Loading...
HomeMy WebLinkAboutBOARD MINUTES 06-01-89 105 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JUNE 1,1989 The District Board of the Central Contra Costa Sanitary District convened in a regular meeting at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3 p.m. on June 1, 1989. President Rainey called the meeting to order and requested that the Secretary call roll. I. ROLL CALL PRESENT: Members: Boneysteel e, Cl ausen, Carl son, Rai ney ,ABSENT: Membe rs: Dalton Member Dalton entered the meeting at the hour of 3:21 p.m. II. PUBLIC COMMENTS None At this time, President Rainey departed from the order of the agenda ~o consider Item V.2., Engineering. V. ENGINEERING 2. ADOPT A RESOLUTION COMMENDING CHEVRON U. S. A. FOR ITS INDUSTRIAL PRETREATMENT PLANT OF THE YEAR ,AWARD Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that the District has been very pleased with the cooperation received from Chevron U.S.A.. i nthei r pretrea1ment program. As the Board is aware, pretrea1ment i s a very high priority with the Env i ronmental Protection Agency (EPA). The District would like to provide encouragement as well as enforcement in that area. Mr. Bart Brandenburg, Associate Engineer, stated that Chevron is one.. of the Di strict's best i ndustri al customers. Mr. Brandenburg i ntroduced.' Mr. Walt Parrish, Supervisor of Operations and Maintenance at Chevron U.S.A. Mr. Parrish stated that the Chevron Geotechnical Research Laboratory's activiti es range from pretreatment to recycli ng of water through the scrubber system. Actually very little is discharged into the sanitary sewer. It was moved by Member Boneysteel e and seconded by Member Carl son, that Resolution No. 89-077, commending Chevron U.S.A. for its Industrial Pretrea1ment Plant of the Year Award, be adopted. Motion approved with Member Dalton being absent. President Rainey presented a.certified resolution to Mr. Parrish and expressed the Di strict's appreci ati on of the efforts of Chev ron U. S. A. Mr. Parrish thanked the Board. . President Rainey returned to the order of the agenda. III. HEARINGS 1. CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE 1989-1990 OPERATIONS AND MAINTENANCE BUDGET AND THE SELF-INSURANCE FUND BUDGET AND FOR THE EST,ABLISHMENT OF THE 1989-1990 SEWER SERVICE CHARGE RATES, AND ON PLACING CURRENT AND DELINQUENT SEWER SERVICE CHARGES ON "THE COUNTY TAX ROLL FOR COLLECTION President Rainey indicated that three separate public hearings will be conducted. The purposes of the three hearings will be to obtain public comment. regarding approval of the 1989-1990 Operations and Maintenance (O&M) Budget and establishment of the 1989-1990 Sewer Service Charge rates, collection of the 1989-1990 Sewer Service Charges on the 06 0.1 ~~.:.~89 . 106 County tax roll, and collection of the delinquent 1988-1989 Sewer Service Charge on the County tax roll. la. PUBLIC HEARING TO CONSIDER APPROVAL OF THE 1989-1990 OPERATIONS AND MAINTENANCE BUDGET AND ESTPBLISHMENT OF THE 1989-1990 SEWER SERVICE CHARGE RATES' Mr. Dolan, General Manager-Chief Engineer, stated that at the last Board meeting a workshop for preliminary rev iewof the O&M Budget was conducted. Staff has taken the Board's guidance and work has been done in the meantime to supplement the presentation made at the workshop. Mr. Dolan introduced Mr. Walter N. Funasaki, Finance Officer, who presented the 1989-1990 O&M Budget and Sel f-Insurance Fund Budget for approval. Mr. Funasaki reported that the two changes reviewed at the 1 ast Board meeti ng, overstatement of reti rement contri butt on and overstatement of salaries and wages capitalized, have been incorporated. Mr. Funasaki reviewed the O&M revenues, expenses, and reserves for the six years from 1984-1985 through 1989-1990 and the corresponding Sewer Service Charge rates. A comparison of actual and budgeted O&M revenues and expenses for the fiscal year ended June ,30, 1989 was presented. A comparative chart of annual Sewer Serv ice Charge rates for the Di strict and neighboring jurisdictio'ns as of May 1, 1989 was discussed and alternative Sewer Service Charge rates were presented for the Board's consideration. Member Dalton entered the meeting at the hour of 3:21 p.m. Mr. Funasaki reviewed the historical and alternative Sewer Service Charge rates from 1982-1983 through 1990-1991. As requested at the last Board meeting, one alternative is to retain the $116 Sewer Service Charge and reduces expenses to ach ieve a bal anced budget for 1989-1990. Mr. Funasaki reviewed ,the expense reduction measures necessary to maintain , the $116 Sewer Serv ice