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HomeMy WebLinkAboutBOARD MINUTES 06-16-88 94 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JUNE 16, 1988 The Di strict Board of the Central Contra Costa Sanitary Di strict convened in a regul arsessi on at its regul ar pl ace of meeti ng, 5019 Imhoff Pl ace. Marti nez, County of Contra Costa, State of Cal Horni a, at 3:00 p.m. on June 16, 1988. In the absence of President Rainey, President Pro Tem Boneystéele called the meeting to order and 'requested that the Secretary call roll. I. RQL CALL PRESENT: Members: Clausen, Carlson, Boneysteele PSSENT: Members: Da 1 ton, Ra i ney President Rainey had previously indicated that she would be unable to attend this meeting and requested that she be excused. Member Dalton entered the meeting at the hour of 3:10 p.m. II. PUBLIC COMMENTS None 1. III. MINUTES OF MAY 19,1988 APPROV AL OF MINUTES It was moved by Member Carlson and seconded by Member Clausen, that the minutes of May 19,1988 be approved with the following amendment: Under Item II., Publi c Comments, in the second paragraph the word "discussion" was changed to "receipt of legal advice". There being no objection, the motion was approved with Members Da 1 ton and Ra i ney bel ng abse nt. 2. MINUTES OF MAY 26,1988 It was moved by Member Boney steel e and seconded by Member Carl son, that the minutes of May 26, 1988, be approved as presented. There being no objection, the motion was approved with Members Dalton and Rainey being absent. It was noted for the record that although Member Clausen .wasnot present at the meeting of May 26,1988 and Member Carlson was not present for the first porti on of that meeti ng, they acted upon the minutes on the Secretary's recommendation. IV. HEARINGS 1. HQD A PUBLIC HEARING ON UNINHJlBITED DISTRICT ANNEXATION NO. 99 (SHADOW CREEK, DAtE CONSTRUCTION" DANV ILLE) AS AtENDED BY THE LOCAL AGENCY FORMATION COMMISSION (LAFCO) , Member Cl ausen suggested that si nce he must abstai n from consideration of this matter, that it be held until Member Dalton's , arrival. Mr. James L. Hazard, Counsel for the District, stated that the item can be held but if Member Dalton does not arrive, the Board can proceed and a maj ority of those present can act. 0'6< 1 '6',~ 8'8 ~ 95 V. B IDS AND AW ARDS AUTHORIZ E ÞiI ARD OF CONTRACT TO WINTON J ONES CONTRACTOR, .INC. FOR REMOV ING DIGESTER "C" ROOF STRUCTURE AND REMOV ING DIGESTED SLUDGE 1. Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that this project is similar to one done last year. At that time the first digester was cleaned. This year, staff would recommend that'the roof be removed from Di gester "C" and the sl udge removed. It was moved by Member Carlson and seconded by Member Clausen, that award of contract for prov idi ng all 1 abor, equi pment, and materi al s to remove and relocate a 62-foot diameter digester cover and for the removal of digested sludge be authorized to Winton Jones, Inc. for the lump sum contract price of $71,676. Motion approved on the following roll call vote: AYES: Members: Carl son, Cl ausen, Boney steel e NOES: Members: None AB SENT: Members: Dalton, Ra i ney 2. AUTHORIZE ÞilARD OF PURCHASE ORDER TO KARTOS ANALYTICAL, INC. TO FURNISH AND INSTALL GAS a-tROMATOGRAPH/MASS SPECTROMETER/DATA SYSTEM, DISTRICT PROJECT NO. 10041' . Mr. Dolan, General Manager-Chief Engineer, stated that at the last Board meeting Mr. Charles Batts, Plant Operations Department Manager, gave an overview of the status of this project and the function of the equi pment. Staff woul d now recommend that the Board authorize award of the purchase order for the Gas Chromatograph/Mass Spectrometer (GCMS) to Kratos Analytical, the low bidder. Following discussion, it was moved by Member Clausen and seconded by Member Carl son, that award of purchase order be authorized to Kartos Analytical, Inc., the lowest responsible bidder for $233,235, to furnish and install the Gas Chromatograph/Mass Spectromete"rlData System, District Project No. 10041. Motion approved on the following roll call vote: AYES: Members: Cl ausen, Carl son, Boney steel e NOES: Members: None ABSENT: Members: Dalton, Ra i ney VI. CONSENT CALENDAR It was moved by Member Clausen and seconded by Member Carlson, that the Consent Cal endar, consi sti ng of four items, be approved as recommended, resolut.ions adopted as appropriate, and recordings duly authorized. 