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HomeMy WebLinkAboutBOARD MINUTES 11-16-89
205
MINUTES OF THE REGULAR BOARD MEETING
OF THE DISTRICT BOARD OF THE CENTRJIl CONTRA
COSTA SANITARY DISTRICT HELD ON NOVOOER 16, 1989
The District Board of the Central Contra Costa Sanitary District
convened in a regul ar meeting at its regul ar pl ace of meeting, 5019
Imhoff Pl ace, Marti nez, County of Contra Costa, State of Cal iforni a, at
3 p. m. on November 16, 1989.
President Rainey called the meeting to order and requested that the
Secretary call roll.
I.
RQL CALL
PRESENT:
Members:
Boneysteel e, Dal ton, Cl ausen, Rai nay
,ABSENT:
Members: Ca rl son
Member Carlson had telephoned to advise staff that he had been
detained and would be late for the meeting. Member Carlson arrived at
the hour of 3:17 p. m.
II.
PUBLIC COMMENTS
None
III.
CONSENT GAL ENDAR
It was moved by Member Dal ton and seconded by Member Boneysteel e,
that the Consent Cal endar, consisting of seven items, be approved as
recommended, resolutions adopted as appropriate, and recordings duly
authorized.
1.
Resol uti on NO. 89-186 accepting an easement at no cost to the
Di stri ct from L. F. Pl ummer, et ux, Al amo area (J ob 4662 -
Parcell) was adopted and recording authorized.
Motion approved on the follow i ng vote:
AYES: Members: Dal ton, Boneysteel e, Cl ausen, Rai ney
NOES: Members: None
,ABSENT: Members: Ca rl son
2.
Resol uti on No. 89-187 accepti ng an easement at no cost to the
District from L. F. Pl ummer, et ux, Al amo area (Job 4662-
Parcel 2) was adopted and recording authorized.
Motion approved on the following vote:
AYES: Members: Dal ton, Boney steel e, Cl ausen, Rai ney
NOES: Members: None
,ABSENT: Members: Carl son
3. Resolution No. 89-188 accepting an easement at no cost to the
District from F. P. Ryan, Alamo area (Job 4662 - Parcel 3) was
, 'adopted and recordi ng authorized.
Motion approved on the following vote:
AYES: Members: Dal ton, Boneysteel e, Cl ausen, Rai ney
NOES: Members: None
,ABSENT: Members: Ca rl son
4.
Resolution No. 89-189 accepting an easement at no cost to the
District from Reliez Valley Association, Lafayette area (Job
4674 - Parcel 4) was adopted and recording authorized.
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Motion approved on the following vote:
AYES: Members: Dal ton, Boneysteel e, C1 ausen, Rainey
NOES: Members: None
,ABS8'H: Members: Ca rl son
5.
Authorization was given for P.A. 89-26 (Martinez), P.A. 89-27
(Alamo), and P.A. 89-28 (Alamo) to be included in a future
formal annexation to the District.
Motion' approved on the following vote:
AYES: Members: Dal ton, Boneysteel e, C1 ausen, Rainey
NOES: Members: None
JIB SENT: Members: Ca rl son
6.
Authorization was given for pl acement of a Public Notice
advising that documentation used in the determination of the
appropriations limit shall be available fifteen days prior to
the Board meeting to be held on December 7, 1989, at which the
appropriations limit for the Sewer Construction Fund for the
fiscal year 1989-1990 will be established.
Motion approved on the following vote:
AYES: Members: Dal ton, Boney steel e, Cl ausen, Rai ney
NOES: Members: None
,ABSENT: Members: Ca rl son
7.
Receipt was acknowledged of the notice of withdrawal of request
for arbitration'from Derhyl Houck, Maintenance Technician III.
, Moti on approved on the toll OW i ng vote:
AYES: Members: Dal ton, Boney steel e, Cl ausen, Rainey
NOES: Members: None
,ABSENT: Members: Carl son
CALL FOR REQUESTS TO CONSIDER ITEMS ooT OF ORDER
Mr. Roger J. Dol an, General Manager-Ch i ef Engi neer, suggested th at
Item V. 2. be taken out of order as a courtesy to peopl e present i n th e
audience. The Board concurred.
