HomeMy WebLinkAboutBOARD MINUTES 09-05-91
165
MINUTES OF THE REGULAR BOARD MEETING
OF THE DISTRICT BOARD OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
HELD ON SEPTEMBER 5, 1991
The District Board of the Central Contra Costa Sanitary District convened in Regular
Session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra
Costa, State of California, at 3:00 p.m. on September 5,1991.
President Clausen called the meeting to order and requested that the Secretary call roll.
1. ROLL CALL
PRESENT:
ABSENT:
Members:
Members:
Boneysteele, Dalton, Rainey, Clausen
None
2. PUBLIC COMMENTS
None
3. AWARDS AND COMMENDATIONS
a.
ADOPT RESOLUTIONS COMMENDING SAFETY AWARD RECIPIENTS
DALE OHDA. PLANT MAINTENANCE SUPERINTENDENT. DISTRICT
SAFETY PERSON OF THE YEAR FOR SAFETY
1 )
2)
CAROLYN GREGG. BUYER II, DISTRICT SAFETY PERSON OF THE YEAR
FOR HEALTH
3)
CHUCK GARDNER, MAINTENANCE CREW MEMBER II, CSO SAFETY
PERSON OF THE YEAR
4)
WAYNE GRIFFITHS, ENGINEERING ASSISTANT. HOB SAFETY PERSON OF
THE YEAR
5)
,-
ED CONWAY. PLANT OPERATOR III, POD SAFETY PERSON OF THE YEAR
6)
JOE PUNO. ELECTRICAL TECHNICIAN. FOR THE SAFETY SUGGESTION OF
THE YEAR
Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that on Saturday, September
7, 1991, the District Safety Picnic will be held. This event is held every year to celebrate
the importance of safety to the District and our employees. At that time, it would be
appropriate to award District resolutions to each of the individuals listed above for their.
contributions to safety. Mr. Dolan highlighted contributions of Mr. Dale Ohda, Ms.
Carolyn Gregg, Mr. Chuck Gardner, Mr. Wayne Griffiths, Mr. Ed Conway, and Mr. Joe
Puno as set forth in the resolutions.
It was moved by Member Dalton and seconded by Member Boneysteele, that Resolution
No. 91-075 be adopted, commending Dale Ohda, Plant Maintenance Superintendent,
District Safety Person of the Year for Safety; that Resolution No. 91-076 be adopted,
commending Carolyn Gregg, Buyer II, District Safety Person of the Year for Health; that
Resolution No. 91-077 be adopted, commending Chuck Gardner, Maintenance Crew
Member II, CSO Safety Person of the Year; that Resolution No. 91-078 be adopted,
commending Wayne Griffiths, Engineering Assistant, HOB Safety Person of the Year; that
Resolution No. 91-079 be adopted,. commending Ed Conway, Plant Operator III, POD
Safety Person of the Year; and that Resolution No. 91-080 be adopted, commending Joe
Puno, Electrical Technician, for the Safety Suggestion of the Year. Motion unanimously
approved on the following vote:
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166
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
Dalton, Bbneysteele, Rainey, Clausen
None
None
President Clausen expressed the appreciation of the full Board to these employees for
their outstanding contributions to the Dis.trict safety and wellness programs, stressing the
importance of on-the-job safety and healthy employees. President Clausen stated that it
is equally as significant that each of these employees was recognized by their peers for
their contributions.
4. CONSENT CALENDAR
It was moved by Member'Dalton and seconded by Member Rainey, that the Consent
Calendar, consisting of Items a. through i., be approved as recommended, resolutions
adopted as appropriate, and recordings duly authorized.
A Consent to Dedication of Public Road to Contra Costa County, Glenhaven
Avenue South, Minor Subdivision 65-90, Job No. 4084, was adopted; the
President of the District Board of Directors and the Secretary of the District
were authorized to execute said document; its recording by Contra Costa
County was authorized; and Resolution No. 91-083 was adopted to that
effect.
a.
Motion unanimously approved on the following vote:
AYES:
NOES:
ABSENT:
b.
