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HomeMy WebLinkAboutBOARD MINUTES 06-15-89 113 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JUNE 15, 1989 The District Board of the Central Contra Costa Sanitary District convened in a regular meeting at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3 p.m. on June 15, 1989. President Rainey called the meeting to order and requested that the Secretary call roll. I. ROLL CALL PRESENT: r.1embe rs : Dalton, Clausen, Carlson, Rainey ABSENT: Members: Boneysteele Member Boneysteele had indicated previously that he would be unable to attend this meeting and had requested that he be excused. II. PUBLIC COMMENTS Mr. Ken Little, attorney for Pleasant Hill Bay Shore Disposal, commended Mr. Paul Morsen, Deputy General Manager, on the way in which he handled the Pacheco Town Council meeting on June 14, 1989, when recycling was discussed. President Rainey thanked Mr. Little for his comments and joined in 'his commendation of Mr. Morsen. III. HEARINGS 1. CONDUCT A PUBLIC HEARING ON THE PROPOSED 1989-1990 SCHEDULE OF O&M RATES AND CHARGES AND ADOPT AN ORDINANCE APPROVING THE FEE SCHEDULE EFFECTIVE JULY 1, 1989 Mr. Roger J. Dolan, General Manager-Chief Engineer, introduced Mr. Bart Brandenburg, Associate Engineer, who provided an overview of the O&M Rates and Charges review, analysis, and staff recommendation as set forth in the position paper and attachments. Mr. ~randenburg reported that legal notice of the public hearing was published on two occasions and the waste haulers and industry representatives were notified of the public hearing and provided with the documentation explaining the basis of the new fees. Of the 32 fees shown in the proposed Schedule of O&M Rates and Charges, 28 fees are recommended to be decreased, remain the same, or to be increased to reflect the two District salary adjustments which have occurred since the last rate revision in November 1987. Mr. Brandenburg stated that manhole or rodding inlet inspection, lateral abandonment, and two septagedisposal fees are recommended to be increased by more than 10 percent to reflect actual District costs. Mr. Brandenburg reviewed each of these fees and the basis for the recommended increases. Board discussion followed with regard to the Septage Disposal Annual Permit Fee and the Septage Disposal Volume Charge. At '3:48 p.m., President Rainey opened the public hearing regarding the proposed new schedule of fees for plan review, construction inspection, collection system, right-of-way, industrial permit, septage disposal, and miscellaneous fees for private sewer construction projects. There being no comments either in favor or in opposition to the proposed schedule of fees, President Rainey closed the public hearing. It was moved by Member Dalton and seconded by Member Carlson, that the Findings as set forth in Attachments A and B to the position paper be adopted, that staff be di rected to review the Restaurant Sewer Service Charge next year so that grease disposal costs would be recovered and to provide the alternative of including administrative overhead in the next year's rate revision, that the proposed O&M Rates and Charges Schedule be :,,06 :,,"15 ¿:'r89 114 app roved, and that Ord i nance No. 171 be adopted implement i ng the new schedule effective July 1, 1989. Motion approved on the following vote: AYES: Members: Dalton, Carl son, Clausen, Rainey NOES: Members: None ABSENT: Members: Boneysteele 2. CONDUCT PUBLIC HEARING AND CONSIDER APPROVAL OF A NEGATIVE DEClARATION AND THE WATERSHED 23 SEWER IMPROVEMENT PROJECT, DISTRICT PROJECT 20057 Mr. Dol an, General Manage,r-Chief Engineer, introduced Mr. Russell Leavitt, Planning Assistant, who provided an overview of the project and the environmental guidelines applicable to this project. At 3:52 p.m., President Rainey opened the public hearing to receive ,comments on the Negative Declaration and the Watershed 23 Sewer Improvement Project, District Project 20057. Receipt of correspondence was noted from Ms. Bev Ortiz, President of Friends of Creeks in Urban Settings, Mr. Robert D. Agnew, of Contra Costa County Flood Control and Water Conservation District, Mr. Dennis Pisila, of Contra Costa Water District, Mr. David C. Nunenkamp, of Cal ifornia Office of Planning and Research, Mr. C. T. Way, of East Bay Municipal Utl.1ity District, and Mr. Paul Richardson, of the City of Walnut Creek. There being no further comments, the public hearing was closed. It was moved by Member Clausen and seconded by Member Carlson, that the Negative Declaration and the Watershed 23 Sewer