Loading...
HomeMy WebLinkAboutBOARD MINUTES 10-17-91 198 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON OCTOBER 17, 1991 The District Board of the Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3:00 p.m. on October 11, 1991. President Clausen called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: ABSENT: Members: Boneysteele, Starita, Rainey, Clausen Members: Dalton Member Dalton had indicated previously that he would be unable to attend this meeting and had requested that he be excused. 2. PUBLIC COMMENTS None 3. AWARDS AND COMMENDATIONS a. RECEIVE LETTER FROM DAN WETHERELL AlA, AND BARBARA K. MARSH- WETHERELL COMMENDING DISTRICT EMPLOYEES HENRY THOM, WAYNE GRIFFITHS. BOB COLLINS, AND PAULETTE BRUZZONE, AND CONSULTANT PAUL NAGY FOR THEIR WORK ON THE ARLENE DRIVE SEWER PROJECT ,; Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that this letter of commendation was received on the Arlene Drive Sewer Project, one of the more difficult projects involving construction through backyards and side yards. Each one "of these jobs is a special challenge for the District. Mr. Dolan added his commendation to those of the authors of the letter. President Clausen requested that the Board's appreciation be extended to Ms. Bruzzone and Messrs. Thom, Griffiths, Collins, and Nagy and that a copy of the letter of commendation be placed in each of their personnel files. 4. CONSENT CALENDAR Following discussion of Standard Pacific Gas Line, Inc. easement and the feasibility of collecting delinquent sewer service charges from the two properties sold prior to the notice of delinquency, it was moved by Member Rainey and seconded by Member Boneysteele, that the Consent Calendar, consisting of Items a. through h. be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Resolution No. 91-105 accepting an easement at no cost to the District from UDC - Universal Development LP, et ai, Job 1001, Parcels 19 through 23 (Rossmoor area) was adopted and recording was authorized. Motion approved on the following vote: AYES: NOES: ABSENT: Members: Members: Members: Rainey, Boneysteele, Starita, Clausen None Dalton b. Quitclaim Deed to Perini Investment Properties, Inc. was approved, the President of the District Board of Directors and the Secretary of the District were authorized to execute and record said Quitclaim Deed, and Resolution No. 91-106 was adopted to that effect. 10 17 91 199 Motion approved on the following vote: AYES: NOES: , ,ABSENT: Members: Members: Members: Rainey, Boneysteele, Starita, Clausen None Dalton Quitclaim Deed to Ron P. Elvidge, Job 2611, was approved, the President of the District Board of Directors and the Secretary of the District were authorized to execute and record said Quitclaim Deed, and Resolution No. 91-107 was adopted to that effect. c. Motion approved on the following vote: AYES: NOES: ABSENT: Members: Members: Members: Rainey, Boneysteele, Starita, Clausen None Dalton The President of the District Board of Directors and the Secretary of the District were authorized to execute a relocation agreement for an existing gas pipelin.e easement on District Treatment Plant property with Standard Pacific Gas Line, Inc., return of said relocation agreement to Standard Pacific Gas Line, Inc. for recording was authorized, and Resolution No. 91- 108 was adopted to that effect. d. Motion approved on the following vote: AYES: NOES: ABSENT: Members: Members: . Members: Rainey, Boneysteele, Starita, Clausen None Dalton The contract work for the construction of Local Improvement District 58 (LID 58) Camino Amigo Sewer Project in Danville (DP 4800) was accepted and filing of the Notice of Completion was authorized. e. Motion approved on the following vote: AYES: NOES: ABSENT: Members: Members: Members: Rainey, Boneysteele, Starita, Clausen None Dalton The Board was advised of the close out of District Vehicle Parking Project (DP 20062). This item was presented for the Board's information. No action was taken. . f. The allocation of $2,400 was authorized from the General Ir:nprovement Program Contingency Account .to complete the purchase of a Computer Aided Drafting/Computer Aided Mapping (CAD/CAM) storage cabinet originally included in the 1 990-1991 Equipment Budget. g. Motion approved on the following vote: AYES: NOES: ABSENT: Members: Members: Members: Rainey, Boneysteele, Starita, Clausen None . ' Dalton A public hearing was set on November 6, 1991, at 3:00 p.m. to receive public comment on the collection of delinquent sewer service charges on the County tax rolls for the four properties described in the Delinquent Sewer Service Charge Accounts Report dated October 1 991 . h. Motion