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HomeMy WebLinkAboutBOARD MINUTES 03-03-77 994 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT MARCH 3, 1977 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California on March 3, 1977 at 7:30 P.M. I. ROLL CALL PRESENT: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele ABSENT: Members: None II. APPROVAL OF MINUTES After discussion, it was moved by Member Mitchell, seconded by Member Rustigian, that the minutes of February 3, 5, 10, 15, 17 and 24 be approved as presented. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None III. APPROVAL OF EXPENDITURES None. IV. HEARINGS President Boneysteele requested that the hearing on the Bollinger Canyon Project C-06-l3l2 be held later in the meeting, since there were no interested parties in the audience at that time and suggested that the Board take up VI. OLD BUSINESS - ITEM 1. There were no objections. VI. OLD BUSINESS 1. SELECTION OF APPLICANT TO FILL THE POSITION OF GENERAL MANAGER- CHIEF ENGINEER UPON RETIREMENT OF G. A. HORSTKOTTE, JR. President Boneysteele reviewed the procedure that the Board had taken in selecting an applicant for the position of General Manager- Chief Engineer and stated that after due consideration the Board had come to a decision. After discussion, it was moved by Member Allan, seconded by Member Mitchell, that the position of General Manager-Chief Engnineer for the Central Contra Costa Sanitary District be offered to Roger J. Dolan. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Member: Members: Gibbs, Mitchell, Allan and Boneysteele Rustigian None For the record, Member Rustigian qualified his vote and stated that he agrees that of those interviewed, Mr. Dolan has the best technical qualifications for the position of General Manager-Chief Engineer, however, he questions his present administrative and managerial experience for this position. After comments by Mr. Horstkotte, General Manager-Chief Engineer, he introduced Mr. Ronald Reagan, President of the Employees' Association, who wished to make a statement. 03 Oij 77 995 Mr. Reagan spoke on behalf of the Employees' Association and expressed concern for policies in regard to the seniority system and advancement within District ranks. He further stated that the new District Manager will have the full cooperation of the Association. Member Mitchell disagreed with the content of Mr. Reagan's statement, stating that this organization has been one of growth with great opportunity for District employee advancement. He therefore felt that it was not fair to state that the Board's decision would jeopardize the continuance of these opportunities. President Boneysteele thanked Mr. Reagan for his statement and the intent of the employees to cooperate with the new District Manager. President Boneysteele reverted to the order of the agenda. IV. HEARINGS 1. EIR HEARING - BOLLINGER CANYON PROJECT C-06-l3l2 Mr. Horstkotte, General Manager-Chief Engineer, explained to the Board that this project will serve 3500 acres and involves the installation of 16,400 feet of sewer pipe. The project will serve to eliminate future overflows, eliminate potential contamination of ground water supply and provide for the occupation of the State Conservation Facility in the area. The estimated cost of the project will be $560,000 ($450,000 construction and $110,000 incidentals). We received grant money for preliminary planning and are in the process of making application to Federal and State grant programs for 87-1/2% of all project costs, leaving 12-1/2% to come from District funds. The District's share will come from watershed trunk construction funds. Further discussion ensued between staff and Board, during which Mr.Lloyd Smith, Engineering Associate, gave further explanation. Members in the audience, Marguerite and Robert Habel, posed further questions on the project. Member Mitchell queried staff if there was any way limitation could be placed on the use of the line. Mr. John J. Carniato, District Counsel, replied that restrictions can be made as a legal matter, however, it would not be practical in terms of the pressure we would have to bear. After additional discussion, President Boneysteele stated that the review period for the EIR on this project will extend through March 24, 1977, declared the Hearing closed and set the time for the Board to consider adopting the report to be 7:30 P.M. on March 31, 1977. V. BIDS None. VI. OLD BUSINESS SELECTION OF APPLICANT TO FILL THE POSITION OF GENERAL MANAGER- CHIEF ENGINEER UPON RETIREMENT OF G. A. HORSTKOTTE, JR. 1. This item was acted upon as the first item of business following II. APPROVAL OF MINUTES. 