1. Resolution No. 88-078 accepting an easement at no cost to the Di strict from CARMELO PLAZA, Pl easant Hill area (Job 4281 - Parcel 2) was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Clausen, Carlson, Boneysteele NOES: Members: None ABSENT: Membe rs : Da 1 ton, Ra i ney 2. Resolution No. 88-079 initiating proceedings to formally annex ten separate areas under the title of District Annexation 104~ was adopted. Motion approved on the following vote: AYES: Members: Clausen, Carlson, Boney steel e NOES: Members: None ":'6 ~1;6 <,tiS d"(J" ABSENT: Membe rs : Da 1 ton, Rainey 96 3. The substitution of Atlas Grading and Paving, Inc., the listed subcontractor, with Ransome Company, a new subcontractor, was authorized for the paving work on the Dewatering System Improvements Proj ect (Oi strict Proj ect No. 3791>. Motion approved on the following vote: AYES: Members: Cl ausen, Carl son, Boney steel e NOES: Members: None ABSENT: Members: Da 1 ton, Rainey 4. The Board was advised of the close out of the Concord Industrial and Bates Avenue Pump Station Upgrade Project in the North Concord area (District Project No. 4091). This item was presented to the Board for information. No action was taken. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Mr. Dolan, General Manager-Chief Engineer, requested that Item XIV., Closed Session, be taken out of order when Mr. Gerald Lucey, the Di strict's 1 abor counsel, arrives and that a brief recess be taken following the closed session. The Board concurred. Member Dalton arrived at the hour of 3:10 p.m. VII. ENGINEERING 1. APPROVE MEMORANDUM OF UNDERSTANDING WITH CONTRA COSTA WATER DISTRICT FOR THE DEMONSTRATION' INDU$TRIAL WATER REQAMATION PRQlECT' . Mr. Dolan, General Manager-Chief Engineer, stated that the Demonstration Industri al Water Recl amati on proj ect is still on schedul e with TOSCO and Shell planning to take treated effluent for use in their cooli ng systems' by or before the end of June 1988. It appears that Contra Costa Water District will have completed their work by that time. Central San is having a problem at this time with ammonia. Staff is worki ng to correct the probl em but it coul d delay the start of the proj ect. Mr. Hazard, Counsel for the Di strict, stated that shoul d a del ay occur, it is his opinion that the District would not incur liability since this is a demonstration project and we are acting in good faith. It was moved by Member Carlson and seconded by Member Clausen, that the Memorandum of Understanding with Contra Costa Water District for the Demonstration Industri al Water Recl amati on proj ect be approved. Motion approved on the following roll call vote: AYES: Members: Carl son, Cl ausen, Dalton, Boneysteele NOES: Members: None ,AS SENT: Members: Rainey In response to a question from Member Dal ton, Mr. James M. Kelly, Planning Division Manager, stated that the M.O.U. was not discussed specifically with the City of Concord. However, the City is aware that the District i s goi ng forward with the Demonstration Industrial Water Recl amation Project with Contra Costa Water District. At th i s time, Presi dent Pro Tem Boney steel e returned to Item IV., Hearings. ,.>,..0..6 ":16;'8:8 97 IV. HEARINGS 1. HQD A PUBLIC HEARING ON UNINHABITED DISTRICT ANNEXA nON NO. 99 (SHADOW CREEK, DAME CONSTRUCTION, DANV ILLE) AS AMENDED BY lHE LOCAL AGENCY FORMATION COMMISSION (LAFCO) It was noted for the record that Member Cl ausen left the room, did not participate in the discussion of this matter, and abstained from voting because the firm with which he is associated, Thiessen, Gagen & McCoy, represents Dame Construction Company. Mr. Dolan, General Manager-Chief Engineer, directed the Board's attention to the map contained in the Board packet and described the area being considered for annexation. Mr. Dolan introduced Mr. Hazard, Counsel for the District, who provided history and an overview of the annexation process. Mr. Robert A. Baker, Deputy Chief Engineer, highlighted the EIR adopted by Contra Costa County, the related documents, and the staff findings as set forth in Exhibit B to the position paper. At 3:37 p.m., President Pro Tem Boneysteele opened the public hearing to receive comments concerning the proposed annexation of territory contained in District Annexation No. 99 as amended by the Local Agency Formation Commission (LAFCO). There being no comments, President Pro Tem Boneysteele closed the public hearing. It was moved by Member Dal ton and seconded by Member Carl son, that Resolution No. 88-077 be adopted certifying that the Board has reviewed and considered the Final Environmental Impact Report prepared by the County, adopting the proposed findings of staff, ordering the District Secretary to fll e a Notice of Determination, and ordering the territory contained in uninhabited District "Annexation No. 99 (Shadow Creek, "Dame Construction, Danville) as amended by LAFCO, annexed. Motion approved on the