Members:
Members:
Members:
Dalton, Rainey, Boneysteele, Clausen
None
None
The Agreement relating to Real Property with James D. Land, et ux, Job
1712, was approved; the President of the Board of Directors and the
Secretary of the District were authorized to execute and record said
agreement; and Resolution No. 91-084 was adopted to that effect.
Motion unanimously approved on the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
Dalton, Rainey, Boneysteele, Clausen
None'
None
The Agreement relating to Real Property with Robert K. Charlesworth, et ux,
Job 1946, was approved; the President of the Board of Directors and the
Secretary of the District were authorized to execute and record said
agreement; and Resolution No. 91-085 was adopted to that effect.
c.
Motion unanimously approved on the following vote:
AYES:
NOES:
ABSENT:
d.
Members:
Members:
Members:
Dalton, Rainey, Boneysteele, Clausen
None
None
The Quitclaim Deed to Mr. James A. Elliott, Jr., et ux, Job 4055, was
approved; the President of the Board of Directors and the Secretary of the
District were authorized to execute and record said Quitclaim Deed; and
Resolution No. 91-086 was adopted to that effect.
Motion unanimously approved on the following vote:
AYES:
NOES:
ABSENT:
e.
Members:
Members:
Members:
Dalton, Rainey, Boneysteele, Clausen
None
None
Authorization was given for P.A. 91-9 (Danville) and P.A. 91-10 (Martinez
area) to be included in a future formal annexation to the District.
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167
Motion unanimously approved on the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
Dalton, Rainey, Boneysteele, Clausen
None
None
f.
The Board was advised of the close out of the Sludge Blending Project (DP
20080). This item was presented for the Board's information. No action
was taken.
g.
The General Manager-Chief Engineer was authorized to execute an
agreement with Colusa County for disposal of ash.
Motion unanimously approved on the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
Dalton, Rainey, Boneysteele, Clausen
None
None
h.
The Medical Leave of Absence Without Pay for Benjamin Bell, Instrument
Technician, was extended through January 1, 1992.
Motion unanimously approved on the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
Dalton, 'Rainey, Boneysteele, Clausen
None
None
i.
The Board received notification of the Management Support/Confidential
Group officers for 1991-1992. This item was presented for the Board's
information. No action was taken.
CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
None
5. SOLID WASTE
a.
RECEIVE PRESENTATION ON WASTE MANAGEMENT "POD" SYSTEM PILOT
PROGRAM BY HARRIETTE HEIBEL. OF VALLEY WASTE MANAGEMENT. AND
NOTE CORRESPONDENCE FROM TOWN OF DANVILLE ON THE PROGRAM
Ms. Harriette Heibel, of Valley Waste Management, provided an overview of the Waste
Management System (WMS) Pilot Program conducted in the Town of Danville. The WMS
or "PODOl system is a system of mechanized collection and transfer that would eliminate
the need for the use of a transfer station. It also provides automated curbside pickup of
refuse. As a result of the pilot program, Valley Waste Management learned that
productivity was better with an automated system, but two trucks must go down each
street instead of one. Transferring the PODs at the exchange site was no problem. Siting
exchange sites was difficult if not impossible in the Town of Danville. Disposal costs were
lower. Having separate yard waste pickup did add to the cost of the program but it was
offset by disposal cost savings. The majority of customers liked the automated system.
Ms. Heibel stated that some problems were encountered. The containers were not
always placed at the curb in the right way so the drivers had to get out of the truck and
turn them. The 32-gallon container did not empty easily when it is packed full.
Contamination of yard waste with garbage was a problem. Grass sticks to the bottom
of the yard waste container. In some cases, driveways were damaged by the truck. Ms.
Heibel reviewed the results of the WMS pilot survey as set forth in the survey document
presented to the Board. Next week the pilot program ends. In the short term, Valley
Waste Management can continue to use the WMS automated collection but the transfer
site must be relinquished because the Land Use Permit was only for six months. Valley
Waste Management can continue to separate yard waste and haul it directly to Waste
Fiber Recovery at $ 9.90 per ton.
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In response to a question from President Clausen, Ms. Heibel stated that a video was
made of the WMS collection and transfer process. That video is available to the Board.
