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HomeMy WebLinkAboutBOARD MINUTES 07-19-90 136 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JULY 19, 1990 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3 p.m. on July 19, 1990. President Carlson called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: MEMBERS: Boneysteele, Carlson Dalton, Clausen, Rainey, ABSENT: MEMBERS: None 2. PUBLIC COMMENTS None 3. CONSENT CALENDAR It was moved by Member Rainey and seconded by Member Dalton, that the Consent Calendar, Items a. through c., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. The contract work for Phase I of the Hall Drive Sewer Improvement Project (DP 4331A) was accepted and the filing of the Notice of Completion was authorized. Motion unanimously approved on the following vote: AYES: Members: Rainey, Dalton, Boneysteele, Clausen, Carlson NOES: Members: None ABSENT: Members: None b. The Board was advised of the close out of the Outfall Rehabilitation Phase II Project (DP 20056). This item was presented for the Board's information. No action was taken. c. The Board was advised that a Central County Waste Characterization Study is being undertaken to comply with AB 939. Central San is providing coordination of the study effort. Participants of the study are the cities of Concord, Martinez, Pleasant Hill, San Ramon, Walnut Creek and Central Contra Costa Sanitary District. All cities and counties are mandated under AB 939 to prepare a Source Reduction and Recycling Element (SR&RE) by July 1, 1991. The Waste Characterization study is the first step in preparing the SR&RE and is expected to be completed by March 28, 1991. This item was presented for the Board's information. No action was taken. CALL FOR REOUESTS TO CONSIDER ITEMS OUT OF ORDER None 4. ENGINEERING a. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH CH2M HILL ENGINEERS FOR PHASE 2 OF THE ORINDA SEWER IMPROVEMENTS PROGRAM DP 4614 Mr. Dolan, General Manager-Chief Engineer, stated that this is another step in the direction of providing needed pipëline capacity improvements in the Orinda area. This contract will cover ',0'7 ' 19 '90 137 collection of relevant data, preliminary geotechnical and cost effectiveness studies, identification of near-term projects, and recommendation of an overall approach for the remaining phases of the project. It was moved by Member Rainey and seconded by Member Dalton, that the General Manager-Chief Engineer be authorized to execute a cost reimbursement agreement with CH2M Hill Engineers in the amount of $76,000 for Phase 2 of the Orinda Sewer Improvements Program (DP 4614) . Motion unanimously approved on the following roll call , vote: AYES: Members: Rainey, Dalton, Boneysteele, Clausen, Carlson NOES: Members: None ABSENT: Members: None b. AUTHORIZE EXECUTION OF AN AGREEMENT WITH JOHN CAROLLO ENGINEERS FOR DESIGN OF THE MARTINEZ RENOVATION-BERRELLESA STREET. ARREBA STREET. MARINA VISTA. AND "F" STREET SEWER REPLACEMENT PROJECT. DP 4768 It was moved by Member Rainey and seconded by Member Clausen, ,that the General Manager-Chief Engineer be authorized to execute a cost reimbursement agreement with a cost ceiling of $139,000 with John Carollo Engineers for the design of the Martinez Renovation- Berrellesa Street, Arreba Street, Marina Vista, and "F" Street Sewer Replacement Project, DP 4768. Motion ~nanimously approved on the following roll call vote: AYES: Members: Rainey, Clausen, Boneysteele, Dalton, Carlson NOES: Members: None ABSENT: Members: None c. AUTHORIZE THE EXECUTION OF AN AGREEMENT WITH CAMP DRESSER & McKEE FOR FINAL DESIGN OF THE MARTINEZ M-4 PARALLEL FORCE MAIN. DP 4781 Mr. Dolan, General Manager-Chief Engineer, stated that this is part of the linkage between the District's and the City of Martinez' force main pumping system. Construction of a parallel M-4 force main will provide needed conveyance reliability from the Fairview Pump Station to the Maltby Pump Station. that cost Camp Main It was moved by Member Rainey and seconded by Member Dalton the General Manager-chief Engineer be authorized to execute a reimbursement agreement with a cost ceiling of $118,300 with Dresser & McKee for final design of the M-4 Parallel Force Project. Motion unanimously approved on the following roll call vote: AYES: Members: Rainey, Dalton, Boneysteele, Clausen, Carlson NOES: Members: None ABSENT: Members: None 5. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED JULY 19. 1990 Member Boneysteele, member of the Budget and Finance Committee, stated that he and Member Dalton reviewed the expenditures and found them to be satisfactory. It was moved by Member Boneysteele and seconded by Member Dalton, that the Expenditure List dated July 19, 19~0, including, "~-'U7"t:'1'9 ":9'0 138 Self-Insurance Fund Check Nos. 100456-100460, Running Expense Fund Check Nos. 54263-54400, and Sewer Construction Fund Check Nos. 8475-8491, be approved as recommended. There being no objection, the motion was unanimously approved. 6. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 7. REPORTS a. GENERAL MANAGER-CHIEF ENGINEER 1) Mr. Dolan, General Manager-Chief Engineer, reported that when the position paper regarding the award of contract for the M-2 Parallel Pipeline Project was presented to the Board, President Carlson noted what appeared to be a discrepancy in the estimated construction management costs. In response to this, Robert Baker, Deputy Chief Engineer, checked into the matter and the Force Account Inspection/Administration amount was cut to $20,000 from the original $39,000. Mr. Baker also felt that the estimated as- built drawing cost of $12,000 was too high and cut it to $8,000. There was a total budget reduction of $23,000. Mr. Dolan thanked Member Carlson for his inquiry into this matter. 