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HomeMy WebLinkAboutBOARD MINUTES 11-21-91 217 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON NOVEMBER 21, 1991 The District Board of the Central Contra Costa Sanitary District convened in regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3:00 p.m. on November 21, 1991. . President Clausen called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Boneysteele, Dalton, Starita, Rainey, Clausen ABSENT: Members: None 2. PUBLIC COMMENTS None 3. CONSENT CALENDAR It was moved by Member Rainey and seconded by Member Boneysteele, that the Consent Calendar, consisting of Items a. through c., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. The President of the Board of Directors and the Secretary of the District were authorized to accept Grants of Easement for the Soares Lane Slope Stabilization Project, DP 4294, at a total cost to the District of $3,000, recording of said Grants of Easement was authorized, and Resolution No. 91-123 was adopted to that effect. ,Motion unanimously approved on the following vote: AYES: Members: Rainey, Boneysteele, Dalton. Starita, Clausen NOES: Members: None ABSENT: Members: None b. A public hearing was set on December 19, 1991, at 3 p.m. to receive public comment on the Negative Declaration for the Cogeneration Project, DP 10069. Motion unanimously approved on the following vote: AYES: Members: Rainey, Boneysteele, Dalton, Starita, Clausen NOES: Members: None ABSENT: Members: None c. A report on the request of Mr. Dennis Almond, Maintenance Crew Member II, for grievance arbitration was provided for the Board's information. No action was taken. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None ;',~.' .1 -'.t' ; ~2,,1 '9:,1 218 4. HEARINGS a. HOLD HEARING ON SUBCONTRACTOR SUBSTITUTION REQUEST FROM ARNTZ BUILDERS ON THE DISTRICT OFFICE SPACE IMPROVEMENTS PROJECT (DP 20083) Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that staff has been advised that Apollo Drywall, Inc. does not wish to continue to prosecute their protest and has withdrawn the protest. However, it would be appropriate for the Board to conduct the hearing and act on the substitution request. At 3:03 p.m., President Clausen opened the hearing to receive comments on the requested substitution of a subcontractor on the District Office Space Improvements Project. There being no comments, President Clausen closed the hearing. It was moved by Member Boneysteele and seconded by Member Starita, that the subcontractor substitution request of contractor Arntz Builders be approved, substituting Budget Drywall for Apollo Drywall, Inc. on the District Office Space Improvements Project (DP 20083). Motion unanimously approved on the following roll call vote: AYES: Members: Boneysteele, Starita, Dalton, Rainey, Clausen NOES: Members: None ABSENT: Members: None 5. SOLID WASTE a. CONSIDER RECOMMENDATION FROM THE CONTRA COSTA SOLID WASTE AUTHORITY FOR REPEAL OF SOLID WASTE EXPORT MOU AND ASSIGNMENT OF THOSE RESPONSIBILITIES TO THE CONTRA COSTA SOLID WASTE AUTHORITY Following discussion of the authority of the Solid Waste Export MOU and the status of export negotiations, it was moved by Member Dalton and seconded by Member Starita, that Resolution No. 91-124 be adopted, repealing the Memorandum of Understanding (MOU) of 1988 developed to deal with solid waste export matters and assigning those responsibilities to the recently formed Contra Costa Solid Waste Authority effective when similar actions are passed by a majority of the signatories to the original MOU. The motion was unanimously approved on the following vote: AYES: Members: Dalton, Starita, Boneysteele, Rainey, Clausen NOES: Members: None ABSENT: Members: None It was the consensus of the Board that President Clausen continue as the District's representative. on the Solid Waste Export Committee. 6. ADMINISTRATIVE ADOPT A RESOLUTION AMENDING EXHIBIT A. DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES OF THE DISTRICT CONFLICT OF INTEREST CODE a. It was moved by Member Dalton and seconded by Member Starita, that Resolution No. 91-125 be adopted, amending Exhibit A, Designated Positions and Disclosure Categories of the Central Contra Costa Sanitary District Conflict of Interest Code, and authorizing the Secretary of the District to submit a copy of said code amendment to the Contra Costa County Board of Supervisors for approval. Motion unanimously approved on the following vote: rll 21 :9,.1 219 AYES: Members: Dalton, Starita, Boneysteele, Rainey, Clausen NOES: Members: None ABSENT: Members: None 7. COLLECTION SYSTEM a. AUTHORIZE ALLOCATION OF $215.000 FROM THE COLLECTION SYSTEM PROGRAM CONTINGENCY ACCOUNT: EXEMPT PROJECT FROM PUBUC BIDDING REQUIREMENTS: AND AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE A CONTRACT FOR EMERGENCY PROTECTION FOR THE MORAGA INTERCEPTOR SEWER Mr. Dolan, General Manager-Chief Engineer, introduced Mr. John A. Larson, Collection System Operations Department Manager, who provided an update on the emergency protection for the Moraga interceptor sewer. Mr. Larson reported that about three weeks ago two landslides were discovered that threaten the integrity of the 27-inch diameter interceptor sewer serving the Town of Moraga. If no corrective action is taken, it is likely that this line will fail, discharging untreated wastewater into Las Trampas Creek. Mr. Larson showed slides of the site condition, the pipeline, the right-of-way, and the landslides. Efforts are being made to stabilize the situation until repairs can be made. Mr. Larson stated that a number of options were considered for the repair. The selected option will protect the interceptor sewer at both landslide locations using a solider beam retaining wall with concrete lagging and a system of surface and subsurface drains. The estimated cost for the work is $240,000 including design and construction. Mr. Larson stated that the position paper was in error dealing with the California Environmental Quality Act (CEQA) exemption. The position paper indicated that the project was exempt under District CEQA Guidelines Section 18.3 since it involves the replacement of an existing facility with no expansion of capacity. However, the reference should read that the project is exempt under District CEQA Guidelines Section 17.5(b) since it involves emergency repairs to a public facility necessary to maintain service. Following discussion, it was moved by Member Dalton and seconded by Member Starita, that allocation of $215,000 be authorized from the Collection System Program Contingency Account, that the project be exempted from public bidding requirements, and that the General Manager-Chief Engineer be authorized to execute a contract for emergency protection of the Moraga Interceptor Sewer. Motion unanimously approved on the following roll call vote: AYES: Members: Dalton, Starita, Boneysteele, Rainey, Clausen NOES: Members: None ABSENT: Members: None 8. CORRESPONDENCE a. NOTE RECEIPT OF LETTER FROM MR. PRIMO E. FACCHINI, TRUSTEE AND CHAIRMAN OF THE ALAMO-LAFAYETTE CEMETERY DISTRICT, CONCERNING SEWER SERVICE CHARGE BILLING: CONSIDER DRAFT RESPONSE Mr. Dolan, General Manager-Chief Engineer, stated that a draft response to Mr. Facchini's letter concerning the Sewer Service Charge billing for the Alamo-Lafayette Cemetery District was provided for the Board's consideration. Following discussion, the draft response to Mr. Primo E. Facchini, Trustee and Chairman of the Alamo-Lafayette Cemetery District, concerning the Sewer Service Charge billing was approved with the modifications suggested by Member Boneysteele. 11 . "~ 2:1. ,: " 9~1; '.'. . 220 4 b. NOTE RECEIPT OF LETTER FROM MR. PHILIP GALLAGHER CONCERNING ELIMINATION OF PRE-ADDRESSED ENVELOPES BY ORINDA-MORAGA DISPOSAL SERVICE, INC.: CONSIDER DRAFT RESPONSE Following discussion, the draft response to Mr. Philip Gallagher concerning elimination of pre-addressed envelopes by Orinda-Moraga Disposal Service, Inc. was approved. 9. APPROVAL OF MINUTES a. MINUTES OF ADJOURNED REGULAR MEETING OF NOVEMBER 6, 1991 It was moved by Member Rainey and seconded by Member Dalton, that the minutes of the Adjourned Regular Meeting of November 6, 1991, be approved with the following amendment: The last sentenee of the first paragraph on page 10 was amended to read, "The only 'complications would be the citizens on septic tanks and the residents of Mt. View Sanitary District, and that District has expressed an interest in joining in the program. There being no objection, the motion was unanimously approved. 10. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED NOVEMBER 21. 1991 President Clausen, member of the Budget and Finance Committee, stated that he and Member Starita has reviewed the expenditures and found them to be satisfactory. It was moved by Member Starita and seconded by President Clausen, that the Expenditure List dated November 21, 1991, including Self-Insurance Check Nos. 100565-100570, Running Expense Check Nos. 64052-64336, and Sewer Construction Check Nos. 10390- 10445, be approved as recommended. There being no objection, the motion was unanimously approved. 