2. ADOPT AN ELIGIBLE LIST FOR ENGINEERING AID I AND AUTHORIZE THE APPOINTMENT OF DAVID BALDI TO THE POSITION OF ENGINEERING AID I, RANGE 49-C ($1,042) EFFECTIVE APRIL 1,1977 After discussion, it was noted by Board Members that there appeared to be a wide variation on the test between the written score and the oral score, and that it does raise a question as to the District's examining process. 03 03 77 , ----",-----------"-"""-,,---,,-,----------,,,,. --'--"',,--'----'-" ",,--- , 996 After further discussion, it was moved by Member Allan, seconded by Member Gibbs, that the Eligible List for Engineering Aid I be approved and a resolution be adopted; and that David Baldi be appointed to the position of Engineering Aid I, Range 49-C ($1,042-1,145) and a resolution be adopted to that effect. RESOLUTION NO. 77-50, A RESOLUTION ADOPTING AN ELIGIBLE LIST FOR THE POSITION OF ENGINEERING AID I RESOLUTION NO. 77-51, A RESOLUTION APPOINTING DAVID BALDI TO THE POSITION OF ENGINEERING AID I Motion carried by the following vote: AYES: NOES: ABSENT: Members: Member: , Members: Gibbs, Rustigian, Allan and Boneysteele Mitchell None Member Mitchell asked that the record indicate that he voted "No" due to his concern over the scoring methods used in establishing the Eligibility List. 3. SOLID WASTE COLLECTION WITHIN VALLEY COMMUNITY SERVICES DISTRICT Board Members reviewed the letter prepared by Mr. Carniato, District Counsel, to Mr. L. C. Ladner, President of the Board of Directors, Valley Community Services District. Discussion followed with regard to whether Valley Disposal or the franchisee from Valley Community Services District should collect in the Larwin area annexed to CCCSD. Mr. Carniato went on to explain that the District is not in the situation where we should indemnify VCSD. President Boneysteele asked Mr. Fred Fagliano of Valley Disposal Company if he had any comments to make. Mr. Fagliano said he had none. President Boneysteele then went on to suggest that the General Manager-Chief Engineer designate a staff member to meet with VCSD to help develop an equitable solution to the problem. After further study of the letter, the Board made certain changes and referred it back to Counsel. 4. RESOLUTION APPOINTING 15 PERSONS FROM ELIGIBLE LIST TO THE POSITION OF PLANT ATTENDANT After discussion, it was moved by Member Allan, seconded by Member Gibbs, that authorization to appoint 15 persons to the position of Plant Attendant, Range 46-A ($884-$1,066) be approved and a resolution be adopted to that effect. RESOLUTION NO.77-52, A RESOLUTION APPOINTING 15 PERSONS FROM THE ELIGIBLE LIST TO THE POSITION OF PLANT ATTENDANT Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None VII NEW BUSINESS President Boneysteele requested that the Board digress from the order of the agenda to take up Item No.3. There were no objections. 3. REQUEST OF J. MARION THOMAS FOR A REDUCTION IN ANNEXATION FEES After explanation by Mr. Horstkotte, General Manager-Chief Engineer, ().3 03 77 997 President Boneysteele called upon Mr. Eugene DeBolt, Engineer dividing the Thomas property, who stated that due to the irregular terrain of the property, this area will be developed into 4-5 acre parcels (total of approximately 20 parcels). The City of Lafayette has set zoning and is requesting that scenic easements be dedicated within the property which precludes future subdivisions of this land. The District annexation fee is $800 per acre and is applicable to the full acreage of each parcel. Mr. Thomas feels that this is an excessive amount. After discussion and comments, the Board referred the matter back to staff and Counsel for further research and requested Mr. Eugene DeBolt to appear before the Board on March 31 for a decision on the matter. President Boneysteele reverted to the order of the agenda. 1. ACCEPTANCE OF EASEMENT AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING It was moved by Member Allan, seconded by Member Rustigian, that the easement from Transamerica Title Company, Job No 2274 ext. be accepted at no cost to the District and that a resolution be adopted to that effect, and that its recordation be authorized. RESOLUTION NO. 77-53, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM TRANSAMERICA TITLE COMPANY, WALNUT CREEK AREA (JOB NO. 2274 EXT. PARCEL NO.1) Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None 2. AUTHORIZE EXECUTION OF QUITCLAIM DEED AND ITS RECORDING After explanation by Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Rustigian, seconded by Member Allan, that authorization to execute a Quitclaim Deed to Valley High Corporation, Job No. 2514, Parcel Miscellaneous, Lafayette area be approved and that a resolution be adopted to that effect, and authorize recording of said Quitclaim. RESOLUTION NO. 77-54, A RESOLUTION AUTHORIZING EXECUTION OF QUITCLAIM DEED TO VALLEY HIGH CORPORATION, JOB NO. 2514, PARCEL MISC., LAFAYETTE AREA Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None 3. REQUEST OF J. MARION THOMAS FOR A REDUCTION IN ANNEXATION FEES This item was taken up as first item of business under VII. NEW BUSINESS. 