Improvement Project <District Project 20057) be approved and that Resol ution No. 89-083 be adopted to that effect. Motion approved on the following vote: AYES: Members: Clausen, Carlson, Dalton, Rainey NOES: Members: None ABSENT: Members: Boneysteele 3. CONDUCT A PUBLIC HEARING ON PROPOSED ORDINANCE TO REVISE TITLES 1, 6, AND 9 OF THE DISTRICT CODE AND ESTABLISH A SCHEDULE OF ANNEXATION CHARGES, ADOPT THE ORDINANCE EFFECTIVE JULY 1, 1989 Mr. Dol an, General Manager-Ch ief Engineer, introduced Mr. Jarred Miyamoto-Mills, Senior Engineer, who provided an explanation of the basis for the proposed Annexation Charges and the phased schedule for implementation. The proposed Schedule of Annexation Charges and revisions to Titles 1, 6, and 9 of the District Code relate to the new Capital Improvement Fee System approved by the Board of Directors on May 4, 1989. At 4:12 p.m., President Rainey opened the public hearing to receive comments on the proposed ordinance revising Titles 1, 6, and 9 of the District Code and establishing a Schedule of Annexation Charges. There being no comments, the public hearing was closed. It was, moved by Member Carlson and seconded by Member Clausen, that Ordinance No. 172 be adopted enacting revisions to Titles 1, 6, and 9 of the District Code and establishing a Schedule of Annexation Charges effective July 1, 1989. Motion approved on the following vote: ' AYES: Members: Carl son, Clausen, Dalton, Rainey NOES: Members: None ABSENT: Members: Boneysteele .: ';0' 6 'I" '5' '~"'~å9 '~.::", '.; ~'..:a 115 4. CONDUCT A PUBLIC HEARING ON THE DRAFT FISCAL YEAR 1989-1990 CAPITAL IMPROVEMENT BUDGET (CIB), APPROVE THE DRAFT CIB FOR INCLUSION IN THE FISCAL YEAR 1989-1990 DISTRICT BUDGET, AND AUTHORIZE $25,304,000 FROM THE SEWER CONSTRUCTION FUND Mr. Dolan, General Manager-Chief Engineer, introduced Mr. John Mercurio, Administrative'Analyst. Mr. Mercurio stated that a carry-over of approximately $19,981,000 from previous years' Board authorizations is anticipated. An additional authorization of $25,304,000 from the Sewer Construction Fund is requested, resulting in a total Fiscal Year 1989-1990 authorized funding level of $45,285,000. At 4:17 p.m., President Rainey opened the public hearing regarding the proposed Fiscal Year 1989-1990 Capital Improvement Budget. There being no comments, the public hearing was closed. It was moved by Member Dalton and seconded by, Member Carlson, that the draft Capital Improvement Budget be approved for inclusion in the 1989-1990 District Budget; and that $5,100,000 for the Treatment Plant Program, $18,337,000 for the Collection System Program, and $1,867,000 for the General Improvements Program be authorized from the Sewer Construction Fund for a total of $25,304,000. Motion approved on the following vote: AYES: Members: Dalton, Carl son, Clausen, Rainey NOES: Members: None ABSENT: Members: Boneysteele Member Clausen voiced his continued objection to the priority assigned to the Landscaping Project. IV. CONSENT CALENDAR It was moved by Member Clausen and seconded by Member Carlson, that the Consent Calendar, consisting' of thirteen items, be approved as' recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. Resolution NO. 89-084 accepting an easement at no cost to the District from UDC - Universal Development loP., Rossmoor' area (Job 4561 - Parcél 4) was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Clausen, Carlson, Dalton, Rainey NOES: Members: None ABSENT: Members: Boneysteele 2. Resolution No. 89-085 accepting an easement at no cost to the District from Artek-Symat Development, Walnut Creek area (Job 4627 - Parcels 2 and 3) was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Clausen, Carlson, Dalton, Rainey NOES: Members: None ABSENT: Members: Boneysteele 3. Resolution No. 89-086 accepting an easement at no cost to the District, from J. ,D. Cole, et ux, Danv111e area '(Job 4620 - Parcell) was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Clausen, Carlson, Dalton, Rainey NOES: Members: None ABSENT: Members: Boneysteele 06 ""1'5 "S' ~9 ~','" ;'.J!:tF,,:, 116 4. Quitclaim Deed was approved to Carmelo Plaza, Job Nos. 140, 191, and 4281, the President of the District Board of Directors and the Secretary of the District were authorized to execute and record said Quitclaim Deed, and Resolution No. 89-087 was adopted to that effect. Motion approved on the following vote: AYES: Members: Clausen, Carlson, Dalton, Rainey NOES: Members: None ABSENT: Members: Boneysteele 5. Quitclaim Deed was approved to Alborz Development Corporation, Job 4376, the President of the District Board