following roll call vote: AYES: Members: Dalton, Carlson, Boneysteele NOES: Members: None ABSENT: Members: Rainey ABSTAIN: Members: Clausen President Pro Tem Boneysteele returned to the order of the agenda. VIII. APPROV AL OF EXPENDITURES 1. EXPENDITURE LIST DATED JUNE 16, 1988 Member Boneysteel e, member of the Budget and Fi nance Committee, stated he 'reviewed the expenditures and found them to be satisfactory. It was moved by Member Dal ton and seconded by Member Boney steel e, that the Expenditure List, dated June 16, 1988, including Self-Insurance Check Nos. 100273-10027 8, Runni ng Expense Check Nos. 39768-40038, and Sewer Construction Check Nos. 5819-5871, be approved as recommended. There being no objection, the motion was approved with Member Rainey bel ng absent. IX. BUDGET AND FINANCE 1. RECEIV E MAY 1988 FINANCIAL STATEMENTS Mr. Walter N. Funasaki, Finance Officer, reviewed the results of Operations and Maintenance expenses for the month of May 1988, noting that expenditures were $173,000 less than budget, representing a 10.8 percent favorable variance. Year-to--date expenses for the eleven months ended May 31, 1988, were $344,000 less than budget, representing a 1.9 percent favorabl e variance. The District's temporary investments were held in collateralized certificates of deposit, bankers' acceptances, and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 7.8 percent to 5.8 percent. The latest interest rate as of May 31, 1988, was 7.6 percent. The average yield for the LAIF account through April 30, 1988, was 7.94 percent. " ' :~ ""~' ;":~ ;';. . '. - J" ,<"" , .. " ", ~ I } 06 16 88 98 Following a brief discussion, President Pro Tem Boneysteele declared that the May 1988 financial statEments were duly received. 2. APPROVE BOARD RESQUTION TO ADOPT THE 1988-1989 PERSONNEL, EQUIPMENT, CAPITAL IMPROV EMENT, OPERATIONS AND MAINTENANCE, AND SELF-INSURANCE FUN> BUDGETS AS COMPRISING THE 1988-1989 DISlRICT BUDGET Mr. Dol an, General Manager-Ch ief Engi neer, stated that the components of the 1988-1989 Di strict Budget have been rev iewed and modified as a result of discussion in Board committee meetings, Board meeti ngs, and publ ic hearings prior to approval for incl usion in the 1988-1989 District Budget. It was moved by Member Carl son and seconded by Member Dal ton, that Resol ution No. 88-080 be adopted, adopting the 1988-1989, Personnel, Equipment, Capital Improvement, Operations and Maintenance, and Sel f-Insurance Fund Budgets, as comprising the 1988-1989 Central Contra Costa Sani tary Di strict Budget. Moti on approved on the follow ing roll call vote: AYES: Members: Carl son, Dalton, Clausen, Boneysteele NOES: Members: None ABSENT: Members: Ra i ney X. SQID WASTE 1. RECEIVE STAFF ANALYSIS OF AN APPLICATION FOR REFUSE COLLECTION RATE INCREASE SUBMITTED BYV ALLEY WASTE MANAGEMENT' Mr. Dolan, General Manager-Chief Engineer, stated that the Board has received copies of the staff analysis of the Valley Waste Management rate increase appl ication. This document was distributed to the City of Lafayette and the Town of Danville for review and comment. Mr. Dolan, introduced Mr. Walter N. Funasaki, Finance Officer, who stated that Valley Waste Management has submitted an appl ication for a 55.02 percent rate increase effective July 1, 1988. As described in the staff analysis, the rate increase being requested is based primarlly on the use of a higher landfill disposal fee than allowed by the Board; intercompany charges resulting from the sale of Valley Disposal Service, Inc. to SAWDCO, a subsidiary of Waste Management, Inc.; and the use of a 90 percent operating ratio for calculation of the rate, instead of the 95 percent operating ratio custanarlly used by the District. Mr. Funasaki reviewed each of these items in greater detail highlighting the information contained in the Board analysis. President presentation. Noti ng the arrival of Mr. Geral d Lucey, President Pro Tem Boneysteele departed from the order to the agenda to consider Item XIV., Closed Sess ion. Pro Tem Boney steel e th an ked Mr. Funasaki for the XIV. QOSED SESSION 1. PERSONNEL The closed session was hel d pursuant to Government Code Section 54957.6 to meet with the Board's designated representative prior to and during consultations and discussions with unrepresented employees regarding the salaries, salary schedules or compensation paid in the form of fringe benefits in order to review its position and instruct its designated representative. At 4:20 p.m., President Pro Tem Boneysteele declared ,the closed session to discuss labor relations. At 4:47 p.m., President Pro Tem Boneysteele concluded the closed session and reconvened the meeting into open session. . 