Charge and the impact of those measures. Board discussion followed. At 3:52 p.m., President Rainey opened the public hearing. Mr. Joseph M. Starita, 3607 Powell Drive, Lafayette, stated that it is obvious that a rate increase is needed to maintain services, a prudent reserve, and morale among employees. Mr. Starita endorsed a five percent rate increase. Mr. Donald L. Christen, Executive Vice President of the Contra Costa Taxpayers Association, distributed a prepared statement from that organization. Mr. Christen recommended that the proposed 1989-1990 O&M Budget be approved and that the Sewer Service Charge rate of $116 be maintained for the fourth year. There being no further comments, President Rainey closed the public hearing at the hour of 3:58 p.m. Board deliberation followed concerni ng an adequate Sewer Service Charge rate and the uncertainties facing the District during the coming year such as toxics testi ng. Member Carl son, whil e not prepared to reduce the level of service, defer maintenance, or reduce staff, suggested that staff consider incorporating some expense reductions where possi bl e duri ng the comi ng year. It was the consensus of Members Boneysteele and Carlson that the Sewer Service Charge rate be increased to $124. Member Clausen thanked the staff for compiling the expense reduction measures necessary to maintain the $116, Sewer Service Charge rate and requested that copies of the overheads used in the presentation be provided to each Board Member. Member Cl ausendi scussed the need for limiting expenditures as much as possible. Member Clausen stated that based on the list of cost saving measures and their impacts, increasing the Sewer Service Charge rate to $124 would be appropriate. It was moved by Member Carlson and seconded by Member Dalton, that the 1989-1990 Operations and Maintenance Budget be approved and that the 1989-1990 Sewer Service Charge rate schedule be established as set forth in Ordinance No. 170. : ',,() 6 : 0':; 1 -~ \8' ": 9 ~ ;-- ,: {',C " 107 Member Boneysteele stated that labor costs are highly leveraged and impacted by reductions in operations. The Board must recall that in the past this was an extremely high cost pl ant. Those costs have now been brought i nli ne and we have a top notch operation. The District has received awards for the outstanding treatment plant in Region IX and the outstanding collection system in the state. Because of the salary level at the Di strict, we have top notch, hard worki ng, dedi cated peopl e and thei r performance i s refl ected i n the resul ts. Member Boneysteel e indicated that he was pleased that only a slight increase in the Sewer Service Charge rate was required at this time. As a former staff member, Member Dalton stated that he appreciated the problems faced by staff in managing the District and controlling costs. Member Dalton offered his congratulations on the magnificent job done by District management and staff during recent years. President Rainey echoed the kudos on the excellent job everyone has been doi ng. Presi dent Rai ney stated that with the pendi ng changes in regulations, costs will be more difficult to control in the future. For that reason, staff should be alert to economies that can be made. There being no further discussion, President Rainey requested a roll call vote on the above motion to approve the 1989-1990 O&M Budget and establish the Sewer Service Charge rate schedule as set forth in Ordinance No. 170. The motion was unanimously approved on the following roll call vote: AYES: Members: Ca rl son, Dalton, Boneysteele, Cl ausen, Rainey NOES: Members: None ,AB SENT: Membe rs: None lb. PUBLIC HEARING TO CONSIDER COLLECTION OF THE 1989-1990 SEWER SERVICE CHARGES ON TIiE COUNTY TAX ROLL Mr. Dolan, General Manager-Chief Engineer, stated that collection of the Sewer Service Charges on the County tax roll is an economic approach for both the District and the customer. Staff would recommend that this procedure be continued. At 4:16 p.m., President Rainey opened the public hearing to consider collection of the 1989-1990 Sewer Service Charges on the County tax roll. There being no comments, President Rainey declared the public hearing closed. It was moved by Member Clausen and seconded by Member Carlson, that collection of the 1989-1990 Sewer Service Charges on the County tax roll be authorized and that Resolution No. 89-080 be adopted to that effect. Motion unanimously approved on the following vote: AYES: Members: Cl ausen, Carlson, Boneysteele, Dal ton, Rainey NOES: Members: None ,ABSENT: Membe rs: None PUBLIC HEARING TO