Loading...
HomeMy WebLinkAboutBOARD MINUTES 04-20-89 69 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON APRIL 20, 1989 The District Board of the Central Contra Costa Sanitary District convened in a regular meeting at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3 p.m. on April 20,1989. President Rainey called the meeting to order and requested that the Secretary call roll. I. ROLL CALL PRESENT: Members: Boneysteele, Dalton, Clausen, Carlson, Rainey AB SENT: Members: None II. PUBLIC COMMENTS None III. AWARDS AND COMMENDATIONS 1. PRESENTATION OF AMERICAN ACADEMY OF ENVIRONMENTAL ENGINEERING 1989 HONOR AWARD FOR PLANNING . In the necessary absence of the General Manager-Chief Engi neer, Mr. Robert A. Baker, Deputy Chief Engineer, stated that each year the American Academy of Environmental Engineering presents awards for excellence in four categories: research rand development, planning, operations and mai ntenance, and desi gn. c'amp, Dresser & McKee, Inc. (COM) and the District submitted our Wastewater Collection System Master Plan for consideration and received the Honor Award for Planning. Mr. Baker introduced Mr. Jarred Miyamoto-Mills, the Project Manager for the project, Ms. Laura Gee, the District Project Engineer, and Mr. Paul Giguere, the Project Manager for CDM. Mr. Miyamoto-Mills briefly reviewed the Wastewater Collection System Master Plan. Mr. Giguere presented a plaque to the Board of Directors from the American Academy of Environmental Engineering for the 1989 Honor Award for Planning. President Rainey accepted the award on behalf of the Board of Directors and praised the efforts of District staff and the consultants. IV. CONSENT CALENDAR It was moved by Member Carlson and seconded by Member Dalton, that the Consent Calendar, consisting of five items, be approved as recommended, resolutions adopted as appropriate, and recordings duly, authorized. 1. Resolution No. 89-060 accepting an easement at no cost to the District from JAHN TRUST, U/D/T, Walnut Creek area (Job 4564 - Parcel 2) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Carl son, Dalton, Boneysteele, Clausen, Rainey NOES: Members: None ABSENT: Members: None 2. Resolution No. 89-061 accepting an easement at no cost to the District from J. H. KLEINFELDER, et ux, Danville area (Job 4467 - Parcell) was adopted and recording authorized. Motion unanimously approved on the following vote: ,04 . :'i ;:"".., 20 ,.80 ~... ~ p- i. '.. 70 AYES: Members: Carl son, Da 1 ton, Boney steel e, Cl ausen, Rainey NOES: Members: None ,ABSENT: Members: None 3. Resolution No. 89-062 accepting an easement at no cost to the District from EAST BAY REGIONAL PARK DISTRICT, Danville area (Job 4467 - Parcel 2) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Carl son, Da 1 ton, Boney steel e, Cl ausen, Rainey NOES: Members: None ,AB SENT: Members: None 4. Quitclaim Deed to Steve J. Furtado, et ux, Job 4589, was approved, the President of the District Board of Directors and the Secretary of the Di stri ct were authorized to execute and record said Quitclaim Deed, and Resolution No. 89-063 was adopted to that effect. Motion unanimously approved on the fo 11 ow i ng vote: A YES: Members: Carl son, Da 1 ton, Boneysteele, Clausen, Rainey NOES: Members: None ,AB SENT: Members: None 5. Authorization was given for P.A. 89-11 (Walnut Creek) and P.A. 89-12 (Danville) to be included in a future formal annexation to the District. Motion unanimously approved on the following vote: AYES: NOES: Members: Carlson, Dalton, Boneysteele, Clausen, Rainey Members: None ABSENT: Members: None CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None V. SOLID WASTE 1. NOTIFICATION BY ORINDA-MORAGA DISPOSAL SERV ICE, INC. OF, CERTAIN REQUIREMENTS IMPOSED BY:. RICHr-DND SANITARY SERVICE ANØ EFFORTS TO LOCATE SUIT,ABLE DISPOSAL SITES Mr. Baker, Deputy Chief Engineer, stated that at the April 6, 1989 Board meeting, Mr. Ken Little presented a letter from Richmond Sanitary Service which gave notice that no residential refuse from the communities of Orinda or Moraga would be accepted at the Richmond landfill effective April 11, 1989. Since the matter was not on that meeting's agenda, the Board directed that it be placed on the agenda for consideration at the April 20, 1989 Board meetj ng. Mr. Walter Funasaki, Fi nance Officer, has advised Orinda-Moraga Disposal Service of the manner in which a similar situation was handled recently with Valley Waste Management concerning a mid-year rate adjustment. Mr. Baker reported further that discussions are underway with Richmond Sanitary Service. Mr. Ken Little, attorney for Orinda-Moraga Disposal Service, reported the status of negotiat1.ons with Richmond Sanitary Service, GBF Landfill, and Acme Fill. Mr. Little stated that it appears that commerci al and drop box waste will go to the Richmond 1 andfill and residential waste will go to Acme Fill. This will result in a change in the proposed costs for the coming year. Mr. Little indicated that Orinda-Moraga Disposal Service will submit 'a refuse collection rate application amendment within a week. {Ö4 '2:0 -1'. ..'