4. CLAIM OF MR. FRANK BRU, 969 YORKSHIRE CT., LAFAYETTE, FOR $317 IN RESIDENTIAL PROPERTY DAMAGE After explanation by Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Gibbs, seconded by Member Allan, that the claim of Mr. Frank Bru in the amount of $317 for an overflow resulting in property damage be approved. Motion carried by the following vote: 03 0 r.~.' ð 7'7 998 AYES: NOES: ABSENT: Members: Members: Members: 5. Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None CLAIM OF MR. MICHAEL BRASSINGTON, 343 STRAND AVENUE, PLEASANT HILL, FOR A '$28 SEWER CLEANING BILL After explanation by Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Mitchell, seconded by Member Rustigian, that the claim of Mr. Michael J. Brassington in the amount of $28 for stoppage in the main sewer line be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None AUTHORIZE $3,000 TO PURCHASE FOUR 20-FOOT SECTIONS OF 20" STEEL PIPE AND FIVE COUPLINGS FOR STANDBY EMERGENCY REPAIR SUPPLIES, MARTINEZ PRESSURE LINE, WATERFRONT ROAD 6. After explanation by Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Mitchell, seconded by Member Gibbs, that authorization of $3,000 to purchase four 20-foot sections of 20" steel pipe and five couplings for standby emergency repair supplies, Martinez Pressure line, Waterfront Road, be approved. Motion carried by the following vote: AYES: Members: ,Gibbs, Mitchell, Rustigian, Allan and Boneysteele NOES: Members: None ABSENT: Members: None 7. RESOLUTION ON LOCAL AGENCY INVESTMENT FUND After explanation by Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Mitchell, seconded by Member Rustigian, that a resolution authorizing the investment of District capital funds in the local agency investment fund in the State treasury be adopted. RESOLUTION NO. 77-55, A RESOLUTION AUTHORIZING THE INVESTMENT OF DISTRICT CAPITAL FUNDS IN THE LOCAL AGENCY INVESTMENT FUND IN THE STATE TREASURY Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: 8. Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None AUTHORIZATION TO EXECUTE CONTRACT WITH CHLORINE SUPPLIER Board Members reviewed the liquid chlorine price quotations from PPG Industries and Dow Chemical Company. After explanation by Mr. Horstkotte, General Manager-Chief Engineer, and discussion by Board Members, it was moved by Member Allan, seconded by Member Gibbs, that authorization to execute a contract with Dow Chemical Company for liquid chlorine be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: ABSTAINING: Members: Gibbs, Allan and Mitchell None None Rustigian and Boneysteele President Boneysteele abstained from voting because of his minor interest in PPG. 03 03 77 999 9. REPLACEMENT OF NO.1 MAIN ENGINE AT THE CENTRAL CONTRA COSTA SANITARY DISTRICT TREATMENT FACILITY Mr. Horstkotte, General Manager-Chief Engineer, explained that the No.1 engine is out of service for the second time. A complete check.. . has indicated that the engine block is worn and completely out of speclflcatlon. Two written quotes have been received for a new short block for the engine, the first from King-Knight for $45,081 and the second from Waukesha Engine Servicecenter, Inc. for $44,763. After discussion, it was moved by Member Gibbs, seconded by Member Mitchell, that authorization to purchase a new short block assembly.at a cost of $44,763 from Waukesha Engine Servicecenter be approved. Motlon carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None REQUEST AUTHORIZATION OF $3,485 FOR THE DEVELOPMENT OF AN AUDIO-VISUAL TRAINING PROGRAM 10. After explanation by Mr. Horstkotte, General Manager-Chief Engineer, and Board discussion, it was moved by Member Allan, seconded by Member Rustigian, that authorization of $3,485 for the development of an audio-visual training program for the "ferric chloride system" as proposed by Wentling Multi Media Center be approved. Motion carried by the fo 11 owi ng vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None REQUEST AUTHORIZATION OF $80 FOR 8 MAINTENANCE DEPARTMENT STAFF TO ATTEND C.W.P.C.A. MAINTENANCE COMMITTEE MEETING, MARCH 23,1977 11. After discussion, it was moved by Member Gibbs, seconded by Member Rustigian, that authorization of $80 for 8 Maintenance Department staff to attend the C.W.P.C.A. Maintenance Committee Meeting in San Leandro, March 23,1977 be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele Members: None Members: None 12. