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HomeMy WebLinkAboutBOARD MINUTES 09-20-90 171 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON SEPTEMBER 20, 1990 The District Board of the Central Contra Costa Sanitary District convened in a regular session at 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3 p.m. on September 20, 1990. President Carlson called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Boneysteele, Dalton, Carlson ABSENT: Members: Clausen, Rainey Members Clausen and Rainey had indicated previously that they would be unable to attend this meeting and had requested to be excused. 2. PUBLIC COMMENTS None 3. AWARDS AND COMMENDATIONS a. ASSOCIATION OF METROPOLITAN SEWERAGE AGENCIES SILVER AWARD IN RECOGNITION OF CCCSD WASTEWATER TREATMENT PLANT'S SIGNIFICANT LEVEL OF NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM PERMIT COMPLIANCE DURING 1989 Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that the District is very pleased to receive the Silver Award from the Association of Metropolitan Sewerage Agencies (AM SA) for plant operations. Mr. Dolan present the Silver Award to President Carlson. President Carlson expressed the Board's pleasure at receiving the AMSA Silver Award and congratulated the Plant Operations Department employees on a job well done. President Carlson requested that the Award be prominently displayed. 4. BIDS AND AWARDS AUTHORIZE AWARD OF UNIT PRICE BLANKET PURCHASE ORDER FOR SEWER PIPE AND FITTINGS TO P.E. O'HAIR COMPANY a. Mr. Dolan, General Manager-Chief Engineer, stated that use of a unit price blanket purchase order is a relatively new approach used in an effort to reduce costs while still trying to get competitive prices. The process resulted in extremely competitive prices. Expenditures for the coming year using the newly established unit price are estimated to be $131,000 compared to expenditures of approximately $193,000 for these same materials during the preceding one-year period. The Purchasing Section is to be commended for this new approach. Following discussion, it was moved by Member Dalton and seconded by Member Boneysteele, that award of a unit price. purchase order be authorized to P.E. O'Hair & Company, the lowest responsible bidder, to furnish sewer pipe and fixtures on an annual basis. There being no objection, the motion was approved with Members Clausen and Rainey being absent. 09 20 90 172 5. CONSENT CALENDAR , It was moved by Member Boneysteele and seconded by Member Dalton, that the Consent Calendar, Items a. through c., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Resolution No. 90-118 accepting an easement at no cost to the District from Jean B. Patrick, Orinda area (Job 4532 - Parcel 13), was adopted and recording was authorized. Motion approved on the following vote: AYES: NOES: ABSENT: b. Members: Boneysteele, Dalton,Carls,on Members: None Members: Clausen', Rainey Resolution no. 90-11 9 accepting work and Offers of Dedication from Chaparro Oaks, Ltd. 'Partnership, Job 4725 - Parcel 2, was adopted and recording was authorized. ' Motion approved on the following vote: AYES: NOES: ABSENT: c. Members: Boneysteele, Dalton, Carlson Members: None Members: Clausen, Rainey Extension of Medical Leave of Absence Without Pay was authorized for Don Balestrieri, Maintenance Crew Member II, through November 30, 1990. Motion approved on the following vote: AYES: NOES: ABSENT: None Members: Boneysteele, Dalton, Carlson Members: None Members: Clausen, Rainey CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. ADMINISTRATIVE a. ADOPT A RESOLUTION AMENDING EXHIBIT A. DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES OF THE DISTRICT CONFLICT OF INTEREST CODE Following explanation by Ms. Joyce E. Murphy, Secretary of the District, it was moved by Member Boneysteele and seconded by Member Dalton, that Resolution No. 90- 120 be adopted, amending Exhibit A, Designated Positions and Disclosure Categories of the Central Contra Costa Sanitary District Conflict of Interest Code, and that the Secretary of the District be authorized to submit a copy of said code amendment to the Contra Costa CoÜnty Board of Supervisors for approval. Motion approved on the following vote: AYES: NOES: ABSENT: 09 20 Members: Boneysteele, Dalton, Carlson Members: None Members: Clausen, Rainey 90 173 7. ENGINEERING a. AUTHORIZE EXECUTION OF AGREEMENTS WITH WOODWARD-CLYDE CONSULTANTS AND WITH TRACOR AEROSPACE. INC. REGARDING CLEANUP OF GROUNDWATER IN BOLLINGER CANYON AND AUTHORIZE AN ALLOCATION FROM THE COLLECTION SYSTEM PROGRAM CONTINGENCY ACCOUNT , Mr. Dolan introduced Mr. Bart Brandenburg, Associate Engineer, who referred to an aerial photograph in describing the location of Tracor Aerospace, Inc. and the other customers