V.
ENGINEERING
2.
ADOPT RESOLUTIONS REQUIRED TO INITIATE PROCEEDINGS TO CREATE LOCAL
IMPROVEMENT DISTRICT NO. 57 FOR THE CONSTRUCTION OF PUBLIC SßolERS IN
PORTIONS OF BRC1\'N AV ENUE AND SKY LANE IN THE CITY OF LAFAYETTE
Mr. Dol an, Gene'ral Manager-Chief Engineer, stated that at a recent
Board meeti ng, Local Improvement Di stri ct No. 57 was di scussed and the
Board requi red that all property owners within the LID execute a
"Declaration of Restrictions" document limiting the District's long-term
liability for soil instability problems.
It was Moved by Member Boneysteel e and seconded by Member Dal ton,
that Resolution No. 89-190 accepting petitions to initiate Local
Improvement District proceedings be adopted; that Resolution No.89-191
approving the proposed boundary map, be adopted; that Resolution
No. 89-192 , approving agreement for legal services, be adopted; that
Resol uti on No.89-193 approving agreement for engineering services, be
adopted; and that Resol uti on No.89-194 req uesti ng consent to conduct
assessment proceedings from the City of Lafayette, be adopted.
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Motion approved on the following vote:
A YES: Members: Boneysteel e, Da 1 ton, Rainey
NOES: Members: None
A9SENT: Members: Ca rl son
A9STAIN: Members: Cl ausen
It was noted for the record that Member ~ausen did not participate
in the discussion or vote on this matter because he represents one of the
parties on a different legal action.
At this time, President Rainey reverted to the order of the agenda.
IV.
SQID WASTE
1.
CONSIDER INCREASING THE SENIOR CITIZENS DISCOUNT ON REFUSE
COLLECTION RATES OF ORINDA-MORAGA DISPOSAL SERVICE, INC. PROVIDED TO
OU.AlIFIED RESIDENTS OF THE CITY OF ORINDA
Mr. Dolan, General Manager-Chief Engineer, stated that as indicated
.in the position paper, some residents of Orinda have asked for relief
from the $.95 monthly recycl i ng charge. Staff has worked with the refuse
collector and the City of Orinda and has concluded that a modification to
the senior citizens discount might be a more suitable way to handle this
req uest. The Ci ty of Ori nda has consi dered th i s but made no speci f i c
recommendation with regard to the amount of increase to the senior
ci ti z ens di scount. A range of possi bl e rates h as been i ncl uded in th e
position paper.
Board discussion followed with regard to the regional and
District-wide policy implications of the senior citizens discount and the
procedure used in adopti ng the di scount. In response to a q uesti on from
President Rainey, Mr. George Navone, of Orinda-Moraga Disposal Service,
stated that the citizens of Orinda and Moraga who do not use the senior
citizens discount absorb the cost for those who do take advantage of the
senior citizens discount.
Member Carlson entered the meeting at the hour of 3:17 p.m.
Mr. Dolan stated that District Counsel was consulted as to whether a
publ ic hearing was requi red and staff was advised that a public hearing
was not required. If the Board wishes, this matter could be held until
the next refuse collection rate-setting process or a modification to the
senior citizens discount could be made at this time. The question of
equity with the Town of Moraga can and possibly should be taken up during
the next rate-setting process.
It was moved by Member Boneysteele that the senior citizens discount
amount provided to qualified residents of the City of Orinda be increased
from $3.00 per month for full service customers and $1.50 per month for
limited serv ice customers to $3.30 and $1.65 respectivel y, based on the
cumulative Consumer Price Index for July 1, 1987 through July 1, 1989.
Motion died for lack of a second.
Foll ow ing further di scussi on, it was moved by Member Dal ton and
seconded by Member Carlson, that modification of the senior citizens
discount on refuse collection rates of Orinda-Moraga Disposal Service,
Inc. provided to qual ified residents of the City of Orinda, be deferred
until the next refuse collection rate-setting process; and that the
existing senior citizens discount be left in pl ace. Motion approved with
Member Boneysteel e voti ng no.