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA None. At 9:05 P.M., President Boneysteele declared a recess. At 9:12 P.M., President Boneysteele reconvened the meeting. VII 1. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Horstkotte presented to the Board copies of a proposed press release about the Water Reclamation Facility, as prepared by Mrs. Joan Embree. Mr. Horstkotte advised that the fee charged for the article by Mrs. Embree is $100 and she will write four articles per month pertaining to District activities for $200. 03 03 77 1000 After review and discussion, it was moved by Member Allan, seconded by Member Gibbs to authorize payment of $100 for the article written by Mrs. Embree and to retain her at $200 per month to write four articles per month. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None b. Mr. Horstkotte stated that he has had a number of requests from some of the District employees about renting space at the Treatment Plant for parking their recreational vehicles. After discussion, it was the consensus of the Board that if the employees waive liability for the vehicles an arrangement could be made and referred the request to Counsel for the necessary legal language. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato informed the Board Members that the Air Pollution Control District has filed a law suit against the District seeking $2,000 in penalties. Mr. Carniato stated that rather than pay the penalties, the District should go to court and try to protect its self jurisdictionally. b. Mr. Carniato suggested to the Board that they reconsider their previous action of sending only Dave Niles and John A. Bohn to the Construction Legal Conference in Henderson, Nevada, and amend the action to also include Aubrey Russell, Senior Engineer at the Treatment Plant. After discussion, it was moved by Member Gibbs, seconded by Member Rustigian, that Aubrey Russell be authorized to attend the Construction Legal Conference on March 15-17, at Henderson, Nevada, including payment of registration, transportation and expenses. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None c. Mr. Carniato discussed the Environmental Quality Charge as it pertains to the tax exempt properties. d. Mr. Carniato requested an executive session later in the meeting to discuss the responsibilities and duties of Counsel and Special Counsel. 3. SPECIAL COUNSEL FOR THE DISTRICT None. 4. SECRETARY None. 5. COMMITTEES None. IX. MATTERS FROM THE FLOOR a. President Boneysteele formally offered the position of General Manager-Chief Engineer to Mr. Roger J. Dolan, who was present at the meeting. Mr. Dolan accepted the position and it was mutually agreed that the effective date would be April 1, 1977. 03 0 :-~ ð 77 1001 b. Member Gibbs suggested that a loading rack for secondary water be set up at the Treatment Plant. He queried staff if there was anyway to tie into the outfall pipeline at the Carquinez Straits. Mr. Horstkotte advised that there is a weir structure at the shore line on the outfall sewer. A pump could be brought in and set up at that point. c. President Boneysteele advised that he has had two requests for an executive session. At 9:40 P.M., President Boneysteele declared an executive session to discuss the responsibilities and duties of the Counsel and Special Counsel. At 9:52 P.M., President Boneysteele closed the executive session. At 9:54 P.M., President Boneysteele declared a second executive session to discuss the relationship of the Deputy General Manager-Chief Engineer with the District. At 10:02, President Boneysteele closed the executive session. President Boneysteele instructed the Secretary to draft and send a letter to all the unsuccessful candidates for the position of General Manager-Chief Engineer not previously notified. x. ADJOURNMENT At 10:05 P.M., President Boneysteele adjourned the meeting. ,.,. , President of the Distrlct ard of the Central Contra Costa Sani ary District, County of Contra Costa, State of California COUNTERSIGNED: 03 03 77 ----,., "--,-,---,,,"'-----.'--""'-."'."'-"'------.'. ------,---'- _._-,-----_.,--