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HomeMy WebLinkAboutBOARD MINUTES 02-15-90 28 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOAAD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON FEBRUAAY 15, 1990 !he Di stri ct Board of the Central Contra Costa Sani tary Di stri ct convened i n a regul ar meeti ng at its regul ar pl ace of meeti ng, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3 p.m. on February 15,1990. President Carlson called the meeting to order and requested that the Secretary call roll. I. ROLL CALL PRESENT: ABSENT: Members:, Boneysteele, Clausen, Carlson Members: Da 1 ton, Ra i ney Member Rainey had previously indicated that she would be unable to attend. this meeting and requested to be excused. Member Dalton telephoned to advise that he was ill and unable to attend this meeting, and requested that he be excused. II. PUBLIC OOMMENTS None III. ItI ARDS AND COMMENDATIONS 1. PRESENTATION OF CALIFORNIA WATER POLLUTION CONTROL ,ASSOCIATION AND, SAN FRANCISCO BAY SECTION OOMMENDATION FOR OOTSTANDING SERVICE AWARD FOR 1989 Mr. Roger J. Dolan, General Manager-Chief Engineer, reported that Central Contra Costa Sanitary District and several District employees have received awards recently for outstanding performance. Mr. John A. Larson, Chairman of the San Francisco Bay Section of the Californi a Water Poll uti on Control Associ ati on, stated that each year awards are presented for outstanding contributions and service in the field of wastewater operations. The award for outstanding service is usually given to an individual, but this year the award was given to two agencies, the City of San Francisco and Central Contra Costa Sanitary District, for the significant and professional staff support provided for the Water Pollution Control Federation Conference. Mr. Larson presented the Outstanding Service Award plaque for 1989 to President Carlson. President Carlson stated that he was honored to accept the Award on behalf of the Board of Directors and the District. President Carlson commended District staff on their outstanding efforts and achievements which made this honor possible. 2. ANNOONCE RECEIPT' OF INDIVIIlJAL ItIARDS FROM THE CALIFORNIA .WATER POLLUTION OONTROL ASSOCIATION AND SAN FRANCISOO BAY SECTION Mr. Dol an, General Manager-Ch i ef Engi neer, announced that awards were given to the following individuals for their outstanding efforts: Mr. ALLEN CAMBRON, Electrical Technician, received the Maintenance Technologist of the Year Award for 1989; Mr. BART BRANDENBURG, Associate Engineer, received the Industrial and Hazardous Waste Person of the Year Award for 1989; Mr. KEN GRJBBS, Graphics Technician III, received Grateful Appreciation for Outstanding Accomplishments and Continuous Support Certificate; and Mr. SON NGUYEN, Graphics Technician II, received Grateful Appreciation for Outstanding Accomplishments and Continuous Support Certi f i cate. 02 15 .9..0 .; : ' 29 The Board commended Messrs. Cambron, Brandenburg, Grubbs, and Nguyen for their contributions to the District and to the CWPCA and WPCF. 3. ANNOJNCE RECEIPT OF CALIFORNIA ASSOCIATION OF PUBLIC PURa-tASING OFFICERS OJTSTANDING CONTRIBUTIONS TO PURa-tASING ¡.¡JAAD BY KEN F. LAVERTY Mr. Dolan, General Manager-Chief Engineer, announced that Mr. KEN F. LAVERTY, Purchasi ng and Materi al s Officer, was presented with the Art Baker award for outstanding contributions to purchasing by the Purchasing Management Associ ati on of Los Angel es for hi s work as Presi dent of the California Association of Public Purchasing Officers. On behalf of the Board, President Carlson recognized Mr. Laverty for his outstanding service and accomplishments. IV. HEAAINGS 1. CONOOCT PUBLIC HEAAINGS TO CONSIDER REQUESTS FOR A RECONSIDERATION OF REFUSE COLLECTION RATES WITH IN THE QJRRENT RATE-SETTING PERIOD SUBMITTED BY V ALLEY W ASTE MAN~EMENT, ORINDA-MORPbA DISPOSAL SERVICE, INC., AND PLEASANT HILL BAY SHORE DISPOSAL President Carlson stated that only three members of the Board could be present today. If the appl icants wish to reschedul e thi s matter to a time when the full Board can be present, that w ill be agreeabl e. Mr. Jerry Kruszka, of Valley Waste Management, and Mr. Ken Little, representing Orinda-Moraga Disposal Service, Inc. and Pleasant Hill Bay Shore Di sposal, requested that the matter be hel d