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HomeMy WebLinkAboutBOARD MINUTES 09-07-89 163 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONlRA COSTA SANITAAY DISTRICT HELD ON SEPTEMBER 7, 1989 The District Board of the Central Contra Costa Sanitary District convened i n a regul ar meeti ng at its regul ar pl ace of meeti ng, 5019 Imhoff Pl ace, Marti nez, County of Contra Costa, State of Cal Horni a, at 3:00 p.m. on September 7,1989. President Rainey called the meeting to order and requested that the Secretary call roll. I. ROLL CALL PRESENT: Members: Boneysteele, Dalton, Clausen, Carlson, Rainey ,ABSENT: Members: None II. PUBLIC COMMENTS None III. BIDS JlND AW ARDS AUTHORIZE fWlARD OF CONTRACT TO T. J. L YNŒi CONSTRUCTION, INC., FOR CONSTRUCTION OF THE 'THIRD FLOOR ADDITION, PROJECT NO. 20090 . 1. Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that the Headquarters Office Building Space Utilization Project - Third Floor Addition Project was reviewed with the Board at a previous meeting. The bids have been received and the low bidder is T. J. Lynch Construction, Inc. Staff would recommend award of contract to T. J. Lynch Construction, Inc. Following discussion, it was moved by Member Dalton and seconded by Member Clausen, that the award of contract be authorized to T. J. Lynch Construction, Inc., as the lowest responsible bidder, in the amount of $43,740 for construction of the Third Floor Addition, District Project 20090. There bet ng no obj ecti on, the motion was unanimously approved. IV. CONSENT CALENDAR It was moved by Member Dal ton and seconded by Member Boneysteel e, that the Consent Cal endar, consi sti ng of three items, be approved as recommended, resolution adopted as appropriate, and recordings duly authorized. 1. Resolution No. 89-140 accepting an easement at no cost to the Distrkt from C & H Partnership, Alamo area (Job 4624 - Parcel 1) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Dalton, Boneysteele, Clausen, Carlson, Rainey NOES: Members: None ,ABSENT: Members: None 2. Resolution No. 89-141 accepting an easement at no cost to the Di stri ct from Tassaj ara Shoppi ng Center Associ ati on, Danv ill e area. (Job 4659 Parcel 2) was adopted and recording authori zed. Motion unanimously approved on the following vote: AYES: Members: Dalton, Boneysteele, Clausen, Carlson, Rainey NOES : Members: None ,ABSENT: Members: None " . 09. 07,. 89 ',.;'.;": ~,;:,;;, {.:t~., 164 3. The contract work fqr the Port Chicago Pump Station Abandonment and Sewer Improvement Proj ect, Di stri ct proj ect No. 4326, was accepted and theflling of the Notice of Completion was authori zed. Motion unanimously approved on the following vote: A YES: NOES: Members: Dalton, Boneysteele, Clausen, Carlson, Rainey Members: None ,ABSENT: Members: None CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None V. SOLID WASTE 1. RECEIVE STATUS OF" PUBLIC TRANSFER STATION EFFORTS, APPROVE RESOLUTION AND AUlHORIZE lHE PRESIDENT OF THE BOARD TO SIGN A LETTER TRANSMITTING A PROPOSAL TO CONTRA COSTA COUNTY FOR A PUBLIC TRANSFER STATION Mr. Dolan, General Manager-Chief Engineer, stated that as the Board i s fully aware, we have been worki ng on and off for the 1 ast two years, but intensely for the last six months, in dealing with the problems caused by the levying of Aane Fill closure costs through the Acne transfer station on to Valley Waste Disposal customers, most of whom are franchised by Central Contra .Costa Sanitary District. The cities of San Ramon and Walnut Creek have joined with the District to consider development of a publicly-owned transfer station as an alternative to the Acme transfer station, recognizing that automated transfer could be another approach. If the automated transfer option could be implemented, it would reduce the size of the transfer station required, but it might not elimi nate the need for' a transfer station. A transfer station coul d still be needed for self-haulers, processing of household hazardous waste and recyclables. Before moving forward with the draft Joint Powers Agreement (JPA), staff would propose that a feasibility study be conducted to consider such things as the size and location of a publ icly-owned transfer stati on and the potenti al for automated .transfer. At this time, adoption of a resolution endorsing the concept of a solid waste JPA and publicly-owned transfer station and authorization to respond to the County's Request for Proposals for a Transfer Station are . requested. The Cities of San Ramon and Walnut Creek will be considering similar resolutions. Board discussion followed wherein the Board supported the concept of a publicly-owned transfer station and requested that automated transfer be studied to determine whether it would achieve efficiencies and cost savings. President Rainey asked that Board Members provide any comments to Messrs. Dolan and Morsen for inclusion in the final document. It was moved by Member Clausen and seconded by Member Boneysteele, that Resolution No. 89-142 be adopted, endorsing the concept of a Solid Waste Joint Powers Agreement and a publicly-owned transfer station, and that the Presi dent of the Board of Di rectors