It was noted for the record that Member Boneysteele voted no because
of his concern that the wishes of the Orinda City Council impl ied by
their endorsement of the senior citizens discount should be carried over
to the recycling charges.
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V.
ENGINEERING
1.
ADVISE THE BOARD OF THE QOSE OUT OF THE PUMPING STATION MASTER PlAN
PROJ ECT <DISTRICT PROJ ECT 20077>
Mr. Dolan, General Manager-Chief Engineer, introduced Planning
Division Manager James Kelly and Pumping Station Master Plan Project
Manager James Coe. Mr. Kelly provided an overvieti of the Pumping Station
Master Plan Project begun in June 1988. The project was the first step
in a comprehensive program to improve the rel iabi1ity, efficiency, and
capaci ty of th e Di stri ct' s 18 pumpi ng stations. The Pumpi ng Stati on
Master Plan provides detailed information on all existing District
pumping stations, identifies improvement projects, recommends project
priorities and schedules, and provides project cost estimates. The
proj ect was compl eted $19,000 under budget.
Board discussion followed concerning flow projections and estimated
rate of deterioration of existing facl1 ities. President Rainey thanked
Mr. Kelly for the informative report and indicated that no Board action
was necessary.
2.
ADOPT RESOLUTIONS REQUIRED TO INITIATE PROCEEDINGS TO CREATE LOCAL
IMPROVEMENT DISTRICT NO. 57 FOR THE CONSTRUCTION OF PUBLIC SEWERS IN
PORTIONS OF BRO'lN AVENUE AND SKY LANE IN THE CITY OF LAFAYETTE
This item was taken out of order earlier in the agenda.
VI.
PERSONNEL
1.
ADOPT QASS DESCRIPTION FOR ASSISTANT ENGINEER (SOLID WASTE), (G-72,
$3.461 - $4,189): CREATE POSITION OF ASSISTANT ENGINEER (SOLID
WASTE) IN THE A~INISTRATIV E DEPARlMENT
Mr. Dolan, General Manager-Chief Engineer, stated that as discussed
at the last Board meeting, this item is presented to allow the District
to staff increasing activities in the solid waste area in the
Administrative, Department. With the increasing 1 evel of activity
associ ated with recycl ing, househol d hazardous waste, Sol id Waste J PA,
and refuse collection rate setting, there is a need to adequately staff
these activ iti es. Representatives of Local One req uested, duri ng the
meet and confer process, that this position be posted as a lateral
transfer. Staff has agreed to this procedure.
Member Boneysteele reported that this matter was discussed with the
Personnel Committee and the Personnel Committee would recommend approval
by the full Board.
It was moved By Member Boney steel e and seconded by Member Dal ton,
that the class description for Assistant Engineer (Solid Waste), (G-72,
$3,461 - $4,189) be adopted and that a position of Assistant Engineer
(Solid Waste) be created in the Administrative Department.
Di scussi on foll owed in which Member Cl ausen concurred with th e
concept of consolidating all solid waste activities in the Administrative
Department but questioned, refilling the vacated position in the
Engineering Department. In addition, Member Clausen recommended that
staffing changes be made in the Personnel Budget rather than mid-year.
Mr. Dolan indicated that the position in the Engineering Department was
not assigned to refuse collection related activities. The existing need
remains in the Engineering Department to perform ongoing enginee'ring
activities. '
There being no further discussion, President Rainey called for a
vote on the above motion to adopt the cl ass descri pti on for Assi stant
Engineer (Sol id Waste), (G-72, $3,461 - $4,189) and to create a position
of Assistant Engineer (Solid Waste) in the Administrative Department.
There being no objection, the motion was unanimously approved.
VII.
RE.4l PROPERTY
1.
ADOPT RESOLUTION WHlOi DEQARES ASSESSOR'S PARCEL NO. 159-040-035,
5139 PORT OiICAGO HIGfi\lAY, CONCORD, SURPlUS AND AUTHORIZE ITS SALE
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Mr. Dolan, General Manager-Chief Engineer, stated that this is a
routi ne matter refl ecti ng the request of an adj acent property Ql/ner for
the District to sell the abandoned Port Chicago Pumping Station property.
