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HomeMy WebLinkAboutBOARD MINUTES 09-20-91 185 MINUTES OF THE ADJOURNED REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON SEPTEMBER 20, 1991 The District Board of the Central Contra Costa Sanitary District convened in an adjourned regular session for a joint meeting with the Lafayette City Council at 4:00 p.m. on September 20, 1991, at the Lafayette Community Center, Manzanita Room, 500 St. Mary's Road, Lafayette, County of Contra Costa, State of California. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE Vice Mayor Donald L. Tatzin, of the City of Lafayette, called the meeting to order and led the Pledge of Allegiance. 3. ROLL CALL President Clausen introduced newly appointed Board Member Joseph Starita and requested that the Secretary note the attendance of Board and Council Members present. PRESENT: ABSENT: Members: Members: Boneysteele, Starita, Rainey, Clausen Dalton Member Dalton entered the meeting at the hour of 4:06 p.m. Member Rainey stated that she must leave the meeting at 4:45 p.m. and requested that she be excused. PRESENT: ABSENT: Councilmembers: Councilmembers: Talan, Wilson, Tatzin Holmes, Uilkema Councilmember Holmes entered the meeting at the hour of 4:08 p.m. and Mayor Uilkema entered the meeting at the hour of 5: 12 p.m. , 4. ADOPTION OF AGENDA . The agenda was adopted with no changes. 5. PUBLIC COMMENTS Mr. Hank Gates expressed his concern with the recycling efforts currently underway in the City of Lafayette. Mr. Gates stated that he lived in Marin County previously and was favorably impressed with the level of recycling in that jurisdiction and the innovative programs implemented. Mr. Gates commended Mr. Paul Morsen, Deputy General Manager, and Mr. Walter Funasaki, Finance Officer, for their knowledge and background in the solid waste area. Member Dalton entered the meeting at 4:06 p.m. Mr. Gates also commended Mr. Steve Minton for his volunteer work and the Lafayette City Councilmembers. These people spend a great deal of time and are not compensated for their efforts. Councilmember Holmes entered the meeting at the hour of 4:08 p.m. ~. AB 939 - DISPOSITION OF $.80/TON CURRENTLY COLLECTED BY COUNTY In response to a question from Vice Mayor Tatzin, Mr. Roger J. Dolan, General Manager- Chief Engineer, stated that Memoranda of Understanding (MOUs) were drafted between the Cities of Lafayette, Moraga, Orinda, and Danville and the District to cover the responsibilities of the agencies under AB 939. It was hoped that some benefits of scale could be achieved. The MOUs were silent on distribution of money among the agencies. The District had intended to finance these costs through franchise fees. Midway through 09 20 91 186 MOU negotiations, a dispute came up between Contra Costa County and the West County cities concerning disposition of the $.80/ton being collected by the County. When the MOUs came before the District Board of Directors. on August 15, 1991, the Board directed staff to approach the cities with regard to adding language to the MOUs that would essentially provide for return of that planning money to the District to cover AB 939 planning costs. The cities indicated that they wished to retain the funds to cover the cost of solid waste planning being done in the cities. Member Rainey stated that the Central San Board of Directors did not take a position because the cities were working this issue out with the County. Vice Mayor Tatzin stated that the cities must spend a fair amount of staff time and money in reviewing the work of the District and implementing the Plan. In the discussion that followed, it was suggested that a formula might be developed for disbursement of the money. Councilmember Wilson stated that it is currently the recommendation of the City, Managers of Lafayette, Orinda, and Danville, that the money go to the Cities rather than to the District and that the refuse collection rate schedule not be reduced at this time. Mr. Steve Falk, Lafayette Assistant City Manager, agreed. Vice Mayor Tatzin directed Lafayette staff to meet with staff representatives from the Cities of Orinda and Danville in an effort to determine a formula that would meet their needs for the split of the money. Mr. Falk stated that he would. Councilmember Wilson expressed concern that the MOU issue be resolved since the MOUs are the protection of the cities if legal requirements or deadlines are not met. Vice Mayor Tatzin agreed and requested that the matter be calendared on the first Council meeting agenda in October to resolve the issue in an expeditious manner so it does not delay approval of the AB 939 Plan. 7. REVIEW OF THE DISTRICT'S RATE SETTING OF AUGUST 1. 