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HomeMy WebLinkAboutBOARD MINUTES 10-02-91 191 MINUTES OF THE ADJOURNED REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE. CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON OCTOBER 2, 1991 ' The District Board of the Central Contra Costa Sanitary District convened in an Adjourned Regular Session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3:00 p.m. on October 2, 1991. President Clausen called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: ABSENT: Members: Members: Boneysteele, Dalton, Starita, Rainey, Clausen None 2. PUBLIC COMMENTS None 3. AWARDS AND COMMENDATIONS a. PRESENTATION OF CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) PRESIDENTIAL CITATION TO KENTON L. ALM. COUNSEL FOR THE DISTRICT, IN RECOGNITION OF OUTSTANDING LEADERSHIP AND TECHNICAL EXCELLENCE, 1990-1991 President Clausen stated that it is a pleasure to present the California Association of Sanitation Agencies (CASA) Presidential Citation for 1990-1991 to Kenton L. Aim, Counsel for the District, in recognition of his outstanding leadership and technical excellence. President Clausen congratulated Mr. Aim, stating that the award was well deserved. Mr. Kenton L. Aim, Counsel for the District, thanked the Board for their encouragement and support. 4. CONSENT CALENDAR It was moved by Member Rainey and seconded by Member Dalton, that the Consent Calendar, consisting of Items a. through i., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Resolution No. 91-094 accepting an easement at no cost to the District from Golden Rain Foundation, Rossmoor area, Job 1001, Parcels 4 through 12, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: NOES: ABSENT: Members: Members: Members: Rainey, Dalton, Boneysteele, Starita, Clausen None None b. Resolution No. 91-095 accepting an easement at no cost to the District from Second Walnut Creek Mutual, Rossmoor area, Job 1001, Parcels 13 and 14, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: NOES: ABSENT: Members: Members: Members: Rainey, Dalton, Boneysteele, Starita, Clausen None None c. Resolution No. 91-096 accepting an easement at no cost to the District from Third Walnut Creek Mutual, Rossmoor area, Job 1001, Parcels 15 and 18, was adopted and recording was authorized. 10 02 91 192 Motion unanimously approved on the following vote: .I AYES: NOES: ABSENT: d. Members: Members: Members: Rainey, Dalton, Boneysteele, Starita, Clausen None None Resolution No. 91-097 accepting an easement at no cost to the District from U.D.C. Universal loP., et ai, Rossmoor area, Job 1001, Parcel 24, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: NOES: ABSENT: Members: Members: Members: Rainey, Dalton, Boneysteele, Starita, Clausen None None Resolution No. 91-098 accepting work and offers of dedication from San Ramon Unified School District, Job 4162, Parcel 1, was adopted and recording was authorized. e. Motion unanimously approved on the following vote: AYES: NOES: ABSENT: f. Members: Members: Members: Rainey, Dalton, Boneysteele, Starita, Clausen None None Resolution No. 91-099 accepting work and offers of dedication from San Ramon Unified School District, Job 4162, Parcel 2, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: NOES: ABSENT: Members: Members: Members: Rainey, Dalton, Boneysteele, Starita, Clausen None None g. Resolution No. 91-100 accepting work and offers of dedication from Dale Marcellini, Job 4838, Parcel 2, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: NOES: ABSENT: h. Members: Members: Members: Rainey, Dalton, Boneysteele, Starita, Clausen None None Authorization was given for P.A. 91-12 (Martinez) to be included in a future formal annexation to the District. Motion unanimously approved on the following vote: AYES: NOES: ABSENT: I. Members: Members: Members: Rainey, Dalton, Boneysteele, St"arita, Clausen None None The President of the Board of Directors and the Secretary of the District were authorized to execute a utilities agreement with CalTrans for the 1- 680/SR-24 Sewer Relocations Project, Phase IV, DP 4824, and Resolution No. 91-101 was adopted to that effect. Motion approved on the following vote: AYES: NOES: ' ABSENT: ABSTAIN: "10 02 Members: Members: Members: Members: 91 Rainey, Dalton, Boneysteele, Clausen None None Starita 193 CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 5. HEARINGS b. CONDUCT PUBLIC HEARING AND CONSIDER CERTIFICATION OF THE FINAL EIR FOR THE A-LINE SEWER OVERFLOW PROTECTION PROJECT, DP 4717 APPROVE PROJECT AND ADOPT CONDITIONS OF APPROVAL FINDINGS OF FACT, STATEMENT OF OVERRIDING CONSIDERATIONS, AND MITIGATION MONITORING AND REPORTING PROGRAM FOR THE A-LINE SEWER OVERFLOW PROTECTION PROJECT. DP 4717 a. President Clausen indicated that the purpose of the public hearing is to receive comments regarding the certification of the Final Environmental Impact Report (EIR) and approval of the proposed A-Line Sewer Overflow Protection Project. Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that the Board has been made familiar with the details of the A-Line Sewer Overflow Protection Project at the workshop held at the September 19, 1991 Board meeting, at previous Board meetings, and site visits. Staff is in a position to provide an expanded presentation on the project or an abbreviated one. Mr. Dolan asked if any members of the public wished a detailed presentation or if any members of the public wished to speak on the project. Hearing none, Mr. Dolan stated that staff would provide a brief overview of the project. Mr. Dolan introduced Mr. Tad Pilecki, Senior Engineer, who stated that by the year 2010, capacity in the A-Line will be reached and sewer overflows may result. Alternatives were reviewed at the workshop held on September 19, 1991, and the recommended alternative of building a new relief line was discussed. Nine routing segments have been presented and authorization is now requested to purchase easements or options for easements on all of those routes to maintain maximum flexibility in the future. Mr. Pilecki reviewed the project schedule and stated that the overall project cost is estimated at $47.5 million. Approximately $2 million of that amount has been estimated for easement acquisition. At 3: 12 p.m., President Clausen opened the public hearing to receive comments regarding certification of the Final EIR and approval of the proposed A-Line Sewer Overflow Protection Project. There being no comments, President Clausen closed the public hearing. It was moved by Member Boneysteele and seconded by Member Rainey, that Resolution No". 91-102 be adopted, certifying the Final EIR for the A-Line Sewer Overflow Protection Project, DP 4717, as legally adequate. Motion unanimously approved on the following roll call vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rainey, Dalton, Starita, Clausen None None It was moved by Member Boneysteele and seconded by Member Dalton, that the A-Line Sewer Overflow Protection Project, DP 4717, be approved; and that Resolution No. 91- 103 adopting the Conditions of Approval, Findings of Fact, Statement of Overriding Considerations, and Mitigation Monitoring and Reporting Project for the A-Line Sewer Overflow Protection Project, be adopted. Motion unanimously approved on the following roll call vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Dalton, Starita, Rainey, Clausen None None 6. BIDS AND AWARDS a. AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO HESS CONSTRUCTION CO., INC. FOR THE MARTINEZ RENOVATION PROJECT. DP 4768: AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AGREEMENTS WITH JAMES M. MONTGOMERY CONSULTING ENGINEERS, INC. AND BRYAN MURPHY ASSOCIATES 1 0 02 9 1 194 Mr. Dolan, General Manager-Chief Engineer, stated that favorable bids were received due to the favorable bidding climate. Staff would recommend authorization to award to the low bidder, Hess Construction Co., Inc. and execution of the agreements with Montgomery Engineers and Bryan Murphy Associates be approved as well. Following discussion, it was moved by Member Boneysteele and seconded by Member Starita, that award of contract in the amount of $1,511,585 for construction of the Martinez Renovation Project, DP 4168, be authorized to Hess Construction Co., Inc., as the lowest responsible bidder; that the General Manager-Chief Engineer be authorized to execute a cost-reimbursement agreement with a cost ceiling of $100,000 with James M. Montgomery Consulting Engineers, Inc.; and that the General Manager-Chief Engineer be authorized to execute a cost-reimbursement agreement with a cost ceiling of $85,000 with Bryan Murphy Associates. There being no objection, the motion was unanimously approved. 7. ADMINISTRATIVE CONSIDER A REQUEST FOR EMERGENCY WITHDRAWAL OF FUNDS FROM THE DEFERRED COMPENSATION FUND a. Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Boneysteele and seconded by Member Dalton, that the request of Benjamin J. Bell, Instrument Technician, for an emergency withdrawal of $10,000 from the Deferred Compensation Plan be approved as recommended by the Deferred Compensation Plan Advisory Committee. There being no objection, the motion was unanimously approved. 8. ENGINEERING a. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH JAMES M. MONTGOMERY CONSULTING ENGINEERS, INC. TO MODIFY THE DESIGN OF THE HEADWORKS FACILITIES EXPANSION PROJECT, DP 20069 Mr. Dolan, General Manager-Chief Engineer, stated that the Board has been involved in some .detail on the Headworks Facilities Expansion Project. The low bid received for the project exceeded the engineer's estimate and the funds designated for the project in the Capital Improvement Budget. The Board authorized funds to conduct a value engineering study on the project. As a result of the value engineering process, the redesign is conservatively estimated to come in at $6 million less than the $28 million bid originally received. The principals at James M. Montgomery (JMM) Consulting Engineers, Inc. have gone the extra mile to maintain credibility with this Board and have agreed to complete the redesign with no profit and absorb previous expenditures of approximately $200,000. It is recommended that the agreement with JMM to redesign the Headworks Facilities Expansion Project be approved. Following discussion, it was moved by Member Dalton and seconded by Member Boneysteele" that the General Manager-Chief Engineer be authorized to execute an agreement for $115,900 with James M. Montgomery Consulting Engineers, Inc. to modify the final design of the Headworks Facilities Expansion Project, DP 20069. Motion unanimously approved on the following roll call vote: AYES: NOES: ABSENT: Members: Members: Members: Dalton, Boneysteele, Starita, Rainey, Clausen None None b. AUTHORIZE AN ALLOCATION OF $160,000 FROM THE TREATMENT PLANT PROGRAM CONTINGENCY ACCOUNT FOR THE SECONDARY TREATMENT TOXICITY PROJECT. DP 20123 Mr. Dolan, General Manager-Chief Engineer, stated that many of the Board Members were present at the September 26, 1991, Sanitation and Water Agencies meeting where Mr. Charles W. Batts, Plant Operations Department Manager, made a presentation on biotoxicity issues. The request before the Board is for authorization to perform the toxicity reduction evaluation work and to perform detailed computer modeling of the outfall dilution. This work will be used in making decisions on the future Capital -, Improvement Program. 10 02 91 195 It was moved by Member Rainey and seconded by Member Dalton, that the General Manager-Chief Engineer, be authorized to allocate $160,000 from the Treatment Plant Program Contingency Account to the Secondary Treatment Toxicity Project, DP 20123. There being no objection, the motion was unanimously approved. 9. REAL PROPERTY a. ADOPT RESOLUTION APPROVING THE PURCHASE OF PARCEL 159-150-048, APPROXIMATELY 2.07 ACRES, 4797 IMHOFF DRIVE, MARTINEZ It was moved by Member Boneysteele and seconded by Member Dalton, that the purchase of Assessor's Parcel 159-150-048, 4797 Imhoff Drive, Martinez, from RMC Lonestar in the amount of $724,800 be approved in accordance with the Real Estate Purchase Agreement, and that Resolution No. 91.-104 be adopted to that effect. Motion unanimously approved on the following roll call vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Dalton, Starita, Rainey, Clausen None None Member Boneysteele complimented all concerned for securing this valuable property at this price. It will be of benefit to the District over the coming years.- 10. CORRESPONDENCE a. RECEIVE LETTER FROM JOHN A. NEJEDL Y, CHAIRMAN OF CONCERNED CITIZENS FOR IMPROVED QUALITY WATER, RELATED TO SERVICE TO TRI- VALLEY WASTEWATER AUTHORITY; DELEGATE TO STAFF FOR RESPONSE Following discussion, receipt of the letter from John A. Nejedly, Chairman of Concerned Citizens for Improved Quality Water, relat.ed to service to Tri-Valley Wastewater Authority was noted and the draft response was approved as modified, replacing the word "Board" in the second paragraph with the word IIDistrict." 11. APPROVAL OF MINUTES a. MINUTES OF ADJOURNED REGULAR MEETING OF SEPTEMBER 16, 1991 It was moved by Member Rainey and seconded by Member Dalton, that the minutes of the Adjourned Regular Meeting of September 16, 1991, be approved as presented. There being no objection, the motion was unanimously approved. 12. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED OCTOBER 2. 1991 President Clausen, member of the Budget and Finance Committee, stated that he and Member Starita reviewed the expenditures and found them to be satisfactory. . It was moved by Member Starita and seconded by President Clausen, that the Expenditure List dated October 2, 1991, including Running Expense Check Nos. 62998-63269, Sewer Construction Check Nos. 10148-10216, and Payroll Check Nos. 25332-25634, be approved as recommended. There being no objection, the motion was unanimously approved. . 13. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 14. REPORTS a. GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Dolan, General Manager-Chief Engineer, stated that discussions at the Board level sometimes focus on solid waste to the extent that we forg 3t- that the District is responsible for a vast 1,300 mile underground system 10. 