CONSIDER COLLECTION OF DELINQUENT 1988-1989 SEWER SERVICE CHARGE ON COUNTY TAX ROLL lc. Mr. Dolan, General Manager-Chief Engineer, stated that the District bills certain property owners directly. During the current fiscal year, one property owner was delinquent in payment of the Sewer Service Charge. Mr. James M. Kelly, Planning Division Manager, reported that the property i n questi on was converted from a rest dence to a senior housi ng center with 31 beds. For that reason, the Sewer Service Charge is higher than the normal rest denti al rate. \ At 4:20 p.m., President Rainey opened the public hearing to consider collection of the delinquent 1988-1989 Sewer Service Charge on the County tax roll. There being no comments, President Rainey declared the public heart ng closed. :::0" "6 ~. 0'. ..':'1 ;: '~8' '~9 '. " '.' .' '" ,- . 108 It was moved by Member Cl ausen and seconded by Member Dal ton, that the Delinquent Sewer Service Charge Account Report dated June 1989, be adopted pursuant to Section 5473 of the Health and Safety Code and that collection of that Delinquent Sewer Service Charge on the County tax roll be authorized (Resol uti on No. 89-081). Motion unanimously approved on the following vote: AYES: Members: Clausen, Dalton, Boneysteele, Carlson, Rainey NOES: ,ABSENT: Members: None Members: None IV. CONSENT CALENDAR It was moved by Member Carl son and seconded by Member Cl ausen, that the Consent Calendar, consisting of five items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. Resolution No. 89-078 accepting an easement at no cost to the District from D & M Development Company, Walnut Creek area (Job 4552 - Parcel 2) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES:' Members: Ca rl son, Clausen, Boneysteele, Dalton, Ra i ney NOES: Members: None ,ABSENT: Members: None 2. Agreements with the State of Californi a for sewer serv ice to the Macedo Ranch area of Mt. Diablo State Park, Job 4618, Alamo area, were hel d for Board consi deration at a future Board meeting. 3. Authorization was given for P.A. 89-18 (Danville) to be included in a future formal annexation to the District. Motion unanimously approved on the following vote: AYES: Members: Ca rl son, Clausen, Boneysteele, Da 1 ton, Ra i ney NOES: Members: None ,ABSENT: Members: None 4. June 15, 1989, at 3:00 p.m. was set as the date and time for a public hearing to receive public comment on the Negative Decl arati on for the Watershed 23 Sewer Repl acement Proj ect, District Project 20057. .. Motion unanimously approved on the following vote: AYES: Members: Ca rl son, Clausen, Boneysteele, Da 1 ton, Ra i ney NOES: Members: None ,ABSENT: Membe rs: None 5. June 15,1989, at 3:00 p.m. was set as the date and time for a public hearing on the.proposed 1989-1990 Schedule of O&M Rates and Charges excluding the Sewer Service Charges. Motion unanimously approved on the following vote: AYES: Members: Ca rl son, Clausen, Boneysteele, Da 1 ton, Ra i ney NOES: Members: None ABSENT: Membe rs: None ~:.O6 01 8:.9 109 CALL FOR REQUESTS TO CONSIDER ITEMS OOT OF ORDER None V. ENGINEERING 1. CONSIDER A REVISION TO THE DISTRICT'S APPROACH TO "THE QUITCLAIMING OF SANITARY SEWER EASEMENTS Mr. Dolan, General Manager-Chief Engineer, stated that in the process of reviewing the quitclaim of a sewer easement, it was noted that if the easement is quitclaimed, the significant value of the lot would be more; hence, the existing easement has a value. Rather than placing the quitclaim of the easement on the Consent Calendar in the normal manner, this policy question has been raised to the Board. Member Carl son stated that generally easements and pi pes are received by the District at no cost. It does not seem appropriate that value be demanded of these easements acquired at no cost to the District. If the District paid for an easement, those costs should be recovered. Member Dal ton stated that the Di strict has many acres under its control that could be viable lots. The Board should take a business-like approach to quitclaiming easements. Member Boneysteel e stated that the history of acqui siti on of the easement should be considered. If it is merely a case where a subdivider gave up an easement to serve his subdivision, the easement should be quitclaimed. However, if the District purchased the easement, it should be sold at the fair market price. . Member Clausen stated that if the District paid for an easement, we do not have a right to give it away. However, if the easement was used and is no longer needed or if the District does not want the liability and the property is of val ue only