1991 At the request of Vice Mayor Tatzin, Mr. Steve Minton summarized his report to the Lafayette City Council, a copy of which was included in the agenda packet. Mr. Minton stated that assistance and cooperation was received from District staff but little or nothing was achieved with regard to refuse collection rate reductions. Therefore, Mr. Minton recommended to the Lafayette City Council that they have more interaction with the District Board of Directors to be sure their concerns were heard. Member Boneysteele stated that the District advertised extensively at considerable cost in the local newspapers and no member of the public appeared at the public hearing. Member Boneysteele stated that if the Mayor or a Councilmember had actively participated, it would have made more impact. Councilmember Holmes commented on the knowledge and expertise to be had from members of the public such as Messrs. Steve Minton and Dennis Krentz. Member Rainey stated that she was sorry that the City Council felt the Board was not listening or did not respect the information given. Communications from the City Council, Mr. Minton, and other members of the public are always read by the Board of Directors with interest and respect. There was insufficient time to address the new procedure suggested by Mr. Minton as it came when the rate-setting process was already underway. Member Rainey assured the City Council that the input provided was taken into account. At 4:50 p.m., Member Rainey apologized but indicated that she must leave the meeting. Discussion followed concerning the refuse collection rate-setting process, the profit calculation, the cost of service and quality of service modification factors, and the automated collection pilot program. Mayor Uilkema entered the meeting at the hour of 5: 12 p.m. President Clausen repeatedly suggested that the City of Lafayette could take over the franchising at any time. 09 20 91 187 8. AUGUST 2, 1991 CENTRAL CONTRA COSTA SANITARY DISTRICT LETTER a. CONTINUED SOLID WASTE FRANCHISING BY CENTRAL SAN Mr. Dolan, General Manager-Chief Engineer, stated that as the cities appoint solid waste staff people, more solid waste bureaucracy is being created in Central County. The franchise fee would be helpful in financing those costs. AB 939 gave responsibility for solid waste to the cities. Following the natural course of events, in 1996 when the franchise expires, it would appear logical for the City of Lafayette to take over the franchise. President Clausen urged the City of Lafayette to join with other cities under a Joint Powers Authority to share the burden and responsibilities for solid waste. A JPA with the Cities of Lafayette, Orinda, Moraga, and Danville and the District was suggested as a possible alternative. The possibility of amending the legislation to make it feasible for sanitary districts to continue solid waste franchising was discussed, and Vice Mayor Tatzin stated that a Lafayette City Councilmember would try to attend the proposed meeting with Assemblyman Baker. COMMITMENT OF CITY'S WASTE STREAM ON A LONG-TERM BASIS TO A PUBLICLY-OWNED SOLID WASTE FACILITY b. President Clausen summarized the letter in the agenda packet concerning commitment of the Waste stream to the publicly-owned solid waste facility proposed by the Central Contra Costa Solid Waste Authority. Financing and operating costs were discussed. Vice Mayor Tatzin expressed concern with commitment of the waste stream before the actual costs are known. Vice Mayor Tatzin directed staff to calendar this matter on the next Lafayette City Council agenda to allow staff an opportunity to provide additional information. Vice Mayor Tatzin stated that the City of Lafayette would work with the District to calendar adoption of a resolution on commitment of the waste stream at the appropriate time. 9. DISCUSSION OF ACME TRANSFER STATION OWNERSHIP " The idea of a Joint Powers Authority with the Cities of Lafayette, Moraga, ,Orinda, and Danville, and the District to franchise solid waste was discussed briefly. 10. ADJOURNMENT There being no further business, the meeting was adjourned at the hour of 5:50 p.m., to reconvene at 6:30 p.m. on Thursday, September 26, 1991, for a meeting of the Sanitation and Water Agencies of Contra Costa County to discuss areas of mutual concern. -~ " /'. '.~-~,~~ ./ President'of the Board of Directors, cbtrttã'j. Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: e r ary of the Central Contra osta Sanitary District, County of Contra Costa, State of California 09 20 91