Mr. Ron Proto, of Valley Waste Management, stated that that WMS pilot program was
successful but the transfer location siting problem has been enormous. Mr. Proto
reviewed long-term óptions available and the estimated cost per household per month for
each. Mr. Proto requested an opportunity to meet with District staff and the Board Solid
Waste Committee to discuss implementing some form of automated service, implementing
separate collection of yard waste, determining costs of changing levels of service, and
planning a quick implementation schedule.
Due to the fact that more and more items are being collected separately and recycled,
Member Rainey asked if the cost of doing separation at the transfer station was
evaluated. Mr. Proto stated that it would be more cost effective to use one truck and
separate the recyclables at the transfer station; however, that was not evaluated because
there is currently no processing plant.
Mr. Dolan stated that at a previous Board Meeting, President ClauserÝrequested that staff
look into ways the scheduling and rate setting process could be made more effective.
Staff has done that. One of the recommendations is that the rate-setting process be
moved to the December/January time frame. That would mean that the rate adjustment
this fall or early winter would be effective until January 1, 1993. If the Board has no
objection, staff will procéed along those lines. Following discussion, the Board agreed
that staff should contact Valley Waste Management to schedule a meeting. This matter
will be brought back to the Board following the meeting.
6. ENGINEERING
a.1
AUTHORIZE EXECUTION OF AN AGREEMENT WITH ASSOCIATED RIGHT OF
WAY SERVICES. INC. FOR PROPERTY-RIGHTS ACQUISITION SERVICES ON
VARIOUS CAPITAL AND O&M PROJECTS IN AN AMOUNT NOT TO EXCEED
$120,000
Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by
Member Dalton and seconded by Member Rainey, that the General Manager-Chief
Engineer, be authorized to execute a cost reimbursement agreement with Associated
Right of Way Services, Inc., with a cost ceiling of $120,000. There being no objection,
the motion was unanimously approved.
7. CORRESPONDENCE
a.
NOTE RECEIPT OF LETTER FROM BRYAN & MURPHY REQUESTING THAT THE
DISTRICT REQUIRE THAT A SEWER CONNECTION POINT FOR ADJACENT
PROPERTY OWNERS BE PROVIDED AS PART OF SUBDIVISION M.S. 64-87:
REFER TO STAFF FOR RESPONSE
Mr. Dolan, General Manager-Chief Engineer, stated that under normal circumstances, this
would have been handled by staff. However, since the letter was addressed to the
President of the Board, the matter was placed on the Board agenda. A draft response
was prepared by staff and included in the agenda packet. President Clausen suggested
that the letter be modified to indicate that it is the property owners' responsibility to bring
the matter to the District's attention at the time development ,is proposed. Mr. Dolan
thanked President Clausen and stated that the recommended change will be made.
b.
NOTE RECEIPT OF LETTER FROM MR. TOM POWERS, CHAIR OF THE BOARD OF
SUPERVISORS, CONCERNING NEGOTIATION OF A MEMORANDUM OF
UNDERSTANDING WITH THE DISTRICT FOR FRANCHISING OF SOLID WASTE
COLLECTION: CONSIDER DRAFT RESPONSE
President Clausen cited a recent Court ruling regarding collection of fees by Alameda
County and cautioned staff in dealing with Contra Costa County on allocation of fees the
County has collected. The draft letter was approved incorporating the changes
recommended by President Clausen.
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169
8. APPROVAL OF MINUTES
a.
MINUTES OF AUGUST 1, 1991
MINUTES OF AUGUST 15. 1991
b.
It was moved by Member Boneysteele and seconded by Member Dalton, that the minutes
of August 1, 1991, and the minutes of August 15, 1991, be approved as presented.
There being no objection, the motion was unanimously approved.
9. APPROVAL OF EXPENDITURES
a.
EXPENDITURE LIST DATED SEPTEMBER 5, 1991
President Clausen, member of the Budget and Finance Committee, stated that he and
Member Boneysteele reviewed the expenditures and found them to be satisfactory.
It was moved by Member Boneysteele and seconded by President Clausen, that the
Expenditure List dated September 5, 1991, including Self-Insurance Check Nos. 100549-
100554, Running Expense Check Nos. 62236-62674, Sewer Construction Check Nos.
10005-10086, and Payroll Check Nos. 25016-25331, be approved as recommended.
