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HomeMy WebLinkAboutBOARD MINUTES 02-02-89 17 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON FEBRUAAY 2, 1989 The Di stri ct Board of The Central Contra Costa Sani tary Di stri ct convened i n a regul ar meeti ng at i ts regul ar pl ace of meeti ng, 5019 Imhoff Pl ace, Marti nez, County of Contra Costa, State of Californi a, at 3:00 p.m. on February' 2, 1989. President Rainey called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Boney steel e, Dal ton, Cl ausen, Rai ney ,ABSENT: Members: Ca rl son Member Carlson entered the meeting at the hour of 3:03 p.m. II. PUBLIC COMMENTS None III. BIDS AND AW ARDS 1. PiJlHORIZE PWARD OF PUROiASE ORDER TO VOLUMETRIC LIME FEEDER AND SL AKER PROTEC TO FURNISH ONE Mr. Roger J. Dolan, General Manager-Chief Engi neer,stated that Protec was the low bi dder for suppl y of a repl acement 1 ime feeder and sl aker. Staff woul d recommend that the Board authorize award of the purchase order to Protec. It was moved by Member Clausen and seconded by Member Dalton, that award of purchase order be authorized to Protec, the lowest responsi bl e bi dder, to furni sh one 5,500 pound per hour repl acement vol umetri clime feeder and sl aker at a cost of $35,220. There bet ng no obj ecti on, the motion was approved with Member Carlson being absent and Member Boneysteele abstaining. It was noted for the record that Member Boneysteele abstained because he has an interest in Pennwalt Corporation, which owns Wallace & Tiernan, the unsuccessful bidder. 2. P4JlHORIZE PWARD OF PURŒlASE ORDER TO POWER MAŒlINE TO FURNISH lWO VERTICAL CENTRIFUGAL PUMPS FOR lHE LARW IN roMPING STATION Mr. Dol an, General Manager-Chief Engi neer, stated that at the publ ic bi d openi ng an uni dentified, i ncompl ete bi d was received. In additi on, after commercial and technical evaluations, two bidders were found to be non-responsive. Staff would recommend that the Board authorize award of the purchase order to Power Machine, the lowest responsible bidder. Following discussion, it was moved by Member Dalton and seconded by Member Cl ausen, that the bi ds from ITT/AC Pump and J M2 be decl ared non-responsive, and that award of purchase order to authorized to Power Machine, the lowest responsible bidder at a cost of $27,876.38, to furnish two vertical centrifugal pumps for the Larwin Pumping Station. There being no objection, the motion was approved with Member Carlson being absent. IV. CONSENT CAL ENDAR It was moved by Member Boney steel e and seconded by Member Dal ton, that the Consent Cal endar, consi sti ng of two items, be approved as recommended. 1. Authorization was given for P.A. 89-1 (Alamo), P.A. 89-2 (Walnut Creek), P.A. 89-3 (Danville), and P.A. 89-4 (Alamo) to be included in a future formal annexation to the District. Motion approved on the following vote: ,0,2 <Ot~ ~; .- "", ':', ," 89 18 AYES: Members: Boneysteele, Dalton, Clausen, Rainey NOES: Members: None ,ABSENT: Members: Carlson 2. The Board was advised of the close out of the Vista Del Diablo Storm Damage Repair Project, Martinez <District Project 3885>- This itern was presented for the Board's information. No action was taken. Member Carlson entered the meeting at the hour of 3:03 p.m. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER - Mr. Dolan, General Manager-Chief Engineer, requested that Item XI., Reports, 1.b. be taken out of order to accommodate interested persons in the audience. XI. REPORTS 1. GENERAL MANPGER-CHIEF ENGINEER b. Mr. Dol an, General Manager-Chief Engi neer, stated that a draft letter to the Contra Costa County Board of Supervisors concerning disposal fees at the Acme transfer station was prepared as requested by the Board at the last Board meeting. Mr. Dolan distributed the draft letter and requested comments from the Board. In the discussion that followed, Member Boneysteele requested that an addi ti on be made to the 1 etter requesti ng that the County ask i ts consultants to obtain specific answers to the questions in the letter and that they ask the consul tants to provide comments