to t~e property owner, that shoul d be considered as well. It was consensus of the Board, that in general, if the District paid for .the easement, the Di strict shoul d be compensated for the val ue of the easement if it is quitclaimed. Otherwise, the District should be reimbursed for direct expense. The Board asked that a policy concerning quitclaim of easements be drafted and submitted to the Board for approval. It was moved by Member Dal ton and seconded by Member Carl son, that Quitcl aim Deed to Furman Properti es, Job 460, be approved, that the President of the District Board of Directors and Secretary of the District be authorized to execute and record said Quitclaim Deed, and that Resol uti on No. 89-079 be adopted to that effect. There bet ng no obj ecti on, the motion was unanimously approved. ADOPT A RESOLUTION COMMENDING CHEVRON U..S. A. FOR ITS INDUSTRIAL PRETREATMENT PLANT OF THE YEAR AWARD 2. This item was taken out of order earlier in the agenda. 3. CCCSD CONTRIBUTION FOR FUNDING THE COUNTY'S ENVIRONMENTAL CRIMES STRIKE FORCE Mr. Dolan, General Manager-Chief Engineer, stated that the proposal for formation of a County Environmental Crimes Strike. Force was considered by the Board a year ago. The County, cities, and sanitary di stricts are now ready to proceed. The Di strict's contri butt on for fundi ng the program is expected to be a one-time payment. The Strike Force should become self-sufficient in the future. It was moved by Member Carlson and seconded by Member Dalton, that payment of $33,046 be authorized from O&M funds for the District's share of the funding for the Environmental Crimes Strike Force. There being no obj ecti on, the moti on was unanimously approved. 06:: O:1.~ ~:~t ". ',: .:.. :' :'. «. .i "'.. f 110 VI. CORRESPONDENCE 1. RECEIVE COMMENDATION OF CSO EMPLOYEES FROM MR. LASSITER OF MORAGA AND MRS. MIKE President Rainey noted receipt of the commendation of CSO employees, Jeff Heagy, Mark Goss, Dennis Almond, and Bill Gay, and conveyed the thanks of the Board to Messrs. Heagy, Goss, Almond, and Gay for the courteous and professional manner in which they do their job and represent the District to members of the public. Member Carlson suggested that the commendation be featured i n the Lateral Connection. Board and staff agreed that was an excellent idea. 2. RECEIVE LETTER FROM MR. AND MRS. ,DON LENZI OF LAFAYETTE, CONCERNING THE VALLEY WASTE MANAGEMENT RECYCLING PILOT PROGRAM AND DISTRICT STAFF RESPONSE' President Rainey acknowledged receipt of the letter from Mr. and Mrs. Don Lenzi of Lafayette, concerning the Valley Waste Management recycling pilot program and the District staff response to said letter. President Rainey commended Ms. Harriette Heibel, Public Information Coordinator, for the work she is doing on the recycling program. RECEIVE CONTRA COSTA COUNTY SOLID WASTE, MANAGEMENT PLAN/GENERAL PLAN AMENDMENTS DRAFT ENVIRONMENTAL IMPACT REPORT, MAY 1989 ' 3. Recei pt of the Contra Costa County Solid Waste Management Plan/General Plan Amendments Draft Environmental Impact Report, May 1989, was acknowledged. VII. APPROV AL OF EXPENDITURES 1. EXPENDITURE LIST DATED JUNE 1, 1989 Member Clausen, member of the Budget and Finance Committee, stated that he reviewed the expenditures and found them to be satisfactory. Member Cl ausen noted that the expenditure to Eastman Kodak Company was for rental agreements rather than maintenance agreements as listed in the expendi tures. It was moved by Member Clausen and seconded by Member Boneysteele, that the Expenditure List dated ,June 1, 1989, including Self-Insurance Warrant Nos. 100358-100360, Runni ng Expense Warrant Nos. 46289-46580, and Sewer Construction' Warrant Nos. 7101-7151, be approved as recommended. Following discussion, the motion was unanimously approved. VIII. BUDGET AND FINANCE 1. CONDUCT A BOARD WORKSHOP ON THE DRAFT FISCAL YEAR 1989-1990 CAPITAL IMPROVEMENT BUDGET (CIB) Mr. Dolan, General Manager-Chief Engineer, introduced Mr. James M. Kelly, Planning Division Manager, and Mr. John J. Mercurio, Administrative Analyst. Mr. Mercurio provided a capsule summary of the 1989-1990 Capital Improvement Budget (CIB) by program. Authorization of an additional $25,304,000 from the Sewer Construction Fund will be requested for pl anni ng, desi gn, and construction of capital improvement proj ects in the Trea1ment Pl ant, Coll ecti on System, and General Improvements Programs. In addition to th is new fundi ng authorization, a carry-over of approximately $19,981,000 from Board authorizations in previous years is anticipated, resulting 'in a total Fiscal