management training.
The Assi stant Engi neer Development Program is a two-year program which
begins with orientation and continues with gradually increasing
responsiblity.
The Board
presentation.
thanked
Mr.
Will iams
for
his
very
informative
b. The issue' of the opportunity for. public comments raised by
Member Carl son at the 1 ast Board meeti ng was discussed. Support was
expressed for relaxing the current procedures to allow public comments at
the discretion of the President. The Board also expressed ;.nterest in
using a card system whereby members of the public wishing to address the
Board woul d compl ete a card and submit it to the Secretary or the
President to be recognized. Mr. Dol an indicated that a position paper
and resolution incorporating the suggestions made by the Board would be
presented at a future Board meeting for consideration.
c. Mr. Dol an, General Manager-Chief Engineer, reported that on
August 31, 1988, Acme Fill advised Valley Waste Management by telephone
that there will be a 50 percent reduction in the amount of waste accepted
at Acme Fill from V a'll ey Waste Management. No effective date has been
given at.this time.
Mr. Jim pezzaglia, attorney representing Acme Fill Corporation,
stated that Acme has received the most recent topographical studies of
capacity. The engineer's estimate is very short in terms of time
remaining, approximately two months. Acme officers discussed the matter
and indicated they may wish to recommend rationing. For that reason, the
users were notified. All franchise collectors would be affected in
exactly the same way. All collectors have been asked to make efforts to
find alternative diposal locations. The engineers' estimates differ as
to capacity remaining. Acme is going on the worst case estimate. Mr.
Pezzaglia stressed the need for an approved County Solid Waste Management
Plan (CoSWMP). The transfer station facilities permit cannot be secured
without .an approved CoSWMP. Th is applies as well to any. solid waste
facilities permit that. comes before the Solid Waste Management Board.
Contra Costa County is one of four counties without an approved CoSWMP. .
Mr. Dolan reported that a meeting was held on August 27, 1988,
between representatives of Solano County, Potrero Hills and Richmond
Sanitary Service owners, and representatives of the Contra Costa Board of
Supervisors and the Mayors Conference. Mr. Paul Morsen, Deputy General
Manager, attended. Mr. Morsen reported that Sol ano County. seemed very
interested in doing business with Contra Costa County. $250,000 would be
required to tie up the 95,000 tons per year allocatton. during the
negotiation period. ..
Mr. Dolan requested a Board committee to meet with staff on solid
waste issues. President Rainey appointed Board Members Clausen and
Rainey.
Mr. Dol an reported that Board Members Cl ausen and Rainey and staff
have met 'indiv idually with Superv isors Schroder, Powers, Fahden, and
Torlakson concerning a public landfill. A meeting has .been scheduled
with Supervisor McPeak in September. Mr. Phil Batchelor, County
Administrator, has indicated that he has the subject of a Contra Costa
County public landfill on an upcoming Board of Supervisors' agenda.
Mr. Dolan stated that staff is working on the District transfer
station alternative. A position paper will be developed for presentation
at the September 15, 1988 or October 6, 1988 Board meeting.
d. Mr. Dolan invited Board Members to attend the District Safety
Picnic scheduled for Saturday, September 10,1988, at Baldwin Park.
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e. Mr. Dolan announced that staff is investigating the Cal ifornia
Risk Management Authority JPA insurance pool. A report will be provided
to the Board at a future Board meeting.
2.
COUNSEL FOR THE DISTRICT
Mr. Kent AJm, Associate Counsel for the District, provided an update
on the reply from the Attorney General concerning Government Code Section
1090 as it relates to negotiation of executive management contracts. Mr.
Ted Prim, Deputy Attorney General, who raised the issue at the Spring
meeti ng of the City Attorneys Department of the League of Cal iforni a
Cities, has now taken a somewhat less stringent position than was
originally reported. Mr. Prim now states that a clear process may be
established where employees can negotiate as individuals and not in their
official capacities. Mr. Alm stated that this is an area that should be
watched closely. No resolution is required at this time but Board and
staff should be aware of the issue during the next negotiations.
3.
SECRETARY OF THE DISTRICT
Ms. Joyce E. McMill an, Secretary of the District, introduced Ms.
Jul ie Lopez, Administrative Aide in the Office of the Secretary of the
District. Ms. McMillan announced that she will be unable to attend the
September 15,1988, Board meeting. Ms. Lopez will attend in her place.
4.
BOARD MEMBERS
Member Dalton reported that there has been no County Sol id Waste
Commission meeting since the last Board meeting.
Member Clausen indicated there was nothing new to report with regard
to the Solid Waste JPA Feasibility Study Committee.
Member Boneysteel e reported that the Regional Recycling Adv isory
Committee will meet on September 20, 1988. Member Boneysteele reviewed
the agenda for the meeting and announced that Mr. Jim Campbell will
demonstrate his silent shredder before the start of the meeting.
XIV.
ANNOJ NCEMENTS
President Rainey announced that the American Cancer Society Third
Annual Bocce Battle will be held September 18, 1988, at Buchanan Park in
Pittsburg. Anyone interested in. participating should notify the
Secretary of the District.
XV.
QOSED SESSION
None
xv I.
ACTIONS RESULTING FROM DISCUSSIONS IN ClOSED SESSION
None
XV II.
ADJ aJRNMENT
There being no further business to come before the Board, President
Rainey adjourned the meeting at the hour of 4:58 p.m. to reconvene at
3 :00 p.m. on September 8, 1988, for a Board workshop on the Treatment
Plant hydraulic flow.
COU NTERSIGNED:
'I' r / i) , 1" "
I"~( '{(. (> .ilJrfJ.c,..'L>_..-
s~cr~tary of the Central Contra
Costa Sanitary District, County
of Contra Costa, State of California
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