as to the reasonableness of each answer so supplied. It was determ i ned th at 1 anguage sh oul d be added i ndi ca ti ng th at under the terms of the District's franchise agreement, it is incumbent on our Board to make findings as to the reasonableness of costs passed on to our, ratepayers. To assist the District in reaching those findings, we would need the Board of Supervisors to also make a finding as to the reasonableness of both the transfer station costs and the overall di sposal rates. It was moved by Member Boney steel e and seconded by Member Carl son, that the draft letter to the Contra Costa County Board of Supervisors with the additions noted above be approved and 'execution authorized. There being no objection, the motion was unanimously approved. President Rainey had previously indicated that she would have to leave the meeting and had requested to the excused. At 3:24 p.m., Prest dent Rai ney decl ared a recess and turned the meeti ng over to Prest dent Pro Tern Boneysteel e., At 3 :30 p.m., Prest dent Pro Tern Boneysteel e reconvened the meeti ng with all parti es present as prev iousl y designated with the exception of President Rainey. President Pro Tem Boneysteele returned to the order of the agenda. V. ADMIN ISTRATIV E 1. CONSIDER ADOPTION OF A RESOLUTION MAKING HEI\. 1H AND WELFARE ,BENEFITS AVAILPBLE TO RETIRING MEMBERS OF THE BOAAD OF DIRECTORS IN CONFORMANCE WITH GOVERNMENT CODE SECTION 53201 Mr. Dolan, General Manager-Chief Engineer, stated that the law has provided for benefits for reti red members of the Board for some time. This item has been placed on the agenda at this time to keep the District's regulations current with the provision of sta~e law. These benefits have been provided to retired District employees for a number of years. , ;, ,~ . ", ., "(i2 '0'2 ." , , 89 19 In response to a questi on from Member Cl ausen, potenti al costs shoul d a reti ri ng member of the Board of Di rectors avail themsel ves of these, benefits were discussed based on current monthly costs for Prudenti al and Kaiser i nsurance. At th i s ti me, there are no reti red members of the Board of Directors eligible. It was moved by Member Carlson and seconded by Member Dalton, that Resol uti on No. 89-012 be adopted maki ng heal th and wel fare benefits available to members of the Board of Directors upon their retirement with at least twelve years of service to the District in conformance with the provisions of California Government Code Section 53201. Motion approved on the foll ow i ng roll call vote: AYES: Members: Ca rl son, Dal ton, Cl ausen, Boney steel e NOES: Members: None ,ABSENT: Members: Ra i ney VI. ENGINEERING 1. P4J"THORIZE EXEQJTION OF AN PGREEMENT WITH CAMP, DRESSER & McKEE FOR DESIGN OF THE MARTINEZ ~2/M-4 'FORCEMAIN PARALLEl, DISTRICT, PROJ ECT ill.Q. , ' JItJ"THORIZE EXEQJTION OF AN PGREEMENT ,WI"TH JAMES M. MONlGOMERY CONSULTING ENGINEERS FOR DESIGN OF THE MARTINEZ SEWER REHPBILITATION SUBBASIN 5L, DISTRICT PROJ ECT 4611 2. Mr. Dol an, General Manager-Chief Engi neer, stated that these two proj ects are rel ated i nasmuch as they are both earl y start proj ects coming out of the Martinez Facilities Plan. Mr. Dolan asked that the Board hol d over the second i tem rel ati ng to desi gn of the Marti nez Sewer Rehabilitation, Subbasin 5L, District Project 4611. There are still some technical details on that project that must be'worked out before it can be brought to the Board. Neverthel ess, the proj ect w ill be coming to the Board in the near future and at this time staff would like to provide a review of the Martinez Facilities Plan. Mr. Dolan introduced Mr. Jarred Miyamoto-Mills, Senior Engineer, who reviewed the areas of initial field work and early start design. Mr. Miyamoto-Mills discussed the findings of the Martinez Facilities Plan and reviewed the design flow projections for Martinez. At the conclusion of the presentation, Mr. Dolan requested that the Board authorize execution of the agreement with Camp, Dresser & McKee for desi gn of the Marti nez M-2/M-4 Forcemai n Parall el and that the paper dealing with