over. Following discussion, President Carlson stated the consensus of the Board that the matter be deferred. President Carlson apologized to the members of the public present, but stated that this is a very serious issue and must be given due consi derati on. Presi dent Carl son asked if there were any members' of the public. present today who coul d not be present on February 22, 1990. All indicated that they could be present on February 22,1990. It was moved by Member Cl ausen and seconded by Member Boney steel e, that the public hearings to consider requests for a reconsideration of refuse collection rates within the current rate-setting period submitted by Valley Waste Management, Orinda-Moraga Disposal Service, Inc., and Pleasant Hill Bay Shore Disposal, be continued to 3 p.m. on February 22, 1990. There being no objection, the motion was approved with Members Dalton and Rainey being absent. At 3:19 p.m., President Carlson opened the public hearings to consider the above-entitled matter and continued the public hearings to 3 p.m. on February 22,1990. The Secretary of the District was directed to give the appropriate notice. Members of the public were advised that written comments could be submitted for consideration at the public hearings. At this time, President Carlson proceeded to Items XIII.lc and 2a, Reports, to accommodate interested members of the public. XIII. REPORTS lc. GENERAL MAN~ER-Qi IEF ENGINEER 2a. COJNSEL FOR THE DISTRICT Mr. Dolan, General Manager-Chief Engineer, reported that at the February 1, 1990 Board meeting, representatives of Land Waste Management proposed that the people of this District become involved with a public landfill at the Kirker Pass site. Mr. Sid Corrie, of Land Waste Management, has requested to be on the agenda of the citi es of Wal nut Creek and San Ramon and will make a similar proposal to those two cities. Mr. Corrie has also suggested that he provide a series of hel icopter i nspecti on tri ps for our Board and staff and representatives from the cities to view the Kirker Pass landfill site and other proposed landfill 02: 15f90 30 sites. Member Boneysteele raised the question of a possible conflict of i nterest. Mr. Kenton L. Alm, Counsel for the District~ has reviewed the issue and reported that as with every opinion there is a counter" opinion; however, Mr. Alm stated that the Fair Political Practices Commission has issued an opinion that suggests that such a helicopter ride might be a reportable conflict. Mr. Alm reviewed alternatives to avoid a potential conflict and j oi ned Mr. Dol an i n recommendi ng that the Di strict provi de the aerial inspection. Mr. Dolan stated that a Central San staff engi neer coul d make contacts with theengi neeri ng compani es for the th ree proposed sites to gather information for presentation to the Board. It 'would then seem appropriate for the District to make arrangements for the helicopter trip and pay for the expenses. We would see no need to have any private site proponents along. Staff could advise the Central County Cities of our plans. President Carlson thanked Member Boneysteele for identifying this potenti al confli ct and stated that it woul d be appropri ate for the DiStrict to pay for this. There being no objection from the other Board Members present, Presi dent Carl son di rected staff to arrange for the aerial inspection. At this time, President Carlson returned to the order of the agenda. V. BIDS AND AWAADS 1. ÞLlTHORIZE It{ ARD OF A PURQiASE ORDER TO MOTOROLA C & E, INC. FOR lWELVE MOBILE RADIO TRANCEIVERS AND ASSOCIATED HAADtlARE Mr. Dol an, General Manager-Chief Engi neer, stated that a spread sheet expl ai ni ng the bi ds was attached to the posi ti on paper. Staff woul d recommend award to the low bi dder. It was moved by Member Cl ausen and seconded by Member Boney steel e, that award of a purchase order be authorized to Motorol a C&E, Inc., the lowest responsi bl e bi dder, in the amount of $13,918.91, for the purchase of twelve mobile radio transceivers and associated hardware. The motion was approved, with Members Dalton and Rainey being absent. 