approved on the following vote: AYES: NOES: ABSENT: Members: Members: Members: Rainey, Boneysteele, Starita, Clausen None Dalton 10 17 91 200 CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 5. SOLID WASTE a. RECEIVE REPORT ON THE PRELIMINARY DRAFT AB 939 PLANS PREPARED FOR ORINDA, MORAGA, DANVILLE, AND LAFAYETTE AND AUTHORIZE STAFF TO RELEASE THE PLANS TO THE RESPECTIVE AGENCIES FOR THEIR APPROVAL Ms. Elaine Jacobs, Assistant Engineer, stated that the Source Reduction and Recycling Elements (SR&RE) and Household Hazardous Waste Elements (HHWE) required under AB 939 have been prepared for Orinda, Moraga, Danville, and Lafayette and are ready for submission to those agencies for their approval. Ms. Jacobs introduced Mr. Fred Kisner, of EBA Wastechnologies, who was responsible for preparing the elements. Mr. Kisner provided an overview of the AB 939 requirements and the preparation and approval process for the plans scheduled to be completed in April 1992. Mr. Kisner described the 1990 waste generation data and the quantities of waste being diverted through existing programs in the communities. While these diversion rates are commendable by today's standards, there is still much to be done to meet AB 939 goals. Mr. Kisner reviewed the new SR&RE diversion programs recommended for implementation and the projected diversion rates in the areas of source reduction, recycling, composting, and. special waste. Mr. Kisner briefly described the proposed HHWE recommended for implementation. Mr. Kisner reviewed the projected implementation costs for the SR&RE and HHWE for the users, the District, and the Cities and Towns as set forth in the report presented to the Board. Discussion followed concerning the impact of these costs on the rates. The projected costs are based on 3 percent participation. If participation rates are higher, the costs will be higher. Anticipated participation rates, reporting requirements for recyclers, and uses for recycled materials in the special waste category were discussed. Member Boneysteele requested that the report include a transmittal letter including the company's name and address, the purpose and scope of the report, the name of the person preparing the report, and a brief statement of the problem. Mr. Kisner stated that such a letter will be prepared. It was moved by Member Starita and seconded by Member Rainey, that the report by EBA Wastechnologies on the Preliminary Draft AB 939 Plans be received and that staff be authorized to release the Preliminary Draft Source Reduction and Recycling Elements and Household Hazardous Waste Elements to Orinda, Moraga, Danville, and Lafayette for their approval and adoption. There being no objection, the motion was approved with Member Dalton being absent. 6. ENGINEERING a. INITIATE PROCEEDINGS. TO CHANGE THE DISTRICT'S SPHERE OF INFLUENCE AND FORMALLY ANNEX 5.70 ACRES OF LAND ADJACENT TO THE TREATMENT PLANT PROPERTY UNDER THE TITLE OF DISTRICT ANNEXATION NO. 122 In response to a question from Member Boneysteele, it was noted that owners of the properties presently served by Mt. View Sanitary District will be notified and have an opportunity to comment on the proposed change in Sphere of Influence when the matter goes before the Local Agency Formation Commission (LAFCo). It was moved by Member Rainey and seconded by Member Starita, that Resolution No. 91-109 be adopted, changing the District's Sphere of Influence in the area of Muir Oaks, and authorizing the annexation of the subject properties under the title of District Annexation No. 122 and revision of the District's Sphere of Influence to coincide with said annexation. Motion approved on the following vote: AYES: Members: Rainey, Starita, Boneysteele, Clausen NOES: Members: None ABSENT: Members: Dalton 10, 17 91 201 7. APPROVAL OF MINUTES a. MINUTES OF REGULAR MEETING OF SEPTEMBER 19, 1991 b. MINUTES OF ADJOURNED REGULAR MEETING OF SEPTEMBER 20. 1991 c. MINUTES OF REGULAR MEETING OF OCTOBER 2. 