the design of the Martinez Sewer Rehabilitation, Subbasin 5L, be held over. Following discussion, it was moved by Member Carlson and seconded by Member Dalton, that the General Manager-Chief Engineer be authorized to execute the cost reimbursement agreement with a cost ceiling of $234,200 with Camp, Dresser & McKee for the M-2/M-4 Forcemai n Parall el proj ect, District Project No. 4610. There being no objection, the motion was approved with Member Rainey being absent. VII. APPROV AL OF EXPENDlTU RES 1. EXPENDITURE LIST DATED FEBRUARY 2, 1989 Member Dal ton, member of the Budget and Fi nance Committee, stated that he and Member Clausen reviewed the expenditures and found them to be sa ti sf actory . It was moved by Member Dal ton and seconded by Member Cl ausen, that the Expenditure List, dated February 2, 1989, including Self-Insurance Check No. 100332, Runni ng Expense Check Nos. 44144-44219, and Sewer Construction Check Nos. 6725-6747, be approved as recommended. Following discussion, the motion was approv~d with Member Rainey being absent. Ø2 02 89 ;' ' 20 VIII. BUOOET AND FINANCE 1. CONSIDER DISTRICT'S POSITION ON IMPLEMENTATION OF PROPOSITION 90 Mr. Dolan, General Manager-Chief Engineer, stated that in November 1988, the voters approved Proposition 90 which would allow persons over the age of 55 who reside on a property which is eligible for the homeowner's exemption to transfer the base year value of that residence to a replacement dwelling of equal or lesser value located in the same county or in another county. Contra Costa County staff has produced some figures which show a minimal impact to the District from Proposition 90. Staff requests Board guidance on a position to be taken at the public hearing to be held by the Board of Supervisors on February 28,1989. Following discussion, it was moved by Member Clausen, and seconded by Member Dalton, that the Central Contra Costa Sanitary District Board of Di rectors take no acti on on th i s matter. There bet ng no obj ecti on, the motion was approved with Member Rainey being absent. 2. RECEIVE DECEf.t3ER 1988 FINANCIAL STATEMENTS RECEIVE "THE 1988-1989 OÆRATIONS AND MAINTENANCE BUOOET REVIEW FOR "THE SIX MONlHS ENDED DECEMBER 31, 1988 3. Mr. Dol an, General Manager-Chief Engi neer, stated that staff woul d like to provide a brief presentation based on the projected year-end estimates and provide an opportunity for questions and answers on the substance of the f i nanci al reports. Mr. Walter N. Funasaki, Finance Officer, presented a comparison of actual and budgeted O&M revenues and expenses for the si x months ended December 31, 1988, and projected revenues and expenses for the fiscal year endi ng , June 30, 1989. Actual O&M revenues exceeded budget by $23 ,000, vi rtua 11 y bel ng on bu dget. Actual O&M expe nses were $600,000 less than budget, representing a 5.6 percent favorable variance. Mr~ Funasaki reviewed the ~ccounts i n which maj or vari ances are proj ected for the full fiscal year ended June 30, 1989. Mr. Funasaki stated that O&M revenues are projected to be $79,000 higher than budget at June 30, 1989, representing a favorable variance of .4 percent. Projected O&M expenses are anticipated to be within $13,854 of budget or virtually on budget. Projected reserves at the end of the fiscal year are projected to be '$4,655~000 compared to budgeted reserves of $4,464,000 producing a favorable variance on end-of-year reserves of $190,000. Discussion followed concerning the prudent level of reserves, timing of the next rate increase, and methods of reducing costs. Mr. Funasaki reported that the District's temporary investments were held in collateralized certificates of deposit, Treasury bills, Treasury notes, and the Di strict's Local Agency Investment Fund (LAIF) account with interest rates ranging from 6.9 percent to 9.08 percent. The latest interest rate at December 31, 19~8 was 9.073 percent. The average yield for the LAIF account through December 31, 1988 was 8.563 percent. In response to a question from Member Boneysteele concerning custody of the securities in which the