11. BUDGET AND FINANCE a. RECEIVE OCTOBER 1991 FINANCIAL STATEMENTS Mr. Walter N. Funasaki, Finance Officer, reviewed the operations and maintenance expenses for the month of October 1991, noting that expenditures were $ 91,000 less than budget, representing a 4.1 percent favorable variance. For the four months ended October 31, 1991, actual expenditures were $529,000 less than budget, representing a 5.9 percent favorable variance. Mr. Funasaki reported that the District's temporary investments were held in Treasury bills and notes and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 6.1 percent to 8.726 percent. The latest interest rate at October 31, 1991, was 6.20 percent. The average yield for the LAIF account through September 30, 1991, was 6.859 percent. Mr. Funasaki advised the Board of recent legislation that has been enacted in the Government Code relating to the concern that the District had with regard to funds held by the County. If the County declared bankruptcy, the District was concerned whether the funds would be secure. Mr. Funasaki read the statute enacted on October 1, 1991, which addresses the District concern. President Clausen thanked Mr. Funasaki for his report and noted that the October 1991 Financial Statements were duly received. 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION' None l~.I~: 2,'1: 9:'1) a. 221 13. REPORTS GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Dolan, General Manager-Chief Engineer, stated that President Clausen recently suggested that we discuss the capital expenditures report provided to the Board. This is the same report provided to managers and project staff. This report provides more information than a Board Member would need, at least on a monthly basis. Mr. Dolan stated that the frequency of distribution could be reduced to quarterly or semiannually, or the report could be distributed only to those interested in that level of detail. Following discussion, it was determined that in the future, the Board will receive the O&M balance sheet, revenue report, District-wide and departmental summaries, and Sewer Construction Fund investment report. The Board will no longer receive the detailed departmental expense break- downs or the monthly capital expenditure reports, which will be replaced by a semiannual review of capital projects. There will be no change in the Self- Insurance Fund reports provided to the Board. 2) Mr. Dolan briefly discussed the correspondence and telephone conversations between Mr. A. Nathan Zeliff and the District and the most recent response from Mr. Paul Morsen, Deputy General Manager, concerning a garbage service complaint on noise level. This information is summarized in the Board agenda packet. Mr. George Navone, of Orinda-Moraga Disposal Service, Inc., has gone to great lengths to accommodate Mr. Zeliff, but has been unsuccessful. Following discussion, the Board approved the draft response. 3) Mr. Dolan announced that two of the District's managers have received national recognition for excellence. Mr. Ken Laverty, Purchasing and Materials Officer, has been selected as a Director of the National Purchasing Institute. Ms. Bonnie Allen, Risk Manager, .has been elected to the Executive Committee of the National Safety Council. The District is proud of the valuable contributions made by these individuals. 4) Mr. Dolan announced that the annual Employee Service Award Luncheon was held yesterday, November 13, 1991. This is a very pleasant annual event where we honor and express appreciation to our most experienced Central San people. Two managers reached their tenth anniversary this year: Deputy General Manager Paul Morsen and Plant Operations Department Manager Charles W. Batts. Mr. Dolan summarized Mr. Batts' background and experience before joining the District, and highlighted significant accomplishments at Central San including improved Plant maintenance efficiency through better distribution of spare parts and improved outfitting of maintenance vehicles, implementation of a computerized data management system. for preventative maintenance, and management of Plant interface on a large number of projects. Mr. Batts oversaw the development of the Maintenance Quality Circle which developed a number of projects which improved District operations. Under Mr. Batts' direction, the Plant has received a series of state, local, and Environmental Protection Agency awards for excellence in maintenance, operations, and training activities. Most recently, Mr. Batts has represented the District chairing the Bay Area Dischargers Association and serving on the Aquatic Habitat Institute. Mr. Batts has made presentations to the. State and Regional Water Quality Control Board and has become a Bay Area spokesperson for the public dischargers. In addition, Mr. Batts is the Central San representative on the Water Environment Federation Research Foundation. Mr. Batts has developed the capital project capacity at the Plant using both District staff and contractors. Mr. Batts is the member of the management team who is most deeply steeped in classical management lore and has been central to many management changes at the District. Mr. Batts has been able to accomplish all of this while developing a powerful, two-way spirit of loyalty 11 9;1 21. 