of Directors and the Secretary of the District were authorized to execute and record said Quitclaim Deed, and Resolution No. 89-088 was adopted to that effect. Motion approved on the following vote: AYES: Members: Clausen, Carlson, Dalton, Rainey NOES: Members: None ABSENT: Members:' Boneysteele 6. Authorization was give for P.A. 89-19 (Danville) to be included in a future formal annexation to the District. Motion approved on the following vote: AYES: Members: Clausen, Carl son, Dalton, Rainey NOES: Members: None ABSENT: Members: Boneysteele 7. Resolution No.' 89-089 was adopted initiating proceedings to formally annex ten separate areas to the Central Contra Costa Sanitary District under the Title of District Annexation 114. Motion approved on the following vote: AYES: Members: Clausen, Carlson, Dalton, Rainey NOES: Members: None ABSENT: Members: Boneysteele 8. The contract work for the Install ation of the Infl uent Gate Operators Project, District Project 20070, was accepted and the filing of the Notice of Completion was authorized. Motion approved on the following vote: AYES: Members: Clausen, Carlson, Dalton, Rainey NOES: Members: None ABSENT: Members: Boneysteele 9. The Board was advised of the close out of the Pipe Bursting Demonstration Project, No. 4418, the Radio System Improvements Project, No. 20044, the CCTV System Project, No. 30011, and the Reclaimed Water Transport Equipment, No. 30018. This item was presented for the Board's information. No action was taken. ':06 ' 15 ¡~8i9 117 10. The Board was advised of the close out of the Sycamore Valley Interceptor Project, Danville, District Project 4168. This item was presented for the Board's information. No action was taken. 11. The Board was advised of the close out of the Bates' Avenue Force Main and Improvement Project, North Concord, District Project No. 4092. This item was presented for the Board's information. No action was taken. 12. The Board was advised of the close out of the Emergency Treatment Plant Repairs Project, No. 3767, the Screenings Handling Improvements Project, No. 20010, the Treatment Plant As-Built Program, No. 20053, the Second Floor Conference Room Project, No. 20054, the Septage Handling Facilities Project, No. 20061, and the Influent/Primary Effluent Sampler Improvements Project, No. 20066. This item was presented for the Board's information. No action was taken. 13. The purchase of a buried pipe locator was authorized under the 1988-1989 Equipment Budget. Motion approved on the following vote: AYES: Members: Clausen, Carlson, Dalton, Rainey NOES: Members: None ABSENT: Members: Boneysteele CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None V. SOLID WASTE 1. CONSIDER REVISED DRAFT CENTRAL CONTRA COSTA SANITARY DISTRICT POSITION ON SOLID WASTE ISSUES, PROPOSED TRANSMITTAL LETTER TO THE BOARD OF SUPERVISORS, AND THE APPROPRIATE METHOD OF COMMUNICATING THE DISTRICT'S POSITION '" ' Mr. Dolan, General Manager-Chief Engineer, reported that comments from the Board were received and incorporated into the draft document setting forth the District's position on solid waste issues. The revised document and a proposed transmittal 1 etter are before the Board for consideration. Board discussion followed with regard to distribution of the document and the wording of the transmittal letter. It was the consensus of the Board that the revised draft Central Contra Costa Sanitary District Position on Solid Waste Issues be distributed to the Board of Supervisors and that the transmittal letter be revised deleting the third paragraph and adding a new paragraph, in its place stressing the District's primary objective of amending the County Solid Waste Management Plan to allow one or two additional Central County transfer stations. VI. CORRESPONDENCE 1. RECEIVE INVITATION TO UNITED WAY 1989 ANNUAL MEETING AND AWARD DINNER AT WHICH MS. ANNE McLAURIN, CSO MAINTENANCE CREW MEMBER I, WILL BE RECOGNIZED FOR HER VOLUNTEER WORK IN THE COMMUNITY Receipt of the invitation to the United Way 1989 Annual Meeting and Awards Dinner was noted. President Rainey indicated that she had the honor of attending the local dinner recognizing Ms. Anne McLaurin, CSO Maintenance Crew Member I, and that she would try to attend this dinner as well. 06 , .. " " 15 8R "';' , ,," " " I: ; ,,; ,. j' ~ , " .. 