2 DEQAAE MIffiOAGE, SALINAS' BID N(}J-RESPONSIVE AND AUTHORIZE AWAAD OF. A PURQ-IASE ORDER TO roMPUTERLAND TO FURNISH A DISTRIcr WORD PROCESSING SYSTEM AND AUTHORIZE $145,000, FROM 11:iE SEWER CONSmUcrION FUND TO THE GENERAL IMPROVEMENTS CX>NTINGENCYACOJUNT It was noted for the record that Member Boneysteele abstained from discussion or voting on this matter since pursuan~ to Section 2.20.060 of the Di stri ct Code, he has reported a val ue of IBM stock i n excess of $10,000 and less than $100,000. Mr. Dolan, General Manager-Chief Engineer, stated that a very complete position paper was provided in the Board packet. Staff would be happy to answer any questi ons the Board may have. Foll ow i ng di scussi on, it was moved by Member Cl ausen and seconded by Member Carl son, ,that the Mi croage, Sali nas bi d be decl ared non-responsive; that the award of a purchase order be authorized to Computerland, the lowest responsible bidder in the amount of $124,052.53, to furni sh the word processi ng system equi pment; and that $145,000 be authorized fran the Sewer Constructi on Fund to the General Improvement Conti ngency Account. Moti on approved with Members Dal ton and Rai ney being absent and Member Boneysteele abstaining as noted above. VI. CONSENT CALENDAR It was moved by Member Cl ausen and seconded by Member Boney steel e, that the Consent Cal endar, consi sti ng of four items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 02,15 ,: 90 "~ 31 1. Resolution No. 90-028 accepting an easement at no cost to the District from Gideon Development, Inc., Orinda area (Job 4461 - Parcels 3 and 4) was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Cl ausen, Boney stee 1 e, Ca rl son NOES: Members: None ABSENT: Members: Dal ton, Rainey 2. Authorizati on was given for P. A. 90-1 (Wal nut Creek) and P. A. 90-2 (Al amo) to be i ncl uded in a future formal annexati on to the Di stri ct. Motion approved on the following vote: AYES: Members: Cl ausen, Boneysteel e, Carl son NOES: Members: None JlBSENT: Members: Dalton, Ra i ney 3. The Consent to Deeding of Public Road to Contra Costa County, Danville Boulevard, Subdivision 7306, Job No. 1583, was approved, the President of the District Board of Directors and the Secretary of the District were authorized to execute said document, Contra Costa County was authorized to record sai d document, and Resolution No. 90-029 was adopted to that effect. Motion approved on the following vote: AYES: Members: Cl ausen, Boneysteel e, Ca rl son NOES: Members: None JIB SENT: Members: Da 1 ton, Rainey 4. District staff was authorized to secure the services of an arbitrator in accordance with Step Four of the Grievance Procedures in the matter of the appealed grievance regarding the Rule of Four. Motion approved on the following vote: A YÊS : Members: Clausen, Boneysteele, Carlson NOES: Members: None ABSENT: Members: Dalton, Rainey VII. ENGINEERING 1. PLJTHORIZE THE GENERAL MANAGER-Q-I IEF ENGINEER TO EXEOJTE AN AGREEMENT WITH J AtJES M. MONTGOMERY CONSULTING ENGINEERS FOR FINAL DESIGN OF THE HEADfIORKS FACIL ITIES EXPANSION PROJ ECT (DISTRICT PROJ ECT 20069) Mr. Dolan, General Manager-Chief Engineer, reported that this item was reviewed with the Board at recent Board meeti ngs and was reviewed with the Capital Projects Committee. Board and staff di scussi on followed concerni ng rel i abi 1 ity of the District's power supply and the need for redundancy. It was moved by Member Boneysteel e and seconded by Member Cl ausen, that the General Manager-Chief Engi neer be authorized to execute a Cost Reimbursement Agreement with a cost ceil i ng of $1,798,000 with James M. Montgomery Consulting Engineers, Inc., for final design services of the Headworks Facil iti es Expansion proj ect, Di stri ct Proj ect 20069. There 02 15.. 90 i "'j ," ~ :,~. ," ',. ~. . '. .' ';.' 32 being no objection, the motion was approved with Members Dalton and Rainey being absent. VIII. CORRESPONDENCE 1. COpy OF LETTER FROM MR. STEPHEN A. MINTON, JR., TO LAFAYEffi CITY COUNCIL CONCERNING PUBLIC ONNERSHIP OF LANDFILL SITE COpy OF L ETTER FROM MR. STEPHEN A. MINTON, JR., TO CONTRA COSTA COUNTY BOARD OF SUPERVISORS CONCERNING PUBLIC ONNERSHIP OF LANDFILL SITE AND RATE REGULATION ' 2. Mr. Dol an, General Manager-Chi ef Engi neer, stated that Mr. Mi nton implied in his letter to the Lafayette City Council that the District would be contacting them concerning development of a public landfill. District staff had planned to contact other franchisers first and then, if a favorabl e response was received, we waul d eventually contact the cities