The District sewer facilities have been removed. or abandoned and the
property i s no longer req ui red.
Member Carlson noted that he may have a conflict of interest with
regard to this issue due to a business relationship with the adjacent
property Ql/ner. Member Carlson did not participate in the discussion or
action on this matter.
FollQl/ing discussion, it was moved by Member Cl ausen and seconded by
Member Boneysteele, that Resolution No. 89-195 be adopted, declaring
Assessor Parcel No. 159-040-035, 5139 Port Chicago Highway, Concord,
surpl us and authorizing its sal e. Motion approved on the follQl/ing vote:
AYES: Members: Cl ausen, Boneysteel e, Dal ton, Rai ney
NOES: Members: None
JlBSENT: Members: None
,ABSTAIN: Members: Ca rl son
VIII. CORRESPONDENCE
1. LETTER FRCJv1 PL EASANT HILL BAYSHORE DISPOSAL CONCERNING HOOSÐ-IOLD
HAZARDOUS WASTE PRŒRAM
Recei pt of the 1 etter from Pl easant Hill Bayshore Di sposal
concerning their household hazardous waste program was acknowledged.
IX.
APPROV AL OF MINUTES
1.
MINUTES OF NOVEMBER 1, 1989
It was moved by Member Cl ausen and seconded by Member Carl son, that
the minutes of November 1, 1989, be approved as presented. The motion
was approved with President Rainey abstaining because she was not present
at the meeting of November 1,1989.
X.
APPROV AL OF EXPENDITURES
1.
EXPENDITURE LIST DATED NOVEMBER 16, 1989
Member Dal ton, Member of the Budget and Fi nance Committee, stated
that he and Member Clausen reviewed the expenditures and found them to be
satisfactory. .
FollQl/ing discussion, it was moved by Member Dalton and seconded by
Member Cl ausen, that the Expenditure List dated November 16, 1989,
including Self-Insurance Check Nos. 100405-100406, Running Expense Check
Nos. 49612-49862, and Sewer Construction Check Nos. 7661-7708, be
approved as recommended. There bel ng no obj ecti on, the motion was
unanimously approved.
XI.
BUOOET AND FINANCE
1.
RECEIVE OCTOBER 1989 FINANCIAL STATEMENTS
Mr. Walter N. Funasaki, Finance Officer, reviewed the results of
operations and maintenance for the month of October 1989, noting that
expenses were $64,000 1 ess than budget, representi ng a 3.3 percent
favorabl e vari ance. For the four months ended Octobe.r 31, 1989, actual
expenses were $458,000 1 ess than budget, representi ng a 5.8 percent
favorable variance. The District's temporary investments were held in
Treasury bills and notes, a commercial paper investment, and the
District's Local Agency I"'vestment Fund (LAIF) account with interest
rates ranging from 7.92 percent to 9.47 percent. The latest interest
rate as of October 31, 1989, was 7.92 percent. The average yield for
the LAIF account through October 31, 1989, was 8.771 percent.
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Mr. Dolan introduced Mr. Ba Than, Assistant Engineer, who reviewed
the FlowMole Project recently completed on Miner Road, Lafayette.
Because of the property owner's concern with creek bank \ stability and
saving a 72-inch oak tree, FlowMole technology was used to install 230
feet of 6-inch pipe. The project was completed in three days. FlowMole
was the contractor and CSO crews provided support. Mr. Than showed
slides of the construction.
At the conclusion of the reports, President Rainey declared that the
October 1989 Financial Statements were duly received.
. XII.
EME~ENCY SITUATIONS REQUIRING BOARD ACTION
None
1.
. XIII.