served by the Bollinger Canyon leach line. . , Mr. Dolan, General Manager-Chief Engineer, stated that through the years the District has carefully worked with Tracor and their predecessor to be sure this line was operating properly. It has been enough of a concern that the District recently had wells drilled to verify that there was no problem with the line. Two of the wells showed very minor amounts of contamination, one well showed marginal contamination, and two wells showed no contamination. The findings have been disclosed to the Regional Board. It is expected that the Regional Board will issue a cleanup and abatement order naming both Tracor and the District. Eight more wells are being drilled. The 13 wells will be used for sample testing and monitoring on a quarterly basis. Through this effort, a better understanding of the nature of the groundwater should be obtained. There may be sources of contamination other than the District's pipe. Once this information is known, the consultant will develop an action plan for remediation. The District will then move ahead with Tracor to clean up the area. In the meantime, Tracor is trucking their discharge to a manhole near Crow Canyon Road. The other customers are still using the leach line. Mr. Brandenburg stated that the County Health Department has bee~ contacted and they will be kept apprised. Mr. Edward L. Strohbehn, Jr., attorney representing Tracor Aerospace, Inc., stated that Mr. Marty Hughes, General Manager and Vice President of Tracor, is out of town and unable to attend this meeting. Mr. Strohbehn stated that Tracor hopes to have the work completed as quickly and cost effectively as possible. President Carlson thanked Mr. Strohbehn for attending the meeting and for working with the District to ensure that this problem is resolved. In response to a question from Member Boneysteele, Mr. Dolan reviewed the methodology used in apportioning the costs. . It was moved by Member Boneysteele and seconded by Member Dalton, that the General Manager-Chief Engineer be authorized to execute an agreement with a cost ceiling of $300,000 with Woodward-Clyde Consultants for further investigation of groundwater contamination of Bollinger Canyon and to enter into a cost sharing agreement with Tracor Aerospace, Inc. for this investigation, and that the General Manager-Chief Engineer be authorized to allocate $380,000 to the project from the Collection System. Contingency Account. There being no objection, the motion was approved with Members Clausen and Rainey being absent. 8. APPROVAL OF MINUTES a. MINUTES OF SEPTEMBER 6. 1990 It was moved by Member Boneysteele and seconded by Member Dalton, that the minutes of September 6, 1990, be approved as presented. There being no objection, the motion was approved with Members Clausen and Rainey being absent. 9. APPROVAL OF EXPENDITURES a. ~XPENDITURE LIST DATED SEPTEMBER 20. 1990 Member Boneysteele, member of the Budget and Finance Committee, stated that he and Member Dalton reviewed the expenditures and found them to be satisfactory. ,0,9 20 90 174 It was moved by Member Boneysteele and seconded by Member Dalton, that the Expenditure List dated September 20, 1990, including Self-Insurance, Check Nos. 100468-100471, Running Expense ,Check Nos. 55326-55580, and Sewer Construction Check Nos. 8685-8750, be approved as recommended. There being no objection, the motion was approved with Members Clausen and Rainey being absent. 10. BUDGET AND FINANCE RECEIVE AUGUST 1990 FINANCIAL STATEMENTS a. Mr. Walter N. Funasaki, Finance Officer, reviewed the results of Operations and Maintenance for the month of August 1990, noting that expenses were $28,000 greater than budget, representing a 1.3 percent unfavorable variance. For the two months ended August 31, 1990, expenses were $235;000 less than budget, representing a 5.6 percent favorable variance. The District's temporary investments were held in Treasury bills and notes and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 7.73 percent to 9.41 percent. The latest interest rate at August 31, 1990, was 8.097 percent. The average yield for the LAIF account through July 1990, was 8.517 percent. Mr. Jay S. McCoy, Construction Division Manager, reviewed the Dewatering System Improvements Project, No. 3791. Mr. McCoy reviewed the history and current status of this project to replace the centrifuges. The total project budget is $10.7 million. At the end of August 1990, $9.8 million has been expended. In response to a question from President Carlson, Mr. Funasaki stated that income from the sale of the old centrifuges will reduce capital costs. Mr. McCoy reported that a $390,000 claim for extended overhead has been filed by Dillingham, the contractor on the project. The District is holding $220,000 in liquidated damages. Staff is working to resolve this matter. In closing, Mr. McCoy stated that the system is operating at greater levels than those specified. Mr. Charles W. Batts, Plant Operations Department Manager, stated that the centrifuge units operate above expectations. This, coupled with the improved operation of the furnaces, has resulted in a more consistent operation and considerable cost savings. At the conclusion of the reports, President Carlson noted that the August 1 990 Financial Statements were duly received. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 12. REPORTS a. GENERAL MANAGER-CHIEF ENGINEER 1) Mr. Dolan, General Manager-Chief Engineer, distributed the Executive Summary, Facilities Plan for the Martinez Sewer Improvement Project, D.ecember 1989. Mr. Dolan stated staff will be presenting this Facilities Plan to the Martinez City Council and will encourage the Martinez City Council to proceed with the work to correct the Alhambra Creek flooding problem. Mr. Dolan introduced Mr. Jarred Miyamoto-Mills, Senior Engineer, who reported that the Facilities Plan for the Martinez Sewer Improvement Project was completed in December 1989, culminating two years of work. During that period a close liaison was maintained with the City of Martinez staff. One objective of the Facilities Plan was to identify and solve critical problems early. This was done and resulted in the Martinez Early Start Project completed in 1989. The second objective of the Facilities Plan was to identify high maintenance and structural deficiencies. This has resulted in the Subbasin 5-Lower Renovation currently under construction. Mr. Miyamoto-Mills reviewed the key results of the Facilities Plan noting that the majority of the Martinez sewer system does not meet design standards and the older portion is in poor condition. The maintenance 09 20 90 175 frequency is high. Periodic flooding of downtown Martinez from Alhambra Creek may prevent the District from achieving overflow reduction goals. Sewer renovation for the sole purpose of reducing inflow/infiltration is not cost effective in Martinez. Thirty-four percent of Martinez trunk sewers need more capacity and 50 percent of Martinez main sewers need renovation to address structural or maintenance problems. The Facilities Plan recommends a 20-year, $28. million capital improvement program. It is also ri!commended that the community relations program for the project be continued to maintain pubüc support and to minimize adverse impacts of construction. In the discussion that followed, Member Boneysteele stressed the importance of getting the City of Martinez to proceed with their flood control work. Mr. Dolan thanked the Board for their guidance. ' 2) Mr. Dolan stated that in recent weeks the Board may have read of the Pleasant Hill Redevelopment Agency and the conflicts with other ov~rlapping taxing jurisdictions. Mr. Dolan introduced Mr. Jay S. McCoy, Construction Division Manager, who described the Pleasant Hill Redevelopment Agency history, current plans, and proposed redevelopment area. Mr. McCoy reported that the Pleasant Hill Redevelopment Agency does not propose to share any of the tax increment resulting from the redevelopment plan since they maintain it is an amendment to an existing plan rather than a new plan. The future loss to the District over 40 years is approximately $10 million. Mr. McCoy stated that a letter has been drafted to the Fiscal Review Committee and on October 4, 1990, the Board will be asked to adopt a resolution electing to receive the tax increments from the Pleasant Hill redevelopment project. Mr. Kenton L. Aim, Counsel for the District, briefly highlighted the redevelopment law relating to this situation. Mr. Aim stated that the Pleasant Hill Redevelopment Agency has taken the position that since the original plan was adopted before 1977, other taxing jurisdictions have no right to the incremental increases resulting from amended assessed valuation. The County and School District have taken the position that they want their incremental share and would be adversely impacted if they do not receive it. The County has hired outside legal counsel. Mr. Aim recommended that the Board take the position that this redevelopment plan is a new plan and not an amendment to a 20-year-old plan since it is totally different. Additionally, Mr. Aim recommended that the District make detailed comments on the plan. Mr. Dolan stated that the purpose of this item was to apprise the Board of this situation. If the Board has no objection, staff will ,send the letter to the Pleasant Hill Fiscal Review Committee and proceed with the other taxing jurisdictions. The Board concurred with staff's recommendation. 