02 91 .196 10 02 which conveys contaminated water to the Plant for cleansing, recycling and disposal. Our aim is to accomplish this task with the maximum protection of public health and the environment and the lowest practical cost. Mr. Dolan stated that last year while managing the review of the cé;lndidates for best collection system operations for the California Water Pollution Control Association (CWPCA), Mr. John A. Larson analyzed operational data and reached some very interesting conclusions. Mr. Dolan introduced Mr. John A. Larson, Collection System Operations Department Manager, who provided an overview of the presentation he recently made to the CWPCA, focusing on field productivity, collection system staffing, and cost of operations. A study of the data submitted by the top 20 agencies in the State of California was done, adjusting for differing levels of service, differing regulatory levels, and differing condition of systems. Mr. Larson reviewed the results on the study and stated that in all areas, Central Contra Costa Sanitary District compared favorably. 2) Mr. Dolan stated that the Board Solid Waste Committee, District staff, the consultant, and City representatives have made considerable progress in assembling the AB 939 Plans. In recent weeks, a complication has emerged related to performance of the household hazardous waste work. At this point, there is much uncertainty concerning the County program. In the absence of a clear, workable alternative, the draft plan currently recommends that the District manage the program. At the last Board meeting, this issue was discussed and a Board member suggested that the AB 939 Plan language be amended to state that during the fourth quarter of 1991, District and County representatives would meet to ensure that the Central County citizens were only being charged. their fair share. That change has been made. At the next Board meeting, the draft plans will be presented for Board approval. The Board's vote to send these plans on to the Cities will imply an intention to proceed with the Household Hazardous Waste and Source Reduction and Recycling Components of the plans. It would seem that the best public service would be provided by having the , District fulfill its obligations under AB 939, coordinate with the County, and continue franchising through 1996 when the franchises expire. Member Starita stated that the AB 939 Plan is a good one, but the District has an authority problem. Another option may be for the District to provide the warehouse for collection and consolidation of household hazardous waste, 'dividing responsibility for mobile collection among the other jurisdictions who have the authority. Mr. Dolan agreed, stating that the District is urging the Cities to have a role as mandated by the State. One of the best management practices for agencies with a toxicity problem is a small generator program, so the District may have a mobile collection unit as well as a household hazardous waste site to address that problem. Member Rainey stated that the Contra Costa Solid Waste Authority (County-wide JPA) is considering a County-wide project incorporating regional hubs as well as mobile collection units. Discussion followed concerning equitable distribution of the costs for both mobile collection and regional hubs. 3) Mr. Dolan announced that Orinda-Moraga Disposal Service, Inc. was delinquent in the amount of one-half of the $126,000 franchise fee for 1 990-1991. The previous owners of Orinda-Moraga Disposal customarily paid the fee in two installments. After paying one-half of the 1990-1991 franchise fee in early 1991, the current owners became severely delinquent in paying the balance. A letter from the District was recently sent demanding payment of the balance and indicating that Orinda-Moraga Disposal was liable to be found in breach of the franchise if the payment was not received. Payment in full has now been received, with the check bearing a notation that it was made under protest, although no specific protest was ever made. 4) Mr. Dolan distributed the new Valley Waste Management/CCCSD recycling brochure prepared by the District's Graphics Section. 91 197 5) Mr. Dolan announced that he will be leaving tomorrow for Toronto for the Water Pollution Control Federation Conference where he will be installed as President of the Federation. Mr. Dolan announced that plans put in motion to open a WPCF field office in Eastern Europe are moving forward with receipt of a $500,000 Federal grant. b. COUNSEL FOR THE DISTRICT None c. SECRETARY OF THE DISTRICT Following discussion, the first Board meeting in November was rescheduled for 3:00 p.m. on Wednesday, November 6, 1991, due to a conflict with the CAS A Conference. d. BOARD MEMBERS President Clausen reviewed the status of discussions with Alameda County concerning the solid waste export agreement. 15. ANNOUNCEMENTS None 16. CLOSED SESSION None 1 7. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None 18. ADJOURNMENT There being no .further business to come before the Board, President Clausen adjourned the meeting at the hour of 4:36 p.m. -~ ( ~-v ~~~ . ! President,.bf the Board of Directors, Cß~,Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: e e ary of the Central C ntra sta Sanitary District, County of Contra Costa, State of California 10 02 91