222 11 and commitment with his people. It is amazing that he has done it all in just ten years. Mr. Morsen came to the District at a time when a clear need had been identified for consolidation of a number of administrative functions including purchasing, personnel, central safety, and finance/accounting. There had been some instability at the District related to ongoing litigation and labor problems. During his first year, Mr. Morsen was asked to concentrate on labor relations and press/public relations. Mr. Morsen negotiated Memoranda of Understanding with the District's bargaining units. The grievance procedure was improved and used more effectively. While "personnel" is a shared function of everyone at the District, Mr. Morsen is the leader within the management team on all central policies, procedures and labor relations issues. Mr. Morsen chairs the Central Safety Committee and has been the creative force behind the new organizational structure for safety and risk management. In many areas within his department, Mr. Morsen's role is to provide support and general direction because of the highly qualified managers who report to him. However, Mr. Morsen has a special interest in the area of graphics and District publications. The District's annual report and solid waste brochures are examples of Mr. Morsen's expertise in this area. Mr. Morsen has been the District's contact with Contra Costa local government and his involvement with the Contra Costa Solid Waste Authority, Central Contra Costa Solid Waste Authority, transfer station, household hazardous waste, recycling, and franchise negotiation and management is well known. If you had to boil Mr. Morsen's contribution to the District down to one word, it would be quality. He has a keen sense of and emphasis on quality in the services we provide and the way we operate. It is clear that both Messrs. Batts and Morsen have helped shape the District, as does each of the Board and staff members. Mr. Dolan stated that as he looks forward to the next ten years, he sees challenges as big as any we have seen to date, and he looks forward to meeting those challenges with Messrs. Batts and Morsen. On behalf of the Board of Directors, President Clausen joined Mr. Dolan in commending Messrs. Batts and Morsen and the other employee service award recipients on their contributions to the District. b. COUNSEL FOR THE DISTRICT None c. SECRETARY OF THE DISTRICT 1 ) 2) Ms. Joyce E. Murphy, Secretary of the District, distributed the July- September 1991 Training/Conference Summary. Following discussion, the January Board meetings were rescheduled for January 9, 1992 and January 30, 1992 due to a conflict with the January CASA Conference. d. BOARD MEMBERS 1 ) 2) 21 Member Rainey reported that a presentation on the proposed Highland Ranch Composting Project was made at both the Central Contra Costa Solid Waste Authority and the Contra Costa Solid Waste Authority meetings held on November 14, 1991. A draft budget for the Contra Costa Solid Waste Authority has been developed. Member agencies will contribute based on the solid waste tonnage generated within their jurisdictions. . Member Starita reported on the Regional Recycling and Household Hazardous Waste Advisory.Committee meeting held on November 13, 1991. A commercial recycling guidebook is now available for $12. 91, 223 Disbanding this group and consolidating its functions and responsibilities with other existing groups was discussed but no decision was made. 3) President Clausen reported on the November 12, 1991 Solid Waste Export Committee meeting. The next meeting has been scheduled for December 12, 1991 with Alameda County representatives. It is hoped that the issues can be resolved at that time since the deadline is approaching. 4) Member Boneysteele reported on the November 1991 CASA Meeting where presentations were made on a number of subjects including water quality in the Soviet Union, the status of the Clean Water Act reauthorization, the impact of the Bay Delta hearings on California, and creation of wetlands. 14. ANNOUNCEMENTS None 15. CLOSED SESSION None 16. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None 17. ADJOURNMENT There being no further business to come before the Board, President Clausen adjourned the meeting at the hour of 4:59 p.m. President of the Board of Dire ors, Central Contra Costa Sanitar District, County of Contra Costa, State of California COUNTERSIGNED: i.JLLlH.L (j (Y1. . ~~~;1ontra C~ta Sanitary District, County of Contra Costa, State of California 11 21 91