for whom we franchise. The Board concurred. Recei pt of the copi es of the 1 etters from Mr. Stephen A. Mi nton, Jr., to the Lafayette City Council and to the Contra Costa ,County Board of Supervisors was noted. IX. APPROV AL OF MINUTES 1. MINUTES OF REGULAR BOAAD MEETING OF J ANUAAY 25, 1990 It was moved by Member Boneysteel e and seconded by Member. Cl ausen, that the minutes of the Regular Board Meeting of January 25, 1990, be approved as presented. There being no objection, the motion was approved with Members Dalton and Rainey being absent. X. APPROV AL OF EXPENDIl1JRES 1. EXPENDITURE LIST DATED FEBRJAAY 15, 1990 Member Boney steel e, member of the Budget and Fi nance Committee, stated that he reviewed the expenditures and found them to be sa ti sf actory . It was moved by Member Boneysteel e and seconded by Member Cl ausen, that the Expenditure List dated February 15, 1990, including Self-Insurance Check Nos. 100425-100426, Running Expense Check Nos. 51250-51489, Sewer Construction Check Nos. 7953-7987, and Payroll Check Nos. 19180-19451, be approved as recommended. In response to a questi on from Presi dent Carl son, Mr. Paul Morsen, Deputy General Manager, reported that there are two parcel s on the property adjoining the Walnut Creek yard, and two escrows were required for purchase of that property. Following this explanation, President Carlson called for the vote on the above moti on. There bei ng no obj ecti on, the moti on was approved with Members Dalton and Rainey being absent. XI. BUOOET AND FINANCE 1. RECEIVE JANUARY 1990 FINANCIAL STATEMENTS Mr. Walter Funasaki, Finance Officer, reviewed the results of operations and maintenance for the month of January 1990, noting that expendi tures were $96,000 more than budget, representi ng a .7 percent unfavorabl e vari ance. For the seven months ended January 31, 1990, actual expenses were $509,000 less than budget, representing an 8.2 percent favorabl e vari ance. The Di stri ct' s temporary i nvestments were hel din Treasury bill s and notes, commerci al paper, and the Di stri ct' s Local Agency Investment Fund (LAIF) account with interest rates ranging from 7.73 percent to 9.47 percent. The 1 atest interest rate as of January 31, 1990, was 8.259 percent. The average yiel d for the LAIF account through December 1989, was 8.645 percent. t ; " 4 '; ::' ~ .., 1 " ~ '.' 02 15 gO 33 Presi dent Carl son decl ared Statements were duly received. that the January 1990 Fi nanci al XII. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None XIII. REPORTS 1. GENERAL MAN JIG ER-Qi IEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, stated that currently the Plant Maintenance Section is housed in the Primary Control Building. With the desi gn and constructi on of the Headworks Facil iti es Expansi on Proj ect, a nlll1ber of buil di ngs will be demol i shed. In consi deri ng the Headworks proj ect, thought was given to rel ocati on of these facil iti es. It appears now that the locker room, 1 unch room, shower facil iti es, and shop will be relocated in a new building near the headworks facilities. The office space will be relocated near the present Plant Operations Department Offices. ' Mr. Charles W. Batts, Plant Operations Department Manager, displayed a map showing existing facilities and indicated buildings slated for deri101 iti on. Mr. Batts reviewed the opti ons and consi derati ons for repl acement of the office space that will be lost and the proposed addition to the laboratory and computer roam. Following discussion of alternatives, the Board concurred that staff should proceed with expansion of the Plant Operations Department office space, laboratory, and computer room. This matter will return to the Board for award of contract. ' b. Mr. Dol an reported that three years ago, Messrs. Dave Williams and John Larson attended the International No-Dig Conference in England. Subsequently, the District has successfully completed several no-dig proj ects and have a number of future no-di g proj ects under consi deration. The District has become a leader in America in applications for the new technology. Because the technology is still in its infancy, and because it is largely developing overseas, it would seem appropriate to consider sending one Central San person to the next conference in the Netherlands. If the Board has no objection, a