118 2. RECEIVE LETTER FROM MR. KEN D. LITTLE, ATTORNEY FOR PLEASANT HILL BAY SHORE DISPOSAL, INDICATING THEY DO NOT WISH TO SEEK REIMBURSEMENT FOR THE EXPENSES INCURRED IN THE RECYCLING PROGRAM AT THIS TIME Receipt of the letter from Mr. Ken D. Little, attorney for Pleasant Hill Bay Shore Disposal, indicating that they do not wish to seek reimbursement for the expenses incurred in the recycling program at this time, was noted. VII. APPROVAL OF MINUTES 1. MINUTES OF MAY 18, 1989 It was moved by Member Dalton and seconded by Member Carlson, that the minutes of May 18, 1989, be approved as presented. There being no objection, the motion was approved with Member Boneysteele being absent. 2. MINUTES OF MAY 25, 1989 It was moved by Member Dalton and seconded by Member Clausen, that the minutes of May 25, 1989, be approved as presented. There being no objection, the motion was approved with Member Boneysteele ,being absent. 3. MINUTES OF MAY 26, 1989 It was moved by Member Dalton and seconded by Member Clausen, that the minutes of May 26, 1989, be approved as presented. There being no objection, the motion was approved with Member Boneysteele being absent. VIII. APPROVAL OF EXPENDITURES 1. EXPENDITURE LIST DATED JUNE 15, 1989 Member Dalton, member of the Budget and Finance Committee, stated that he and Member Clausen reviewed the expenditures and found them to be satisfactory. It was moved by Member Dalton and seconded by Member Clausen, that the Expenditure List dated June 15, 1989, including Self-Insurance Warrant Nos. 100361-100364, Running Expense Warrant No. 46581-46830, Sewer Construction Warrant Nos. 7152-7191, and Payroll Warrant Nos. 16563-16858, be approved as recommended. There being no objection, the motion was approved with Member Boneysteele being absent. IX. BUDGET AND FINANCE 1. RECEIVE MAY 1989 FINANCIAL STATEMENTS Mr. Walter N. Funasaki, Finance Officer, reviewed the results of operations and maintenance expenses for the month of May 1989, noting that expenses were $45,000 less than budget, representing a 2.6 percent favorable variance. For the eleven months ended May 31, 1989, actual expenses were $394,000 less than budget, representing a 2.0 percent favorable variance. The District's temporary investments were held in collateralized certificates of deposit, Treasury bills and notes, and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 7.55 percent to 9.75 percent. The latest interest rate as of May 31, 1989, was 9.75 percent. The average yield for the LAIF account through April 30, 1989, was 8.992 percent. Mr. Funasaki reported that public agencies participating in LAIF have been notified that effective July 1, 1989, the current maximum investment limit of $5 million will be increased to $10 million. The District will consider adding to our investments in LAIF based on yields. Member Clausen suggested that the District consider investing the insurance reserve in LAIF. Mr. Funasaki indicated that he would look into that. 06 Following discussion of the overexpended Salaries and Wages - Compensated Absences account, President Rainey declared that the May 1989 fi'«:Ia"fial St"t.~'fnts were duly received." IS 89 119 2. APPROVE BOARD RESOLUTION TO ADOPT THE 1989-1990 PERSONNEL, EQUIPMENT, CAPITAL IMPROVEMENT, OPERATIONS AND MAINTENANCE, AND SELF-INSURANCE FUND BUDGETS AS COMPRISING THE 1989-1990 DISTRICT BUDGET It was moved by Member Clausen and seconded by Member Dalton, that Resolution No. 89-082 be approved, adopting the 1989-1990 Personnel, Equipment, Capital Improvement, Operations and Maintenance, and Self-Insurance Fund Budgets, as comprising the 1989-1990 Central Contra Costa Sanitary District Budget. Motion approved on the following vote: AYES: Members: Clausen, Dalton, Carlson, Rainey NOES: Members: None ABSENT: Members: Boneysteele X. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None XI. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, provided background with regard to planning and construction of the Headquarters Office Building. With the addition of the Planning Division and growth and reorganization throughout the District, certain modifications to the Headquarters Office Building (HOB) are needed. Changes to the third fioor will be made first; subsequently work will be done on the first and second floors. Mr. Paul Morsen, Deputy General Manager, reported that funds were included in the Capital Improvement Budget for the Third Floor HOB Space Utilization Project to accommodate the printing and graphics activity, increased staff in the Accounting Office, and the records management activity. Mr. Morsen reviewed the recommended space changes and use of space efficient furniture proposed to increase the actual work space to accommodate the increase staffing and equipment requirements. The District intends to bid this project in the near future. If no problems are encountered, the