. 189 71 Member Carlson requested that Orinda-Morag~ Disposal Service submit this proposal in writing. Mr. Little agreed. Member Cl ausen warned Ori nda-Moraga Di sposa 1 Serv ice that if thei r application references any rate increase request because of the Richmond Sanitary Service action, this Board may require the applicant to prove that the action taken by Richmond Sanitary Service is legal before the Board will grant any rate increase request. ADOPT A RESOLUTION APPROVING "THE SUBMISSION OF A PROPOSAL .UNDER THE CALIFORNIA BEVERAGE CONTAINER RECYCLING AND LITTER REDUCTION ACT 2. Member Boneysteele stated that staff has taken considerable initiative in getting this resolution before the Board. In addition, the Board recently received two letters commending Ms. Harriette Heibel, one from the Town of Moraga and one from Valley Waste Management. Member Boneysteele and President Rainey, as members of the Regional Recycl ing Adv i sory Committee, expressed thei r appreci ati on and acknow ledged the efforts of Ms. Heibel. It was moved by Member Boneysteele and seconded by Member Rainey, that Resolution No. 89-064 be adopted, approving the submission of a proposal for grant funds under the California Beverage Container Recycl ing and Litter Reduction Act. Motion unanimously approved on the following vote: A YES: . Members: Boneysteele, Rainey, Dalton, Clausen, Carlson NOES: ABSENT: Members: None Members: None VI. ENGINEERING 1. AUTHORIZE EXEaJTION OF AN AGREEtJENT WITH J AtoES M. M)NTGOMERY CONSUL TING ENGINEERS FOR DESIGN OF THE MARTINEZ SEWER RÈHABIlITATION PROJ ECT. (SUBBASIN 5 - LOWER) DISTRICT PROJ ECT 4611 Mr. Baker, Deputy Chief Engineer, indicated that the Board is aware of the Martinez Facilities Plan effort to identify the nature and extent of facil iti es necessary to upgrade the Marti nez sewer system. The proposed project was spun off from the Martinez Facilities Plan early to correct numerous structural probl ems, reduce ma i ntenànce, and determi ne the effectiveness of the rehabilitation techniques in the area near the Martinez Junior High School. Mr. Baker briefly reviewed the scope of the proposed proj ect and recommended that the Marti nez Sewer Rehabil itati on Project be approved as the first step in the rehabilitation of the sewers in the City of Martinez. It was moved by Member Dalton and seconded by Member Carlson, that the General Manager-Chief Engi neer be authorized to execute a cost reimbursement agreement with a cost ceil ing of $93,364 with James M. Montgomery Consulti ng Engi neers for the Marti nez Sewer Rehabll itati on Project (Subbasin 5-Lower), District Project 4611. There being no objection, the motion was unanimously approved. 2. APPROVE AN ALLOCATION OF $82,805 FROM THE COLLECTION SYSTEM PROGRAM. CONTINGENCY ACCOUNT FOR DESIGN AND EASEMENT AalUISITION FOR THE ARLENE DRIVE SEWER IMPROVEMENTS Mr. Baker, Deputy Chief Engineer, reported that the Arlene Drive Sewer Improvements Project is included in the 1989-1990 Capital Improvement Budget. The project schedule has been accelerated to coincide with construction of several other projects in this area of Walnut Creek, thus minimizing disruption to the public. It was moved by Member Carlson and seconded by Member Dalton, that an allocation of $82,805 be approved from the Collection System Program Conti ngency Account for design and easement acqui siti on for the Arl ene Drive Sewer Improvements Project, District Project 4539. There being no obj ecti on, the moti on was unanimously approved. .- '04.' 