There being no objection, the motion was unanimously approved.
10. BUDGET AND FINANCE
a.
RECEIVE JULY 1991 FINANCIAL STATEMENTS
Mr. Walter N. Funasaki, Finance Officer, reported that O&M expenses for the month of
July 1991, were $158,000 less than budget, representing a 7.2 percent favorable
variance.
The District's temporary investments were held in Treasury bills and notes, a commercial
paper account, and the District's Local Agency Investment Fund (LAIF) account with
interest rates ranging from 5.99 percent to 8.726 percent. The latest interest rate at July
1991, was 6.2 percent. The average yield for the LAIF account was 7.098 percent at
July 31, 1991. -
Following discussion af the current assets balance and revenues, President Clausen
declared that the July 1991 Financial Statements were duly received.
11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
None
12. REPORTS
a.
GENERAL MANAGER-CHIEF ENGINEER
1 )
Mr. Dolan, General Manager-Chief Engineer, stated that the Central Contra
Costa Solid Waste Authority has had some difficulty in achieving a quorum
on a regular basis. For that reason, each member agency has been asked
to appoint an alternate to the Authority. This change will not become
effective until the Bylaws are amended on September 26, 1991. Following
discussion, it was the consensus of the Board to delay appointment of an
alternate member to the Central Contra Costa Solid Waste Authority until
the Authority's Bylaws are amended.
Mr. Dolan stated that Woodward Clyde recently made a presentation to the
Board on the Household Hazardous Waste/Source Control Facility. With the
purchase of the warehouse property by the District, a potential site is
available for such a facility. This type of program would provide source
control protection for the sewer system and would also meet the AB 939
requirements to decontaminate the solid waste stream. Mr. Dolan
introduced Mr. Paul Morsen, Deputy General Manager, who discussed both
the source control and solid waste aspects of the Household Hazardous
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Waste/Source Control Facility as previously presented to the Board by
Woodward Clyde. Mr. Morsen stated that staff is ready to proceed with the
AB 939 Plan and design of the hub facility if the Board concurs. Staff will
discuss the interface between the County and the District mobile operations
in negotiation of the Memorandum of Understanding (MOU) with the
County.
Member Rainey stated that Mr. Morsen's presentations on the facility have
been favorably received by the cities. Presentations are scheduled for the
Contra Costa Solid Waste Authority on September 12, 1991, and for the
Sanitation and Water Agencies on September 26, 1991. Member Rainey
stated that she supports the Household Hazardous Waste/Source Control
Program but recommended that the Board delay final commitment until after
endorsement is received from the Contra Costa Solid Waste Authority and
the Sanitation and Water Agencies and the issue of charges is resolved
with Contra Costa County.
, Mr. Dolan stated that staff will go forward with the draft AB 939 Plan
unless the Board objects. If the Plan is approved, that is a commitment by
the District. The Board voiced no objection. Mr. Dolan stated that staff will
meet with County representatives to discuss these issues and report back
at the first Board meeting in October.
Mr. Dolan stated that during the Board discussions on the budget this year,
it was made clear that not all the Board Members supported the historic
practices with regard to the annual report. A plan was proposed to merge
the annual report with the solid waste public information program, avoiding
the costs of one of the fairly expensive solid waste brochures that was
planned. Staff has continued to work on the issues, and ideas for further
savings have been identified consistent with the Board's direction during
budget deliberations.
Mr. Dolan introduced Mr. Morsen, Deputy General Manager, who stated
that postage and production costs for using the annual report in place of a
solid waste brochure are high. For that reason, the idea of a newsletter
similar to the Lateral Connection was investigated. Newsletters are much
less expensive to produce and would result in cost savings. Mr. Morsen
described the proposal and indicated that a copy of a newsletter will be
presented at the next Board Meeting. Mr. Morsen proposed that the annual
report be combined with the Capital Budget Report to the Community. This
would save some production and postage costs and would ensure
distribution of the annual report to the appropriate audiences. The Board
concurred that staff proceed along the lines described.
With regard to the solid waste rate-setting procedure ,and schedule
discussed earlier in the meeting, Mr. Kenton L. Aim, Counsel for the District,
stated that the current franchise agreements include a schedule for
consideration of annual rate adjustments. In order to revise the rate-setting
schedule, it would be necessary to amend the franchise agreements. Mr.