be authorized to si gn a 1 etter transmitti ng a proposal to Contra Costa County for a publicly-owned transfer stati on. There bet ng no obj ecti on, the motion was unanimously approved. Mr. Dolan commended Mr. Paul Morsen, Deputy General Manager, for his work on drafting the JPA and accompanying documents both for Central San and for the Cities of San Ramon and Walnut Creek. VI. CORRESPONDENCE 1. REFER TO STAFF THE NOTICE OF PREPARATION/NOTICE OF SCOPING SESSION/ ENVIRONMENTAL IMPACT REPORT FOR lHE CONTRA COSTA SPNITARY LANDFILL HEIGHT EXTENSION PROJ ECT ..' . . ". " . . "'«Og"O't"89 165 The Board acknowledged receipt of the Notice of Preparation/Notice of Scoping Session/Environmental Impact Report for the Contra Costa Sanitary Landfill Height Extension Project and referred the matter to staff for appropriate action. VII. APPROV AL OF MINUTES 1. MINUTES OF AUGUST 22,1989 It was moved by Member Boneysteel e and seconded by Member Dal ton, that the minutes of August 22, 1989, be approved as presented. There being no objection, the motion was unanimously approved. 2. MINUTES OF AUGUST 24,1989 It was moved by Member Boneysteel e and seconded by Member Dal ton, that the minutes of August 24, 1989, be approved as presented. There being no objection, the motion was unanimously approved. VIII. APPROV AL OF EXPENDITURES 1. EXPENDITURE LIST DATED SEPTEM3ER 7, 1989 Member Dal ton, member of the Budget and Fi nance Committee, stated that he and Member Clausen reviewed the expenditures and found them to be sa ti sf actory. . It was moved by Member Dal ton and seconded by Member Cl ausen, that the Expenditure List dated September 7,1989, including Running Expense Check Nos. 48112-48426, Sewer Construction Check Nos. 7403-7444, and Pay roll Check Nos. 17799-18100, be approved as recommended. There bet ng no objection, the motion was unanimously approved. IX. EMERGENCY SITUATIONS REQUIRING BOAAD ACTION None X. REPORTS 1. GENERAL MANPGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, reported that approximately a year ago the Town of Danvill e contacted the Di stri ct to see if we were interested in cooperating with them on a corporation yard. Mr. Dolan introduced Mr. John Larson, Collection System Operations Department Manager, who described the location, initial costs, and some of the near-term and long-term benefits to the Di strict. Mr. La.rson stated that a formal presentation will be made to the Board on October 5, 1989. In the di scussi on that foll owed, Member Boneysteel e supported the concept of joining with the Town of Danville in bul1ding a corporation year recognizing that the economics may be marginal and an increase in personnel may be requi red, but the long-term investment woul d be of benefit to the District. Member Carlson indicated that he was not in favor of the move or the i nvestment because of i ncreased manpower and equi pment requi rements.. Member Carl son stated further that management of exi sti ng f aci1i ti es woul d seem to be a greater pri ori ty. Th is .matter will be discussed further at the meeting of October 5,1989. b. Mr. Dol an reported that James M. Montgomery Engi neers have produced the draft report on the Joint Water Reclamation Project with Contra Costa Water District. Contract negotiations with the Water District are progressing. The Water District has given us an initial cost breakdown in the form of a spread sheet. There will be a meeting at 3:00 p.m. on September 13, 1989 with the Board Committee Members Carlson and Boneysteele to go over the spread sheet and the District's options. TOSCO has i ndi cated that they are i nterested in taki ng up to 5 mgd of reclaimed water but i n return they woul d like to have the Di strict take 5 mgd of their effluent. This would represent more than ten percent ~: ." }O9::' ~iQ 7i,:~ {8 9 , . 166 of the plant capacity. TOSCO has a disposal problem .and their treatment plant is at capacity. Staùffer has a similar problem due to a shallow outfall. Since the District is also process;.ng requests for service from Acme Fill and IT, the possibility of splitting the plant process and sending these high salt waste streams to one side and using the other side for reclamation is being considered. This would be a very large and expensive project. There are important policy level reasons both to take and to rej ect the proposal. c. Mr. Dol an i ntroduced Mr. Paul Morsen, Deputy General Manager, who reported that the recycli ng trucks are bel ng del ivered to Orinda-Moraga Disposal Service today; informational mailings will go out tomorrow, September 8, 1989; containers will be delivered between September 18-22, 1989; and collection of recyclables will begin September 25,1989 in Orinda and Moraga. A public information event is planned for 7:30 p.m. on September 20, 1989 at the Moraga Town Counci.l meeting. d. Mr. Dolan an nounced th at a $2,388,605.84 pay ment was made to an escrow account for the Wal nut Creek Bypass proj ect. The Corps of Engineers will use these funds to pay for the District's portion of the work on the project. Ball, Ball and Brosamer of Alamo was the low bidder on the project. Award of contract by the Corp of Engineers