3) Mr. Dolan stated that the Board was previously advised that Alameda County Supervisor Edward Campbell contacted the District regarding Tri-Valley Wastewater Agency (TWA) flows. On September 4, 1990, Board Members Carlson and Clausen and District staff met with Alameda County representatives. The Board has been provided with copies of the correspondence exchanged following that meeting. On September 19, 1990, the TWA Board accepted Central San's proposal to evaluate the feasibility of a joint project and authorized $5,000 as the initial payment for the cost of that evaluation. District staff will be working with TWA representatives to define the project more specifically. When the project has been defined, staff will come back to the Board to discuss possible terms and conditions. 4) Mr. Dolan reported that the District's recycling programs are proceeding quite successfully. The net costs of the program~ are kept in check by revenue received for the value of recycled materials. The District recently received copies of letters sent by Pacific Rim Recycling to the city managers of the cities in our franchise area offering recycling services to commercial accounts. This is a concern since valuable recycled materials could be skimmed off resulting in higher program costs to our residents and businesses. . Mr. Paul Morsen, Deputy General manager, reported that this letter from Pacific Rim Recycling was sent to 60 cities within a 60 mile radius of the City of Benicia. Next month, the District's franchised collectors will be implementing commercial recycling programs in our service areas. This matter was discussed with Counsel for the District. :09 20 .90 176 Mr. Aim is preparing a letter to Pacific Rim Recycling. Mr. Morsen will meet with the collectors in an effort to ascertain the extent to which Pacific Rim Recycling is operating in our service area. Mr. Morsen stated that he would keep the Board informed of developments in this area. 5) Mr. Dolan reported that the drafting group is supervised by the Engineering Support supervisor. This position is also responsible for implementing the CAD/CAM system. The incumbent recently resigned creating a vacancy. The salary for the position was reviewed and it would seem that some sort of increase is appropriate to remain competitive. The salary range for the Engineering Support Supervisor is now Range 70. Most other supervisory positions at the District are at Range 71. Staff would like to use a recruiter to fill this position. Mr. Dolan requested the Board's concurrence to recruit at Range 71 although that range has not been formally approved by the Board. If this is not the. appropriate salary to get the best person, staff will work with the Personnel Committee and come back to the full Board. When the preferred candidate has been selected, staff would plan to ask the Board to officially fix the salary range. Following discussion, the Board concurred the recruitment for the Engineering Support Supervisor position be conducted at Range 71 . 6) Mr. Dolan announced that the District is currently bidding a small construction project to improve access to the Plant effluent valve. The estimated cost of the project is $22,000. 7) Mr. Dolan announced that the slurry seal coating and restriping of the parking lots were just completed. 8) Mr. Dolan announced that in September another quarterly Mid-Manager Forum 'was held. Major topics of discussion included strategic planning and computer applications in the District. Mr. Dolan suggested that to address the truly strategic issues facing the District and to develop increased dialogue with the Board, it may be appropriate to schedule a Saturday meeting. The Board agreed. Mr. Dolan stated that he would present a list of possible strategic issues at the second Board meeting in October. At that time, the Board could schedule a strategic planning session. With regard to computer applications in the District, there is increasing interest on the part of mid-managers to expand both hardware and software applications. A request for proposal has been developed and sent out. This work is currently being managed by a committee and will ultimately come to the Board for approval. b. COUNSEL FOR THE DISTRICT None c. SECRETARY OF THE DISTRICT None d. BOARD MEMBERS None 13. ANNOUNCEMENTS None 14. CLOSED SESSION None 15. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None :09 20 "90 177 16. ADJOURNMENT There being no further business to come before the Board, President Carlson adjourned the meeting at the hour of 5: 12 p.m. President of the Board of Director Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: S~~ et ry of the Central ontra C ta Sanitary District, County of Contra Costa, State of California 09 20 90