06 ", -,' - 16 ¡, , , 68' , , ,"i "i: 99 XV. ACTIONS RESULTING FROM DISCUSSIONS IN ClOSED SESSION None At 4:47 p.m., President Pro Tem Boneysteele declared a recess, reconvening at the hour of 4:53 p.m., with all parties present as prev iously desi gnated. President Pro Tem Boney steel e returned to the order of the agenda. XI. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None XII. REPORTS 1. GENERAL MANAGER-CH IEF ENG INEER a. Mr. Dol an, General Manager-Chief Engi neer, stated that Member Clausen recently suggested that staff conduct workshops on plant operations for Members of the Board. Mr. Dol an presented a tentative pl an and schedul e for th ree sessi ons coveri ng current and devel opi ng regulations, treatment processes of main plant flow, and solids handling and disposal issues. Following discussion, the sessions were scheduled for 3 p.m. on July 28, August 11, and September 8, 1988. b. Mr. Dol an reported that the Di strict has had consi derabl e difficulty in getting cooperation from El Torrito Restaurant to maintain thei r grease interceptor. They have been sent a 1 etter which prov ides for an administrative fine and encourages them to maintain their grease i nterceptor. El Torrito has the opportunity for a Board heari ng to protest or comment on the fine. c. Mr. Dolan announced that the District is currently advertising for Abandonment of the Port Chicago Pump Station and Sewer Improvements Proj ect. d. Mr. Dolan announced that he will be chairing a meeting of the Water Pollution Control Federation/American Water Works Association program committee i n Orl ando, Florida for the joi ntly sponsored conference on utility management. The conference will be held in February 1989 in New Orleans. Mr. David Williams, Engineering Division Manager, will be putting on a paper on our operational strategic planning program. Personnel, legislative advocacy, finance, planning, and impact of toxics regulations will also be covered. e. Mr. Dol an announced that Mr. Steve Ritchie has been appoi nted Executive Officer of the Regional Water Quality Control Board, Region II. f. Mr. Dolan provided an update on the Treatment Plant Master Plan efforts including the development of a potential piping alternative which coul d save a substanti al amount of money for the Di strict and defer the need for the "A" Line Parallel Proj ect for a number of years. At the next meeting, the Board will be asked to authorize additional funding for predesign for Headworks Improvements and the Contra Costa Boulevard and "A" Line Rel ief Sewer. 2. COUNSa. FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT None 4. BOARD MEMBERS Member Dalton reported on the June 15, 1988 Solid Waste Commission meeting. The major item of consideration was the choice of a third possible landfill site, the Marsh Canyon site. . Member Cl ausen reported on the Sol id Waste JPA Feasibil ity Study Committee meeting held on June 3, 1988. At that meeting Acme Fill Corporation made a presentation on both the interim and permanent transfer station facllities. 06 -16 88 100 , Member Clausen reported that the Board of Supervisors has approved the formation of a 54-member committee to work on solid waste export and landfill siting. The committee will be comprised of an elected representative and top admini strator from the County and each of the eighteen cities and eight sanitary districts in Contra Costa County. The solid waste crisis facing,.the County was discussed briefly. XIII. ANNOJNCEMENTS President Pro Tem Boneysteele announced that he attended the Contra Costa Water Forum on June 15, 1988 and requested that this item be calendared for a report at the next Board meeting. Staff indicated they would put the item on the agenda. XIV. CLOSED SESSION This item was taken out of order earlier in the agenda. xv. ACTIONS RESULTING FROM DISCUSSIONS IN ClOSED SESSION This item was taken out of order earlier in the agenda. xv I. ADJ OURNMENT There being no further business to come before the Board, President Pro Tem Boney steel e adj ourned the meeti ng at the hour of 5 :32 p. m. to , reconvene at 7:00 p.m. on Wednesday, July 6, 1988, for a public hearing to consider the:applications for refuse collection rate increases by Orinda-Moraga Disposal Service, Inc., Pleasant Hill Bay Shore Disposal, and Valley Waste Management. esident of the Boar of Directors Central Contra Costa Sanitary Distri County of Contra Costa, State of California COUNTERSIGNED: /: ... ,"\ . i,J:;. /' :¡)¡~/rJ\'¡;/'" f.-~(..A '..... ' :.."./",,0 "'--- ~eçr~ary of the Central Contra Cósta Sanitary District, County of Contra Costa, State of California 66"16'- 88