is expected mid October 1989. Project completion is planned for October 1991. e. Mr. Dolan announced that as drafted Senate Bill 601, the Hart Bill, calls for mandatory fines of $1 to $10 per gallon for any violation of NPDES permits. Mr. Dolan briefly reviewed the provisions of the bill and the potential impacts on the District. This matter will be calendared for further discussion at the next Board meeting. f. Mr. Dolan announced that a homeless shelter is being considered for the County property adj acent to the Treatment Pl ant. Thi smatter will be calendared for Board consideration at the next meeting. g. Mr. Dol an announced that a speci fic offer i s expected from Cal trans in the near future with regard to the taki ng they requi re for the Walnut Creek interchange. An in depth discussion will be scheduled in closed session at a future meeting. h. Mr. Dolan announced that the Water Pollution Control Federation (WPCF) Conference will be held October 16-19, 1989 in San Francisco. At that meeting Mr. Dolan will be installed as Vice President of the Federation. Attendance. is expected to be in the range of 10,000 to 15,000. During the coming year the Federation will be working on activities in the area of government affairs, research, . international water quality concerns, and public education. Mr. Dolan reviewed his travel pl ans for the. remai nder of the year. Mr. Dol an stated that he will miss the November CASA meeti ng but anti ci pates that he will be al so to be present at all Board meetings. i. Mr. Dolan announced that the District is currently advertising for i nstall ati on of pumps and el ectri cal equi pment at the San Ramon pumping station. . j. The Annual Safety Picnic will be held on Saturday, September 9, 1989, at Baldwin Park in Concord. 2. COUNSEL FOR THE DISTRICT Mr. James L. Hazard, Counsel for the District, reported that the District was successful in the first phase of the litigation with Western Title Insurance Company and Anthony G. Lagiss. That success was primarily because of the testimony of Mr. William Brennan, Plant Operations Division Manager. 3. SECRETARY OF THE DISTRICT None i ;097 'O?\.'rS9 167 4. BOARD ME~ERS a. Following discussion, letters to Cities requesting support of the revised County Solid Waste Management Plan were approved. At the req,uest of the Board, copies of the letters will be sent to the Contra Costa County Board of Supervisors. b. President Rainey reported on the Regional Recycling Advisory Committee meeting held on September 6, 1989, at which the primary topic of di scussi on wassecuri ng fundi ng for County-wide publ ic i nformati on activiti es. It was the consensus of the committee to submit a proposal for grant funds for seed money for the fi rst year fundi ng of. a post ti on and promotional materials. A committee was formed to develop a work plan for the next three to five years, the first year of which will form the basis of the grant proposal. c. The draft letter to the Contra Costa County Board of Supervisors concerning rate regulation of solid waste disposal facilities was approved with modification to the list of individuals receiving copies. d. Mr. Robert A. Baker, Deputy Chief Engineer, and Board Member Boneysteel e reported on the August CASA Conference at which the $2 billion project to address problems of San Diego and the Tijuana River was a main topic of discussion. e. Formation of . a group of 1 oca 1 sani tary and water di stri cts to address areas of mutual concern was di scussed. The group will be patterned after the Mayors Conference. It was the consensus of the Board that the first meeting should be scheduled for Tuesday, October 10,1989 at 6:30 p.m. . The draft letter of invitation was approved as revised. Staff will complete the arrangements. XI. ANNaJNCEMENTS Presi dent Rai ney i ndi cated that she woul d be unabl e to attend the first Board meeting in November and requested that she be excused. Member Boneysteele stated that he would be out of town from November 21 through December 13,1989, and requested that he be excused from the December 14,1989 Board meeting. XII. CLOSED SESSION Pursuant to Government Code Section 54956.9(b), a point has been reached where in the opt ni on of the Board of Di rectors of the Central Contra Costa Sanitary District on the advice of its Counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the District. The title of the litigation is not being identified because to do so would jeopardize the Board's ability to conclude existing settlement negotiations to its advantage. At 4:47 p.m., President Rainey declared the closed session to discuss litigation pursuant to Government Code Section 54956.9(b). At 5: 13 p. m., Presi dent Rai ney concl uded the closed session and reconvened the meeting into open session. XIII. ACTIONS RESULTING FROM DISQJSSIONS IN QOSED SESSION None '09 '07 -89 168 XIV. ADJ OURNMENT There being no further business to come before the Board, President Rainey adjourned the meeting at the hour of 5:13 p.m. 7J7. President of the Board of Directors Central Contra Costa Sanitary Distri , County of Contra Costa, State of Californi a COUNTERSIGNED: /7 .09 :~.O7t./.{89