2) Mr. Dolan reported that the Tri Agency JPA is making progress. The attorneys for Central Contra Costa Sanitary District, the City of Walnut Creek, and the City of San Ramon have completed their review of the JPA document. The ad hoc committee, consisting of elected officials from each agency will meet next week. Member Clausen and Member Rainey are the representatives from Central San. One of the few major policy issues remaining is the distribution of voting authority. Alternatives include one vote per agency and one representati ve per agency, two representatives per agency and voting based on tonnage of refuse collected or customer count. Kenton L. AIm, District Counsel, stated that the JPA document only commits the District to the JPA, not to specific projects. When the JPA undertakes a specific proj ect there will be a separate agreement for funding. After discussion it was the consensus of the Board that there be a 1/3, 1/3, 1/3 split for cost and vote for each agency on general JPA items and that on projects of special interest there be a limit on financing according to the number of residential customers and tonnage of commercial refuse. 3) Mr. Dolan reported on the District's actions to mitigate traffic impacts associated with commuting in response to the County's Transportation Systems Management Ordinance. Because of flexible work hours and shift work, Central San is exempt from the ordinance. Although we are exempt, staff is planning to encourage car pooling, distribute literature regarding RIDES (privately owned van pools), distribute RIDES quarterly newsletter, and hold a brown bag seminar on the RIDES program. The Collection System Operations Department will probably be under the City of Walnut Creek traffic mitigation ordinance, but there are no mandatory programs yet. 4) Mr. Dolan discussed the District's travel expenses, stating that staff has solicited proposals from various travel agencies. American Express Travel Agency was chosen as the agency that would best fit the District's needs and the one having the most to offer. Mr. Dolan stated that discussion at a recent CASA meeting included the issue of changing travel policies to allow for a person travelling to stay over on a Saturday night and have it included in travel expenses, if staying that night produces savings enough on the airfare to more than pay for the extra night's lodging. It was the consensus of the Board to change the language in the District's travel policy to allow for this. Staff will modify the current travel policy to reflect this, and Mr. Dolan will return to the Board with the final travel policy at a later date. 5) Mr. Dolan announced that the Board Room HVAC Project will ",01 be:,:'ï'?ttis§ðfore the next Board meeting. 139 6) Mr. Dolan announced that the District's old centrifuges have been sold for $136,000. 7) Mr. Dolan announced that the American Cancer Society's 5th Annual Bocce Ball Tournament will be on Sunday, July 29, 1990. 8) Mr. Dolan advised the Board that he received a call from Supervisor Ed Campbell of Alameda County, who is the President of the TWA Board, stating that he wishes to set up a meeting to discuss the TWA Project. It is anticipated that Board Members Carlson and Clausen would be involved in any such meeting. 9) Mr. Dolan outlined the refuse collection rate setting issues that the Board had requested further information on at the July 12, 1990, Board meeting. The issues include 1) charge for the use of capital; 2) profit calculation; 3) allowable expenses; 4) commercial recycling increment; and 4) rate restructuring to implement uniform charge per can. These items will be presented to the Board in detail in a position paper at the August 2,1990 Board meeting. b. COUNSEL FOR THE DISTRICT None c. SECRETARY OF THE DISTRICT None d. BOARD MEMBERS 1) Member Rainey reported that the County Solid Waste Commi ttee met yesterday. The County Board of Supervisors has charged the owners of Acme Landfill a $100,000 resource recovery fee, and a $200,000 fee was assessed to the owners of the Marsh Canyon landfill site at the time of its approval. The Solid Waste Committee reviewed a recycling action program which is primarily for the unincorporated areas of the County. 2) Member Rainey announced that the County Solid Waste JPA Committee will be going to the Environmental Affairs Committee of the County in November and try to get on the County Board of Supervisors agenda. AB 939 created a situation which seems that there will most likely be a final JPA formed with or without the County. 3) Member Rainey announced th~t on August 11, 1990, the annual Mickey Rainey Scholarship Fund Bocce Ball Tournament will be held. Anyone interested in playing should contact Member Rainey. 4) Member Clausen announced that a meeting will be held on July 24,1990, with Alameda County regarding exporting Contra Costa County's solid waste to Alameda. Supervisor Torlakson has met with San Joaquin County regarding solid waste export and the Solid Waste Export Committee will be meeting with San Joaquin sometime soon. 5) Member Clausen brought up the recent Contra Costa Times newspaper article on the turf dispute regarding reclaimed water between East Bay Municipal utility District and Livermore and felt the District needs to look into some of these same issues regarding reclaimed water in our area. 6) Member Rainey reported that she received a letter from McDonald's inviting her to attend a polystyrene recycling demonstration to be held on July 26,1990, at the McDonald's restaurant in San Pablo. Paul Morsen stated that. he will ask Elaine Jacobs to attend this demonstration as the District's representative. . 8. ANNOUNCEMENTS None 07 .19 "'9.0 , . ,: '0"7 140 9. CLOSED SESSION None 10. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None 11. ADJOURNMENT There being no further business to come before the Board, President Carlson adjourned the meeting at the hour of 4:37 p.m. ,'¡~QL President of the Board of Directors" Central Contra Costa Sanitary District, county of Contra costa, State of California countersigned: /', 19 90