Year 1989-1990 authorized funding level of $45,285,000. Mr. Mercurio highlighted the maj or proj ects i n each of the th-ree -Programs. Mr. Kelly briefed the Board on the Co-Composting Feasibility Project. Since the CIB description was done, additional technical i nformati on has been gathered on the Co-Composti ng Feasi bility Project. It now appears that composti ng with garden trimmi ngs woul d be the most feast bl e proj ect. Staff proposes that the Co-Composti ng proj ect be combined with the Solids Handling Planning. Findings and recommendations will be made in the August timeframe. In the Board discussion that foll owed, support for the Co-Composti ng Feasi bility proj ect was expressed. .,. , ",.' 0'6 of' 89' 111 Mr. David Williams, Engineering Division Manager, reported that the Treatment Plant Flow Routing Study identified facilities required at the pl ant to convey, treat, store, and di spose of proj acted near-term and long-term flows. That work resul ted i n several proj ects that have been included in the proposed CIB. Mr. Williams briefly highlighted those projects. The projects will be phased in over a three-year period. The total cost of the facilities is $28.8 million. The ultimate construction will be completed in an eight to ten year timeframe. Following discussion, Mr. Dolan noted that the Draft 1989-1990 Capital Improvement Budget will be cal endared for Board action on June 15, 1989. IX. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None X. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dol an, General Manager-Ch ief Engi neer, reported that the Draft Solid Waste Issue Paper has been distributed to the Board. Discussion followed concerning editing and distribution of the document. The Board discussed the economies of a .private landfill versus a public landfill, the benefits of competition, the need for rate regulation, and the issue of closure costs and responsibility for payment of those costs. At the conclusion of the discussion, Mr. Dolan requested that the Board submit comments as soon as possible. The draft Solid Waste Issue Paper will be revised to i ncorporate the comments and cal endared for Board consideration at the June 15, 1989 Board meeting. A draft cover letter will be provided for the Board's approval at that time as well. b. Mr. Dol an stated that the Board recently asked about the possi bl1ity of gasoli ne enteri ng our sewer system from an i ndustri al source. As the Board i sawàre, there are groundwater cl eanup projects for the Tosco area and for the Shell area. In addi ti on, there is a probl em at the Marti nez Termi nal, formerly known as Land/Sea. In 1986, gasoline entered our pipeline causing an explosive situation. The Di strict worked with the property owner and the probl em was corrected. In March 1989, we again found an explosive situation and a cease and desist order was sent to Martinez Terminal. The problem was infiltration of groundwater contaminated with gasoline. A leaky Tosco pipeline was suspected. They have patched the leak, sewage is now being accepted, and explosive monitoring is now required. c. Mr. Dol an announced that Mr. Robert A. Baker, Deputy Chief Engineer, was unable to attend today's Board meeting. He is attending an Association of Metropolitan Sewerage Agencies (AMSA) meeting on sludge regul ati ons. d. Mr. Dol an briefly di scussed the Central Contra Costa Sanitary Di strict organization, the outstandi ng efforts of staff, and factors relating to motiv~tion. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT Ms. Joyce E. McMillan, Secretary of the District, reported that the August 17,1989 Board meeting conflicts with the August CASA conference. Following discussion, it was determined that the August 17, 1989 Board meeting would be rescheduled for 3:00 p.m. on August 24,1989. .O~6. 01" 8~9~. 0:.6, . .,' , 112 4. BOARD MEM3ERS Member Cl ausen reported that Waste Management has withdrawn thei r request for direct haul to Alameda County. That should allow matters to proceed towards solid waste export agreement with Alameda County. Member Clausen reported that a meeting has been tentatively scheduled with Solano County for Monday, June 12,1989. XI. ANNCXJNCEMENTS None XII. CLOSED SESSION None XIII. ACTIONS RESULTING FROM DISCUSSIONS IN ClOSED SESSION None XIV. ADJ 00 RNMENT There being no further business to come before the Board, President Rainey adjourned the meeting at the hour of 6:03 p.m. ~ç/ PliO TØt rest dent of the Board of Dlrec s Central Contra Costa Sanitary .strict, County of Contra Costa, State of California COUNTERSIGNED: Ql-..;, ~iQ