District invests, Mr. Funasaki stated that the securities are held by a dealer. The District's auditors do not normally verify that the securities are actually held by a dealer but in the upcoming audit it is intended that the auditors will be asked to conduct a more detailed review of our investments particularly with regard to custody. The District's investment policy calls for a more detail ed review every fourth year. Prest dent Pro Tem Boney steel e thanked Mr. Funasaki for the report and indicated that December 1988 Financial statements and the 1988-1989 Operations and Maintenance Budget Review for the Six Months ended December 31, 1988 were duly received. IX. CORRESPONDENCE 1. LETTER FROM THE CONTRA COSTA COUNTY SOLID WASTE COMMISSION CONCERNING CONTROL OF THE WASTESTREAM BY THE FRANŒlISING PGENCIES , > 02 02 89 21 Receipt of the letter from the Contra Costa County Solid Waste Commi ssi on concerni ng control of the wastestream by the franch i si ng agencies was noted and staff was requested to acknowledge receipt. 2. RECEIVE LEmR AND ACCOMPANYING SŒlEIlJLE AND TlMET,ABLES FROM HARVEY E. BRÞGOON, CONTRA COSTA COUNTY DIRECTOR OF COMMJNITY DEVELOPMENT, CONCERNING APPROVAL OF LANDFILL FACILITIES AND OBTAINING EXPORT AGREEMENTS WITH OTHER COUNTIES ' Recei pt of a 1 etter and accompanying schedul e and timetabl es from Harvey E. Bragdon, Contra Costa County Di rector of Communi ty Development, concerning approval of landfill facilities and obtaining export agreements with other counties, was noted for the record. X. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None XI. REPORTS 1. GENERAL MANPGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Robert A. Baker, Deputy Chief Engi neer, who reported on the permit counter staffing and telephone coverage conditions. Mr. Baker presented the resul ts of an anal ysi s of the workload and response time and various alternatives and techniques that have been used to improve efficiency and provide supplemental assistance to handle the increasing workload while avoiding adding staff. Some of the permits are being computerized in an effort to improve service. In addition, we are investigating a voice mail system. The impl ementati on of VOl ce mail will requi re Board approval. Following Board discussion, Mr. Dolan indicated that, with the Board's approval, another analysis would be done following the impl ementati on of the computer functions and the voice mail system. If we are unable to achieve the District goals for service and response time, staff will return to the Board to consider other options. b. Consi deration of the 1 etter to Contra Costa County concerni ng disposal fees at the Acme transfer station was taken out of order earlier i n the agenda. c. Mr. Dol an reported that Member Cl ausen had requested that letters concerning solid waste export be prepared and mailed to public boards in Solano County. Mr. Dolan stated that if it is agreeable to the Board, one letter would be prepared for those agencies who have support export of Contra Costa solid waste. A second letter asking for support woul d be sent to those agenci es that have not al ready given thei r support. The Board voi ced no obj ecti on. d. Mr. Dolan reported that we expect significant complications in the garbage rate setting this year including items such as tipping fees at the new Aane transfer station and recycli ng program impl ementati on costs. Staff woul d suggest that Price Waterhouse be brought i nto the process earl y on to suppl ement the work done by Mr. Funasaki and his staff. The Board VOl ced no obj ecti on. e. Mr. Dolan reported that in accordance with EPA regulations, the District must publish notice of "significant violations." A significant violation is one that exceeds the ordinance limit by 50 percent. Systron Donner Corporation had a 6,000 gallon sump which was used to service a now discontinued plating shop. Our samples indicating significant noncompli ance were taken fran, the bottom of the sump. When Systron Donner became aware of the probl em, they had IT remove and di sposal of the materi al. It