4)0". /89 \~:.. ;,:,., ),<'., 72 AUTHORIZE AGREEMENT WITH CH2M HILL FOR THE DESIGN OF THE HALL DRIVE SEWER IMPROVEMENTS, DISTRICT PROO ECT 4331 3. Mr. Baker, Deputy Chief Engi neer, stated that much of the sewer system in the Lamorinda area is quite old and subject to infiltration, structural failure, and overflows. Mr. Baker introduced Mr. Tad Pilecki, Associate Engineer, who reviewed the background of the Hall Drive Sewer Improvements proj ect, the potenti al sol uti ons, recommended proj ect, and planned implementation using a photo display board for purposes of discussion. In response to a question, raised by Member Dalton, the feasibility of using a Local Improvement District or some other .means of cost sharing was discussed. It was moved by Member Clausen and seconded by Member Carlson, that the General Manager-Chief Engineer be authorized to execute a cost reimbursement amendment to the agreement with a cost ceiling of $72,000 with CH2M H111 to design Phase II of the Hall Drive Sewer Improvements Proj ect, Di strict proj ect 4331, with the caveat that staff i nvesti gate some sort of communi ty parti ci pati on for future proj ects of th i s type. There being no objection, the motion was unanimously approved. 4. AUTHORIZE THE.GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH JAt.£S M. MONTGOMERY ENGINEERS TO COMPLETE A PREDESIGN OF NEW HEADWORKS FACILITIES Mr. Baker, Deputy Chief Engineer, stated that the District is engaged in a major program to update the collection system to avoid future overflows. It has been determined that a new headworks facil ity is needed to accommodate current and projected peak wet weather capacity needs. Mr. Baker introduced Mr. Doug Craig, Associate Engineer. Mr. Craig reported that an evaluation of the existing headworks facility was conducted. Mr. Craig reviewed the results of the study, the expansion alternatives, and the evaluation. Mr. Craig displayed and highlighted a schemati c di agram of the exi sti ng, near-term, and long-term headworks facility. Following discussion, it was moved by Member Carlson and seconded by Member Dalton, that the General Manager-Chief Engineer be authorized to execute a cost reimbursement .agreement with a ceiling of $347,000 with James M. Montgomery Engineers for the predesign of new headworks facilities. There being no objection, the motion was unanimously approved. VII. TREATtvENT PLANT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH INCINERATOR Rx CORPORATION FOR PERFORMANCE' OF, THE CRITICAL PROO ECTS - INCINERATOR OPTIMIZATION, DISTRICT PROO ECT NO. 20086 .' Following explanation by Mr. Baker, Deputy Chief Engineer, it was moved by Member Dalton and seconded by Member Cl ausen, that the General Manager-Chief Engineer be authorized to execute a consulting engineering agreement with Inci nerator Rx Corporati on for the Cri ti ca 1 proj ects - Incinerator Optimization Project, District Project No. 20086, for $55,475. There being no objection, the motion was unanimously approved. 1. VIII. PERSONNEL APPROVE PERSONNEL BUDGET REQUESTS FOR FISCAL YEAR 1989-90 1. Member Boney steel e, Chai r of the Personnel Committee, stated that the 1989-90 Personnel Budget requests were reviewed at the April 6,1989 Board meeting. If there are no further questions, the Personnel Committee would recommend approval at this time. It was moved by Member Boney steel e and seconded by Member Dalton, that the Personnel Budget for Fiscal Year 1989-90 identified as items one through twenty in the position paper, be approved for inclusion in the final budget scheduled for adoption on June 15, 1989. There being no objection, the motion was unanimously approved. , ,: .,'0'" 4: 2' 0 :i,'" ~:Q 9 " ..> j¡, ,(;) 73 IX. CORRESPONDENCE ACKNOWLEDGE RECEIPT OF LETTER FROM MS, KAREN TEIXEIRA REQUESTING REFUSE COLLECTION SUPERCARTS FOR HER NEIGHBORHOOD 1. Receipt of the letter from Ms. Karen Teixeira requesting refuse collection supercarts for her neighborhood was acknowledged. 2. RECEIVE NOTICE OF PREPARATION - NOTICE OF SCOPING SESSION - ENV IRONMENTAL IMPACT REPORT FOR THE PROPOSED KELLER CANYON (KELLER-BAILEY) LANDFILL. RECEIVE NOTICE OF PREPARATION - NOTICE OF SCOPING SESSION - ENVIRONMENTAL IMPACT REPORT FOR THE PROPOSED MARSH CANYON SANITARY LANDFILL 3. Mr. Baker, Deputy Chief Engi neer, stated that staff will study the documents relating to the proposed Keller Canyon (Keller-Bailey) Landfill and the proposed Marsh Canyon Sanitary Landf ill and be prepared to provide comments at the scoping sessions particularly with regard to disposal of sludge and ash. Receipt of the Notice of Preparation - Notice of Scoping Session - Environmental Impact Report for the proposed Keller Canyon (Keller-Bailey) Landfill and the proposed Marsh Canyon Sanitary Landfill was acknowledged. X. APPROV AL OF EXPENDITURES 1. EXPENDITURE LIST DATED APRIL 20,1989 Following discussion of the overpayment of the franchise fee by Ori nda-Moraga Di sposa 1 Serv ice, it was moved by Member Cl ausen and seconded by Member Dalton, that the Expenditure List dated April 20, 1989, including Self-Insurance Check Nos. 