Dolan stated that staff will schedule meetings with the collectors to discuss
this issue.
Mr. Dolan introduced Ms. Elaine 'Jacobs, Assistant Engineer (Solid Waste),
who reviewed the schedule for AB 939 Plan development, approval, and
implementation. It is anticipated that the AB 939 Plan will be appròved by
the Cities in March 1992.
Mr. Dolan stated that a joint meeting has been scheduled with the City of
Lafayette atthe request of the City at 4:00 p.m. on Friday, September 20,
1991, to discuss solid waste issues, subject to the Board's confirmation of
that date. The Board agreed that the District should meet with the City of
Lafayette. Discussion followed concerning the District's continued role in
solid waste management. It was felt that no decision could be made until
the vacant position on the Board of Directors has been filled.
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2)
Following discussion, the first Board meeting in October was rescheduled
for 3 p.m. on Wednesday, October 2, 1991.
3)
Mr. Dolan reported that the St. lV!ary's College recycling program will begin
this month. Mr. Dolan distributed copies of the brochures announcing the
program and Mr. Morsen showed the recycling container that will be used.
It is believed that this is the first program of its kind in the United States.
b.
COUNSEL FOR THE DISTRICT
Mr. Kenton L. Aim, Counsel for the District, reported that there has been a legal
ruling with regard to Measure D in Alameda County which imposes a $6 surcharge
on the tipping fee. The long-term impacts on the tipping fee for Contra Costa
County remain to be seen. The legal issue deals with the requirement that there
be a relationship between the charge and the service provided.
Member Dalton indicated that he had a prior commitment and requested that he be
. excused. Member Dalton left the meeting at the hour of 5:32 p.m.
c.
SECRETARY OF THE DISTRICT
Ms. Joyce E. Murphy, Secretary of the District, distributed copies of the letters of
interest submitted by candidates for the vacancy on the Board of Directors.
Twenty-six letters were received. Following discussion, the Board indicated that
approximately half of the candidates will be interviewed on September 9, 1991,
and the remaining candidates will be interviewed on September 16, 1991. Ms.
Murphy was requested to advise the candidates.
d.
BOARD MEMBERS
President Clausen reported that Mr. Jeff Wiedemann presented a proposal to the
Central Contra Costa Solid Waste Authority for a green waste composting project.
The compost would be applied to farm land.
Member Rainey reported that the first Contra Costa Solid Waste Authority meeting
was July 31, 1991. The Authority will meet again on September 12, 1991. At
that meeting, Mr. Paul Morsen will make a presentation on the proposed Household
. Hazardous Waste/Source Control Facility. Member Rainey stated that Mr. Morsen
presented the Household Hazardous Waste/Source Control Facility proposal to the
AB 939 Task Force as well.
Member Rainey reported that the former Solid Waste Commission met after the AB
939 Task Force adjourned. The Solid Waste Commission voted to disband,
recommending that all matters previously referred to the Solid Waste Commission
now be referred to the Contra Costa Solid Waste Authority.
President Clausen reported that a meeting was held with Alameda County to
negotiate a contract renewal with Contra Costa County. Initially some rather
onerous provisions were proposed but they were negotiated out of the final
agreement. .
13. ANNOUNCEMENTS
Member Boneysteele reported on the August 1991 CASA Conference. Congressman
Packwood addressed the group on the subject of water reclamation. Ms. Kathleen
Brown, State Treasurer, spoke on the finances of the State. Officers for 1991-1992 were
elected. Mr. Joe Wiley, of the Corbett & Kane law firm, made an excellent presentation
on personnel matters.
14. CLOSED SESSION
None
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15. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION
None
16. ADJOURNMENT
There being no further business to come before the Board, President Clausen adjourned
the meeting at the hour of 5:50 p.m., to reconvene at 3:00 p.m. on Monday, September
9, 1 991 , for an Adjourned Regular Meeting to interview, candidates for the vacant position
on the Board of Directors. .
P si t of the Board of Directors,
tral Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
e re ry of the Cen ral ontra
Costa Sanitary District, County of
Contra Costa, State of California
09 '05",91