GENERAL MANPGER-ŒlIEF ENGINEER
REPORTS
a. Mr. Dolan, General Manager-Chief Engineer, reported that as
mentioned in the current year's equipment budget, the Sony word processor
system has been suffering maj or di fficul ti es. Those probl ems have
worsened and we have had outages for extended periods. We are proceeding
with the phasing out of the system as anticipated last spring. Mr. Dolan
highlighted the preliminary concl usions reached by the word processor
selection committee. The committee will be obtaining cost and scheduling
information over the coming month. We expect to have a position paper
requesting the purchase of a new system to the Board early in the year.
b. At an earlier Board meeting,. Member Cl ausen asked a question
concerning the Tassajara Ranch Assessment District. Mr. Dolan introduced
Mr. Robert A. Baker, Deputy Chief Engineer, who reviewed the financing
system that existed until July of last year and the new capacity fee
financing system, implemented at that time. Mr. Baker briefly summarized
the particulars of the Tassajara Ranch Assessment District and the
complicated series of negotiations with the developers, the Assessment
District, and the Town of Danville which resulted in the financial
agreement in question. Because of the change in the District's fee
structure, staff does not anticipate that the sort of agreement reached
with the Tassajara Ranch Assessment District will ever be used in the
future.
c. Mr. Dolan stated that at the last Board meeting, Member Clausen
suggested that the District take a position on the approval of landfill
si tes. To that end, staff has researched the 1 andf 111 approval process
and schedule that the County intends to use. Mr. Dolan introduced Ms.
El ai ne Jacobs, Assi stant Engi neer, who reviewed the status of the five
proposed landfill sites, the County's Calit"ornia Environmental Quality
Act (CEQA) and entitlement process, required permit approvals, and the
tentative schedul e.
Board discussion followed concerning the appropriate time to provide
i nput. It was determined that staff w ill submit comments on the
technical aspects of the Environmental Impact Report (EIR) for each site.
A draft letter will be prepared for the Board's consid~ration and
approval for presentation at the entitlement hearings. In addition to
site specific issues, the letter will support sound rate regulation and
will encourage.approval of more than one site.
d. The format and agenda for the January 25, 1990 Speci al
Di stri cts Meeti ng were di scussed.
e. Mr. Dol an announced that a Notice of Intent to Issue Negative
Decl arati on for the Treatment Pl ant Headworks Repl acement proj ect w ill be
published in the near futur~
f. Mr. Dolan extended an invitation to the District's Christmas
party on December 9,1989.
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2.
COUNSB.. FOR THE DISTRICT
Mr. Kenton L. Alm, Counsel for the District, indicated that he would
be sendi ng a 1 etter to the Board concerni ng a recent case on capital
fees.
3.
SECRETARY OF THE DISTRICT
Following discussion, it was moved by Member Carlson and seconded by
Member Cl ausen, that the January 4, 1990 Board meeting be reschedul ed to
January 11, 1990. There being no objection, the motion was unanimously
approved.
4.
BOARD ME~ ERS
a. Presi dent Rai ney reported that the County has announced that
Proctor & Gambl e i s got ng to set up a di sposabl e di aper composti ng
operati on in th e Ci ty of Ri chmond.
. b. Member Boneysteel e reported on the November 8, 1989 Recycl ing
Advisory Committee meeting at which the status of recycling programs in
Alamo, Danvil1e, Lafayette, Orinda, and Moraga; the public education
recycl ing grant proposal; AB 939; and househol d hazardous waste were
di scussed.
c. Member Boneysteele reported on the November 1989 CASA meeting.
Major issues discussed included the use of leveraged revenue bonds to
replace general obligation bonds, the status of the cooperative insurance
program, investment of CASA funds, and water quality standards for inland
waterways. .
XIV.
ANN OJ NCEMENTS
a. President Rain~ announced that her recent trip to Taiwan was
enjoyable and informative. It was interesting to note that garbage is
still being used to fill Hong Kong Harbor.
. b. Member Boneysteele announced that he will be out of the country
and unable to attend the December 7,1989 Board meeting.
xv.
QOSED SESSION
None
XVI.
ACTIONS RESULTING FRavI DISQJSSIONS IN QOSED SESSION
None
XVII.
AQJ OORNMENT
There being no further business to come before the Board, President
Rain~ adjourned the meeting at the hour of 5:45 p.m.
President of the Boárd of Di ctors
Central Contra Costa Sanitary District,
County of, Contra Costa, State of Cal iforni a
COUNTERSIGNED:
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