position paper will be prepared for the Board's consideration. In the di scussi on that foll owed, it was suggested that audio and vi deo tapes may be avail abl e and shoul d be purchased for use at the District. Mr. John Larson, Collection System Operations Department Manager, stated that much of the information gained at the conference is from interaction between attendees. In addition, much of the information is proprietary, and tapes are not available in this particular area, but if they were, he would attempt to obtain them as appropriate. It was determined that a position paper would be presented to the Board for consideration. . c. The public landfill status report was taken out of order earlier in the agenda. d. Mr. Dol an announced that we had expected to have a draft contract for the j oi nt corporati on yard with the Town of Danvill e for the Board's consi derati on today; however, some sl i ppage has occurred. When the draft is received from the Town of Danville, it will be presented to th e Boa rd. e. Mr. Dol an announced that he and Mr. Robert Baker, Deputy Chief Engi neer, recently attended a Water Poll uti on Control Federation Management Conference in San Diego. Mr. ~lan co-chaired the conference and Mr. Baker presented the sludge/solid waste disposal issue to a packed audience. f. Mr. Dolan announced that the District is currently advertising for a job consi'sting of a series of relocations of sewer systems at 15 sites needed by Caltrans for the I680/SR24 project. Two of the sites i nvol ve a substanti al betterment. The whol e proj ect will cost $4.5 million. Caltrans will reimburse the District for all but $900,000. g. Mr. Dolan announced that the District is advertising for the Marti nez Sewer Rep~..acement proj ect. The estimated cost of thi s progct ..', ~.' :' 0 2 1 I' : ., ' \..,~. 90 34 is $1.5 million. Both the Martinez Sewer Replacement Project and the I680/SR24 Sewer Relocation Project are expected to be completed within the 1990 construction season. Member Clausen suggested that the Martinez Redevelopment Agency bear some of the cost for the Marti nez Sewer Replacement Project. Mr. Dolan indicated that staff would investigate that possibility. h. Mr. Dol an announced that Contra Costa Water 01 strict has been adv i sed that they will receive a 50 percent cutback i n thei r Bureau of Reclamation allocation of water. This could have an impact on our Water Recl amati on proj ect. 2. COUNSEL FOR THE DISTRICT a. Status report of aerial inspection of landfill sites was taken out of order earlier in the agenda. b. Mr. Alm, Counsel for the District, provided an update on the status of cleanup legislation for Assembly Bill 939 (Sher) and the effort to clarify the authority and responsibility of franchising special di stricts. 3. SECRETARY OF ll-IE DISTRICT a. Ms. Joyce E. McMillan, Secretary of the District, distributed the 1990-1991 Budget Schedule. It was moved by Member Boney steel e and seconded by Member Cl ausen, that a Special Board Meeting be scheduled for May 31,1990, for review of the 0 & M and Self-Insurance Fund Budgets. There being no objection, the motion was approved with Members Dalton and Rainey being absent. b. Ms. McMill an announced th at Conf11 ct of I nterest Statements, Form 730, are due February 28,1990. 4. BOAAD MEMBERS Member Clausen reported that there was a Solid Waste Export Committee meeting on February 5, 1990, regarding export to San Jose. Member Clausen recommended that the District support both the Keller Canyon 1 andfill site and the Marsh, Canyon 1 andfill site currently before the Board of Supervisors for consideration. Member Clausen requested that staff draft a letter of support for the Board's consideration at the February 22, 1990 Board meeting. Mr. Dolan stated that staff would prepare a letter for the Board's review and approval. XIV. ANNOJNCEMENTS None xv. CLOSED SESSION None XVI. ACTIONS RESULTING FROM DISQJSSIONS IN QOSED SESSION None XV II. ADJ OJRNMENT There being no further business to come before the Board, President Carlson adjourned the meeting at the hour of 5:21 p.m., to reconvene at3 p.m. on February 22,1990 for an Adjourned Regular Meeting. COU NTERS IG NED: 1wLlL. President of the Board of Directors Central Contra Costa Sanitary District, County of Contra Costa, State of Cal 1forni a 02 15 90 ¡ . .. '. ' ....