1991 It was moved by Member Boneysteele and seconded by Member Starita, that the minutes of the Regular Meetings of September 19, 1991 and October 2, 1991 be approved as presented, and that the minutes of the Adjourned Regular Meeting of September 20, 1 991 be approved with the following corrections: On Dace 3. in the second caracrach. in the last sentence, the words, "been present" were changed to lIactively participated." On Dace 3. the fourth caracrach was amended to read: IIMember Rainey stated that she was sorry that the City Council felt the Board was not listening or did not respect the information given. Communications from the City Council, Mr. Minton, and other members of the public are always read by the Board of Directors with interest and respect. However, there was insufficient time to address the new procedure suggested by Mr. Minton as it came when the rate-setting process was already underway. Member Rainey assured the City Council that the input provided was taken into account." On Dace 3, the following paragraph was inserted following Mayor Uilkema's arrival at the meeting: "President Clausen repeatedly suggested that the City of Lafayette could take over the franchising at any time." On Dace 4, in the first caracrach, the word "allow" was changed to "make it feasible for." There being no objection, the minutes of September 19, 1991, September 20, 1991, and October 2, 1991, were approved as noted above with Member Dalton being absent. 8. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED OCTOBER 17. 1991 President Clausen, member of the Budget and Finance Committee, stated that he and Member Starita reviewed the expenditures and found them to be satisfactory. Following discussion, it was moved by Member Starita and seconded by President Clausen, that the Expenditure List dated October 17, 1 991, including Self-Insurance Check Nos. 100559-100561, Running Expense Check Nos. 63270-63621, and Sewer Construction Check Nos. 10217-10290, be approved as recommended. There being no objection, the motion was approved with Member Dalton being absent. 9. BUDGET AND FINANCE a. RECEIVE SEPTEMBER 1991 FINANCIAL STATEMENTS Mr. Walter N. Funasaki, Finance Officer, reviewed the operations and maintenance expenses for the month of September 1991, noting that expenditures were $148,000 less than budget, representing a 6.5 percent favorable variance. For the three months ended September 30, 1991, actual expenditures were $438,000 less than budget, representing a 6.5 percent favorable variance. Mr. Funasaki presented the operations and maintenance revenue report for the first quarter ended September 30, 1991, reporting major variances by account for those in excess of $10,000 for the quarter. Discussion followed concerning a minimum charge for commercial users and reclaimed water sales. Mr. 'Fun~saki reported that the District' s temporary investments were held in Treasury bills and notes and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 6.1 percent to 8.726 percent. The latest interest rate at 10 17 91 202 September 30, 1991, was 6.2 percent. The average yield for the LAIF account through August 31, 1991, was 7.072 percent. Mr. Jay S. McCoy, Construction Division Manager, reported on the decrease in revenues as related to the slow down in residential construction. For the period July through September 1991, 191 buildings were connected. This is a 40 percent reduction over the same period last year. Mr. McCoy reported on the number of bank failures over the, last 40 years, ranging from four in 1950 to 220 projected for 1992. Restructuring and reforms are needed to bring banks out of the fear mode. Until this happens, banks will not loan money on speculative ventures such as development. In response to a question from Member Boneysteele, Mr. Funasaki described transfers between the Self-Insurance Fund and Sewer Construction Fund. Member Boneysteele requested an itemization of the figures that make up the transfers set forth in the September 1 991 Financial Statements. Mr. Funasaki stated that he would provide the itemization. President Clausen declared that the September 1991 Financial Statements were duly received. b. RECEIVE THE AUDITED FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 1991 Following explanation by Mr. Dolan, General Manager-Chief Engineer, President Clausen declared that the audited financial statements and related management letter for the fiscal . year ended June 30, "991, were duly received. c. RECEIVE THE FISCAL YEAR 1 990-1991 CAPITAL IMPROVEMENT PROGRAM YEAR-END REPORT Mr. Dolan introduced Mr. Jarred Miyamoto-Mills, Senior Engineer, who reported that Sewer Construction Fund revenues for the fiscal year ended June 30, 1991, were $22,282,000, representing 97 percent of the $22,937,000 revenue projected in the 1990-1991 Capital Improvement Budget. Expenditures for capital improvement projects for the fiscal year were $25,186,000, representing 103 percent of the $24,400,000 projected in the 1990-1991 Capital Improvement Budget. The Sewer Construction Fund balance at June 30, 1991, was $66,230,000. President Clausen declared that the fiscal year 1990-1991 Capital Improvement Program Year-End Status Report was duly received. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 11. REPORTS a. GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Dolan, General Manager-Chief Engineer, stated that the Board is aware that the Caltrans 1-680/SR-24 Highway Project is taking a significant percentage of the usable space at the District's Walnut Creek corporation yard. District staff has been hard at work developing plans to enable the District to relinquish the land Caltrans is taking. In addition, staff has been working cooperatively with the City of Walnut Creek and negotiating with Caltrans. Mr. Dolan introduced Mr. John A. Larson, Collection System Operations . Department Manager, who stated that advantages of retaining the corporation yard in Walnut Creek include its central location in the collection system minimizing crew response and travel time and providing central storage for equipment, tools, and spoils. Mr. Larson stated that Caltrans plans to take approximately one acre from the 5.7 acre site in October 1992. Caltrans has not committed to a firm schedule, making it 10 17 91 203 necessary for the District to proceed without a firm commitment from Caltrans. Mr. Larson stated that the Duca property was purchased to help offset the one acre that will be lost. The proposed Collection Systems Operations Facilities Project will consist of site work and building work to provide additional equipment parking area for that which will be lost, materials storage area for that which will be lost, and additional building area for that which will be lost and to compensate for loss of mobility and traffic circulation in the yard. The project also proposed reconstruction of the vehicle maintenance facility and construction of a locker facility for women working on CSO field crews. The preliminary facilities plans have been completed and sent to the City of Walnut Creek. Construction is scheduled to begin in spring of 1992, with completion this time next year. The planning level cost estimate for the project is $1.3 million. At the present time, in spite of repeated requests, CalTrans is unwilling to commit to allowing Central Contra Costa Sanitary District to use the open area under the elevated structures for corporation yard purposes. Discussion followed concerning the District's long-term plans for location of the corporation yard, and the threat to the non-conforming use of the property caused by the CalTrans taking. 2) Mr. Dolan', General Manager-Chief Engineer, distributed a flyer and invited the Board to attend a seminar on ethical decision-making for public employees and officials sponsored by the NORCAL Employee Relations Consortium. The seminar is scheduled for November 19, 1991. 3) Mr. Dolan briefly reported' on the Water Pollution Control Federation conference in Toronto. Over 12,000 people attended the conference where Mr. Dolan was installed as President of the Federation. A great deal of business was conducted at the conference, including changing the name of the Federation to the Water Environment Federation. b. COUNSEL FOR THE 'DISTRICT None c. SECRETARY OF THE DISTRICT None d. BOARD MEMBERS 1 ) Member Rainey reported that the next meeting of the Contra Costa Solid Waste Authority will be held on November 14, 1991. 2) President Clausen reported that the Solid Waste Export MOU Committee meeting scheduled this week was cancelled. County staff has not yet scheduled the next meeting with Alameda County. 12. ANNOUNCEMENTS None 13. CLOSED SESSION a. INITIATION OF LITIGATION Pursuant to Government Code Section 54956.9(c), on the advice of Counsel based on existing facts and circumstances, the Board of Directors of the Central Contra Costa Sanitary District has decided or is deciding whether to initiate litigation. The title of the litigation was not disclosed because to do so would jeopardize the ability of the District 10 17 91 204 to effectuate service of process or to advantageously conclude existing settlement negotiations. At 5:58 p.m., President Clausen declared the closed session to discuss litigation pursuant to Government Code Section 54956.9(c). At 6:23 p.m., President Clausen concluded the closed session and reconvened the meeting into open session. . 14. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None 15. ADJOURNMENT There being no further business to come before the Board, President Clausen adjourned the meeting at the hour of 6:23 p.m., to reconvene in Adjourned Regular Session at 6:30 p.m. on Thursday, October 24, 1991, at the Velvet Turtle, 100 Chilpancingo Parkway, Pleasant Hill, California, for a meeting with the Sanitation and Water Agencies of Contra Costa County to discuss areas of mutual concern. .,~~~- /Presi iÍ~ of the Board of Directors, / ntral Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 10 17 91