i s not certai n that any of the materi al ever reached our system. Resampling has shown Systron Donner to be in full compliance with Federal and District regulations. f. Mr. Dol an reported that in an attempt to improve the Di stri ct 's employment statistics with regard to minorities and women, a program to .Q2 .,Q 2 :89 " 22 bring qualified members of protected groups into our agency 'was implemented. Eight persons have completed the one-year training program and became regular District employees on February 1, 1989. The program was very successful and we believe the Katheri ne Bender, Aaron Cortez, Bill Echols, Keith Gore, Anne McLaurin, Yolanda Moreno, Michael Thornton, Teresa Verd will be valuable additions to the District workforce. g. Mr. Dolan stated that at the last Board meeting a workshop on the capital fee structure was conducted. At that time, Member Boneysteele suggested that an indexing approach be considered. There are a number of variabl es that impact the revenues needed. Some of those variables can be indexed and others cannot. Mr. Dolan provided a number of options. After discussion, it was the direction of the Board that the informational brochure being prepared on the capital fees outline the options bet ng consi dered by the Board of Di rectors and i ndi cate as well that the Board will consi der such other options as may come out of the hearing. Mr. Dolan thanked the Board for their direction. h. Mr. Dolan announced that a meeting on water reclamation was held with representatives of Contra Costa Water District on January 30, 1989. A project has been identified that could use up to five million gallons per day of recl aimed water. Central San and the water district will meet to begin working out the contractual issues relating to the Water Reclamation Project. Contra Costa Water District wishes to have a joint Board meeting on,March 15, 1989. This item will be calendared on the next Board agenda for the Board's consideration. i. Mr. Dol an prov i ded a bri ef status report of hi s efforts to meet with Mr. J oaqui n Acosta and Ms. Barbara Price with regard to the co-composti ng proj ect. 2. COUNSa. FOR "THE DISTRICT NONE 3. SECRETARY OF THE DISTRICT None 4. BOMD MEM3ERS a. Member Clausen reported that the Solid Waste Commission has recommended to the Mayors Conference that they form a J PA that coul d have responsibility for planning for waste disposal, regulating rates for waste disposal, and operating a landfill. b. Mr. Dolan reported that the draft amendments to the County Solid Waste Management Plan were received yesterday, February 1, 1989. Mr. James Kelly, Planning Division Manager, briefly reviewed the draft. Mr. Kelly had a series of comments on issues which we consider to be important which he presented at the Solid Waste Commission meeting. c. Member Boneysteele reported that he and President Rainey, as representatives of the Regional Recycling Advisory Committee, met with Messrs. Acosta and Chin and Ms. Price today to discuss the co-composting proj ect and watch a vi deo on the proj ect. The materi al produced i n the co-composti ng proj ect woul d be used as sound wall s on the si des of freeways. Mr. Acosta requested the use of 60 acres of Di stri ct property to set up the co-composting plant. He also requested a contract with the District to supply him with sludge and to direct the waste stream to him. , Mr. Acosta requested a meeting with a District engineer. Mr. Dolan indicated that he would contact Mr. Acosta. d. Member Clausen reported that the full Solid Waste MOU Committee will meet on February 7, 1989. The Solid Waste Export Committee will meet with Alameda County again on February 17, 1989. ,XII. ANNOJNCEMENTS None 4,02 028'9 XIII. ClOSED SESSION None XIV. ACTIONS RESULTING FROM DISCUSSIONS IN ClOSED SESSION None 'XV. ADJ OORNMENT There being no further business to come before the Board, President Pro Tem Boney steel e adj ourned the meeti ng at the hour of 5 :44 p. m. COU NTERS IG NED: e ary of the ntral Contra a Sanitary District, County of Contra Costa, State of California ;.0,1 02 23 ~~,~,9