work should be completed by September 1989. b. Mr. Dolan, General Manager-Chief Engineer, provided an update on the Records Management Project. An inventory of the District's active and inactive files has been completed; a records retention schedule has been developed and implemented; computer equipment and software authorized in the Equipment Budget has been delivered and data input has begun; and a centralized inactive record storage center has been prepared in the Plant Operations Department basement. Beginning i,n July 1989, new files generated in the District will be generated by the records management system. With the purchase of shelving authorized in the 1989-1990 Equipment Budget, transfer of inactive records to the records storage center will begin. In the coming fiscal year, micrographic applications will be reviewed and preservation of the District's archival records and vital records will be completed. c. Mr. Dol an stated that at the 1 ast meeting, the reasons for spreading the cost of corrective actions in the piping system to the District as a whole were discussed and the Board concurred with this concept. Mr. Dolan indicated that the Bollinger Canyon situation may not fit that general concl usion. Mr. Dol an described the Bollinger Canyon leachfield system and the history of its operation. If the Regional Water Quality Control Board should order the cessation of the leachfield operation, a difficult situation would ensue. The Board may wish to have the local property owners share in the cost. d. Mr. Dolan announced that the District is advertising for the Orinda Crossroads Odor Control Project and the Walnut Creek Bypass Project. ,,0,6'15 >::8~n Of'" ,.'" 7" ',;., ~ ,:"""~ 120 e. Mr. Dolan announced that complications have arisen with regard to the Valley Waste Management automated collection' plan. It was originally intended, that this program would begin, in July~ 1989' with adoption of the new refuse collection rates. Valley Waste Management has now indicated they will not implement the automated collection program. Staff has asked that they reconsider this. In addition, Valley Waste Management has indicated that the recycling program will cost $1.29 per customer. Staff has asked that further consideration be given to that number as well since it seems too high. f. Mr. Dolan announced that the Town of Danville is planning à corporation yard to be located on Camino Tassajara. They have asked if the District would be interested in cooperating with them on this project. Mr. John Larson, Collection System Operations Department Manager, has identified some benefits of a joint project and is discussing the matter with the Town of Danville. g. Mr. Paul Morsen, Deputy General ~1anager, announced that staff attended the June 14, 1989 Pacheco, Town, Council Meeting to discuss the recycling plan for that community. Mr. Morsen provided a brief report of that meeting. h. Mr. Dol an announced that Mr. Paul Morsen attended the State Solid Waste Management Board meeting in Los Angeles in on June 8, 1989 and informed the Board of the District's interest in an additional Central County transfer station. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT None 4. BOARD MEMBERS a. Member Clausen reported that the Solid Waste Export Negotiation Committee met with Solano County on June 12, 1989. The Solano County conditions for export appear to be reasonabl e and were approved by the full MOU Negotiating Committee on June 14, 1989. An agreement should be completed with Solano County in the near future. b. Following discussion, the Board confirmed that the public hearings to receive comments on the refuse collection rate increase applications of Valley Waste Management, Orinda-Moraga Disposal Service, Inc., and Pleasant Hill Bay Shore Disposal Service would be held on July 6, 1989, and asked that the publication indicate that the hearing would be held at 4:00 p.m. XII. ANNOUNCEMENTS Member Clausen commended District employees on the workers' compensation return premium which reflects the District's improved loss experience. XIII . CLOSED SESSION None XIV. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None , :O6':} 5 {~19 121 xv. ADJOURNMENT There being no further business to come before the Board, President Rainey adjourned the meeting at the hour of 5:28 p.m. to reconvene at 3:00 p.m. on Thursday, June 22, 1989, for an adjourned regular meeting. .... COUNTERSIGNED: u ¿~, rn C(J a,fA..- spc e ary of the Central Contra .C a Sanitary District, County of Contra Costa, State of California 06 15 ;:, ~ .{ } 8~ 1 " c,'" ,'" '..'"