100342-100344, Running Expense Check Nos. 45429-45712, and Sewer Construction Check Nos. 6948-6988, be approved as recommended. There bei ng no obj ecti on, the motion was unanimously approved. XI. BUDGET AND FINANCE 1. RECEIVE THE FISCAL YEAR 1988-89 .CAPITAL IMPROVEMENT PROGRAM . MID-YEAR STATUS REPORT Mr. Jarred Miyamoto-Mills, Senior Engineer, reviewed the actual and mid-year projections for the 1988-89 Capital Improvement Program. Actual revenues are projected to exceed budget by five percent resulting primarily from more favorable interest rates on temporary investments than budgeted and higher than anticipated receipt from annexation charges. It is projected that expenditures will be approximately seventeen percent less than budget. In conclusion, Mr. Baker stated that the Capital Improvement Budget process has improved coordi nation between departments, has hel ped in setting priorities, and has assisted in identifying the real needs of the District and setting aside funds for those needs. The Board joined in commending Member Clausen for proposing the Capital Improvement Budget concept. President Rainey declared that the 1988-89 Capital Program Mid-Year Status Report was duly received. Improvement RECEIVE MARCH 1989 FINANCIAL STATEMENTS 2. Mr. Walter Funasaki, Fi nance Officer, presented the Operati ons and Ma i ntenance revenue report for the month of March 1989, reporti ng that revenues were $19,000 greater than budget. For the ni ne months ended March 31,1989, revenues were $94,000 less than budget, representing a .7 percent unfavorable variance. Mr. Funasaki reviewed the results of Operations and Maintenance expenses for the month of March '¡989, noting that expenses were $151,000 greater than budget, representi ng an 8.8 ,9.~20 s:..~ 74 percent unfavorabl e vari ance. Year-to-date expenses were $349,000 1 ess than budget, representing a 2.2 percent favorable variance.. The District's temporary investments were held in collateralized certificates of deposit, Treasury bills and notes, and the District's Local Agency Investment Fund (LAIF) account with i nterest rates rangi ng from 6.90 percent to 9.70 percent. The latest interest rate at March 31,1989, was 9.70 percent. The average yield for the LAIF account through March 1989 was 8.770 percent. President Rainey declared that the March 1989 Financial Statements were duly received. XII. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None XIII. REPORTS 1. GENERAL MANAGER-CHIEF ,ENGINEER a. Mr. Baker, Deputy Chief Engineer, reported that the Caltrans work on the intersection of 1680/SR24 will impact the District in two ways 1) Construction on District projects in the area must be coordinated with Caltrans; and 2) Caltrans will take a portion of the CSO parking lot for their construction project. Mr. Tad Pilecki, Associate Engineer, reviewed the District 1680/SR24 sewer relocation projects, construction costs, and construction schedule to coordinate with the Caltrans work. Mr. John A. Larson, Collection System Operations Department Manager, reported that Caltrans will take approximately 30 to 40 feet off the CSO yard and parking area. Caltrans has indicated they intend to purchase this land in fee but would be willing to consider leasing the property back to the District plus additional property under the freeway after their work is completed. However, there will be a near-term space problem which must be addressed in the meantime. b. The proposed agenda for the CCCSD/City of Lafayette joint workshop on solid waste issues was discussed and a tentative date and time of May 19,1989 at 3 p.m. was established. c. Mr. Walter Funasaki, Finance Officer, provided an update on the Price Waterhouse review of the Waste Management intercompany charges. Waste Management agreed to allow Price Waterho'use to review the information and make a report which will present what it believes to be a , reasonably supported rate for Waste Management i ntercompany charges. Alameda County agreed to this review. The District and the cities of Wal nut Creek and San Ramon were not consul ted before Al ameda County agreed to go ahead. This was an oversight on the part of Alameda County. We will be provided with a copy of the Price Waterhouse report. However, we would not be bound by that report. d. Mr. Baker distributed the schedule for the garbage rate-setting process. Following discussion, a special noticed Board workshop session was scheduled for June 22,1989, to review the major issues identified in the analyses of rate applications. With regard to the issue of Richmond Sanitary Service acceptin.9 ,waste from Orinda-Moraga Disposal Service, Member Carlson indicated that he did not. think that the District should require the small operator to expend legal fees to prove the legality of disposing of waste at the Richmond landfill or the legality of Richmond Sanitary Service charging a surcharge. Following a brief discussion, President Rainey indicated that there will be information forthcoming on this subject. District staff is negoti ati ng and will report back furth'er. , , e. Mr. Baker, Deputy Chief Engineer, announced that the Notice of Intent to Issue Negative Decl aration for the Watershed 23 Sewer Project will be published and calendared for Board consideration on June 1,1989. '~'O~4 '2'0 g'9 75 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT The Board photo session was confirmed for 1 p.m. on May 18,1989. 4. BOARD MEMBERS President Rainey reported that at the April 19, 1989 Solid Waste Commi ssi on meeti ng, Superv isor Nancy Fahden proposed that commitment of the waste stream to the Acme permanent transfer station be consi dered. Consideration of the proposal was postponed to May 17, 1989. President Rainey reported that Acme Fill is again requesting the Regional Water Quality Control Board (RWQQB) to allow a 24-acre expansion. This request has been calendared on the RWQQB Consent Calendar at their meeting of May.5, 1989. The requested expansion would provide approximately two and one-half years of additional capacity. Mr. Baker indicated that staff would prepare a letter of support. President Rainey reported that inquiries concerning alterations to the draft County Sol id Waste Management Pl an have been received by the County Solid Waste Commission. County staff have indicated that they do not want to alter the draft County Solid Waste Management Plan because of the time constraints of the State's schedule for approval. Member Boneysteele reported that the Regional Recycl ing Advisory Committee met on Aprl1 12, 1989. The recycling program grant, the County-wide recycl ing corps, the status of recycl ing programs in the Di stri ct' s f ranch i se areas, and a summary of State 1 egi sl ati ve bill s on recycling were discussed. The next meeting has been scheduled for August 9, 1989. Member Cl ausen reported that the Solid Waste MOU Export Committee met twice during the last two weeks. The next meeting is scheduled for April 27, 1989. XIV. ANNOU NCEMENTS None 1. xv. INITIATION OF LITIGATION CLOSED SESSION Pursuant to Government Code Section 54956.9(c), on the advice of Counsel based on existing facts and circumstances, the Board of Directors of the Central Contra Costa Sanitary District has decided to initiate or is deciding whether to initiate litigation. The title of the litigation was not di scl osed because to do so woul d jeopardize the abll ity of the District to effectuate service of process or to advantageously conclude existing settlement negotiations. 2. REAL ESTATE NEGOTIATIONS With respect to real estate negotiations, the closed session was held pursuant to Government Code Section 54956.8. The real property which the negotiations may concern is located 1251 Springbrook Road, Walnut Creek, Parcel No. 177-210-012. The District's negotiators may negotiate with members of the partnership which includes Richard Robinson and Charles Whelan. 3. PERSONNEL With respect to personnel matters, the closed sessi on was hel d pursuant to Government code. Section 54957.6, to meet with designated representatives prior to and during consultations and discussions with the representatives of employee organizations regardi ng the sa 1 art es, sa 1 ary schedul es or compensation pa i din the form of fri nge benef its of employees in order to review its position and instruct its designated representatives. 04 20 89 76 ,.04 At 5.32 p.m. President Rainey declared the closed session to discuss litigation pursuant to Government Code Section 54956.9 (c), real estate negoti ati ons pursuant to Government Code Section 54956.8, and personnel matters pursuant to Government Code Section 54957.6. At 6:24 p.m. President Rainey concluded the closed session and reconvened the meeting into open session. XVI. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None XVII. ADJ OURNtJENT There being no further business to come before the Board, President Rainey adjourned the meeting at the hour of 6:24 p.m. '- President of the Board of Directors Central Contra. Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: , s.¡;:~ fß:l;aéPJOtra C<iita Sani tary Di stri ct, County of Contra Costa, State of California 20 89 ...